Chabot College Student Services Program Review Report Year in the Cycle: 3 Program: International Student Program

Transcription

1 Chabot College Student Services Program Review Report Year in the Cycle: 3 Program: International Student Program Submitted on October 23, 2015 Contact: Dolly Balangitao, Coordinator, International Student Program FINAL 9/24/15

2 Table of Contents Year 1 Section 1: Who We Are Section 2: Where We Are Now Section 3: The Difference We Hope to Make Year 2 Section 1: What Progress Have We Made? Section 2: What Changes Do We Suggest? Year 3 Section 1: What Have We Accomplished? Section 2: What s Next? Required Appendices: A: Budget History B1: Student Learning Outcomes/Services Area Outcomes Assessment Schedule C: Program Learning Outcomes D: A Few Questions E: New and Ongoing Initiatives and Projects E1: Equity and BSI Fund Requests F1A: New Faculty Requests F1B: Reassign Time Requests F2A: Classified Staffing Requests F2B: Student Assistant Requests F4: Academic Learning Support Requests F5: Supplies Requests F6: Services/Contracts and Conference/Travel Requests F7: Technology and Other Equipment Requests F8: Facilities

3 YEAR ONE Resource Request Spreadsheet Directions: In addition to completing the narrative portion of program review, add all your requests to a single Resource Request Spreadsheet: a. Follow the link to the spreadsheet provided in Appendix F1A, save the spreadsheet where you can continue to access it and add requested resources from each appendix to it as appropriate. Once completed, submit to your Dean/Area Manager with this finalized Program Review Narrative. b. Requests should be made for augmented/ additional resources (more than what you are already receiving). If you have questions about what constitutes an additional/augmented request, please talk with your administrator who can tell you what maintenance resources you are already receiving. c. Prioritize your requests using the criteria on the spreadsheet. Your Administrator will compile a master spreadsheet and prioritize for his or her entire area. d. Submit resource requests on time so administrators can include requests in their prioritization and discuss with their area at November division meetings. 1. Who We Are Limit your narrative to no more than one page. Describe your unit--your mission, vision, responsibilities and the goals of your area. How does your unit support other student services, administrative, and academic units? What impact do you have on student learning? Describe the number and types of staff in your office. 2. Where We Are Now Complete Appendix A (Budget History) and Appendix B (Student Learning Outcomes/Service Area Outcomes Inventory) prior to writing your narrative. Limit your narrative to no more than two pages. As you enter a new Program Review cycle, reflect on your achievements over the last few years. What did you want to accomplish? What are your Student Learning Outcomes (SLOs) and Service Area Outcomes (SAOs), and what progress have you made toward achieving them? Describe how changes in resources provided to your office have impacted your achievements. What are you most proud of? Discuss important trends that will have a significant impact on your unit over the next three years. Those could include technology, facilities, equipment, and student demand. What opportunities and challenges do your foresee in the next three years? 3. The Difference We Hope to Make Review the Strategic Plan goal and key strategies at prior to completing your narrative. Please complete Appendices E (New and Ongoing Initiatives and Projects) and F1-2 and 5-8 (Resource Requests) as relevant to your needs to support your narrative. Limit your narrative here to one page and reference appendices where further detail can be found. What initiatives or projects are or could be underway to support student learning outcomes, equity, and/or the College Strategic Plan Goal? 1

