Payroll Administrator Guide Part 2. Version: 51

Transcription

1 Payroll Administrator Guide Part 2 Version: 51

2 Payroll Administration: Additional Configurations As a payroll administrator, you may need to make some additional configurations to suit the needs of your organization. These can involve organizational or employee changes. These changes can include, and are not limited to, the following examples: Organizational changes: creating new pay categories creating new pay groups creating new pay periods creating new pay codes creating new work assignments Employee changes update employee direct deposit information set up payroll cards enter garnishments change deductions or earnings add new taxes to employees Employee Records As a payroll administrator, you may need to update employee records, changes that can include (but are not limited to) payroll elections, taxes, garnishments, direct deposit information, and work assignments.

3 Before You Begin: Before you can make changes to employee records, you must ensure that your role has access to the appropriate areas in the My HR feature. You, or an authorized user, can navigate to System Admin > Roles, select the appropriate role, click the Features tab, expand the My HR entry and select the appropriate sub-features, then save changes. Working with employee records, entering and maintaining employee details related to payroll in Dayforce HCM can involve the following: Employee Payroll Elections Reviewing Employee Tax Information Define Direct Deposit Information Assign Work Location Overrides Before you can perform any of these actions, you must first load the appropriate employee's records. Load Your Employee Records The application provides you with several ways to search through your employee records, so that you can quickly access the employee records you need to review or update. You can access a summary of an employee's record by opening the Employee Card on Home > My Team, or by selecting the employee on the People section of the Global Search. To access the employee's full profile from the Employee Card, click View HR Profile. You can also load your employee records from My HR. Employee records are loaded one at a time; when you have a user record open in My HR and load a different employee's records, the application switches the open employee record to the newly selected employee. If there are any unsaved changes on the open employee record, the application prompts you with a message:

4 Select Cancel and click the Save button to record your changes before opening another employee record. Search For Employees My HR usually opens with the Employees tab displayed: If you manage several locations, it opens with the Search panel displayed: You can open the Search panel at any time by clicking the Filter button. You can search by name, employee number, SSN, or employee criteria like department, pay type, or pay class; or you can search by any combination of the search fields to narrow your results. By Name You can search for the employee by either last or first name, or just part of it, using the Name field: Enter the employee's name in the Name field. For example, if you are searching for Margaret Parr, enter Parr, Margaret making sure to enter a comma between the two names. The application assumes wildcards in its search, so you can search by just one of the employee's names or part of an employee's name.

5 By Employee Number or Social Security Number You can search for a specific employee using the Number and SSN fields: Enter the employee number you want to search for in the Number field. Enter the Social Security Number you want to search for in the SSN field. Note: The application returns only exact matches to the employee number and SSN you specified. By Employee Criteria You can use any of the additional employee criteria to narrow the search results: Job. Select the appropriate job(s). The application limits the search results to employees who can work one of the selected jobs. Select the Only Primary Jobs parameter to limit the search to employees with one of the selected jobs as their primary job. Department. Select the appropriate department(s). The application limits the search results to employees who work in one of the selected departments. Pay Class. Select the appropriate pay class(es). The application limits the search results to employees with one of the selected pay classes. Pay Type. Select the appropriate pay type(s). The application limits the search results to employees with one of the selected pay types. Status. Select the appropriate status(es). The application limits the search results to employees with the selected status. Works At Locations. Select the appropriate location(s). The application limits the search results to employees who work in one of the selected locations. You can combine as many of the employee criteria into one search as you need. The application displays a list of employees who match your search. By Manager If you manage employees, the application displays a manager pickers that you can use to filter employees by which manager they report to. Click the Select Manager button ( ) on the Filter panel and then select a manager from the list. The application only displays employees who report to that manager. In the example below, the application would only display employees who report to Michele Wyatt:

6 To search for employees: 1. Provide values for the appropriate search fields. You can search by any or all of the methods described. 2. Click the Apply Filter button. 3. Select the appropriate employee from the list. Note: Click the Clear All button to clear any selected values in the search criteria. Save Search Results as Favorites After filtering employee records, you can save the search results as a 'favorite' to access it again later. On the Search panel: 1. Select the Favorites tab: 2. Enter a name in the New Filter Name field. 3. In the Add Filter drop-down list, select one of the following options: Add Filter. When you select this option, the application applies the filter each time you select that favorite. For example, if you search for employees assigned the

7 Edit a List 'Manager' job and then save the search results as a filter, employees who are later assigned the Manager job will be included the next time you select this filter from your Favorites. Filters are marked with the icon on the Favorites tab. Add List. When you select this option, the application saves the results as a static list, meaning that only the employees listed in the results are included when you select that favorite. Continuing the example above, the application would not automatically update the list to include employees who were assigned the 'manager' job at a later date. List are marked with the icon on the Favorites tab. If necessary, you can update a list that you saved as a favorite to include additional employees. On the Favorites tab: 1. Select the list you want to update. 2. Click the Edit List button: 3. The application displays the Edit Employee List control. 4. Do one of the following: To select employees from the index, select the Index tab. The application highlights employees who are already selected in orange. Use the letters at the top of the control to navigate through the employee list.

8 To search for specific employees to add, select the Autofill tab. The application displays a list of available employees and the list of selected employees. Use the arrows to move employees to and from the Selected Employees list: 5. Click the OK button.

9 Filter Employees Using Favorites Once you have saved a filter or list as a favorite, you can apply this favorite to quickly search for employees. On the Favorites tab in the Search panel: 1. Select the Favorite you want to apply: 2. Click the Apply Favorite button. Note: If you no longer need a favorite, you can delete it by selecting the favorite from the list and clicking the Delete Favorite button. Browse Address Book In addition to searching for employees, you can also browse the address book listing your company's employees and select the employee you want to load: 1. Click the Address Book button. The application displays a list of your company's employees. 2. Select the employee you want to load. Note: Your employees are listed alphabetically. If you do not see the employee you want to open, click on the first letter of their name to display that page of names. Employee Payroll Elections Payroll elections are used to set earnings and deductions for employees' pay. Using payroll elections, you can specify the following: the generated earnings an employee receives the deductions are applied to an employee's pay

10 employee-specific amounts, or limits, for generated earnings or deductions the balance of outstanding loans any transactions associated with outstanding loans or balances that are in arrears The following are some examples of typical employee payroll elections: the amount a US employee earns as a 401K match the amount a Canadian employee earns as an RRSP match the health insurance premiums that an employee pays the percentage of regular earnings than an employee receives as a bonus, or setting a specific limit for an employee's bonus a repayment schedule for an employee who took out a $1,000 computer loan that they will repay via $100 deductions off of every pay period To view or set payroll elections for an employee, navigate to My HR, load the appropriate employee, and click Payroll Election. You will see three tabs, Deductions, Earnings, and Balance & Arrears, where you can set the employee s payroll elections:

11 Earnings and deductions used in payroll elections are set up as earning and deduction definitions on Payroll Setup > Earning Definition and Payroll Setup > Deduction Definition respectively. For general information about payroll elections, including how to create and configure earning and deduction definitions, see Payroll Setup for Payroll Administrators in the Dayforce Implementation Guide. Deduction Elections Deductions for employees are configured in My HR in the employee record by clicking the Payroll Elections button. Before You Begin: Before you configure deductions for employees, you must ensure that the deduction definitions have been set up in Payroll Setup > Deduction Definitions. How these are set up determines which deductions you can configure for employees. For information about creating and configuring earning and deduction definitions, see Payroll Setup for Payroll Administrators in the Dayforce Implementation Guide.

12 When you set a deduction for an employee in My HR, you must choose both the deduction and the deduction schedule, which auto-populates the Source column in the deduction entry as configured in the deduction definition in Payroll Setup > Deduction Definition. Each deduction you assign to an employee through payroll elections requires a value that the application either deducts directly, or uses to calculate the amount it deducts. Some deductions already have a default value that you can override, others may have a default value that you cannot override, and others may have no default value and require that you provide a value to use. The following screen shot illustrates a new deduction entry for an employee with a value that you can enter manually: The Deduction Parameters Tab The options available to you when setting up deductions for employees depend on how the deduction definition is configured on Payroll Setup > Deduction Definition. When you create a new deduction for an employee in My HR in the employee record in Payroll Elections by clicking New and selecting an option in the Deduction drop-down list, the Deduction Parameters sub-tab loads, as illustrated in the following screenshot:

13 Here you can view and (in some cases, specify) the deduction amount in the Value field, enter limits for the deduction on the Deduction Limit tab, or specify a payee in the Payee tab if it loads. The Name column can display the type of deduction (for example, Percent or Amount, depending on how the deduction definition is configured in Payroll Setup > Deduction Definition). The Default Value field displays the predefined amount as set up in the deduction definition. If the Default Value field is blank, you must enter an amount in the Value field. The number you enter in the Value field can represent a percentage amount of some other earning, deduction, or group of earnings or deductions, or a currency amount, depending on how the application was configured: If Percent is displayed in the Name column, the value you provide is a percentage. If Amount is displayed in the Name column, the value you provide is a currency amount. For percentages, the application calculates the amount to deduct based on the percentage value; such as deducting 10% of regular earnings means the application first calculates 10% of regular earnings, then it deducts that amount. For amounts, the application directly deducts the currency amount (for example, in Dollars). The Deduction Limit Tab The options for setting limits on deductions depends on how the deduction is configured in Payroll Setup > Deduction Definition, and the value that you specify depends on how the deduction limits are configured.

14 If the limit is a flat currency amount (for example, Dollars), you can specify it in the Limit Amount field. If the limit is a percentage amount, you can specify it in the Limit Percent field. The Payee Tab If a specific deduction is configured with one or more third party payees on Payroll Setup > Deduction Definition, the Payee tab loads when you select that deduction in Payroll Elections. On this tab, you can select an option in the Payee drop down box. Set Employee Deduction Elections Before You Begin: You may want to navigate to Payroll Setup > Deduction Definition and select a specific deduction to view how it is configured to help you determine how to set the deduction election for the employee, whether an amount must be specified or whether there are applicable limitations. To set the deduction elections for an employee, take the following steps:. 1. Navigate to My HR. 2. Search for and load the employee for whom you want to set deduction elections. 3. Click the Payroll Elections button. 4. Click the Deductions tab. 5. Click the New button to add a new blank row. 6. In the new deduction election, specify the following: a. In the Deduction drop down list, select the deduction you want to provide an employee-specific value for. b. In the Deduction Schedule drop down list, select the option to set when and how often the deduction is applied to the employee's pay. c. Click the calendar control next to the Effective From date and specify the date that the deduction begins. d. If necessary, specify an end date in the Effective Until field, which sets the end of the calculated deduction. By default, the Effective Until field is blank and the value does not expire. 7. In the Deduction Parameters tab under the list of deductions, make a note of the deduction type (Amount or Percent) in the Name field and, if necessary, enter the appropriate amount of the deduction in the Value field. 8. Click the Deduction Limit tab, if necessary, and specify the deduction limits. 9. Click Save, then click Refresh. Earning Elections Earning elections for employees are configured in My HR in the employee record by clicking the Payroll Elections button. Before You Begin: You may want to navigate to Payroll Setup > Earning Definition and select a specific earning to view how it is configured to help you determine how to set the

15 earning election for the employee, whether an amount must be specified or whether there are applicable limitations. For information about creating and configuring earning and deduction definitions, see Payroll Setup for Payroll Administrators in the Dayforce Implementation Guide. When you set an earning for an employee in My HR, you must choose both the earning and the earning schedule, which automatically populates the Source column in the earning entry as configured in the earning definition in Payroll Setup > Earning Definition. Set Employee Earning Elections Before You Begin: You may want to navigate to Payroll Setup > Earning Definition and select a specific earning to view how it is configured to help you determine how to set the earning election for the employee, whether an amount must be specified or whether there are applicable limitations. To set earning elections for an employee, take the following steps: 1. Navigate to My HR. 2. Load the record of them employee for whom you want to set the earning elections. 3. Click the Payroll Elections button. 4. Click the Earnings tab. 5. Click the New button. The application adds a new, blank row. 6. In the Earning drop down list, select the earning you want to provide an employeespecific value. 7. Expand the Earning Schedule drop-down list to select how frequently employees are paid the generated earning. 8. Click the calendar icon next to Effective From and select when the value is applicable from the calendar. 9. If necessary, specify an effective end date in the Effective Until field. The application only calculates the generated earning with the specified value during the effective date range defined by the Effective From and Effective Until fields. By default, the Effective Until field is blank and the value does not expire. 10. If necessary, select the Is Blocked check box to block the earning election from applicable taxes. 11. Optionally, select a Work Assignment to which the earning election is associated. The application automatically populates the Legal Entity column with the name of the legal entity associated with the selected work assignment. Note: The Work Assignment drop-down list is only available when the application has been configured to enforce matched pairings of work assignments and legal entities, and when a payroll administrator or other authorized user assigns a generated earning as a payroll election.

