THE SAFETY MANAGEMENT IS UNDER CONTROL WITH KALMO

Transcription

1 THE SAFETY MANAGEMENT IS UNDER CONTROL WITH KALMO

2 KALMO IS A WEB BASED SOFTWARE SUITE DESIGNED TO PROTECT: COMPANY MANAGERS EMPLOYEES IN THE FIELD OF SAFETY AT WORK.

3 THE SUITE Supports the actual PPE assignment and the participation to training courses in relation to the function or to the task assigned, manages the assignment of electronic Permit-to- Work System. Based on the experience of multinational oil and chemical companies, utilities of water, energy and transport. Developed starting from practical needs and considering the statutory regulations on safety at work, and the related needs of management and certification. Allows you to take care of employees in terms of workplace safety, education and training required, and more generally of their professional growth.

4 REGULATION REFERENCES Kalmo is fully compliant to the current Italian regulation and laws in terms of workplace Safety. It also matches international standards and can be easily adapted to specific rules.

5 MODULES MANAGEMENT OF PERSONAL PROTECTIVE EQUIPMENT MANAGEMENT OF EMPLOYEE TRAINING MANAGEMENT OF HEALTH OF EMPLOYEES MANAGEMENT OF ELECTRONIC PERMIT-TO-WORK SYSTEMS

6 SAFETY AT WORK IS UNDER CONTROL.

7 KALMO PPE PLANNER IS THE SOLUTION THAT OFFERS FULL CONTROL AND EFFECTIVENESS IN PERSONAL PROTECTIVE EQUIPMENT MANAGEMENT INSIDE THE COMPANY.

8 MODULE: PPE PLANNER The allocation of all the devices that are specifically needed for each worker, mansion and/or assignment. Tracking approvals and assignments to minimize the risks of accidents at work. Direct control, real time inventory and monitoring of consumption. Managing of multiple collection points.

9 IT ALLOWS TO MANAGE: 1 3 The PPE File starting from a general classification by topic and getting to the detail of the individual device. The intersection between devices and groups of tasks, creating a basis on which requests for material can be done by workers. 2 4 The organizational structure of workers, easily creating homogeneous groups by tasks. The approvals of assignments, using the authorization workflow, even according to the worker requests.

10 STRENGTHS Increasing effectiveness in protecting Company and Managers, thanks to the production of documentation about: real assignment, training, and use of the protective devices. More effectiveness in the protection of workers ensuring the successful delivery and the functionalities of the devices.

11 STRENGTHS More efficiency in costs avoidance thanks to: The monitoring of abnormal consumptions by each worker or team The over time monitoring of quality standards of individual batches of supply The control of inventories and any shortfall Quick replenishment on real consumptions basis (sizes actually used).

12 FEATURE: WAREHOUSE ITEMS INVENTORY AND RELATED STOCKS BY WITHDRAWAL POINT To control, directly into the system, all inventories, even for different collection points, managing stocks, their geographical distribution and monitoring consumptions.

13 FEATURE: REQUESTS INPUT OF REQUIREMENTS AND APPROVAL PROCESS WORKFLOW To manage, in an automated and tracked way, the requests for devices release, the related authorization and the actual delivery.

14 FEATURE: KIT MANAGEMENT DIFFERENTIATED KITS BY FUNCTION With the creation of pre-made packages, the time to make requests is reduced and it is certainly the assignment of all devices needed to perform different tasks.

15 FEATURE: TEMPORARY REQUESTS SAFE ACCESS OF EXTERNAL PEOPLE To define the assignments necessary to carry out a specific task and to create temporary requests, managing their return at the end of the mission.

16 SKILLS AND PROFESSIONAL GROWTH ARE UNDER CONTROL

17 KALMO SKILL PLANNER IS THE SOLUTION THAT OFFERS FULL CONTROL AND EFFECTIVENESS IN SKILLS AND STAFF TRAINING MANAGEMENT INSIDE THE COMPANY.

18 MODULE: SKILL PLANNER The whole Staff Training Plan is managed either in terms of mandatory and optional training (as per rules and laws). For Companies which directly and autonomously manage their employees attending to training sessions. For training Institutions which, as consultants and holders of the training catalogue for more companies, keep track record of attended training sessions per single employee of each company and can propose new training opportunities planning.

