Roster Tool. Analysing Hours of Work Related Fatigue Exposure

Transcription

1 Roster Tool Analysing Hours of Work Related Fatigue Exposure

2 Key Benefits Quick and simple analysis tool Manually build rosters with ease or import data via CSV Click to change shifts or implement shift swaps Immediate feedback of FAID Score impact Can store and compare Planned & Actual work hours

3 Roster Screen View 2-week planned roster view by personnel

4 Roster Screen View FAID Score Green, Yellow, Red View (Fatigue Tolerance Level set at 80 for example)

5 Roster Screen View Select day for new shift (3 Oct)

6 Shift Selector Pop-Up Select shift for the day (M0600)

7 Shift Selector Pop-Up Peak FAID Score shown prior to selection

8 Shift Selector Pop-Up Start & finish times of a shift can be manually adjusted

9 Roster Screen View Shift in roster (3 Oct) (Peak FAID Score shown right of shift)

10 Roster Screen View Select shift to change (29 Sept)

11 Shift Selector Pop-Up Current shift duration in FAID Red Condition shown

12 Shift Selector Pop-Up Select alternate shift (A1400) (Peak FAID Score shown for shift prior to selection)

13 Roster Screen View Shift changed in roster (29 Sept) (Peak FAID Score shown right of shift)

14 Roster Screen View Import data from CSV

15 Import Selector Pop-Up Select import method (to ignore data field headings in CSV file start at Row 2)

16 Roster Screen View Actual data imported from CSV (CSV data file period is 28/9/14 13/11/14)

17 Roster Screen View View FAID Scores (Fatigue Tolerance Level / FTL set at 80 for example)

18 Roster Screen View View Hours in FAID Red Condition

19 Roster Screen View Move roster to FAID view

20 Move to FAID Pop-Up Select roster date range to be moved (1 week of history data is required prior to analysis Start Date)

21 FAID View Select ANALYSE button for FAID Outputs

22 FAID Outputs View FAID reports available for review

23 FAID Outputs View Select RosterView to return to Roster Screen view

24 Roster Screen View Returned to previous roster view

25 Roster Screen View View Planned & Actual roster data (For each person: Planned roster on 1 st line & Actual hours worked on 2 nd )

26 Roster Screen View Compare Planned & Actual FAID Scores (For each person: Planned roster on 1st line & Actual hours worked on 2nd)

27 Roster Screen View Select Shifts to view shift details

28 Shifts Screen View Lists the shift definitions (Allows different shift types to be defined for selection)

29 Staff Screen View Lists personnel details (Allows personnel unavailability & detail changes)

30 Staff Totals Screen View Summary of personnel hours worked

31 Shift Totals Screen View Count of shifts worked per day (Can check if shifts per day match requirement)

32 Settings Screen View Allows configuration of user & application settings

33 What is FAID?

34 What is FAID? Predicts work-related fatigue based on hours of work FAID Score D D D N N N

35 FAID In determining Work-related Fatigue takes into account: Duration of work & breaks Time of day of work & breaks Work history from preceding 7 days Biological limits on recovery sleep

36 FAID Scientifically based & operationally validated bio-mathematical model (of fatigue & performance): Developed as part of collaborative partnership arrangement with Centre for Sleep Research in South Australia Proven history in varied operational contexts, cultures and industries since 1999 Used internationally across multiple industries (aviation, rail, mining, health, energy, marine etc.) Predicts work-related fatigue based on hours of work not a pure measure of fatigue

37 Industry Use of FAID Rail - Australia, NZ, Canada & USA General Aviation - Internationally Government Agencies - Customs, Police in Australia Marine most ports in Australia / NZ Road Transport Internationally Energy Australia / USA Mining Internationally Health Queensland

38 Our Risk-Based Approach Many organisations faced with the challenge of managing fatigue can easily become daunted by the prospect. Impairment associated with fatigue can be difficult to detect, and harder still, is judging the level of impairment that could present a danger. Added to the complexity of individual differences in experiencing fatigue is the context for individuals (e.g. job type, activities, environment, time of day, etc.) and the degree to which this is vulnerable to fatigue.