16 Each generated earning you assign to an employee through payroll elections requires a value that the application either applies directly, or uses to calculate the amount it adds; some earnings already have a default value that you can override, others may have a default value that you cannot override, and others may have no default value and require that you provide a value to use. If the Value field is disabled you cannot override the default value: If it is enabled, you can override the default value: If the Default Value is empty, you must specify a value: The number you type in the Value field can represent a percentage amount of some other earning, deduction, or group of earnings or deductions or a dollar amount, depending on how the application was configured. For percentages, the application calculates the amount to add based on the percentage value; such as paying a bonus that is 10% of regular earnings. In this case, the application first calculates 10% of regular earnings, then it adds that amount to the employee's pay. For amounts, the application adds the dollar amount directly. If Percent is displayed, the value you provide is a percentage; if Amount is displayed, the value you provide is a dollar amount. To define the limit of the generated earning: 1. Click the Earning Limit tab to view the The application displays fields to match the limit of the earnings definition. 2. Enter the flat amount of the limit in the Limit Amount field or the percentage limit in the Limit Percent field, as necessary. The value you specify depends on how you configured limits for the earning definition. If the limit is a flat dollar amount, you specify it in the Limit Amount field. If the limit is a percentage amount, you specify it in the Limit Percent field. 3. Click Save.

17 Deductions Balances and Arrears Dayforce HCM can track declining balance deductions to track the balance of loans or other outstanding payments that are automatically subtracted from an employee's earnings until the loan or outstanding payment is paid off. Typically, this is used for interest free loans computers or other equipment. It involves entering the initial balance of the amount and entering a repayment schedule that is followed until the amount is repaid. The same process can be used for deduction amounts that have gone into arrears. Dayforce HCM can automatically deduct from employee earnings until the loan or arrears balance is paid off. This is part of the normal payroll process and does not require recording additional transactions. See the Alternatively, you can use balance transactions to record payments made by employees outside of the normal payroll process, without automatically deducted from an employee s earnings. You can also use balance transactions to track amounts in arrears that employees repay outside of the normal payroll process (that is, payments that are not automatically deducted from their earnings. Using balance transactions, you can enter details of the payments made by employees so that Dayforce HCM can appropriately reduce the amounts of the outstanding loans or arrears balances. Enter Declining Balance Deductions To enter the balance of an outstanding loan or any declining balance deduction, take the following steps: 1. Navigate to My HR. 2. Load the HR record for the appropriate employee. 3. Click the Payroll Elections button. 4. Click the Balance & Arrears tab to displays any deductions that have been configured in the application. Those that represent loans or other declining balances have the Is Declining Balance check box selected. 5. Select the appropriate deduction from the list. For deductions with the Is Declining Balance check box selected, the application displays the Balances and Audit tabs and the Transactions section:

18 6. Click the New button in the Balances tab. 7. Type a description, such as 'Computer Loan', that describes the entry. 8. Click the Start Date calendar button ( ) and select the date when the employee received the loan. This is the date that the employee can start paying off the loan or outstanding balance. 9. In the Beginning Balance Amount field, enter the amount of the loan or initial balance of the deduction. 10. Click the Save button. Note: You can review deductions made to pay off the balance on the Audit tab. Once the initial loan or declining balance amount has been specified, you need to define how the employee will pay off the loan by recording a payroll election; this defines how often the deduction is applied and how much is deducted. For example, to repay a computer loan, the employee pays $100 off of every pay until the loan is paid back; this is recorded as a deduction election with a value of 100 and an Earning Schedule of Every Pay: With this configuration, the application deducts $100 off of every pay until the loan is repaid. Once the loan's balance is zero, the application does not apply the deduction. For cases where the repayment of the loan or outstanding balance is not on a defined schedule, do not record a payroll election for the deduction; instead, whenever the employee makes a payment, record it as a balance transaction (described below). Balance Transactions and Arrears Deductions Using balance transactions, you can record and track payments made by employees outside of the normal payroll process. However, in many cases employees will provide separate checks with the funds to repay loans or catch up on deductions that have gone into arrears; the funds for these payments come directly from the employee's bank account and not from earnings before they are paid out.

19 As a result, you need to record the details of these payments so that the application can reduce the amount of the outstanding loan or arrears balance. For example, an employee's deduction goes into arrears by $500; on their next pay, the application calculates that they have an additional $250 in earnings which can be applied towards this arrears balance. The application automatically deducts the additional $250 and applies it to the arrears balance. It is now at $250. The employee writes a check for $200 and provides it to the payroll department. A payroll administrator records the transaction in My HR. This reduces the arrears balance to $50; as a result, the application only deducts another $50 from the next pay to cover the arrears balance. You can also record payments made towards declining balances, such as loans, as employees provide the repayment checks. These checks may be 'extra' loan repayments, on top of whatever amounts are automatically deducted from the employee's earnings, or they may represent the only form of repayment if the application has not been configured to automatically deduct loan repayments. For example, if an employee has six months to pay off a loan with no specified repayment schedule, instead of defining a payroll election that dictates how much to deduct from the employees' pay, and how often, you can record the repayment amounts the employee provides, as they provide them. To record transactions: 1. Click the Payroll Elections button. 2. Select the Balance & Arrears tab. The application displays the deductions that have been configured in the application. Those that represent loans or other declining balances have the Is Declining Balance check box selected. 3. Select the appropriate deduction from the list. 4. Click the New button in the Transactions section. The application adds a new, blank row. 5. Type a description for the transaction. 6. Type the amount the loan or arrears balance changed in the Delta field, using - to denote payments. Note: Type negative numbers in the Delta field of a transaction to indicate a payment, since this represents the balance of the arrears or loan decreasing.

20 7. Click the Transaction Date calendar button ( ) and select the date when the employee made the payment. 8. Click the Save button. Note: You can review changes to the loan or arrears balance on the Audit tab. Scheduled Amount Management One of the considerations for weekly or bi-weekly pay groups that use scheduled amounts (automatic deductions or and generated earnings) is the possibility of 53 weekly or 27 bi-weekly pay dates in some years. If there are automatic deductions or generated earnings (or both) associated with those weekly or bi-weekly pay periods, an additional pay date could create an overpayment by both employer and employees because scheduled deductions would be applied as usual to the extra pay date for the year. To avoid that possibility, you can specifically exclude scheduled amounts on the 53rd or 27th pay date when applicable. Important: It is strongly recommended that you NOT use this setting for payroll elections sourced by Benefits. Benefits will still calculate amounts based on the 27/53 divisor, but configuring benefits earnings or benefits deductions to exclude scheduled amounts enabling the new parameter for a payroll election sourced by Benefits may result in an incorrect YTD withholding. If some of your organization's pay groups are affected, this option must be set by an authorized user to apply it to any future pay runs, and you (the payroll administrator) must also ensure that you recalc any open pay runs that you processed before you applied this option. Exclude scheduled amount for 27/53 pay date Before You Begin: This option only applies to automatically applied scheduled amounts. In an effort to allow adjustments or other corrective entries, this option will not exclude scheduled amounts on any manually applied pay run entries (for example, quick entries), so you must take care when creating manual entries on final weekly or bi-weekly pay runs for a given year. To set this option on both earning definitions and on deduction definitions, take the following steps. 1. In the navigation panel, expand the Payroll Setup section. 2. Click either Earning Definition or Deduction Definition, depending on which you are setting. 3. Select the earning or deduction to which you want to apply this exclusion. 4. In the Details tab, locate the option Exclude scheduled amount for 27/53 pay date and select the check box next to it.

21 5. Click Save and then click Refresh. Important: Once the Exclude scheduled amount for 27/53 pay date option has been set, you must recalculate any affected, open pay runs for pay groups with weekly or bi-weekly pay dates. Future pay runs will have the exclusion automatically applied, but you must recalc any open pay runs that you processed prior to setting this option. Define Direct Deposit Information HR professionals, managers, payroll professionals or other users with appropriate access can specify an employee s financial institution, transit and account number in My HR > Direct Deposit; if the employee s pay is divided among multiple accounts, the dollar amount of the employee s pay sent to each account can be specified. The Payroll Export interface can be configured to include this information when it transmits payroll information to facilitate direct deposits. To define direct deposit information for an employee, you must first load their HR records. For more information, see Load Your Employee Records on page 3. To define direct deposit information for employees in the United States: 1. Click the New button. The application adds a new, blank line. 2. If multiple bank accounts are configured for the employee, select the Is Remainder checkbox for the account into which any outstanding pay is deposited, after any specified deposit amounts or percentages are made to the other configured accounts. Note: The Is Remainder account must always be the last one on the list. Otherwise, the application ignores all accounts below it, and deposits all those amounts into the Is Remainder account, as well. You can move items up and down by selecting them and clicking the Move Up and Move Down buttons. 3. Select the account type from the Pay Method drop-down list. 4. Identify the Financial Institution by entering the Routing Transit Number. The application validates the transit number, and the corresponding financial institution is automatically displayed. Enter the employee's Account Number in the field. Note: If you have selected the Payroll Card method, the application automatically assigns a Routing Transit Number, and does not require a value in the Financial Institution field. 5. If the employee has multiple direct deposit accounts, or receives the remainder of their pay by check, enter the Amount value to deposit into the configured account for each pay

22 period in the corresponding field. Leave blank and the employee's full pay is deposited into the configured account for each pay period. 6. Select the Requires Pre Note checkbox if the employee's direct deposit account requires confirmation by pre note. 7. Click the Save button. To define direct deposit information for employees in Canada: 1. Click the New button. The application adds a new, blank line. 2. If multiple bank accounts are configured for the employee, select the Is Remainder checkbox for the account into which any outstanding pay is deposited, after any specified deposit amounts or percentages are made to the other configured accounts. 3. Enter the Institution Number and Branch Number (sometimes referred to as the transit number) in the corresponding fields. 4. Enter the employee's Account Number in the field. Note: If you have selected the Paycard method, the application automatically assigns the Account Number, and the field is read-only. 5. If the employee has multiple direct deposit accounts, or receives the remainder of their pay by check, enter the Amount value to deposit into the configured account for each pay period in the corresponding field. Leave blank, and the employee's full pay is deposited into the configured account for each pay period. 6. Click the Save button. To define direct deposit information for employees in the United Kingdom: 1. Click the New button. The application adds a new, blank line. 2. If multiple bank accounts are configured for the employee, select the Is Remainder checkbox for the account into which any outstanding pay is deposited, after any specified deposit amounts or percentages are made to the other configured accounts. 3. Enter the Sort Code and, optionally the Building Society Number in the corresponding fields. 4. Enter the employee's Account Number in the field. 5. If the employee has multiple direct deposit accounts, or receives the remainder of their pay by check, enter the Amount value to deposit into the configured account for each pay period in the corresponding field.