4 YEAR TWO Resource Request Spreadsheet Directions: In addition to completing the narrative portion of program review, add all your requests to a single Resource Request Spreadsheet: a. Follow the link to the spreadsheet provided in Appendix F1A, save the spreadsheet where you can continue to access it and add requested resources from each appendix to it as appropriate. Once completed, submit to your Dean/Area Manager with this finalized Program Review Narrative. b. Requests should be made for augmented/ additional resources (more than what you are already receiving). If you have questions about what constitutes an additional/augmented request, please talk with your administrator who can tell you what maintenance resources you are already receiving. c. Prioritize your requests using the criteria on the spreadsheet. Your Administrator will compile a master spreadsheet and prioritize for his or her entire area. d. Submit resource requests on time so administrators can include requests in their prioritization and discuss with their area at November division meetings. 1. What Progress Have We Made? Complete Appendices A (Budget History), B1, C (PLO's), and D (A few questions) prior to writing your narrative. You should also review your most recent success, equity, course sequence, and enrollment data at In year one, you established goals and action plans for program improvement. This section asks you to reflect on the progress you have made toward those goals. This analysis will be used to inform future budget decisions. In your narrative of two or less pages, address the following questions: What were your previous Program Review goals? Did you achieve those goals? Specifically describe your progress on the goals you set for student learning, program learning, and Strategic Plan achievement. What are you most proud of? What challenges did you face that may have prevented achieving your goals? Cite relevant data in your narrative (e.g., efficiency, persistence, success, FT/PT faculty ratios, SAO/PLO assessment results, external accreditation demands, etc.). 2. What Changes Do We Suggest? Review the Strategic Plan goal and key strategies at prior to completing your narrative. Please complete Appendices E (New and Ongoing Initiatives and Projects) and F1-8 (Resources Requested) to support your narrative. Limit your narrative here to one page and reference appendices where further detail can be found. What initiatives or projects are or could be underway to support student learning outcomes, equity, and/or the College Strategic Plan Goal? 2

5 YEAR THREE Resource Request Spreadsheet Directions: In addition to completing the narrative portion of program review, add all your requests to a single Resource Request Spreadsheet: a. Follow the link to the spreadsheet provided in Appendix F1A, save the spreadsheet where you can continue to access it and add requested resources from each appendix to it as appropriate. Once completed, submit to your Dean/Area Manager with this finalized Program Review Narrative. b. Requests should be made for augmented/ additional resources (more than what you are already receiving). If you have questions about what constitutes an additional/augmented request, please talk with your administrator who can tell you what maintenance resources you are already receiving. c. Prioritize your requests using the criteria on the spreadsheet. Your Administrator will compile a master spreadsheet and prioritize for his or her entire area. d. Submit resource requests on time so administrators can include requests in their prioritization and discuss with their area at November division meetings. 1. What Have We Accomplished? Complete Appendices A (Budget History), B1, C (PLO's), and D (A few questions) prior to writing your narrative. You should also review your most recent success, equity, course sequence, and enrollment data at In year one, you established goals and action plans for program improvement. This section asks you to reflect on the progress you have made toward those goals. This analysis will be used to assess progress toward achievement of our Strategic Plan and to inform future budget decisions. In your narrative of two or less pages, address the following questions: What program improvement goals did you establish? Did you achieve the goals you established for the three years? Specifically describe your progress on goals you set for student learning, program learning, equity, and Strategic Plan achievement. What best practices have you developed? Those could include pedagogical methods, strategies to address Basic Skills needs of our students, methods of working within your discipline, and more. Are these best practices replicable in other disciplines or areas? What were your greatest challenges? Were there institutional barriers to success? Cite relevant data in your narrative (e.g., efficiency, persistence, success, FT/PT faculty ratios, SAO/PLO assessment results, external accreditation demands, etc.). 3