39 Our Risk-Based Approach Given the diverse factors needing to be taken into account in managing workrelated fatigue, a risk-based approach that gives consideration to models like James Reason s Swiss Cheese model is often recommended. Layer 1 Layer 2 Layer 3 Corporate Responsibility Ensuring adequate sleep opportunity Safe work procedures & training Individual Responsibility Using time off for rest / fit for duty Effective implementation of work procedures Layer 4 Behavioral Symptoms Peer identification Screening tools Continuous Improvement Process Hours of work audit / review Timely review of controls Occurrence investigation Concept Taken From Managing The Risks Of Organizational Accidents by James Reason, and Union Pacific Railroad Critical Incident!!

40 Our Risk-Based Approach The Defences-in-Depth model (Dawson & McCulloch, Sleep Med. Rev. 2005) applies James Reason s model to the fatigue context, targeting prevention through a series of barriers, safeguards, and defences. InterDynamics has included these concepts and ideas in its Risk-Based Approach to managing fatigue, summarised in the following diagram. InterDynamics approach recognises the development of an appropriately informed plan to manage fatigue (a Fatigue Management Plan) as foundational to the effective implementation and on-going improvement of a Fatigue Risk Management System (FRMS). Staff engagement and consultation is key to a smooth FRMS implementation, as cultural change is often required for the organisation to transition its perception and management of fatigue in line with the organisation s fatigue policy commitment.

41 Our Risk-Based Approach to Managing Fatigue Managing Work-Related Fatigue Risks Scope Implementation Supporting InterDynamics Services & Products Risk Profile of Hours of Work planned, unplanned / overtime, actual hours, standby Diagnostics of planned & actual Hours of Work FAID Diagnostic Reports, Implementation of FAID Tools, Data analysis 1. Determine: Fatigue Risk Profile Risk Profile of Individual commuting to / from work, sleep disorders, lifestyle Review individual experience and self reports of fatigue Staff surveys, Discussion group facilitation, Fatigue assessment / monitoring Risk Profile of Job Type / Role time on task, environment, demand of task Risk Assessment of day-to-day activities in the context of fatigue Fatigue Hazard Analysis (FHA) Risk Assessment Workshops & Reports 2. Protect: Against Fatigue Risk Adequate treatments / controls Prepare for emergencies & unplanned work, Fatigue risk assess changes Fatigue Management Policy, plans, procedures & operational work instructions Supporting supervisory, team & individual management strategies Transition planning & support Managing Fatigue education Facilitation of Fatigue Management Policies, Plans & Procedure development, FAID Roster Tool / DLL 3. Review: System & Occurrences Fatigue occurrences, Causal & risk factors, Work plans and procedures, New information Review / investigate fatigue reports, existing controls, business processes & changes FRMS review & grading (GRAID ), Investigation tools, FAID / Hours of Work audits

42 Our Risk-Based Approach Our experience assisting clients of all sizes across various industries and circumstances has brought insights into the most effective organisational team structures and project plans for successful implementation. The aim of the Risk-Based Approach is to provide our clients with the best possible tools and resources to manage fatigue risks. It is founded on four pillars: consultation, staff engagement, shared responsibility and effective risk management. This comprehensive methodology includes three key steps: Determining the fatigue risk profile of the organisation Protecting against unacceptable fatigue-related risks Reviewing systems to ensure protection measures remain adequate.

43 Our Risk-Based Approach Suggested FRMS Scope and Implementation activities are outlined in the second & third columns of the diagram, respectively. The last column presents supporting InterDynamics services & products that facilitate the FRMS journey. Deliverables and findings from each implementation activity give additional insight into the organisation s specific requirements for managing fatigue effectively, as well as providing valuable input into the Fatigue Management Plan and supporting Work Procedures. InterDynamics Risk-Based Approach to managing fatigue targets improved safety and performance as key outcomes of the FRMS. InterDynamics and Zurich Risk Engineering have developed an organisational fatigue risk grading system (GRAID ) to provide senior and operational managers with a systematic methodology to ascertain the quality of their organisational risks associated with fatigue. In conducting FRMS reviews, InterDynamics can provide a valuable third-party perspective on the depth, breadth and relevance of your Fatigue Risk Management System.

44 Our Unique Approach The capability InterDynamics offers our clients is unique. By providing both decision support solutions and risk-based fatigue management, we can deliver holistic solutions to both operational and strategic business challenges.

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