23 Leave blank, and the employee's full pay is deposited into the configured account for each pay period. 6. Click the Save button. Reviewing Employee Tax Information This section describes how to review an employee's tax definitions; the application uses an employee's tax definitions to determine which taxes to withhold from an employee and in some cases what values to use to calculate the amounts. Payroll administrators, HR administrators, or other users with access usually perform this review when employees are hired, although you can edit tax definitions at any time. The basis for the amount that is withheld varies depending whether the employee works in Canada or the United States. For employees in the U.S, the amount of tax being withheld is determined by: Filing status, which determines the tax rate that applies to an employee and the deduction amounts that apply to that employee s tax return. An employee s filing status is based on that employee s marital status on the last day of the year. If, for example, an employee gets divorced or separated in June, they re considered unmarried for the full year. Conversely, an employee who is married on December 30 is considered to have been married for the full year. A married employee who files a tax return with his or her spouse can, for example, potentially pay less tax than an unmarried employee. Allowances, which apply to taxes that have been withheld on such income as bonuses and commissions. Employees can get an allowance for each exemption that they claim on their tax returns. These exemptions can include the employees themselves, their spouses, and their dependents; as well as certain deductions and credits. Each allowance that an employee claims reduces the amount of tax being withheld. For employees in Canada, the amount of tax being withheld is determined by: The number of claims that the employees have made on their TD1 personal tax credits return forms. Any additional amounts that the employee has requested to be withheld. Various deduction and contribution amounts, both at the federal and provincial levels. For each employee, the application displays the taxes being applied to an employee's income on the Employee Payroll Tax tab of My HR > Tax Definitions:

24 This list of tax authorities is automatically generated based on the employee's work address and their primary residence address (applicable for American employees only); an employee's work address is based on the location of their primary work assignment. So for an employee whose primary work assignment has a location in the province of Ontario, the application applies Canadian federal taxes and Ontario provincial taxes; they are displayed on the Employee Payroll Tax tab. For the taxes applied, the application uses default values to determine how much tax to withhold that should be applicable for the majority of the employees. For example, in 2011 Canadian employees can claim a basic personal amount of $10,527; the application uses this claim amount when determining federal income tax for Canadian employees unless it is overridden. The application applies tax parameters in the following order: 1. Legal entity overrides. Each legal entity can be configured as tax exempt for a tax; if it is, all employees who work at locations assigned to that legal entity are exempted from paying the tax. This overrides any tax information displayed on the employee's records in My HR. 2. Federal Tax Info and Provincial or State Tax Info tabs. Each group of taxes (federal and state or provincial) has a separate tab on My HR > Tax Definitions which has a variety of parameters that are used to override the default values for all taxes of their type. For example, you can define a total claim amount that is used for all federal taxes instead of the application's default values.

25 3. Specific tax parameters. Some taxes have specific parameters that override any default values or any values in the tax info tab of their type; defining parameters for specific state taxes overrides any values specified in the State Tax Info tab, while defining parameters for federal taxes overrides the values in the Federal Tax Info tab. The application always uses a specific tax's parameter values for an employee; if no parameters specific to that tax have been defined in the Employee Payroll Tax tab, it uses the values of either the Federal Tax Info tab or the State/Provincial Tax Info tab, depending on whether the tax is federal or state or provincial; if no parameters were defined for the employee on the tax info tabs, it uses the system default values. For example, in 2011 a Canadian employee's claim amount for federal income tax is, by default, $10,527. The application first checks the Total Claim Amount on the Federal Tax Info tab and uses any value supplied there, instead of the default; next it checks the Federal Total Claim Amount field on the Employee Payroll Tax tab and uses any value supplied there, instead. If both override fields are blank, it does not override the employee's claim amount and uses the default of $10,527. Address Requirements for Local Taxes When addresses for employees who live in states with local taxes are specified without a road type in the Address field or a value in the County field, the application displays a message reminding the user that local taxes cannot be applied without more information. If the address is saved without this information, the application does not apply local taxes to that employee. This validations is performed for the following states: AL, AR, CA, CO, DE, IN, KY, MD, MI, MO, NJ, NY, OH, OR, PA, TX, and WV; the validation for counties is only performed for OH, PA, and IN. The following steps describe how to review the taxes being applied to an employee and, if necessary, provide overrides at either the specific tax or group of taxes level. You can review tax information within My HR. First, load the appropriate employee's records. For more information, see Load Your Employee Records on page 3. To review employee tax information: 1. Click the Tax Definitions button. The application displays the taxes that are applied to the employee's income on the Employee Payroll Tax tab.

26 2. You can filter this list by selecting values from the Tax Type parameter, Show Only dropdown list, or Legal Entity parameter and clicking Apply filter; you can also filter based on a description provided in the field. For example, you can display just the federal, employee taxes by selecting Federal from the Tax Type parameter and Employee Tax from the Show Only drop-down list. Note: Click the Clear Filter button to display all applicable taxes. 3. To override a specific tax's parameters: a. Select the appropriate tax. b. Click the New button beneath the list of taxes. c. Click the Start Date calendar ( ) and select when the override values take effect. For example, to override an employee's claim amount for federal income tax for the 2012 tax season, select January 1st, 2012 from the calendar. d. Click the End Date calendar ( ) and select the effective end date of the override. e. For some taxes, you can select the Exempt Tax And Taxable Wages check box to apply the exemption and disregard the taxable wages. Note: You can select either the Exempt Tax Only, Update Wages check box, or the Exempt Tax and Taxable Wages check box, not both. f. If the tax has reached a limit and must be disabled, select the Exempt Tax and Taxable Wages check box. g. In cases where the tax locator assigns incorrect local taxes that cannot be deleted, select the Inactivate Tax check box to mark the tax as inactivated. h. Provide values in the tax parameters that you want to the application to use for the employee; these parameters vary depending on the tax. For US taxes the following tax parameters may apply:

27 Alternate Calculation Code. If the employer uses an alternative method for calculating federal withholding tax, select that method from this drop-down list. Exemption Amount. Type the number of dependent family members that the employee has claimed on his or her Form W-4 in this field. Filing Status. Select an option that describes the employees status, such as single or married, from the drop-down list. This is used for federal with-holding tax. Tax Additional Amount. Type the additional dollar amount to withhold in this field. This amount is withheld from each pay check at the employee s request. Withholding this amount is intended to reduce or eliminate the possibility of the employee underpaying tax and incurring a tax bill. You can find the amount to withhold on the employee's Form W-4, Employee's Withholding Allowance Certificate. Tax Additional Percent. Type the percentage of the employee's wages to withhold in this field. This amount is withheld from each pay check at the employee s request. Withholding this amount is intended to reduce or eliminate the possibility of the employee underpaying tax and incurring a tax bill. You can find the amount to withhold on the employee's Form W-4, Employee's Withholding Allowance Certificate. State Exemption Code. Select an exemption code from the drop-down list. This option only applies to federal withholding tax and withholding tax for certain states. Resident Code. Select one of the following options from this drop-down list: Live/Work The employee either lives at the work location or works from their home. Live/Work 1/1 The employee either lives at the work location or works from their home. This option only applies to employees in Indiana. Non-Resident The employee works in one jurisdiction, but lives in another. For example, the employee works in New York but lives in New Jersey. Resident The employee lives and works in the same jurisdiction. Resident on 1/1 The employee lives and works in the same jurisdiction. This option only applies to employees in Indiana. Work on 1/1 For employees in Indiana, works in the state but lives elsewhere. Self Adjust Code Select this check box to have Dayforce HCM attempt to make up any shortfalls if too little tax is withheld for the current pay period. Reciprocity. Select this check box to indicate that the state in which the employee resides has a reciprocal tax agreement with the state in which the employee works; the employee only pays the tax that applies to the state or city in which they live. Certificate Code Select an option from this drop-down list to indicate one of several reciprocity configurations:

28 0 - No Certificate on File. The employee does not have a Certificate of Non-Residence on file (also called an exemption form). The application applies only the work location's local withholding taxes. Note: When the Advance Local Courtesy Withholding check box is selected to enable residential and work location withholding taxes at the legal entity level, administrators use this option to override the configuration for an individual employee. 1 - Certificate of Non-Residency on File. The employee has filed a Certificate of Non-Residency with their employer in the District of Columbia, which indicates that they reside outside of the state in which they work. The application applies the employee's residential local withholding, in addition the work location's local withholding taxes. Note: This option applies only when the non-resident state is the District of Columbia. 3 - State Courtesy Withholding. The application applies the employee's residential local withholding, in addition to the work location's local withholding taxes. Generally, this option is only selected when the Advanced Local Courtesy Withholding check box is cleared at the legal entity level. Note: The Certificate Code option is not required by all states. However, for states that require an exemption form, an administrator must select this option to enable reciprocity. Further, any configuration at the employee level overrides the legal entity settings. Note: All of the parameters listed above are available for both state and federal withholding tax. For other federal, state, and local taxes only the Self Adjust Code and/or Residence Code parameters are available. For Canadian taxes the following tax parameters may apply: Additional Tax Amount If the employee wants to have more tax deducted because, for example, the employee is receiving other income then enter that amount in this field Labour Sponsored Funds / Fonds de solidarité des travailleurs du Québec Enter the cost of the shares in a labour-sponsored venture capital corporation that the employee has purchased in the current year. CRA Authorized Deductions Enter the total amount of any other deductions that the employee is claiming which have been authorized by the CRA The employee must provide an authorization letter from the CRA before entering information in this field. Charitable Donations and Medical Expenses Enter the total amount of charitable donations and/or medical expenses that the employee has made during the year. Deduction for Living in a Prescribed Zone If the employee lives in a northern region of Canada enter the amount of the employee's residency deduction and/or travel deductions in this field.

29 Exemption Allocation Employers are exempt from paying health taxes up to a certain amount of annual payroll in Ontario, for example, the threshold is $400,000. If an employer is part of an associated group of employers (employers who are connected by ownership or by a combination of ownership and relationships between the employers), the employer can allocate some or all of the exemption to members of the associated group. The following options are available in the Exemption Allocation drop-down list: No Exemption: The application does not allocate the exemption. Full Exemption: The application allocates all of the exemption to one member of the associated group of employers. Partial Exemption: The application allocates portions of the exemption to more than one member of the associated group of employers. Exemption Amount If you selected either Full Exemption or Partial Exemption from the Exemption Allocation drop-down list, type the dollar value of the exemption in this field. For eligible firms in Ontario, for example, the first $400,000 of payments to employees is exempt from provincial health tax. Gross Annual Payroll The amount of payroll that the organization pays all of its employees (before taxes) from January 1 to December 31. Fondaction For employees in Quebec, enter the total cost of shares that the employee purchased in Fondaction, a provincial labour fund. Federal Total Claim Amount Enter the total of the claims found on line 13 of the employee's TD1 personal tax credits return form. The amount that you enter in this field will be used to determine the amount of tax deductions that the employee can claim. Provincial Total Claim Amount For provincial taxes, enter the total of the claims found on the employee's provincial TD1 (provincial tax credits return) form. Reduced EI Rate If the employer qualifies for a reduced employment insurance rate, select the rate definition from this drop-down list. i. Click the Save button. You can also provide values for all taxes of a type (either US or Canadian federal or state/provincial); these overrides are applied to all taxes of their type that do not have specific parameters defined for the employee. When you update tax information for an employee, Dayforce HCM now displays informative messages about the changes. For example, an employee is transferred to a location in another city. When that happens, an HR administrator must update the employee s address information in that employee s record in My HR. When the administrator saves the changes, the application s tax locator (which performs tax calculations based on where employees reside) updates the tax information for the employee and displays a message like the following one:

30 On the Employee Payroll Tax tab, the new taxes are marked with a green ball, as shown below: You can hold your mouse pointer over a ball to get more information, as shown below:

31 The following sections describe how to define federal and state or provincial tax information for the US and Canada. Filtering Employee Payroll Tax Information Employees may work in jurisdictions that have a large number of tax authorities associated with them. It can be time consuming for you to search for a tax authority to which you can add or edit parameters, or to ensure that the proper tax authorities are associated with an employee. You can use a filter to more effectively view and manage tax authorities that are associated with an employee. To filter employee tax definitions, take the following steps: 1. Load an employee record. For instructions, see Load Your Employee Recordson page Click Tax Definitions. 3. The filter bar is at the top of the Employee Payroll Tax tab, as shown below: 4. You can filter based on any combination of the following criteria: Tax Type Display any combination of Federal, Provincial, State, County, or City taxes. Show Only Display only taxes paid by the employer or only taxes paid by the employee.