6 In year one, we requested the restoration of the full time International Admissions Specialist classified position lost to budget cuts. To date, the position has not been restored. A dedicated Counselor was also requested for International Students Office. Unfortunately, a Counselor is assigned to the International Students Office once a week for an hour during Fall and Spring term. International Students Office was able to hire a Student Assistant that assisted in the office. However, a Student Assistant cannot perform duties of a Classified International Admissions Specialist. Challenges: The International Students Office is staffed by the International Students Program Coordinator. Though the office have experienced 50% reduction, it has strived to continue to serve the International Students that are currently enrolled. With collaborative efforts among the Program Coordinator, Counselors and administrators, other options are being considered in helping promote the International Students Program such as restoring marketing and recruitment. 2. What s Next? This section may serve as the foundation for your next Program Review cycle, and will inform the development of future strategic initiatives for the college. In your narrative of one page or less, address the following questions. Please complete Appendices E (New and Ongoing Initiatives and Projects) and F1-8 (Resources Requested) to support your narrative. What goals do you have for future program improvement? Goal for the near future is to increase International Student enrollment. What ideas do you have to achieve those goals? In order to increase the number of International Student enrollment, we need to increase our outreach and marketing efforts. If the Admissions Specialist position is restored, a marketing budget for brochures, mailings, advertising via web subscriptions, translation of documents into multiple languages will put Chabot College s name back out in the world. Recruitment through attendance at student fairs targeting specific countries will also increase numbers. Physical presence and direct contact at these fairs puts Chabot College s name back in the world. Agent commissions paid only for students who arrive and are registered for at least one semester will also increase enrollment numbers. Schools that do provide a commission get the students over colleges such as Chabot who does not provide commission. 4

7 What must change about the institution to enable you to make greater progress in improving student learning and overall student success? Campus wide agreement to support the International Student Program and fund the cut positions to support the increase in enrollment. Our numbers are down 48% since the cuts. For the overall benefit of the college, an increase in International Student tuition provides funding for the college to use in all areas. One International Student brings a minimum of $7,000 a year in revenue. Increasing by 100 to bring an additional $700,000. The income these additional students could bring to the college would more than compensate for the cost of restoring the International Admissions Specialist position as well as a dedicated International Counselor. It could also be used to cover the cost of additional course sections where needed. The tuition funds are not restricted. 5

8 Appendix A: Budget History and Impact Audience: Budget Committee, PRBC, and Administrators Purpose: This analysis describes your history of budget requests from the previous two years and the impacts of funds received and needs that were not met. This history of documented need can both support your narrative in Section A and provide additional information for Budget Committee recommendations. Instructions: Please provide the requested information, and fully explain the impact of the budget decisions. Category Budget Requeste d Budget Receive d Budget Requeste d Classified Staffing (# of positions) 1.0 FTE 0 1 Supplies & Services $7,000 $1,000 $4,500 Technology/Equipment 0 0 Other (Marketing/Recruitment/Activities/Conference/ Travel) TOTAL $10,000 0 $40, Budget Receive d 1. How has your investment of the budget monies you did receive improved student learning? Which service or learning outcome were supported? Have the anticipated positive impacts been realized? N / A 2. What has been the impact of not receiving some of your requested funding? How has student learning or service been impacted, or safety compromised, or enrollment or retention negatively impacted? International enrollment numbers have decreased dramatically by 45% since 2011 resulting in loss of International Student tuition income of over $315,000. Funding has not been restored to its pre 2011 level. Marketing budget was cut further Further funds allocated pre one-time District monies of 2006 were never restored once one-time monies depleted/swept post 2011 budget cuts. 6

9 Appendix B1: Student Learning Outcomes and/or Service Area Outcomes Assessment Reporting Schedule. Service Area Outcomes: Audience: Purpose: Instructions: SLO/SAO SAO #1 Year 1: To advise newly enrolled International Students to maintain compliance with immigration regulations and to assist them in reaching their academic goals with Student Educational Plans completed prior to registration for next term. SAO #2: How Measured Survey, Direct Observation of student behavior, skill Results/Discussion In Year 2: SEP compliance met through priority registration initiative. Year 3: Because newly accepted students may not enter the U.S. early, pre-registration and academic advising is conducted overseas via . Reduced counseling services during the summer for follow up places the burden back to the ISP Coordinator. ISP Specialist position cut in 2011 adds to double workload burden on current ISP Coordinator. Documentation (Where can assessments be found? Provide link if possible) communication SAO #3: 7