19 STRENGTHS More efficiency in controlling training paths of each employee, responding to training levels foresee by the regulation. Staff professional growth inducement, increasing the maturity of the whole company. Technological update and possibility of understanding and implementing new technologies (in order to deliver new services or improve existing ones).

20 ALLOWS TO MANAGE: 1 3 The training plan of each employee compliants to legal obligations on the basis of function and role. Control reporting related to attended training sessions and planning of the further ones. 2 4 Training session staff applies, either internally held or organized by external institution.. Training certificates and all documentation necessary to successfully pass any inspection.

21 FEATURE: TRAINING SESSION CATALOGUE TAILOR MADE OR PRE-DEFINED To create one or more training catalogues by manually entering the training of interest or by providing integration with the training company. Each course is defined by a detailed reporting which includes objectives, target, supplier, teacher and program.

22 FEATURE: TRAINING PLAN CUSTOM TRAINING To differentiate the training plan for each employee, crossing his needs related to his job with those arising from any safety duties assigned to him.

23 FEATURE: TIMETABLES PLANNING AND CONTROL To define and plan the training needs of each employee, identifying: Mandatory training related to safety regulations and agreements, indicating needs for further refresher training. Optional training requested/offered by the Company to ensure the professional growth of the employee.

24 FEATURE: REGULATIONS MANDATORY TRAINING Configured to comply with the formalities required by laws and regulations.

25 HEALTH OF EMPLOYEES: CONTROL AND MONITORING

26 KALMO HEALTH SURVEILLANCE IS A TOOL THAT OFFERS THE BEST CONTROL AND PUNCTUALITY IN THE MANAGEMENT OF THE MEDICAL VISITS OF THE EMPLOYEES.

27 MODULE HEALTH SURVEILLANCE To manage the entire employee health plan in terms of schedulable visits (health monitoring, audits, drug addiction) and not planned visits. Kalmo is useful for: Companies that manage directly and independently the medical examinations of its employees. Medical offices that manage the health surveillance activities for more companies. They have the visibility of employee visits, divided by company, and can be proactive in planning and verifying employee availability with the assigned managers.

28 ADVANTAGES Greater effectiveness in controlling and planning medical examinations of each employee, in accordance with the related legislation. List of employees who need to redo the visit according to periodic expirations. Possibility to send direct invitations to employees. Systematic filing of the certificates sent by approved medical offices.

29 ALLOWS TO MANAGE: 1 3 The scheduling of medical examinations of each employee to comply with the legal requirements and deadlines. The automatic creation of cover letters or s to be sent to employees with the medical examination result. 2 4 The formal invitations to required visits, whether organized internally or by an external medical office. The accounting of visits done in according to the plan, and in compliance with the current legislation requirements.

30 FEATURE TYPES OF VISIT DEFAULT OR PERSONALIZABLE Health surveillance visits: preventive periodical in occasion of role change at the end of the employment relationship prior to work resumption License revisions Drug addiction control Not planned visits (including workers requests)

31 FEATURE VISIT PLAN PERSONALIZED PLAN FOR ROLE Health surveillance plan generated by: - lists of employees - visits required for the role - frequency required by current regulation.

32 FEATURE TIMETABLE PLANNING AND CONTROL To schedule various types of visits for each employee: definition of the various types of visits to track possibility to require, each year, draw visits for drug addiction with last minute invitation.

33 FEATURE REGULATIONS COMPLIANCE WITH LAW Kalmo can be set to operate in full compliance with: International and National regulations about Health Surveillance Sector-specific rules for Health Surveillance Company policies.

34 FEATURE INVITATIONS SENDING INVITATION MANAGEMENT Automatic process allows the manager to send invitations and check employee availability according to work shifts. The person in charge to organize the medical examinations, once generated the employee list, distributes it to the shift manager for the approval of availability according to operational requirements.

35 FEATURE RESULTS RESULT VISIT MANAGEMENT Situation always updated Medical visits registration per employee, with relative management state of eligibility Management of certificates sent by medical offices

36 FEATURE STORAGE STORAGE AND MANAGEMENT OF RESULTS Kalmo stores all medical examinations and checks that all results have been received.