32 Legal Entity If the employee works for an organization that has multiple legal entities associated with it, an administrator can select one or more specific legal entities. The description of a tax authority. 5. When you have selected the criteria that you want to use, click the Apply Filter button. For example, to view only the Medicare taxes, you can type medicare in the field, as shown below: You can also use multiple criteria to filter tax authorities. The example below shows a filter using the following criteria: State tax type, show only Employee Tax, and the legal entity is SK USA: Defining US Federal Tax Information 1. On My HR, select an employee. 2. Click the Tax Definitions button, then click the Federal Tax Info tab. 3. Click the New button to load a new, blank row: 4. Click the Effective From calendar button and select when the tax definition takes effect. 5. If necessary, click the Effective To calendar button and select when the tax definition expires. The default date is one year after the Effective From date. 6. Select the Exempt Tax Only, Update Wages check box to apply the exemption to the tax, but track the taxable wages for information purposes. 7. Select one of the following options from the Filing Status drop-down list: Married. The employee is married and is filing a single tax return with his or her spouse. Married, Withhold at Single Rate. The employee is married, but is filing a tax return separately from his or her spouse. Single. The employee is unmarried. This includes people who are legally separated or divorced. 8. Select the Lock In check box to lock the configuration so that the employee cannot make any further changes by submitting a W-4 form.

33 9. Optionally, enter any additional amounts that will be withheld from the employee s salary in the Additional Amount field. This amount is withheld from each pay check at the employee s request. Withholding this amount is intended to reduce or eliminate the possibility of the employee under-paying tax and incurring a tax bill. You can find the amount to withhold on the employee's Form W-4, Employee's Withholding Allowance Certificate. 10. Type the number of personal exemptions that the employee will claim in the Exemption Amount field. For example, if the employee is married but with no children, you can enter 1 in this field. 11. Click the Save button. Defining US State Tax Information 1. Select the State Tax Info tab. 2. Click the New button. The application adds a new, blank row. 3. Click the Effective From calendar button ( ) and select when the tax definition takes effect. 4. If necessary, click the Effective To calendar button ( ) and select when the tax definition expires. The default date is one year after the Effective From date. 5. Select the employee's state from the State drop-down list. 6. Select the Exempt Tax Only, Update Wages check box to apply the exemption to the tax, but track the taxable wages for information purposes. 7. Select the employee's status from the Filing Status drop-down list; for example, if the employee is unmarried, select Single. The options displayed vary from state to state. 8. Select the Lock In check box to lock the configuration so that the employee cannot make any further changes by submitting a W-4 form. 9. Optionally, enter any additional amounts that will be withheld from the employee s salary in the Additional Amount field. 10. Type the number of personal exemptions that the employee will claim in the Exemption Amount field. For example, if the employee is married but with no children, you can enter 1 in this field. This amount is withheld from each pay check at the employee s request. Withholding this amount is intended to reduce or eliminate the possibility of the employee under-paying tax and incurring a tax bill. You can find the amount to withhold on the employee's Form W-4, Employee's Withholding Allowance Certificate. 11. Click the Save button.

34 Defining Canadian Federal Tax Information 1. Select the Federal Tax Info tab. 2. Click the New button. The application adds a new, blank row. 3. Click the Effective From calendar button ( ) and select when the tax definition takes effect. 4. If necessary, click the Effective To calendar button ( ) and select when the tax definition expires. The default date is one year after the Effective From date. 5. Type the total of the claims found on line 13 of the employee's TD1 personal tax credits return form in the Total Claim Amount field. The amount that you type in this field overrides the default claim amount and is used to determine the amount of income tax the employee pays. 6. If the employee wants to have more tax deducted because, for example, the employee is receiving other income then type that amount in the Additional Amount field. 7. Type the total amount of charitable donations that the employee has made and/or medical expenses the employee has incurred during the year in the Charitable donations or medical expenses field. 8. Type the total amount of any other deductions that the employee is claiming which have been authorized by the CRA in the CRA Authorized Annual deductions field. Note: The employee needs to provide an authorization letter from the CRA before you can specify a value in this field. 9. Type the cost of the shares in a labour-sponsored venture capital corporation that the employee has purchased in the current year in the Labour Sponsored Funds (FTQ) field. 10. If the employee works on commission or receives a combination of commission and salary, then complete the following fields: a. Type the estimated amount of the employee's expenses for the year in the Estimated Expenses field. b. Type the estimated amount of the employee's earnings for the year in the Estimated Remuneration field. 11. Select the Is Non-Resident check box if the employee does not live in Canada but earns income from a Canadian source. 12. Select the Total Claim Amount with Other Employer check box if the employee has more than one employer for example, the employee has two part-time jobs. 13. Select the Total Income Less Than Total Claim check box if the employee's earnings for the year will be less than the amount in the Total Claim Amount field. In this case, Dayforce HCM will not deduct taxes from the employee's earnings. 14. Click the Save button.

35 Recording Canadian Status Indian Exemptions When an employee is recognized by the federal government as being registered under the Indian Act, they are considered a Status Indian. If the employee also works at a location that meets the government definition of a reserve, their wages can be legally exempt from federal and provincial income tax, and Nunavut or Northwest Territories payroll tax. You can configure how the application applies Status Indian exemptions on the Taxation Parameters tab on the Legal Entity tab of Org Setup > Organization. To record a Status Indian employee's status in My HR > Tax Definitions: 1. Select the Tax Status tab. 2. Click the New button. The application adds a new, blank row and parameters: 3. Click the Start Date calendar button ( ) and select when the status takes effect. 4. If necessary, click the End Date calendar button ( ) and select when the status expires. 5. Select the Is Status Indian check box. 6. Record the registry number from the employee's Status Card in the Registry Number field. 7. Click the Save button. Recording Number of Days Outside Canada If a Canadian employee spends some of the year outside of Canada, you can track this for taxation purposes in My HR > Tax Definitions. To record an employee's number of days outside Canada: 1. Select the Tax Status tab. 2. Record the total days in the Number of Days Outside Canada field. 3. Click the Save button.

36 Recording Temporary CPP Exceptions If a Canadian employee meets the appropriate government requirements and submits the CPT30 form to their employer, they can elect not to pay CPP for any period of time that they are between the ages of 65 and 70. You can record the exemption in My HR > Tax Definitions. To record a temporary CPP exception: 1. Select the Tax Status tab. 2. Click the Start Date calendar button ( ) and select when the exception takes effect. 3. If necessary, click the End Date calendar button ( ) and select when the exception expires. If no date is recorded, the application automatically ends the exception when the employee reaches their 70th birthday. 4. Select the CPT30 Form Filed check box. 5. Click the Save button. Defining Canadian Provincial Tax Information 1. Select the Provincial Tax Info tab. 2. Click the New button. The application adds a new, blank row. 3. Click the Effective From calendar button ( ) and select when the tax definition takes effect. 4. If necessary, click the Effective To calendar button ( ) and select when the tax definition expires. The default date is one year after the Effective From date. 5. Type the total of the claims found on line 13 of the employee's TD1 personal tax credits return form in the Total Claim Amount field. The amount that you type in this field overrides the default claim amount and is used to determine the amount of income tax the employee pays. 6. If the employee wants to have more tax deducted because, for example, the employee is receiving other income then type that amount in the Additional Amount field. 7. For all provinces, type the total amount of charitable donations that the employee has made and/or medical expenses the employee has incurred during the year in the Charitable donations or medical expenses field. 8. For all provinces except Quebec, select the Total Income Less Than Total Claim check box to withhold income taxes if the employee's total income will be less than their total claim amount. 9. If the employee lives in a northern region of Quebec, type the amount of the employee's residency deduction and/or travel deductions in the Deductions for Living in a Prescribed Zone field.

37 Note: For more information about prescribed zones, refer to the Revenu Quebec website (Prescribed Northern Zones). 10. Type the total amount of the support payments that the Quebec employee made and which can be deducted from the employee's tax in the Deductible Support Payments field. 11. Type the amount that the Quebec employee contributed to the worker's fund of the Confédération des syndicats nationaux (CRN) in the Fondaction CSN pour la cooperation et l'emploi field. 12. If the Quebec employee works on commission or receives a combination of commission and salary, then complete the following fields: Type the estimated amount of the employee's expenses for the year in the Estimated Expenses field. Type the estimated amount of the employee's earnings for the year in the Estimated Commissions field. 13. If the employee lives in Quebec and is exempt from the Quebec Health Contribution, select the Health Contribution Exemption check box. Note: The application clears this check box by default at the start of every tax year. Payroll administrators and other authorized users must select the Health Contribution Exemption check box at the start of every year that the employee is exempt. 14. Click the Save button. Recording Tax Status Parameters for Quebec Employees There are a number of configurable parameters for Quebec employees. 1. Select the Tax Status tab. 2. Select Quebec from the Province drop-down list. 3. If the employee received a disability pension, select the number of months from the Number of months in the year during which a disability pension was paid drop-down list. 4. If applicable, select the first month in which the disability pension was paid from the First month of disability drop-down list. 5. Record the Date on which the disability pension ceased to be paid. 6. If the employee was paid using non-canadian currency, record the currency type in the RL1 Currency Used field. 7. If the employee is a sailor engaged in international freight transportation, they could be eligible for a deduction in the calculation of their taxable income if they work for an employer with the appropriate certification from the Quebec Ministry of Transport. In this case, select the Is Sailor check box, and the application calculates 75% of the employee's associated earnings from Box A of the RL1 form, displays the amount in Box A-6, and uses it to calculate the employee's total taxable income. 8. Click the Save button.

38 Review PSD Codes This section describes PSD codes and how to review the codes assigned to your employees in My HR. The application automatically determines the correct Political Subdivision Code (PSD) for both work location addresses and employee primary residential addresses. PSDs are six digit numbers which designate each of the 69 tax collection districts in the state of Pennsylvania and are used to ensure taxes are remitted to the proper taxing authority. The application displays the read-only PSD Code field in the Address tab of My HR > Details for employees whose primary residence address is within Pennsylvania and it automatically updates the code if the primary residence changes to an address within a different tax collection district. PSD Codes are also displayed on the Address tab of Org Setup > Organization for physical locations defined in Org Setup once an employee has been assigned to work at the physical location. This information is provided to Ceridian Tax Services to help ensure taxes are remitted to the appropriate taxing authority. Manually Added Taxes for Employees You can manually add taxes for specific employees, allowing you to correct omissions of the application s tax locator functionality, for example, if the application does not entirely recognize an address and cannot locate the appropriate local or county taxes. In these situations you can manually add the appropriate county tax. Important: This functionality is only available for US employees and legal entities. Use the controls in the Add New Taxes dialog to locate a specific tax to add to the employee: Tax Type contains a complete list of tax types as set up in Payroll Setup > Payroll Tax Authority Title depending on the tax type selected, can contain Borough, City, County, Federal, Internal, Possession, School District, State, Township, or Village. field use to further filter the list of available taxes

39 Using a base tax type, you can filter to locate the specific tax type to add to an employee. For example, say you must add a village tax to an employee in Ohio. By selecting the Withholding Tax - Employee Tax in the Tax Type drop down and entering Ohio in the field, then clicking Apply Filter, you can locate the Ohio City Village tax: When you apply the filter, the application displays the Employee Address drop down box that contains the address or addresses of the employee (click Details, then click the Address tab). You must select an address in this drop down box. Manually added taxes are tied to an address so that the application knows if the tax should still apply. If the employee s address changes or the selected address is no longer effective, the application automatically stops applying the tax to the employee s pay. Note that when you manually add taxes from My HR, the system uses Resident as the the defaults resident code. If you are manually adding a local tax that needs a resident code of Non- Resident or Live/Work, you must change this in the drop down list in the Resident Code column. When you manually add taxes to a legal entity in Org Setup > Organization on the Legal Entity tab, the default resident code is Non-Resident, and these taxes may be applied

40 automatically to employees if they are assigned to that legal entity. It may be necessary for you to change the resident code for the added tax, depending on the type of tax and whether the employee only lives in or both lives in and works in the location/jurisdiction of the manually added tax. you can make these changes to resident code for that particular employee in My HR on the Employee Payroll Tax tab. Manually Add a New Tax to an Employee To manually add a new tax to an employee in My HR, take the following steps: 1. Navigate to My HR. 2. Load the employee's record. 3. Click the Tax Definitions button. 4. Click the Employee Payroll Tax tab. 5. Click the Add New Taxes button to open the Add New Taxes dialog. 6. Select the type of the tax you want to add in the Tax Type drop-down list. 7. Add a filtering option using either the Authority Title drop down list or entering part of the tax name in the field, or both, then click Apply Filter to load a list of associated taxes; click Clear Filter to reset the dialog box. 8. In the list of available taxes, select the appropriate tax. 9. Selecting the appropriate address from the Employee Address drop-down list. 10. Click the Add Selected Tax button. The application adds the tax to the list displayed on the Employee Payroll Tax tab with the Manually Added Tax check box selected. Manually Set a Certificate of Residency for an Employee Tax Added the ability for payroll administrators to set a tax definition of 1-Certificate of Non- Residency on File on affected employees to ensure correct taxation parameters are applied to those employees. There are local tax authorities in some states that file certificate forms, forms that affect the taxation between live-in and work-in jurisdictions (for example, Michigan LOCALS). To ensure that taxation calculation and filing is correct, you can set a tax definition of 1-Certificate of Non- Residency on File for the employee by taking the following steps: 1. Navigate to MY HR. 2. Search for and select the affected employee. 3. Click the Tax Definitions button and ensure that you are on the Employee Payroll Tax tab. 4. Locate the appropriate local entry (for example, City under the Tax Type column) 5. In the section below the list of employee payroll taxes, click New and enter the appropriate information. 6. In the Override Parameters section, expand the Certificate Code drop down list and select 1-Certificate of Non-Residency on File. 7. Click Save and then click Refresh.