10 Appendix C: Program Learning Outcomes NOT APPLICABLE Considering your feedback, findings, and/or information that has arisen from the course level discussions, please reflect on each of your Program Level Outcomes. Note: If your area assesses Service Area Outcomes rather than PLO s, skip this section. Some areas may use both PLO s and SAO s dependent upon the program. Program: PLO #1: PLO #2: PLO #3: PLO #4: What questions or investigations arose as a result of these reflections or discussions? What program-level strengths have the assessment reflections revealed? What actions has your discipline determined might be taken to enhance the learning of students completing your program? Program: PLO #1: PLO #2: PLO #3: PLO #4: 8

11 What questions or investigations arose as a result of these reflections or discussions? What program-level strengths have the assessment reflections revealed? What actions has your discipline determined might be taken to enhance the learning of students completing your program? 9

12 Appendix D: A Few Questions Please answer the following question with "yes" or "no". For a "no" answer, please provide an explanation. No explanation is required for "yes" answer. Write n/a if the question does not apply to your area. 1. Have you developed and assessed PLOs for all of your programs? If no, identify programs which still require this work, and your timeline to complete that work this semester. 10

13 Appendix E: Proposal for New and Ongoing Initiatives and Projects (Complete for each initiative/project) Audience: Deans/Unit Administrators, PRBC, Foundation, Grants Committee, Equity, BSC, College Budget Committee Purpose: The project will require the support of additional and/or outside funding. How does your project address the college's Strategic Plan goal, significantly improve student learning or service, and/or address disproportionate impact? Restoring a Classified position would support Chabot s International Students Program. With this position, there will be outreach and recruitment efforts. Students will receive better access to personal guidance and assistance with interpretations of visa regulations. There is no backup staff for the Coordinator. If out sick, the department is closed or Coordinator is contacted at home to handle emergencies. Marketing and recruitment funding would increase enrollment numbers which increases tuition income for the college overall. What is your specific goal and measurable outcome? (Note: Complete the Equity/BSI proposal in Appendix E1 if you would like to request these funds and indicate see Equity/BSI proposal for detail ) Specific goal is to restore International Student Specialist position cut in 2011 and fund marketing and recruitment efforts. What learning or service area outcomes does your project address? Where in your program review are these outcomes and the results of assessment discussed (note: if assessment was completed during a different year, please indicate which year). SAO #1 What is your action plan to achieve your goal? Activity (brief description) Restore International Admissions Specialist classified professional position Marketing budget for brochures, mailings, advertising via web subscriptions, translation of documents into multiple languages Recruitment through attendance at student fairs targeting specific countries Agent commissions paid only for students who arrive and are registered for at least one semester. Target Required Budget Completion (Split out personnel, supplies, Date other categories) 2016 Personnel= $46,480 + benefits 2016 $ $20, % from student s paid tuition of minimum $7000 per academic year=$350 per student attending. No student tuition, no agent commission. 11

14 How will you manage the personnel needs? New Hires: Faculty # of positions Classified staff # of positions Restore 1 Reassigning existing employee(s) to the project; employee(s) current workload will be: Covered by overload or part-time employee(s) Covered by hiring temporary replacement(s) Other, explain At the end of the project period, the proposed project will: Be completed (onetime only effort) Require additional funding to continue and/or institutionalize the project (obtained by/from):increased international tuition Will the proposed project require facility modifications, additional space, or program relocation? No Yes, explain: Will the proposed project involve subcontractors, collaborative partners, or cooperative agreements? No Yes, explain: Commissions for agents agreements Do you know of any grant funding sources that would meet the needs of the proposed project? No Yes, list potential funding sources: 12

