ELECTRONICS PROJECT SPECIALIST (New position)

Transcription

1 Edmonton Catholic Schools is now accepting applications for the position of ELECTRONICS PROJECT SPECIALIST (New position) Edmonton Catholic Schools is a large urban school district whose mission is to provide a Catholic education that inspires students to learn and that prepares them to live fully and to serve God in one another. The District is comprised of over 39,000 students and 3,500 employees in over 89 schools and other sites. The job supports the delivery of electronic services to the District by planning, diagramming, scheduling, conducting on-site inspections, and facilitating and coordinating project participants. The job s main focus is to manage requests from all district sites pertaining to electronic maintenance projects, or modernization projects from start to completion. The job is also responsible for documentation of electronic systems, projects and will assist with the installation and maintenance of electronic systems as required. The job directly supervises project team members including in house staff and private sector contractors. This is a 12 month, Out of Scope, Level 4, full-time position with a salary range of $59,358- $74,209 to commence as soon as possible. For additional information on this position please contact Mariel Brochu at mariel.brochu@ecsd.net Please a letter of interest and resume by 4:00 p.m., Thursday, December 18, 2014 to: Corinne King, Manager, Staffing Human Resource resumes@ecsd.net Prior to employment, successful candidates will be required to submit Police Information Check and Intervention Record Check documents. We thank all candidates for their interest. Only applicants considered for the position will be contacted. Primary Duties and Responsibilities: Coordinate and facilitate the activities of multiple electronics system projects concurrently; Coach, train and mentor project team members; assign, delegate and evaluate work of team members to ensure it is completed correctly and within established standards and timelines; Oversee the work of external contractors and service providers to ensure projects are completed correctly and within established standards and timelines; Monitor contractor s progress and prepare records and reports to document and track project cost, schedules, quality assurance tests and materials approvals; prepare documentation and make recommendations. Ensure work is done incompliance with Occupational Health and Safety legislation, standard operating procedures and building codes; Monitor and track project budgets, including manpower and materials, to ensure accurate and responsible use of funds within timelines and project estimates; Participate as a member of a project planning and design team; utilize independent judgment and input from team members to develop plans and resources; implement and evaluate projects on completion; Assist in development of preventative maintenance program and assess existing electronic system for modernization; Produce systems documentation and infrastructure diagrams; develop, update and maintain paper and computerized files, record and databases for electronics systems; Identify problems through on-site inspections and determine alternatives for corrective action and present recommendations to supervisor for resolution; Assist with department projects and other duties as assigned. Qualifications: Possession of a valid qualification as a Journeyman Electronic Technician or a graduate in electronics from a technical institute and indenture as an apprentice electronic technician; Several years recent related experience with proven troubleshooting techniques and the ability to work with minimal service information; Supervisory experience is mandatory; Experience with MS word, Excel, Access, Power Point and MS projects; Ability to prepare technical reports related to the equipment serviced; Ability to identify the level of repair required and makes decisions as to the most efficient means of repair; Good communication skills and fluency in the English language-both verbal and written is mandatory; Ability to relate well with other tradesmen, school principals, teachers and general public; A complete job description is shown below.

2 JOB IDENTIFICATION: Incumbent: Vacant Current Classification Level: 4 Supervisor s Name: Location: Service Centre Working Title: Electronics Project Specialist Requested Classification Level: Level Supervisor s Working Title: Electronics Supervisor Department/Program: Facilities Service/ PRIMARY FOCUS/OVERALL ACCOUNTABILITY: Provide a brief summary of the job, covering the main responsibilities, the framework within which the job has to operate and the main contribution to the organization. The job supports the delivery of electronic services to the district by planning, diagramming, scheduling, conducting on-site inspections, and facilitating and coordinating project participants. The job s main focus is to manage requests from all district sites pertaining to electronic maintenance projects, or modernization projects from start to completion. The job is also responsible for documentation of electronic systems, projects and will assist with the installation and maintenance of electronic systems as required. The job directly supervises unit staff and monitors work of private sector contractors. JOB RESPONSIBILITIES: Identify the most important end results expected of the job (accountabilities) and how they are achieved. Most jobs are responsible for the delivery of seven to ten key end results. 1. Coordinate and facilitate the activities of multiple electronics system projects concurrently 2. Coach, train and mentor staff; assign, delegate and evaluate work of staff to ensure it is completed correctly and within established standards and timelines. 3. Oversee the work of external contractors and service providers to ensure projects are completed correctly and within established standards and timelines. 4. Monitor contractor s progress and prepare records and reports to document and track project cost, schedules, quality assurance tests and materials approvals; prepare documentation and make recommendations. Ensure work is done incompliance with Occupational Health and Safety legislation, standard operating procedures and building codes 5. Monitor and track project budgets, including manpower and materials, to ensure accurate and responsible use of funds within timelines and project estimates. 6. Participate as a member of a project planning and design team; utilize independent judgement and input from team members to develop plans and resources; implement and evaluate projects on completion 7. Assist in development of preventative maintenance program and assess existing electronic system for modernization 8. Produce systems documentation and infrastructure diagrams; develop, update and maintain paper and computerized files, record and databases for electronics systems 9. Identify problems through on-site inspections and determine alternatives for corrective action and present recommendations to supervisor for resolution. 10. Assist with department projects and other duties as assigned PROBLEM SOLVING: Describe difficult or challenging situations the position is typically expected to solve; the degree of originality of the solutions; assistance available; and any problems or decisions that must be referred to a supervisor for resolution or approval The job is required to independently solve problems that vary in complexity with limited assistance. The job provides expertise on project teams in the area of electronic systems. Project problems are generally solved through collaboration with staff, coworkers, or project team members, more complex problems are referred to the supervisor for resolution. Although the work is done within established practices, procedures, technical standards and regulations most problems require the incumbent to make quick on-the-spot decisions. The job has the authority to determine if work is being done outside of OH & S regulations and to issue a stop work order. Budget decisions that vary greatly from projected costs are referred to the supervisor for resolution. Overall, decisions often require innovation and creativity to resolve problems. Updated November

