EMPLOYEE HIGHLIGHT HOLIDAY SCHEDULE EMPCENTER HOLIDAY GUIDE

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1 EMPLOYEE HIGHLIGHT Shannon Kelly Shannon Kelly joined the AABC team in January 2014 as a Human Resources Consultant 1 supporting the Department of Intercollegiate Athletics, University Conference Services, and the AABC. Shannon came to the Business Center from University Housing and Dining Services. Prior to that, she worked in Human Resources at the Oregon State Hospital in Salem. Shannon has lived in Oregon for the last twenty years, a large majority of that time spent in Corvallis. She is an OSU graduate and is currently studying to take the Professional in Human Resources (PHR) certification exam in Her favorite things about working in the Business Center are helping new employees get acclimated to OSU and Corvallis, the relationships she forms with her customers, and having the opportunity to work with such a fantastic group of colleagues. In her spare time she enjoys hiking, dancing, traveling, and spending time with her large family. HOLIDAY SCHEDULE You can view the OSU holiday schedule on OSU s Holiday schedule page. EMPCENTER HOLIDAY GUIDE For instructions on entering holiday time in EmpCenter, please view the EmpCenter holiday guide GUIDELINES FOR OFFICE HOLIDAY DECORATIONS: With the holidays fast approaching, the Office of Equity and Inclusion offers these guidelines for office holiday decorations. ENJOY THE BENEFITS OF ORANGE REWARDS Eat at any of the more than 25 campus restaurants and receive a 10% discount! Orange Rewards membership includes: AABC NEWSLETTER Page 1

2 Exclusive discounts and special offers applicable at UHDS Dining Centers and all campus restaurants and cafes (*Please review all coupon limitations and restrictions) Convenience of using your OSU ID. No more need for a bank card or cash Greater flexibility and convenient locations of food options regardless of where you find yourself Ability to track dollar balances using the MyCard website Convenience of adding additional spendable dollars to your Orange Rewards account online via the MyCard website using applicable credit or debit card Option to add spendable dollars in person at the OSU ID Center in B094 Kerr with cash, check, Visa, or MasterCard Continued membership. Orange Rewards carries over from term to term and year to year as long as you are affiliated with Oregon State University (*When leaving the university, any remaining balance can be refunded minus a nominal administrative fee.) Go to Orange Rewards for more info. VACATION CASH OUTS FOR CLASSIFIED EMPLOYEES According to the Collective Bargaining Agreement, Article 47 Section 17, employees have the opportunity to elect a cash-out of up to forty (40) hours of vacation leave of each year. The university s chief human resource officer or designees will notify employees of this opportunity in November. To request this cash-out, employees must submit the appropriate university form during the month of December requesting the cash-out. The form can be found on the OSCAR website under Employee Access. It is titled Vacation Cash Out. The employee will need to complete the Employee section and sign the form. All other sections will be completed by AABC. The forms are due to AABC no later than December 31 st. The payouts will be in the employee s pay that they receive on January 31 st. Each employee must have a minimum of eighty (80) hours of accrued vacation leave remaining after the cash-out. After all the requests are reviewed for accuracy, AABC HR staff will provide a detailed spreadsheet to the budget authority in each unit we serve. This will inform them of the impact these payouts will have on their budgets. IS YOUR ADDRESS CORRECT? It is important to keep your address current, as any travel reimbursement checks, payroll checks, and your W-2 will be sent to the mailing address that is on file for you. To update your address, please log on to OSU Online Services and click on Personal Information. Follow the directions for Updating Your Address. AABC NEWSLETTER Page 2

3 CLOSURES OR CURTAILMENT OF OPERATIONS If it becomes necessary for the University to close or curtail operations due to inclement weather or hazardous conditions, please refer to the Closures or Curtailment of Operations resources. AABC PARTICIPATES IN MAKE A DIFFERENCE DAY On Make a Difference Day, millions of volunteers across the nation united with a common mission to improve the lives of others. For more than 20 years, USA WEEKEND Magazine, in collaboration with Points of Light, has sponsored Make a Difference Day, the largest national day of community service. On Saturday October 25 th, four employees of the AABC, along with five other giving hearts from around campus helped in preparation, serving and cleaning of the Stone Soup Kitchen in Corvallis - A free-meal-assistance program that serves meals to anyone in need. Thank you to all who participated in Make a Difference Day around campus and to those who give throughout the year to foster the OSU core values of accountability, diversity, integrity and respect. We can make a difference! Go Beavs! CHANGES TO MINIMUM WAGE EFFECTIVE JANUARY 1, 2015 As you may have already heard, the Bureau of Labor and Industry has announced that Oregon s minimum wage will increase on January 1 st, The rate will increase from the current $9.10 per hour to $9.25 per hour; an increase of $0.15. Multiple Assignment, EmpCenter, and Banner will be revised by a central process to reflect the new increased rate of pay for those who are below the new minimum of $9.25 per hour. Departments and units will only need to make changes to those they want above the new minimum rate or increased in conjunction with the new minimum rate. As a supervisor for students or TS901 employees, you may enter any pay rate changes over $9.25 per hour for your employees in Multiple Assignment by editing the assignment and using a January 1 st, 2015 effective date. Please consult with your budget authority before making these changes. For directions on editing assignments you can find the Multiple Assignment User Guide under the Supervisor Policy Profile/Role Training section of the MyTime training page. Instructions for editing an assignment start on page 10. For more details and other helpful tools check out the AABC Payroll website today! AABC NEWSLETTER Page 3

4 OPE NEW RATES Recent Ratifications of the Graduate Union Contract impacts: Prior contract: Base Tuition + fees = Graduate remissions $ $430 = $4399 New contract: $ $442 = $4411 Difference to be charged in November $12 The graduate appointment fee remission portion of tuition remissions changed from a flat amount of $430 per term to a percentage amount of 90% ($442). The fee remission for October payroll was done at the old flat rate of $430/term. The undercharged amount of $12 per graduate appointment will be processed during the November payroll. For 2016 budget preparations, Estimated Other Payroll Expense (average annual amounts): Type of appointment Rates Unclassified-greater than.5fte 30.4% of salary plus $16,366 Unclassified-less than.5fte 30.4% of salary plus $95 Classified-greater than.5fte 30.4% of salary plus $16,366 Classified-less than.5fte 30.4% of salary plus $ Appointments-.5FTE and greater 28.42% of salary plus $16, Appointments-less than.5fte 8.1% of salary plus $34 AABC TEAM Auxiliaries & Activities Business Center Oregon State University 110 Poling Hall & 215 Memorial Union Corvallis, OR AABC NEWSLETTER Page 4

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