15 Appendix E1: Equity and Basic Skills Initiative Fund Requests: NOT APPLICABLE Project Name: Contact Name: Division/Discipline/Program/Office: Contact info: ( , campus phone, and cell phone) Check the student success indicator(s) your project will address ACCESS: Enroll more of a population group to match their representation in community. COURSE COMPLETION: Increase success rates in identified courses. ESL AND BASIC SKILLS COMPLETION: Increase success rates in ESL or Basic Skills courses, and Increase the completion of degree/transfer courses by ESL or Basic Skills students. DEGREE AND CERTIFICATE COMPLETION: Increase percent of degrees/certificates among degree/certificate-seeking students. TRANSFER Increase percent of transfers to 4-year colleges among transfer-directed students. Check the type of project you are proposing Curriculum/Program improvement Outreach Direct student intervention Instructional Support Faculty development Research and Evaluation Other: Coordination and Planning To determine whether your project can be funded by Equity funds: 1) Does your proposal address disproportionate impact for any of the following target student populations marked with an X? Please highlight the X that corresponds with your target populations. (Equity funds must address specific opportunity gaps identified below with an X ) GOALS Goal A: Access Males Goal B: Course Completion / Success Rates Goal C: ESL/Basic Skills Success Goal D1: Degree Completion X Goal D2: Cert Completion Foster Youth X X X Goal E: Transfer Students with disabilities Low-income X X X Veterans American Indian or Alaska Native X X X X 13

16 Asian Black or African American X X X X X Filipino X X X Hispanic or Latino X X X X Hawaiian or Pacific Islander X X X White X X X X X 2) COLLABORATIVE PARTNERS In what ways does your project include collaboration between academic and student services and/or with the community? (Equity proposals that partner to reach target populations are prioritized over proposals that do not) To determine how your project fits into your discipline s or program s planning: 1) Is your project mentioned in your area s latest program review? Yes No 2) Does your immediate administrator support this project? No Yes 3) How have you shared this proposal with others in the relevant area, discipline, or division? When did this conversation take place and who was involved? PROJECT GOALS, ACTIVITIES, BUDGET, OUTCOMES, AND EVALUATION GOAL What does your project hope to achieve overall? DOCUMENTING NEED AND SOLUTION Please provide data to support the need for your project and the solution you propose. ACTIVITIES Please list all the activities (A.1, A. 2, A.3, etc.) that you propose to do to reach your goal. List activities by target date in chronological order. Identify the responsible person/group for each activity, and who will be involved. 14

17 BUDGET Provide a budget that shows how the funds will be spent to support the activities. EXPECTED OUTCOMES and EVALUATION How will you know whether or not you have achieved your goal? What measurable outcomes are you hoping to achieve for the student success indicator and target population you chose? How will you identify the students who are affected (are they part of a class, a program, or a service, or will you need to track them individually)? 15

18 Appendix F1A: Full-Time Faculty Request(s) [Acct. Category 1000] NOT APPLICABLE Audience: Faculty Prioritization Committee and Administrators Purpose: Providing explanation and justification for new and replacement positions for full-time faculty Instructions: Please justify the need for your request. Discuss anticipated improvements in student learning and contribution to the Strategic Plan goal. Cite evidence and data to support your request, including enrollment management data (EM Summary by Term) for the most recent three years, student success and retention data, and any other pertinent information. Data is available at: Spreadsheet: To be considered, requests must be added to the Resource Request Spreadsheet. You can find the template for the spreadsheet here: Add your requests to your spreadsheet under the 1000a tab and check the box below once they ve been added. Total number of positions requested (please fill in number of positions requested): Summary of positions requested completed in Program Review Resource Request Spreadsheet (please check box to left) CHABOT COLLEGE CRITERIA FOR FILLING CURRENT VACANCIES OR REQUESTING NEW FACULTY POSITIONS Discipline Criteria 1. Percent of full-time faculty in department. FTEF (Contract) FTEF (Temporary) # of Contract Faculty Fall 2012 Spring 2013 Fall 2013 Spring 2014 Fall