3 ORGANIZATIONAL DATA: Identify any measurable areas upon which the job has either direct or indirect impact. Measures that may be included are: number of staff supervised, annual operating budget, number and size of projects, clients served or any other significant values. Include examples that indicate the size of the job. Attach a complete Organization Chart that includes supervisor, peers, direct reports and staff. This position has direct impact on the progress of individual projects. The job has direct supervisory responsibility for unit staff and multiple outside contractors working on projects. The job has input into development of project budgets and responsibility for annual internal operational budget of approximately $525,000 plus external budget responsibilities of approximately $500,000. The job is responsible for approx 750 work directives per year, varying in timelines from three hours to year long multi-million dollar projects (varied tasks include electronic maintenance trouble calls to major modernization projects). The work has district-wide impact. REPORTING RELATIONSHIPS: Identify the jobs and the number of incumbents within each job that report directly to you. Provide a brief summary of each subordinate job s purpose. Job Title Job Responsibilities 4 Electronics Technician Facilitate electronics system installation, maintenance to repair 1 Worker 2 Assist department and trades as required 1 Communication Electrician Facilitate electrical installations and maintenance CONTACTS: Identify internal and/or external contacts such as co-workers, clients, stakeholders and partners. Indicate the nature and purpose of contact (i.e. to deliver information, present data, negotiate contracts, etc.) and frequency (daily, weekly, monthly etc.). Contact Nature and Purpose Frequency District staff Facilities staff Contractors and Vendors Alberta Infrastructure Network of Contacts on projects status and schedules To coordinate work directives and associated projects To resolve problems To collaborate on projects and resolve problems To coordinate projects, provide and obtain information and resolve problems To purchase supplies, equipment, negotiate costs and project timelines To obtain information on emerging technology To resolve problems To resolve problems Daily Daily Job Qualifications: Include a list of the most important knowledge factors, including knowledge about practical procedures, specialized techniques etc. Outline specific training that is needed to do the work and any occupational certification/registration required for the job. Include a list of competencies (skills and abilities) critical in performing the job. Knowledge and Experience Competencies Journeyman Electronics Certificate, Communication Technician or related field, plus three years of directly related experience Good leadership skills and the ability to lead and work as part of project teams Ability to work independently and strong problem Knowledge of blue prints, plans, specifications, other technical material, construction methods and techniques, building codes solving skills Good written and oral communication skills Good consultation and negotiation skills and the Knowledge of supervisory principles and project management practices and techniques ability to influence decision making Good presentation skills and the ability to relay Knowledge of project coordination related to communication technical information to a varied and electronic systems infrastructures Knowledge of financial and human resources policies and procedures and collective agreements Good time management skills and the ability to manage multiple projects and deadlines Updated November

4 Knowledge of OH & S, Workplace Hazardous Materials Inventory System (WHMIS) and Transportation of Dangerous Goods (TDG) regulations and legislation Knowledge of Microsoft programs including Word, Excel, Access, PowerPoint and MS projects General understanding of the district s operations Knowledge of records management and data analysis Ability to handle physical work including bending, stooping, climbing, crawling, and walking over uneven terrain; to work at heights and in tight spaces; lifting or carrying between up to 30 kilograms. Attention to detail and the ability to work with numbers Organizational Chart Assistant Superintendent, Facilities Occupational Health and Safety Advisor Manager, Electronic Supervisor Energy Management and Environmental Programs Specialist Hazardous Materials Specialist Coordinator Electronic Projects Specialist (2 jobs ) Electronic Technician (9 jobs) Electronic Service Coordinator Electrician (2 jobs) Portable Modular Classroom Foremen Carpenter Worker 2 (7 jobs) Plumber (5 jobs) Lead Hand Painter (4 jobs) Carpenter (6 jobs) Small Engine Mechanic Controls Technician (3 jobs) Painter (5 jobs) Apprentice Carpenter Glass Floor Installer (2 jobs) Electrician (4 jobs) Apprentice Painter Automotive Mechanic Welder (Part-time.50 FTE Shop Spray Painter September 2014 Signatures The signatures below indicate that the incumbent, supervisor and manager have read, discussed, and agreed that the information accurately reflects the work assigned. Incumbent Supervisor Assistant Superintendent Updated November

5 This information is being collected under the authority of Board Governance Policy EL# 5 relating to Freedom of Information and Protection of Privacy (FOIP) Act and will be used to allocate positions within a classification plan and to manage the Edmonton Catholic School District s human resources program. If you have any questions about the collection of this information, contact the Assistant Superintendent, Human Resource at Updated November