41 Recording Pre-Paid Taxes This section describes how to record employees pre-paid year to date (YTD) amounts for taxes, as well as earnings or deductions; typically, this is used when employees transfer between legal entities, such as during a merger, and they are allowed to maintain the amount of CPP/QPP and EI/QPIP contributions previously paid within the year. Note: In the case of CPP/QPP and EI contributions, whether or not they can maintain their previous contribution amounts is determined by the government. Since CPP/QPP and EI contributions have a per year maximum, recording pre-paid YTD amounts for CPP/QPP and EI contributions can allow employers and their employees to use those pre-paid amounts towards a single YTD amount, instead of starting over. For example, an employee has worked for the first six months of the year in one legal entity, contributing to CPP and EI before a merger occurs and the employee is transferred to new company. Without recording pre-paid CPP and EI contributions both the employee and employer would have to start over contributing to CPP and EI; what the employee and previous employer contributed would not count towards the yearly limit. If these amounts are recorded as pre-paid amounts in the application, then they do count toward the yearly limit; for tax calculation purposes, the pre-paid amounts are included in the YTD amounts for EI and CPP. Although this functionality is commonly used to record pre-paid CPP/QPP and EI contribution amounts, it can be leveraged to record any YTD amounts (for taxes, deductions, or earnings) an employee has previously paid or earned at a previous legal entity within the year if these amounts can carry over to the legal entity the employee is transferring to. To record pre-paid tax amounts for an employee: 1. Load the employee's records. Load the record for the employee for whom you want to request an ROE. For more information, see Load Your Employee Records on page Click the Tax Definitions button. 3. Select the Pre-Paid Earning/Deduction/Taxes tab. 4. Click the New button. The application adds a new, blank row.

42 5. Select the legal entity that the pre-paid amounts apply to (the legal entity the employee transferred to) from the Legal Entity drop-down list. 6. Select the year the employee transferred from the Year drop-down list. Next, specify the pre-paid amounts and their details in either the Taxes, Deductions, or Earnings tab underneath. 7. To record pre-paid taxes: a. Select the Taxes tab. b. Click the New button. The application adds a new, blank row. c. Select the tax you want to record a pre-paid amount for from the Tax drop-down list. d. Type the amount paid into the tax previously, while the employee was in their prior legal entity, in the Amount field. e. Type the sum of applicable taxable wages, which is the sum of earnings that are eligible to be taxed by the tax, up to any stated limit for the tax, in the Current Wage Basis field. f. Type the total sum, ignoring any stated limit of the tax, of applicable taxes in the Taxable Wage Basis. g. Click the Save button. 8. To record pre-paid deductions: a. Select the Deductions tab. b. Click the New button. The application adds a new, blank row. c. Select the deduction you want to record a pre-paid amount for from the Deduction drop-down list. d. Type the amount paid into the deduction previously, while the employee was in their prior legal entity, in the Amount field. e. Click the Save button.

43 9. To record prior amounts for earnings: a. Select the Earnings tab. b. Click the New button. The application adds a new, blank row. c. Select the earning you want to record a prior amount for from the Earning dropdown list. d. Type the prior dollar amount of the earning in the Amount field. e. Type the amount of units, typically hours, associated with this prior amount in the Units field. f. Click the Save button. Mark Primary Pennsylvania Work Location This section describes how to mark the primary work location for employees living and working in Pennsylvania but outside of Philadelphia so that the tax locator functionality of the application does not return Earned Income Tax (EIT), Local Service Tax (LST), or Optional Privilege Tax (OPT) for Pennsylvania s non-resident primary worksites 1. Load the employees record. 2. Click the Assignments button. 3. Select the Work Assignments tab. 4. Select the work assignment that represents the employee's primary Pennsylvania work location. 5. Select the PA Primary Worksite check box. 6. Click the Save button. When selected for a work assignment that is within Pennsylvania but outside of Philadelphia, the application does not return additional EIT, LST, or OPT taxes for employees whose primary address is within Pennsylvania but outside of Philadelphia. Working with Records of Employment A Record of Employment (ROE) is a form that employers must complete and file with Service Canada when employees with insurable earnings resign, are terminated, or are laid off, go on leave, or have significant gaps in their earnings. The ROE lists the details of an employee's work history with an organization. This information includes the employee's: Start and end dates Insurable earnings Insurable hours The form also notes the reason why the ROE was issued as well as any amounts of vacation, statutory holiday and other pay that was issued to the employee in the last pay period.

44 The earnings that are reported in an ROE are calculated based on the start and end dates of the pay periods that apply to ROE insurable hours. These hours are based on the following: The employee s date of hire. The date on which their last ROE was issued (if applicable). The dates of any previously-committed pay runs. If there are no previously-committed pay runs, Dayforce HCM reports earnings for the current pay period. Pay that is calculated and disbursed during an off-cycle pay run is included when the application calculates insurable hours for an ROE. Because an employee may have received some pay via an off-cycle pay run, the calculations that are used to determine insurable hours do not require a pay calendar since off-cycle pay runs do not use a pay calendar to disburse wages. For more information, see Off-Cycle Pay Runs on page Error! Bookmark not defined.. As well, if an adjustment was made to an employee s pay in a previous pay period, then Dayforce HCM will include the adjustment in the calculation of insurable hours. For more information, see Adjustments on page Error! Bookmark not defined.. Employees need an ROE to apply for employment insurance benefits. However, employers must issue an ROE even if an employee does not intend to apply for benefits for example, when an employee quits to take a new job. ROEs can be requested for individual employees in My HR > Record of Employment, or can be requested for individuals or groups of employees (for example, during group layoffs) on the ROE Entry tab of My Pay. For more information, refer to ROE Entry on page 48. An ROE goes through the following stages of processing: Requested A payroll administrator requests that an ROE be issued for the employee under My HR. This step must be completed before an ROE can be generated and issued. Pending The ROE form has been completed and is ready for processing. Committed The pay run has been committed for processing and the ROE becomes official. When the ROE is committed, Dayforce HCM assigns it a serial number. An HR administrator can view or print the ROE under My HR. Note: While an ROE is generally committed as part of a regular pay run, it can also be committed as part of an off-cycle pay run. For more information, see Off-Cycle Pay Runs on page Error! Bookmark not defined.. Requesting a Record of Employment The first step in issuing an ROE is to request the creation of an ROE for an employee who has resigned, has been terminated, or who was laid off, goes on leave, or has a significant gap in their earnings.

45 The application associates a request for an ROE with the employee s pay group. When a payroll administrator views the request for an ROE in My Pay, they will only see the request for the pay group and only for the selected pay period. If an employee changes pay groups between the time the ROE is requested and the time the pay period is committed, then the ROE request is moved to the employee s new pay group and will appear in the current pay run for the employee s new pay group. ROEs can be requested for individual employees in My HR > Record of Employment, or can be requested for individuals or groups of employees (for example, during group layoffs) on the ROE Entry tab of My Pay. To request a Record of Employment in My HR: 1. Click My HR. 2. Load the record for the employee for whom you want to request an ROE. For more information, see Load Your Employee Records on page Click the Record of Employment button. 4. Click the Issue ROE button. Dayforce HCM adds a new row. 5. Select the reason why the ROE is being issued from the Reason drop-down list. 6. If the employee worked for different legal entities within the organization in the last 53 weeks of employment, select Pay Group and Legal Entity to which the ROE applies; you can create multiple ROEs in this case. 7. Click the Save button. Dayforce HCM automatically fills in the following information: Pay Group The pay group to which the employee belongs, if there is only one applicable pay group. Legal Entity - The legal entity to which the employee belongs, if there is only one applicable legal entity. PPN The number of the pay period with which the ROE was submitted. Suffix - The suffix of the pay period with which the ROE was submitted. Requested The date on which the request for the ROE was made. Requested By The user ID of the HR administrator who requested the ROE. Last Modified The date and time on which the latest change to the request was made. Modified By The user ID of the HR administrator who made changes to the ROE. Status One of Pending, Committed, or Cancelled. Mass ROE Group - The group of ROEs with which the ROE is associated, if any. Source - The location within the application where the ROE was generated. Either My HR or My Pay. You can edit the ROE form on the ROE Entry tab of My Pay. For more information, see ROE Entry on page 48.

46 To request one or more Records of Employment in My Pay: 1. Load the current or future pay run in which the ROEs will be issued. 2. Select the ROE Entry tab. 3. Click the Issue ROE button. The application displays the ROE Wizard: 4. On the Choose Employees tab, select an org unit from the list to request ROEs for an entire org unit, or select one or more employees from the address book to issue ROEs to individuals or groups. 5. On the Specify Update Fields tab, select the reason why the ROE is being issued from the ROE Reason drop-down list in Block The application automatically populates Block 11 - Last Day for Which Paid and Block 12 - Final Pay Period End Date with the last day of the associated pay period. The application also populates Block 14 - Recall Employee with the U-Unknown option. You can override any of these fields, and record entries in the other, optional fields that are common to all of the ROEs to be generated, if necessary. 7. On the Confirmation tab, record a name for the group of ROEs in the Mass ROE Group field. Note: You must record a name even if you are generating an individual ROE. 8. Confirm which employees will have an ROE generated when the pay run is committed. Use the arrow buttons to move employees from the Selected Employees section to the Available Employees section if you wish to exclude them.

47 9. Click the Finish button, and the application populates the list of ROE requests on the ROE Entry tab: 10. Select the Include check box for any ROEs that you want to generate right now, and click the Generate button. Alternatively, click the Generate All button to generate all of the ROEs on the list. 11. The application generates the ROEs in the bottom panel of the ROE Entry tab, and you can further edit the other blocks. For more information, see ROE Entry on page 48. Notes: To request an ROE for a previously committed pay run, administrators select the applicable end date from the Final Pay Period End Date drop-down list for Block 12 on the Specify Update Fields tab of the ROE Wizard. To request an ROE for a future pay run, administrators must load the future pay run in My Pay and request the ROE on the ROE Entry tab.