19 Name of Recently Retired Faculty (in last 3 yrs) Date Retired Criteria 2. Semester end departmental enrollment pattern for last three years. Fall 2012 Spring 2013 Fall 2013 Spring 2014 Fall 2014 Success Rate: FTES: Briefly describe how a new hire will impact your success/retention rates. 2b. Librarian and Counselor faculty ratio. Divide head count by the number of full time faculty. For example, 8000 students divided by 3 full time faculty, 1:2666 Fall 2012 Spring 2013 Fall 2013 Spring 2014 Fall 2014 Criteria 3. Meets established class size. WSCH FTES: WSCH/FTES Fall 2012 Spring 2013 Fall 2013 Spring 2014 Fall 2014 If there are any external factors that limit class sizes, please explain. 17

20 Criteria 4. Current instructional gaps and program service needs. List the courses to fill the gaps, if applicable. Criteria 5. Describe how courses and/or services in this discipline meet PRBC s three tier criteria. These include: Tier 1: outside mandates (e.g. to ensure the licensure of the program.) Tier 2: program health, (e.g. addresses gaps in faculty expertise and creates pathways, alleviates bottlenecks, helps units where faculty have made large commitments outside the classroom to develop/implement initiatives that support the strategic plan goal, and helps move an already successful initiative forward. Tier 3: Student need/equity, (e.g. addresses unmet needs as measured by unmet/backlogged advising needs, bottlenecks in GE areas and basic skills, impacted majors in which students cannot begin or continue their pathway.) 18

21 Criteria 6. Upon justification the college may be granted a faculty position to start a new program or to enhance an existing one. Is this a new program or is it designed to enhance an existing program? Please explain. Criteria 7. CTE Program Impact. Criteria 8. Degree/Transfer Impact (if applicable) List the Certificates and/or AA degrees that your discipline/program offers. Provide information about the number of degrees awarded in the last three years. Degree/Certificate AA requirement GE transfer requirement # Awarded Declared major Criteria 9. Describe how courses and/or services in this discipline impact other disciplines and programs. Be brief and specific. Use your program review to complete this section. 19

22 Criteria 10. Additional justification e.g. availability of part time faculty (day/evening) Please describe any additional criteria you wish to have considered in your request. 20

23 Appendix F1B: Reassign Time Request(s) [Acct. Category 1000] NOT APPLICABLE Audience: Administrators Purpose: Provide explanation and justification for work to be completed. (Note: positions require job responsibility descriptions that are approved by the appropriate administrator(s).) Instructions: Please justify the need for your request. Discuss anticipated improvements in student learning and contribution to the Strategic Plan goal. Cite evidence and data to support your request, including enrollment management data (EM Summary by Term) for the most recent three years, student success and retention data, and any other pertinent information. Data is available at Spreadsheet: To be considered, requests must be added to the Resource Request Spreadsheet. Add your requests to your spreadsheet under the 1000b tab and check the box below once they ve been added. Total number of hours requested and the type of contact hour: Summary of hours requested completed in Program Review Resource Request Spreadsheet (please check box to left) 21

24 Appendix F2A: Classified Staffing Request(s) [Acct. Category 2000] Audience: Administrators, PRBC, Classified Prioritization Committee Purpose: Providing explanation and justification for new and replacement positions for full-time and parttime regular (permanent) classified professional positions (new, augmented and replacement positions). Remember, student assistants are not to replace Classified Professional staff. Instructions: Please complete a separate Classified Professionals Staffing Request form for each position requested and attach form(s) as an appendix to your Program Review. Spreadsheet: To be considered, requests must be added to the Resource Request Spreadsheet AND a separate Classified Professionals Staffing Request form must be completed for each position requested. Add your requests to your spreadsheet under the 2000a tab and check the box below once they ve been added. Please click here to find the link to the Classified Professional Staffing Request form: This is a fillable PDF. Please save the form, fill it out, then save again and check the box below once you ve done so. Submit your Classified Professionals Staffing Request form(s) along with your Program Review Narrative and Resource Request spreadsheet. Total number of positions requested (please fill in number of positions requested): Restore 1 Separate Classified Professionals Staffing Request form completed and attached to Program Review for each position requested (please check box to left) Summary of positions requested completed in Program Review Resource Request Spreadsheet (please check box to left) 22

