East Sussex Association of Blind and Partially Sighted People. Personal Assistant to the Aids & Equipment Officer

Transcription

1 East Sussex Association of Blind and Partially Sighted People Personal Assistant to the Aids & Equipment Officer ESAB s Aids and Equipment Officer Steve is a busy man who needs a PA to assist him with his daily work. As the PA to the A&E Officer you will be expected to carry out a diverse range of duties that will be ever changing. You would be working in a busy office with other members of staff and will be asked to assist in any number of projects going on at ESAB. As Steve is blind a key part of the role will be driving around the county, so a clean driving licence and use of a car is essential. You will also be required to transport, and work with, Rex, Steve s guide dog. The role requires a flexibility to the hours which can include evenings and weekends. For further information and an application please contact daniel@eastsussexblind.org or telephone Please note application packs will only be sent out via . Closing date for applications: Friday 7 th October 2016 ESAB is a charity working with blind and partially sighted people across the county and is committed to equal opportunities. If you require the information in a different format please let us know. Registered charity number Further information about ESAB can be found at

2 Contents 1. Job Description 2. Person Specification 3. Terms and Conditions 4. Further Information 5. Application form This organisation is committed to supporting people challenged by sight loss. We aim to enhance the lives of those with visual impairment and expect all staff and volunteers to share this commitment.

3 Job Description ORGANISATION: LOCATION: JOB TITLE: HOURS: CONTRACT: RESPONSIBLE TO: MAIN PURPOSE OF JOB: East Sussex Association of Blind and Partially Sighted People (ESAB) County HQ Hailsham, East Sussex Personal Assistant to the Aids & Equipment Officer 23 per week over three days (flexible working will be required which might include weekends and evenings Initially until 31 st December 2016, then permanent (subject to continuing funding from Access to Work) but also subject to the existing Aids and Equipment Officer Steve Saunders being in post. Aids & Equipment Officer and Chief Executive To work as a personal assistant to the Aids and Equipment Officer providing a range of assistance including driving, secretarial, organisational, diary, event management, filing and general support where needed. SUMMARY ESAB s Aids and Equipment Officer Steve is a busy man who needs a PA to assist him with his daily work. As the PA to the A&E Officer you will be expected to carry out a diverse range of duties that will be ever changing. You would be working in a busy office with other members of staff and will be asked to assist in any number of projects going on at ESAB. As Steve is blind a key part of the role will be driving around the county, so a clean driving licence and use of a car is essential. You will also be required to transport, and work with, Rex, Steve s guide dog. The role requires a flexibility to the hours which can include evenings and weekends.

4 KEY TASKS To provide a dedicated PA service to the A&E Officer, in particular, to provide a chauffeur service. Take responsibility for the A&E Officer s filing and management of paperwork Assisting the A&E Officer with demonstrations of equipment and acting as his eyes when needed Assist other departments within ESAB as required Carry out errands as required by the A&E Officer Carry out duties as required by the A&E Officer To be self-supporting in respect of administration. To participate in team meetings. To undertake any other tasks commensurate with the post. To undertake available training opportunities and show commitment to continuous development, to maximise your potential and ensure the efficient and effective delivery of the organisations services

5 Person Specification Post: Personal Assistant to the CEO Location: Hailsham, East Sussex Key Skills & Abilities Essential Criteria Desirable Criteria Method of Assessment/ Source of Information Ability to meet Analytical skills Application/ targets Creative thinker Interview Empathetic with Problem solver client group and able to meet their needs Proficient with computers & good keyboard skills Excellent interpersonal skills, the ability to liaise and communicate effectively with a wide range of people Ability to convey and receive information accurately Ability to organise and prioritise work effectively and plan work load to meet deadlines To maintain high standards at all times Adequate numeracy skills to meet requirements of the post Full clean UK driving licence and use of a car Certificate Education/ Qualifications Knowledge Computer skills to include: Windows, word, excel, outlook, the internet, Knowledge of care and voluntary sector Application/ Interview Experience Experience of Experience of Application/

6 working in an office environment Basic secretarial experience. Typing letters, using the internet working with people who are vision impaired, disabled and/or older Experience of working in, or with, the voluntary sector and/or residential/agency care sector Interview Personal Attributes Ability to work as part of a team Ability to work calmly and effectively under pressure Well organised Ability to work flexibly Highly motivated Other Ability to understand instruction and carry out duties efficiently Discretion and diplomacy when dealing with sensitive information Politeness and a positive attitude Able to communicate at many levels. Application / Interview Closing Date The closing date for this post is Friday 7 th October Completed application forms should be returned to: daniel@eastsussexblind.org or Daniel Brookbank, Chief Executive Officer The East Sussex Association of Blind and Partially Sighted People (ESAB) Prospects House 7-9 George Street Hailsham East Sussex BN27 1AD

7 We will accept applications by or post. All applications must be on the application form, please do not send CVs. If you need the information in a different format, please contact us. Interviews Interviews will be held on at ESAB s headquarters office in Hailsham. Further information about interview arrangements will be sent to the short listed candidates. Please bring evidence to your interview to show you hold the qualifications required for the post. In the interest of economy, only those applicants required to attend interview will be contacted. Therefore, should you not receive a response from us within 3 weeks of the closing date, we regret that on this occasion your application has not been successful. If you have any queries about the post or would like to discuss any aspects of the job in more detail, please contact Daniel Brookbank, Chief Executive Officer on Terms and Conditions The terms and conditions that are specific to this post are provided below. Salary The salary for this post is 7.65 per hour. Contract As the post is funded by Access to work it is an initial contract until 31 st December 2016, however, a new contract will be negotiated with Access to Work and provided it is successful, the contract will continue. The position will be subject to a three month probation period. Please note that the contract only exists whilst the current Aids & Equipment Officer Steve Saunders is in post. Annual Leave Entitlement Your annual leave for the post is 5 weeks (part of which is to be taken over the Christmas period). The annual leave year runs from the 1 st January. The annual leave entitlement excludes public holidays. For part time staff, entitlement is calculated proportionately to the full time equivalent, based on the number of hours you work. Please note that annual leave will need to be taken at the same time as the Aids and Equipment Officer. Working Hours This role will require some flexible working, including the possibility of occasional weekend or evening work, for which TOIL would be allowed. The organisation has a range of flexible working incentives to help you balance your work life

8 commitments. What is available to you is dependent on the service you provide and the times you are required to provide this service. Your manager will discuss this with you before you commence employment. Sick Leave Less than six Months service Statutory Sick Pay After six months Service 2 weeks full pay 1 week half pay After one years Service 1 month full pay 1 month half pay After two years Service 2 months full pay 2 months half pay After three years Service and in Subsequent years 3 months full pay 3 months half pay This applies to all permanent staff and, as required under the Prevention of Less Favourable Treatment Regulations. Maternity/Paternity Leave These are in accordance with current statutory entitlements. Employment Checks All employment offers are subject to the receipt of two professional references and a completed enhanced DBS check. Appointment Details If appointed to the post you will be required to complete a Criminal Records Bureau Disclosure. Please note that having a criminal record does not automatically mean that an offer of appointment will be withdrawn.