48 Entering Record of Employment Information After an HR administrator has requested that an ROE be issued for an employee, a payroll administrator or other users with access can enter the information for that ROE as part of the pay entry/payroll preview process. This is performed on the ROE Entry tab under My Pay. A number of fields on the ROE form are automatically populated with information from the employee's details, the ROE request under My HR, and the Client Payroll Properties settings under System Admin. On the ROE form, the fields that are shaded in gray cannot be edited. An administrator can, however, specify the following information: The reason the ROE was issued. Payments or benefits other than regular pay that were issued to the employee, and indemnity payments (if any) which were made to the employee. The ROE Contact and ROE Issuer (individuals in the organization that issued the ROE who Service Canada can contact for more information) are taken from the Client Contact Information tab of System Admin > Client Properties. When a pay period is committed, Dayforce HCM securely transmits electronic copies of any ROEs associated with the pay period to Service Canada on check date for the pay period. If a pay run is canceled: Before the check date for a pay period, Dayforce HCM does not send the ROE forms. You must recreate them. After the check date for a pay period, you might need to create amended ROE forms. Note: Because you are submitting ROEs electronically to Service Canada, you do not need to provide employees with printed copies of their forms. However, if employees request copies of their completed ROEs you can view and print them under My HR. For more information, see Viewing and Printing a Record of Employment on page 55. ROE Entry The ROE entry form under My Pay is split across three tabs: The first tab contains information about the ROE and about the employee. Much of the information whether about the employer or the employee is added automatically by Dayforce HCM. The information is taken from the employee's profile. The second tab is where a payroll administrator specifies any amounts of vacation, statutory holiday and other pay that were issued to the employee in their final pay period. The third tab contains information, added automatically by Dayforce HCM, about the employee's insurable earnings and hours. An administrator cannot edit the information on this tab.

49 There is also a fourth tab, labeled ROE Form, which is a preview of the ROE form that will be issued to the employee and sent to Service Canada. Note: For detailed information about completing an ROE, refer to the ROE guide at the Service Canada website. To enter ROE information: 1. Click My Pay. 2. Load the next non-committed pay run for that employee s pay group so you can edit the ROE detail for that employee. 3. Select the ROE Entry tab. Dayforce HCM displays a list of employees in the pay group for whom ROEs have been requested. 4. Click the name of the employee whose ROE information you want to record, and then click the Generate button. Dayforce HCM generates the data for the employee and prepopulates the ROE entry form with that data. You can select multiple entries and click the Generate All button. 5. While the Contact and Issuer information is automatically populated using the application's Client Contact Information settings. If necessary, you can change the following information: In the Contact area, enter the name, telephone number, and extension of the person that Service Canada can contact for more information about the reason for issuing the ROE. This person can be, for example, the employee's supervisor or manager. In the Issuer area, enter the name, telephone number, and extension the people in the organization who can answer questions from Service Canada about the information entered on the ROE form. This person is usually someone in the payroll department. Note: In smaller organizations, the Contact and the Issuer may be the same person. 6. Select either the English or French option to specify the language in which the issuer of the ROE prefers to receive communication from Service Canada.

50 7. Select one of the following options from the Recall Employee drop-down list: U Unknown. The employee will be returning to work, but you don't know the date on which the employee will be returning. Y Returning. The employee will be returning to work, and you have a definite return date. Enter the employee's return date in the Expected Date of Recall field (described below). N Not Returning. The employee will not be returning because, for example, they are taking another job. 8. If you selected Y - Returning from the Recall Employee drop-down list, enter the date on which the employee will be returning to work in the Expected Date of Recall field. 9. Select the second tab and then specify the following information: The ROE Reason drop-down list is pre-populated based on the selection that was made when the ROE was requested. If the wrong reason was selected, make another selection from the list. For example, if the employee has resigned to take a job at another firm select E06 - Quit/Take Another Job from the list. If necessary, record an override for the First Day Worked. The application populates the box using the following logic: The employee's first day worked, if one has been configured. The date of the first punch in the employee's time and attendance records, when applicable. If the employee has not recorded any punches, the application uses the first day of the pay period in which the employee first received pay. In cases where an ROE has already been issued to an employee and another is required (for example, an employee on parental leave who then decides to quit), the application applies the above logic to determine the first day worked after the last ROE was issued. If necessary, record an override for the Last Day for Which Paid. The application automatically populates the Last Day for Which Paid box using the following logic: Termination date, if one has been configured. The date of the last WFM punch, if it occurs later than the termination date. The pay period end date, if there is no termination date and no available last punch date. To override the Last Day for Which Paid box, the date must be at least the same date or later than the First Day Worked date. For hourly employees, Last Day for Which Paid is the last day they worked. For salaried employees, the Last Day for Which Paid is the last day of the pay period. Specify the end date of the employee's final pay period using the Final Pay Period End Date, if necessary. In several scenarios, you may not be aware that an employee has left the organization or is terminated. In that case, if there are no earnings, you need to back date the ROE so that the first period in the ROE, which was the last period the employee was paid in, is not blank.

51 Once you select an appropriate pay period end date from the drop-down list and the application updates the pay periods listed in the Block 15 C Insurable Earnings and Hours. If the employee is being paid outstanding vacation pay, select one of the following options from the Reason drop-down list: Included with each pay Paid as a percentage of the employee's earnings for each pay period. The amount and dates must be blank. Paid because no longer working Vacation pay that is paid to employees who have been terminated or laid off. The start and end dates must be blank, but you must specify an amount. Paid for a vacation leave period Vacation pay that is paid to the employee after the date in the Last Day for Which Paid field. The employee must be planning on taking the vacation during the period in which their earnings are interrupted for example, during a shutdown. The start and end dates are optional, but you must specify an amount. Anniversary (paid on a specific date each year) Vacation pay that is paid on one or more set dates each year. The start date is optional and the end date must be blank. However, you must specify an amount. If the employee is being paid for statutory holidays that occur after the last day for which they are paid, do the following in the Statutory Holiday Pay section: Specify the date of the holiday (for example, 1/1/2012). The date must be after the date that you specified in Block 11; see above for more information. Enter the amount that the employee is being paid for that holiday in the Amount field. You can specify up to 10 holidays. Note: Do not include any statutory holidays that occurred before the last day for which the employee was paid. If the employee is being paid other amounts, in the Other Monies section select one of the options below from the Reason drop-down list and, if applicable, specify a date range and an amount as described below: Reason B05 - Bonus (Holiday) Paid to employees on certain holidays, like Christmas. The From

52 B06 - Bonus (Production/Incentive) B07 - Bonus (Event) B08 - Bonus (Staying/Contract complete/end of season) B09 - Bonus (Separation or retirement) B10 Bonus (Closure) B11 Bonus (Other) date is optional and the To date must be blank. However, you must specify an amount. Paid to employees who meet or exceed specified quotas or levels of service. The From and To dates are optional, but you must specify an amount. Paid to employees on such occasions as service anniversaries, signing of agreements, or fiscal year ends. The From and To dates must be blank, but you must specify an amount. Paid to employees who complete a contract or complete work within a specified period of time. The From and To dates must be blank, but you must specify an amount. Paid to long-time employees to recognize their service. The From and To dates must be blank, but you must specify an amount. Paid to employees when a company or location closes, but the employee continues to work until all work is completed. The From and To dates must be blank, but you must specify an amount. Paid to employees in addition to their wages, but not covered by the other bonuses listed above. The From and To dates must be blank, but you must specify an amount. You must describe the bonus in Block 18 (Comments) on the form. E00 Severance Pay G00 Gratuities H00 Honorariums I00 Sick Leave Credits J00 Retroactive Pay Adjustment Paid to employees to compensate for loss of employment. The From and To dates must be blank, but you must specify an amount. Paid to certain service-sector workers on top of their regular wages. The From and To dates must be blank, but you must specify an amount. Paid to employees for services that usually don't require fees to be paid. The From and To dates are optional, but you must specify an amount. Paid to employees to compensate them for some or all of their unused sick days. The From date is optional and the To date must be blank. However, you must specify an amount. Additional pay for a period in the past. This amount might be issued because hours were missed on an employee's timesheet or employee salaries were adjusted because of a collective bargaining agreement. The From and To dates must be blank, but you must specify an amount.

53 O00 Other Insurable payments to employees that don't fit into any other categories. The From and To dates must be blank, but you must specify an amount. Q00 Profit Sharing R00 Retiring Allowance/Retirement Leave Credits S00 Settlement Pay T00 Payout of Banked Overtime U12 Supplemental Unemployment Benefits maternity / parental / compassionate care Benefits (Top up) U13 Supplemental Unemployment Benefits Layoff U14 Supplemental Unemployment Benefits Illness U15 Supplemental Unemployment Benefits Training You must describe the bonus in Block 18 (Comments) on the form. A portion of an organization's profits that are paid to employees upon termination. The From and To dates must be blank, but you must specify an amount. Paid to employees to settle such issues as unlawful dismissal. The From and To dates are optional, but you must specify an amount. Paid to employees to settle such issues as unlawful dismissal. The From and To dates are optional, but you must specify an amount. Paid to employees who have overtime hours for which they have not been paid. The From and To dates must be blank, but you must specify an amount. Payments made by an organization to supplement the Employment Insurance benefits of employees on maternity, parental, or compassionate care leave. The From and To dates must be blank, and an amount is optional. Payments made by an organization to supplement the Employment Insurance benefits of employees who were laid off. The From and To dates must be blank, and an amount is optional. Payments made by an organization to supplement the Employment Insurance benefits of employees suffering from a long-term illness or injury. The From and To dates must be blank, and an amount is optional. Payments made by an organization to supplement the Employment Insurance benefits of employees who are retraining for a new job. The From and To dates must be blank, and an amount is optional. Y00 Pay in Lieu of Notice Paid to employees when an employer did not provide adequate notice of a layoff or termination. The From and To dates must be blank, but you must specify an amount.

54 If the employee is receiving any of the special payments listed below, complete Block 19 of the ROE form: Paid sick leave Insurable sick leave payments, paid by the employer. EI premiums have been deducted from the amount. Click the Start Date calendar icon ( ) and select the date on which the employer began paying the sick leave. In the Amount check box, enter the amount the employee was paid, and select either the Per Day or Per Week check box. The date that you enter in Block 11 (Last Day for Which Paid) on the ROE form must be the last day that the employee receives the sick leave payments. Wage Loss Indemnity (not EI insurable) Payments made to employees on maternal, parental, or compassionate care leave. This payment is made by the employer, usually at 100% of the employee's regular wages. This payment is not EI insurable and does not include top ups or supplements to the employee's EI payments. Click the Start Date calendar icon ( ) and select the date on which the employer began making the indemnity payments. In the Amount check box, enter the amount the employee was paid, and select either the Per Day or Per Week check box. The date that you enter in Block 11 (Last Day for Which Paid) on the ROE form must be the last day that the employee receives indemnity payments. Wage Loss Indemnity (EI insurable) Payments made to employees who are not working. These payments are made by the employer after an employee stops working and EI premiums have been deducted from the payments. Click the Start Date calendar icon ( ) and select the date on which the third party began making the indemnity payments. In the Amount check box, enter the amount the employee was paid, and optionally select either the Per Day or Per Week check box. The date that you enter in Block 11 (Last Day for Which Paid) on the ROE form must be the last day that the employee worked before they started to receive indemnity payments from the third party. Maternity, parental, or compassionate care leave (not top up) Payments made by the employer, which are usually at 100% of regular earnings and are made after the employee stops working. EI premiums have been deducted from them.

55 Click the Start Date calendar icon ( ) and select the date on which the employer began making the leave payments. In the Amount check box, enter the amount the employee was paid, and select either the Per Day or Per Week check box. The date that you enter in Block 11 (Last Day for Which Paid) on the ROE form must be the last day that the employee receives the leave payments. If the amount paid to the employee varied each week or month, enter an average or estimated amount in the Amount field and then enter a comment in Block 18 (Comments) explaining that the amount is either an average or an estimate. Note: Do not complete the ROE form until all payments to an employee receiving insurable sick leave, maternity leave, parental leave, or compassionate care leave payments from the employer have been made. The last day on which the employee receives these payments is considered the last day for which the employee was paid. Enter this date in Block 11 of the ROE form; see step 9 for details. When an employee receives wage-loss payments from either the employer or a third party, complete the ROE after the employee's last day of work before the wage-loss payments start. If the wage-loss payments are insurable, you will need to complete a second ROE for the period during which the employee received the wage-loss payments. 10. Click the Save button. Sort ROEs As you record records of employment (ROEs) for a specific pay period, the application displays them for you to review in a list that you can sort. To sort ROEs: 1. Select the ROE Entry tab in My Pay. 2. Click one of the following column headers by which to sort the quick entries: Include Legal Entity Employee Name Employee Number Requested By Requested On Status The application sorts the list of ROEs according to your selection. Viewing and Printing a Record of Employment After an ROE has been committed, an HR administrator can do the following under My HR: View the current or most recent ROE for an employee. View any previously-issued ROEs for an employee. Print an ROE.