25 Appendix F2B: Student Assistant Requests [Acct. Category 2000] Audience: Administrators, PRBC Purpose: Providing explanation and justification for student assistant positions. Remember, student assistants are not to replace Classified Professional staff. Instructions: Please justify the need for your request. Discuss anticipated improvements in student learning and contribution to the Strategic Plan goal, safety, mandates, and accreditation issues. Please cite any evidence or data to support your request. If these positions are categorically funded, include and designate the funding source of new categorically-funded positions where continuation is contingent upon available funding. Rationale for proposed student assistant positions: How do the assessments that you preformed to measure student learning outcomes (SLO s) or service area outcomes (SAO s) support this request? Spreadsheet: To be considered, requests must be added to the Resource Request Spreadsheet. Add your requests to your spreadsheet under the 2000b tab and check the box below once they ve been added. Total number of positions requested (please fill in number of positions requested): Summary of positions requested completed in Resource Request Spreadsheet (please check box to left) 23

26 Appendix F4: Academic Learning Support Requests [Acct. Category 2000] Audience: Administrators, PRBC, Learning Connection Purpose: Providing explanation and justification for new and replacement student assistants (tutors, learning assistants, lab assistants, supplemental instruction, etc.). Instructions: Please justify the need for your request. Discuss anticipated improvements in student learning and contribution to the Strategic Plan goal. Please cite any evidence or data to support your request. If this position is categorically funded, include and designate the funding source of new categorically-funded position where continuation is contingent upon available funding. Rationale for your proposal based on your program review conclusions. Include anticipated impact on student learning outcomes and alignment with the strategic plan goal. Indicate if this request is for the same, more, or fewer academic learning support positions. How do the assessments that you preformed to measure student learning outcomes (SLO s) or service area outcomes (SAO s) support this request? Spreadsheet: To be considered, requests must be added to the Resource Request Spreadsheet. Add your requests to your spreadsheet under the 2000B tab and check the box below once they ve been added. Total number of positions requested (please fill in number of positions requested): Summary of positions requested completed in Program Review Resource Request Spreadsheet (please check box to left) 24

27 Appendix F5: Supplies Requests [Acct. Category 4000] Audience: Administrators, Budget Committee, PRBC Purpose: To request funding for supplies and service, and to guide the Budget Committee in allocation of funds. Instructions: In the area below, please list additional/augmented funding requests for categories Do NOT include conferences and travel, which are submitted on Appendix F6. Justify your request and explain in detail the need for any requested funds beyond those you received this year. Request and Rationale: 1. Office supplies: toners, pens and other office supplies to maintain standard office procedures. 2. Brochures design and printing, translations, overseas mailing costs to market and use in overseas recruitment/advertising. 0 funds for marketing has resulted in 45% enrollment drop. 3. Recruitment overseas through direct attendance at student/agent fairs. No recruitment funding has resulted in 45% enrollment drop. How do the assessments that you preformed to measure student learning outcomes (SLO s) or service area outcomes (SAO s) support this request? N/A Spreadsheet: To be considered, requests must be added to the Resource Request Spreadsheet. Add your requests to your spreadsheet under the 4000 tab and check the box below once they ve been added. SUPPLIES tab (4000) completed in Program Review Resource Request Spreadsheet (please check box to left) 25