37 ELECTRONIC PERMIT-TO-WORK SYSTEMS UNDER CONTROL

38 KALMO epws MANAGER IS THE SOLUTION THAT OFFERS FULL CONTROL AND EFFECTIVENESS IN PERMITS-TO-WORK SYSTEM MANAGEMENT TO CONTROL CERTAIN TYPES OF WORK.

39 MODULE: epws MANAGER It is a system used to manage Permits-to-work in order to control certain types of work that are potentially hazardous. It is an essential part of safe systems of work and allows to verify the hazards related to activities to do or originated from the interference with other works in the same plant. It manages the issue of authorizations after the consideration of all foreseeable hazards.

40 ALLOWS TO MANAGE: 1 3 The definition of activities that requires specific authorizations on the basis of special safety measures. The authorization workflow to create and approve permits-to-work after visualizing the critical jobs on a map. 2 4 The evaluation of: the site where the works will be done; possible interference risks; training required; PPE assignments. Control and traceability of the whole work cycle, providing real time information about the progresses.

41 STRENGTHS Reduction of accidents thanks to an effectiveness hazard evaluation related to overlapping works: Prevention of possible risks for workers Instant warning for overlapping jobs Control and risk evaluation on the basis of site/area/hazard.

42 STRENGTHS Improvement of business management: Remarkable reduction of errors due to unforeseen procedures Information well-distributed among all the workers involved in the process Real time visibility of Who, What, When, Where.

43 STRENGTHS Cost reduction for safety in the workplace: Analytic data about process costs for the management Reduction of time needed to issue permits-to-work Paper, printing costs and module revision time savings (for example using electronic signatures).

44 FEATURE: TECHNICAL DATABASE JOB AND EQUIPMENT IDENTIFICATION To create data sheets describing: jobs, specific related risks, possibility of overlapping or interference with other works, equipment required and conditions of use.

45 FEATURE: MASTER DATA COMPANY AND COMMISSION IDENTIFICATION To manage company and other data, such as the commission code from ERP (e.g. SAP or other Business Management Software Solution) and the codification of jobs in charge.

46 FEATURE: RISK EVALUATION HAZARD AND PREVENTIVE MEASURE IDENTIFICATION To pinpoint: specific risks related to the area access and/or to the jobs to be done safety procedures training needs specific PPE requirements.

47 FEATURE: epws ISSUING PERMITS-TO-WORK CREATION Evaluation of risks about: jobs to be done overlapping or interference for area time planning environmental, operative and professional limitations.

48 FEATURE: epws APPROVAL AUTHORIZATION WORKFLOW MANAGEMENT Authorization process of electronic permits-towork (simple or complex), following a workflow that can be defined and configured for different levels.

49 FEATURE: FRONT END Intuitive interface Logic control of area/job/risk Printing and advanced research features

50 FEATURE: MONITORING PERMITS-TO WORK CONTROL AND CHECK Check of authorized permits-to-work, map visualization, check of the work progress, reporting and statistics.

51 FEATURE: MAP VISUALIZATION 3 detail levels (area/sector/plant) Icons and descriptive colors

52 SERVICES

53 SERVICES: ERP SYSTEM INTERFACE STOCK and JOB CODE ALWAYS UPDATED PPEs File and their part numbers, together with the warehouse handling, can be interfaced with ERP (SAP or other management software) for updating inventories or registries and the exchange of information relating to orders/contracts /activities.

54 SERVICES: CONNECTION TO EXTERNAL SYSTEMS REAL TIME DATA EXCHANGE Customizable by interfaces, the application can be set up to exchange or integrate various types of data with external software systems (e.g. Inspection staff present in a given area).

55 SERVICES: CONSULTING COMPANY ORGANIZATION Kalmo is supported by professionals who are beside the client to better organize the business management system and to ensure maximum efficiency and usability of the solution, including through verticals.

56 SERVICES: SUPPORT GUARANTEED SUPPORT Technical support service is available to answer inquiries of customers and allow an appropriate use of the solution.

57 W W W. K A L M O. EU Venicecom S.r.l. Via della pila, Marghera Venezia T F