56 An administrator can view an ROE and, if necessary, amend it. For more information, see Amending a Record of Employment on page 57. Note: You can only view or print a committed ROE. Viewing an ROE To view an ROE: 1. Click My HR. 2. Load the record for the employee whose ROE you want to view. For more information, see Load Your Employee Records on page Click the Record of Employment button. 4. Click one of the following options: Current View the most recent ROE for the employee. History Select a previously-issued ROE (if available). Printing an ROE Before you can print an ROE, you need Adobe Acrobat Reader installed on your computer. If Acrobat Reader is not installed on your computer, you can download it from In Acrobat Reader, go to Edit > Preferences > Internet and make sure that the Display PDF in browser and Display in Read Mode by default checkboxes are selected. For example: To print an ROE: 1. Click My HR. 2. Load the record for the employee whose ROE you want to view. For more information, see Load Your Employee Records on page Click the Record of Employment button.

57 4. Click the Print button ( ). A toolbar appears at the bottom of the Dayforce HCM window. 5. Click the Print icon ( ). Note: Depending on how your web browser is set up, PDF files might open in Adobe Acrobat Reader in a separate window. You can save or print the PDF files from within Acrobat Reader. Amending a Record of Employment An HR administrator must amend an ROE when: The information on a previously-issued ROE is incorrect and must be changed or updated. An ROE was submitted to Service Canada in error. Service Canada requests an amended form. When you preview the ROE, Dayforce HCM adds the serial number of the previous ROE to the Amended Serial Number field on the ROE entry form under My Pay. When the changes are committed, Dayforce HCM generates a new serial number for the ROE. Note: You can only amend the employee's most recent ROE. To amend an ROE: 1. Click My HR. 2. Load the record for the employee for whom you want to request an ROE. For more information, refer to Load Your Employee Records in the Dayforce Implementation Guide. 3. Click the Record of Employment button. 4. Select either the Current or History options ( ) and then select the ROE that you want to update. 5. Click the Amend ROE button ( ). Dayforce HCM adds a new line. 6. Select the reason the ROE is being issued from the Reason drop-down list.

58 For example, if the employee has resigned and intends to go back to school select E03 - Quit/Return to School from the list. 7. Click the Save button. 8. Make any required changes to the ROE form. For more information, see ROE Entry on page 48. The following fields are either updated by Dayforce HCM or available for you to edit: Field Editable? Serial No. This field is empty on the amended ROE. A new serial number will be assigned to the ROE No when the changes are committed. Date Issued The application generates a new date. No Employer Name Employer Address Name of the employer The employer's physical address No Yes Name The employee's name No Address The employee's home address. If necessary, No the application updates this field SIN The employee's Social Insurance Number No Occupation The employee's job No Recall Whether or not the employee will be returning Yes Employee to work Recall Date The date on which the employee will be recalled Yes Contact Name The name of the person at the company who Yes Service Canada can contact for more information about the information in the ROE Contact The phone number of the contact Yes Number Issuer Name The name of the person in the company's HR department who issued the ROE, and who Service Canada can contact for more information about why the ROE was issued Yes Issuer Number The phone number of the issuer Yes ROE Reason The reason the ROE was issued. Yes First Day The date on which the employee first started Yes Worked working at the company Last Day for Which Paid The last day for which the employee was paid Yes Final Pay The last day of the employee's final pay period Yes

59 Field Editable? Period End Date Vacation Pay The amount of vacation pay that was paid to Yes Amount Statutory Holiday Pay Amount the employee, which the application calculates The amount of vacation pay, for statutory holidays, that was paid to the employee. The application calculates this amount Other Monies Other payments that the employer has or will make to the employee Comments Any additional information Yes Special Payments (Block 19) Amounts received by the employee for insurable sick leave, maternity leave, parental leave, compassionate care leave, or group Yes wage-loss insurance payments Total Insurable The number of insurable hours that the Hours employee has worked Total Insurable The amount of EI insurable earnings that the Earnings employee has accumulated Insurable The number of insurable pay periods that the Pay Periods employee has worked Yes (only the dates on which the pay was disbursed) Yes (only the reason other monies were issued, the effective dates, and the amount of other monies that were paid) No No No Garnishments Garnishments are used to collect money owed by employees to creditors when a federal, state, or provincial court or agency orders that certain payments are made from an employee's wages. When a court or agency requests a garnishment of an employee's wages, employers are required by law to deduct and remit the requested monies. For example, employees' wages may be garnished when: an employee's creditor wins a judgment in court to deduct the amount of a claim and the costs of a lawsuit from the employee's wages. an employee fails to make family support, alimony, or tax payments. Dayforce HCM Payroll calculates garnishments before performing payroll tax calculations; and it applies a garnishment against all gross paid wages from all checks or direct deposits produced in a pay period. Gross paid wages includes any salary and wages, allowances, bonuses, overtime pay, and gratuities, but excludes reimbursements.

60 For example, if an employee is paid $1,000 in salary and receives $50 in reimbursements, the application only garnishes from the $1,000; if the garnishment is calculated as 10% of their gross paid wages, the application deducts $100 (10% of $1,000, not $105 or 10% of $1,050). The amount of money that is garnished (that the application subtracts from the employee's wages to cover the garnishment) can be specified as a dollar amount or percentage of gross wages; for Canadian employees, the application can take into account provincial maximums that ensure the employee still receives wages that are above a 'minimum subsistence level'. These subsistence levels are an amount of pay that are exempt and cannot be garnished; the amounts vary by province. For example, in Ontario the minimum subsistence level is 50% of an employee's net pay for a family support garnishment; with these minimums enforced, the application does not garnish employees' wages below that point. If an employee does not have enough gross earnings to cover a garnishment, Dayforce HCM Payroll deducts part of the amount from the employee's earnings and then puts the remaining amount into arrears. Garnishments are included as post-tax deductions in employee earning statements, in the Payroll Register and Payroll Summary reports, and in the Payroll Preview of My Pay. In order to instruct the application to automatically garnish an employee's wages, you need to create a garnishment entry for that employee in My HR. The details of garnishments for US and Canadian employees are different. Although the general process is the same, US and Canadian garnishments each requires different details, as described in the following subsections. Record Garnishments for Canadian Employees Before You Begin: Make sure to confirm that the payee is setup in Payroll Setup > Payee Setup. For more information, see the topic Configuring Third-Party Payees in the Dayforce Implementation Guide. To record a garnishment for a Canadian employee: 1. Navigate to My HR. 2. Load the appropriate employee's record. 3. Click the Garnishments button. 4. Click the New button to add a new blank row. 5. Enter the name of the garnishment the application displays in My Pay and on reports in the Display Name field. 6. Type a name and description for the garnishment in the Garnishment Name and Garnishment field.

61 The details of the garnishment, including the amount of wages that the application garnishes, the court order date, and the payee that receives the garnished wages, are recorded on the Details tab. 7. Select the type of garnishment from the Garnishment Type drop-down list. The following options are available: Federal The garnishment relates to money owed to the federal government for such offenses as non payment of taxes or Employment Insurance fraud. Summons The garnishment relates to money owed by the employee due to a civil or criminal action that was filed against the employee. Family The garnishment relates to the employee's family support and maintenance obligations. 8. Select the government that issued the garnishment from the Issuing Province drop-down list. 9. If you selected Summons from the Garnishment Type list, the application displays the Apply Handling Fees check box: Select the check box if your organization deducts a one-time fee (and, in the case of Yukon, an on-going fee of $5.00 which is applied to each garnishment deduction) for administering the garnishment order. This fee varies from province to province for example, Nova Scotia charges a one-time handling fee of $ You can also override the amount of any one-time or on-going handling fee by typing an amount in either the Override one time handling fee amount or Override ongoing handling fee amount fields which can be displayed when you select the check box; one or both of the fields are displayed depending on the province: 10. Type a number that represents the order in which the application applies the garnishment in the Priority field. The priority numbers are relative, so the application applies a garnishment with a priority of 1 before a priority of 2, and 5 before 6, and so on. 11. Type the number of the garnishment order in the Order Number field. You can find the case number in the paper or electronic copy of the garnishment order. 12. Click the Court Order Date calendar icon and select the date on which the garnishment was court ordered. 13. Click the Court Order Received Date calendar icon and select the date on which the court order was received.

62 14. Click the Garnishment Start Date calendar icon and select the date when the application begins to garnish the employee's wages by applying the garnishment deductions. 15. Select an option from the Ordered Amount Type drop-down list that defines how the application calculates the amount deducted from the employee's pay to cover the garnishment. The following options are available: % of Gross less Statutory Ded split over Multiple Garnishments (Quebec Only) Only applicable to employees in Quebec, select this option to specify a garnishment that is a percentage of their gross wages. % of Gross less Statutory Deductions The garnishment is a percentage of the employee's gross wages minus Federal and Provincial income tax, EI premium, QPIP premium, and CPP/QPP contribution. The application first subtracts the tax, premiums, and CPP/QPP contributions from the employee's gross paid wages and then calculates the garnishment as a specified percentage, such as 10%, of the result. % of Gross less Statutory Deductions and Union Dues The garnishment is a percentage of the employee's gross wages minus Federal and Provincial income tax, EI premium, QPIP premium, CPP/QPP contribution, and any union dues the employee pays. % of Gross of up to Provincial Max The garnishment is a percentage of the employee's gross wages, limited by the minimum subsistence rules of the employee's province of employment. The application calculates the garnishment based on the percentage of gross you specify, but it will not garnish more than the maximum allowed by the province's subsistence rules. The minimum subsistence levels for each province have already been configured in the application; they can be overridden with the Apply Subsistence Rule parameter, as described within these steps 100% of Net Pay The garnishment is 100% of the employee's net pay. After all taxes and deductions have been applied and subtracted from the employee's gross paid wages, all of the remaining net pay is applied to the garnishment. % of Seizable Income (Quebec Only) Only applicable to employees in Quebec, select this option to specify a garnishment that is a percentage of their seizable wages. Selecting the % of Seizable Income (Quebec Only) option controls the following behavior: If you select the Summons - SUMMONS option in the Garnishment Type drop-down list, Dayforce HCM populates the Ordered Percent field with for the default 30% amount for the Summons garnishment type. If you select the Family - FAMILY option in the in the Garnishment Type drop-down list, Dayforce HCM populates the Ordered Percent field with for the default 50% amount for the Family garnishment type. Difference between Disposable Net and Exemption entered The garnishment is the difference between the employee s actual net pay (gross pay less Federal and Provincial tax, EI premium, QPIP premium, CPP/QPP contributions) and any minimum net pay exemption recorded on the garnishment. You can record the garnishment with a net pay exemption or subsistence amount by selecting Override the Minimum Subsistence Amount from the Apply

63 Subsistence Rule drop-down list, and then typing the dollar amount in the Override Subsistence Amount field, as described later in these steps. With this Ordered Amount Type selected and a subsistence amount provided, the application subtracts the subsistence amount from the employee's net pay and uses the result as the garnishment amount. For example, the subsistence amount is $250 and the employee's net pay is $750; with Difference between Disposable Net and Exemption entered selected, the application garnishes $500 from the employee's wages. Straight Dollar Amount A specified flat dollar amount is deducted from the employee's pay for the garnishment. Note: Depending on the option you selected from the Ordered Amount Type drop-down list, the application displays the Ordered Percent or Ordered Amount field, or neither. 16. Specify the percentage the application uses to calculate the garnishment amount in the Ordered Percent field, if applicable, or the dollar amount of the garnishment in the Ordered Amount field, if applicable. 17. Define how the application determines the minimum subsistence levels, if at all, for the employee by selecting an option from the Apply Subsistence Rule drop-down list; the following options are available: Apply Minimum Subsistence Rules The application applies the province's minimum subsistence rules; if you select this option, the application displays the Minimum Subsistence Rule drop-down list which contains the province's rule(s). Select the appropriate rule from the drop-down list. For example, in Ontario the subsistence rule for Federal garnishments sets a minimum subsistence level of 80% of the employee's net pay; to enforce this rule, select it from the Minimum Subsistence Rule drop-down list once it is displayed. The application limits the garnishment and does not subtract more wages than what would violate the minimum subsistence rule selected; with the 80% of net pay rule selected, the application ensures at least 80% of the employee's net pay remains and does not garnish the employee's wages more than that. Don't Apply Minimum Subsistence Rules The application does not apply the subsistence rules. For Monthly Target Don't Apply Minimum Subsistence Rules The application does not apply the minimum subsistence rules to the first month the garnishment is applied; instead, only the limit specified in the Override First Month Target Amount, as described later in these steps, is applied. Override the Minimum Subsistence Amount The application uses a subsistence amount that you specify; when this option is selected, the application displays the Override Subsistence Amount field. Specify the dollar amount of wages that the garnishment is limited to in this field. 18. Define how the application limits the overall amounts paid for the garnishment using the Limit Period drop-down list.