28 Appendix F6: Contracts & Services, Conference & Travel Requests [Acct. Category 5000] Audience: Staff Development Committee, Administrators, Budget Committee, PRBC Purpose: To request funding for contracts & services and conference attendance, and to guide the Budget and Staff Development Committees in allocation of funds. Instructions: Please list contracts and services. For conferences/training programs, including specific information on the name of the conference and location. Your rationale should discuss student learning goals and/or connection to the Strategic Plan goal. Rationale for Contracts and Services: 1.MOU for agent commissions paid only for students who actively register for at least one semester. Commissions and recruitment go hand in hand in increasing enrollment numbers. Paying 5% commission of minimum $7000 per year tuition=$350 per student. Leads to increased enrollment and income for the college. If not student produced, no commission paid. Win win. 2.Annual NAFSA (National Association of International Educators) membership fee for eligibility to attend conferences listed below. NAFSA produces resource manual for F-1, M-1 visa regulations as well as provides list serve for national communication with colleagues serving International Students to discuss day to day issues as they arise. Program has been a member for at least 25 years. 3.International Student Cross Cultural and Acclimation Activities: International Student Orientation 2xyear, International Dinner and a Movie Event Fall, International Night Spring. Previously funded by ASCC Co-Curricular thus not guaranteed. Further this year ASCC has asked that we seek funding outside of ASCC Co-Curricular. 4.Online global marketing subscription cancelled service in progress of being restored. Service restores our global marketing presence. Supplements request for recruitment fairs attendance. Rationale for Conferences and Travel: 1.Annual NAFSA Region XII Fall Conference and Spring NAFSA Northern CA mini conference: Continued education, important updates and changes on State and Federal immigration regulations regarding International Students. Direct meetings with U.S. Embassy officials and Dept of Homeland Security s U.S. Customs and Immigration Services. College is mandated to ensure program is compliant to continue accepting International Students. 2. Travel Expenses for local workshops and attending meetings at the District, LPC, off-campus meetings for extensive training for BANNER updates, cccapply International, USCIS officials downtown San Francisco and/or San Francisco Airport and staff development in general. 26

29 How do the assessments that you preformed to measure student learning outcomes (SLO s) or service area outcomes (SAO s) support these requests? Through the department s oversight, International Students remain in compliance in following the rules and regulations for maintaining F-1 visa status. Students are successfully completing their requirements within two-three years and the program tracks high UC CSU transfer rates every Fall. Spreadsheet: To be considered, requests must be added to the Resource Request Spreadsheet. Add your requests to your spreadsheet under the 5000 tab and check the box below once they ve been added. TRAVEL/SERVICES tab (5000) completed in Program Review Resource Request Spreadsheet (please check box to left) 27

30 Appendix F7: Technology and Other Equipment Requests [Acct. Category 6000] NOT APPLICABLE Audience: Budget Committee, Technology Committee, Administrators Purpose: To be read and responded to by Budget Committee and to inform priorities of the Technology Committee. Instructions: Please follow the link here to make your request and summarize below Summary of request and rationale: Spreadsheet: To be considered, requests must be added to the Resource Request Spreadsheet. Add your requests to your spreadsheet under the 6000 tab and check the box below once they ve been added. EQUIPMENT tab (6000) completed in Program Review Resource Request Spreadsheet (please check box to left) If you're requesting classroom technology, see for the brands/model numbers that are our current standards. 28

31 Appendix F8: Facilities Requests NOT APPLICABLE Audience: Facilities Committee, Administrators Purpose: To be read and responded to by Facilities Committee. Background: Although some of the college's greatest needs involving new facilities cannot be met with the limited amount of funding left from Measure B, smaller pressing needs can be addressed. Projects that can be legally funded with bond dollars include the "repairing, constructing, acquiring, and equipping of classrooms, labs, sites and facilities." In addition to approving the funding of projects, the FC participates in addressing space needs on campus, catalogs repair concerns, and documents larger facilities needs that might be included in future bond measures. Do NOT use this form for equipment or supply requests. Instructions: Please fill in the following as needed to justify your requests.if requesting more than one facilities project, please rank order your requests. Brief Title of Request (Project Name): Building/Location: Type of Request Space Need Small Repair Large Repair Building Concern Larger Facility Need Other (grounds, signage ) Description of the facility or grounds project. Please be as specific as possible. What educational programs or institutional purposes does this request support and with whom are you collaborating? Briefly describe how your request supports the Strategic Plan Goal? 29