64 Select Monthly and the application limits the amount of wages per month it garnishes; specify this monthly limit in the Limit Amount field. This limit is different than the minimum subsistence rules or exemption amounts, which are enforced per pay; a monthly limit defines the maximum amount of an employee's wages the application deducts in a month to cover the garnishment, regardless of the amount it would deduct per pay. For example, the application garnishes 50% of an employee's gross pay less statutory deductions, up to $750 a month; the employee is paid weekly and earns $1,000 in weekly gross pay less statutory deductions. On the first week's pay, the application garnishes $500; on the second week's pay the application calculates the garnish amount as $500, but only deducts $250 because any more than that would violate the monthly limit. Select Balance and the application limits the amount of wages it garnishes to a defined dollar amount; specify this dollar amount in the Limit Amount field. With this configuration, the garnishment is treated like a balance owed and each amount garnished from the employee's wages lowers the amount owing until it reaches zero and the garnishment stops. For example, with a garnishment configured to subtract $100 a pay and a balance limit of $500, the application garnishes $100 off of the employee's pay, for five pay checks, until the $500 limit has been paid in garnished wages. 19. Optionally, you can override the monthly limit for the first month the employee's wages are garnished by typing a limit in the Override First Month Target Amount field; the application uses this limit for the first month only and then uses the Limit Amount value for other months. 20. If the employee receives earnings from more than one legal entity, the application applies the garnishment to earnings associated with every legal entity by default. To apply the garnishment only to earnings from one particular legal entity, select one from the Legal Entity drop-down list. 21. To include reimbursement earnings in garnishment calculations, select the Include Reimbursement check box. 22. Click the Payee drop-down list and select the agency or entity that Ceridian sends the garnished wages to; the application displays the details and address of the payee. Note: The application displays the names of provincial organizations that Ceridian works with to collect and disperse garnishments. 23. If the garnishment type has any parameters for the selected province, you need to specify additional values. These are described in the Canadian Garnishment Type Parameters table, below. If a garnishment type has no parameters, the application displays a message to that effect. 24. Select the earnings, if any, to be exluded from the garnishment calculation on the Exclude Earnings tab. For example, many states and provinces require employers to exclude taxable benefits from employees' total pay before calculating a garnishment amount. Click the right and left arrow buttons to move earnings from the Available section to the Current section. Note: For Canadian clients, the application includes only taxable benefit earnings as options in the Available section.

65 25. Click the Save then click Refresh. Canadian Garnishment Type Parameters Province/Territory Alberta Garnishment Type(s) Summons Parameters Number of Dependents Enter the number of the employee's dependents in this field. British Colombia Summons Number of Dependents Enter the number of the employee's dependents in this field. Filing Status Select Married or Single from the drop-down list. Manitoba Summons Number of Dependents Enter the number of the employee's dependents in this field. Filing Status Select Married or Single from the drop-down list. Newfoundland and Labrador Summons Number of Dependents Enter the number of the employee's dependents in this field. Filing Status Select Married or Single from the drop-down list. Northwest Territories Family Summons Number of Dependents Enter the number of the employee's dependents in this field. Nova Scotia Summons Number of Dependents Enter the number of the employee's dependents in this field. Filing Status Select Married or Single from the drop-down list. Nunavut Family Summons Number of Dependents Enter the number of the employee's dependents in this field.

66 Quebec Summons Number of Dependents Enter the number of the employee's dependents in this field. Saskatchewan Summons Number of Dependents Enter the number of the employee's dependents in this field. Yukon Summons Number of Dependents Enter the number of the employee's dependents in this field. Record Garnishments for US Employees Before You Begin: Make sure to confirm that the payee is setup in Payroll Setup > Payee Setup. For more information, see the topic Configuring Third-Party Payees in the Dayforce Implementation Guide. To record a garnishment for a US employee: 1. Load the appropriate employee's records. 2. Click the Garnishments button. 3. Click the New button to open a new blank row. 4. Enter the name of the garnishment the application displays in My Pay and on reports in the Display Name field. 5. Enter a name and description for the garnishment in the Garnishment Name and Garnishment field. The details of the garnishment, including the amount of wages that the application garnishes, the court order date, and the payee that receives the garnished wages, are recorded in the Details section. 6. Select the appropriate state from the Issuing State/Province drop-down list. 7. Click next to Tax Authority and select the authority that issued the garnishment order from the list. 8. Select the type of garnishment from the Garnishment Type drop-down list. The type you select should correspond to the garnishment order you received. 9. Optionally, type the 5- or 7-digit alphanumeric code that identifies the county or locality of a child support order in the FIPS Code field. It is used for transmitting payments through EFT or EDI. This code is usually included in the child support withholding notice that is issued to begin the withholding procedure. This code is mandatory for garnishments in Florida, Illinois, and Michigan. 10. Enter the number of the garnishment order in the Case Number field. You can find the case number in the paper or electronic copy of the garnishment order. 11. If you are using the same case number for multiple garnishment entries, record an identifier number in the Order Identifier field. 12. If there are multiple garnishments applied to the employee, you can override the processing sequence so that the garnishments are processed in order of priority by typing a value between 0-99 in the Override Processing Sequence field. By default, all garnishments are considered to have a sequence value of 0 and garnishments are prioritized according to the rules established by taxing authorities. When garnishments are assigned values greater than zero, the application prioritizes so that if higher priority

67 garnishments consume most or all of the employee s disposable earnings, the lower priority garnishments are reduced accordingly. 13. Click the Court Order Date calendar icon and select the date on which the garnishment was court ordered. 14. Click the Court Order Date calendar icon and select the date on which the garnishment was court ordered. 15. Click the Garnishment Start Date calendar icon and select the date when the application begins to garnish the employee's wages by applying the garnishment deductions. 16. If necessary, click the Garnishment End Date calendar icon and select the date when the application stops garnishing the employee's wages by applying the garnishment deductions. 17. Define how the application determines when (and if) the garnishment stops by selecting one of the following from the Duration drop-down list: Court Order end date exists: Select this option and the application applies the garnishment until the specified Garnishment End Date. Ongoing deduction: Select this option and the application applies the garnishment every pay with no defined end. Use for single payroll deduction: Select this option and the application only garnishes the employee's pay once. 18. Define how the application determines the amount of wages that are deducted for the garnishment by selecting one of the following options from the Ordered Amount Type drop-down list: Per Check Amount. The application garnishes a specific dollar amount from each pay check. Select this option and the application displays the Order Amount field; specify the dollar amount to garnish in the Ordered Amount field. Percent. The application garnishes a specific percentage of disposable income. Select this option and the application displays the Order Percent field; specify the percentage to garnish in the Ordered Percent field. System Calculated. The application calculates the maximum allowable amount (taking into account state and federal rules that protect the employee's right to retain a certain minimum amount of net income) and garnishes that amount from the employee's pay. 19. Define how the application limits the overall amounts paid for the garnishment using the Limit Period drop-down list. Select Lifetime to Date to limit the amount of wages garnished to a lifetime amount; this is the total amount that can ever be garnished. Specify the amount in the Limit Amount field that displays after you select the limit period. Select Month to Date to limit the amount of wages garnished per month; specify this monthly limit in the Limit Amount field that displays after you select the limit period. This limit is different than the federal or state rules, which are enforced per pay. A monthly limit defines the maximum amount of an employee's wages the application deducts in a month to cover the garnishment, regardless of the amount it would deduct per pay. Select Payperiod to Date to limit the amount of wages garnished per pay period. Specify thes quarterly limit in the Limit Amount field that loads after you select the limit period.

68 20. Depending on which garnishment type you selected, you may be able to select how often the garnishment is applied from the Schedule drop-down list. 21. Optionally, select the Freeze Pre-Tax Deductions check box and the employee or other users with access to My HR cannot change the number of the employee's pre-tax deductions. Changing the number of pre-tax deductions can lower the employee's disposable income and, consequently, lower the amount of income available for garnishment. 22. If the employee receives earnings from more than one legal entity, the application applies the garnishment to earnings associated with every legal entity by default. To apply the garnishment only to earnings from one particular legal entity, select one from the Legal Entity drop-down list. 23. Optionally, you can override the normal garnishment amount rules by specifying a new garnishment amount in the Override Garnishment Amount field, displayed if Per check amount was selected from the Ordered Amount Type drop-down list. This field allows you to override the garnishment compliance regulation rules when orders are issued instructing employers to withhold an amount greater than the regulations would allow. 24. If the garnishment is limited to a particular time period, select an option from the Limit Period drop-down list, and record the limit in the Limit Amount field. Select Lifetime to Date to limit the amount of wages garnished to a lifetime amount, the total amount that can ever be garnished. Specify the amount in the Limit Amount field that displays after you select the limit period. Select Month to Date to limit the amount of wages garnished per month; specify this monthly limit in the Limit Amount field that displays after you select the limit period. This limit is different than the federal or state rules, which are enforced per pay. A monthly limit defines the maximum amount of an employee's wages the application deducts in a month to cover the garnishment, regardless of the amount it would deduct per pay. Select Pay Period to Date to limit the amount of wages garnished per pay period. Specify thes quarterly limit in the Limit Amount field that loads after you select the limit period. 25. Optionally, select the legal entity to which the garnishment should be associated, from the Legal Entity drop-down list. Once selected, the application applies the garnishment only to pay associated with that legal entity. If no legal entity is selected, the application applies the garnishment to all of the employee's pay, regardless of the associated legal entity. 26. In the Payee section, select from the list the agency or entity that Ceridian sends the garnished wages to; the application displays the details and address of the payee. For example, if an employee's wages are being garnished for child support payments and sent to the state of Oklahoma, select OK SDU from the field. Note: The application displays the names of organizations that Ceridian works with to collect and disperse garnishments. If the payments are going to a state disbursement unit, you must select the appropriate SDU from the list. Only if the order says to send the payments to an individual would you set up your own payee. 27. Depending on the type of garnishment, you need type the given name of the person receiving the garnishment in the Obligee Given Name field, if appropriate.

69 For example, if Bill's wages are being garnished and sent for child support payments, and his ex-wife Jane has custody of the children, the obligee would be Jane. Type her given name in this field. 28. Enter the social security number of the obligee in the Obligee SSN field. Continuing the example from the previous step, type Jane's SSN in this field. 29. Optionally, record memo information in the Memo 1 and Memo 2 fields. The application includes this information in the Garnishment Register Report. 30. If necessary, record information-only notes in the Information Notes field. The application displays this information only in My HR > Garnishments. 31. Optionally, type a dollar amount that represents the employee's disposable income in the Disposable Earning Amount field to override any amount the application calculates; the application uses the disposable earning amount when Percent is selected from the Ordered Amount Type drop-down list. 32. If the garnishment type has any parameters for the selected state, you need to specify additional values. These are described in the American Garnishment Type Parameters table, below. If a garnishment type has no parameters, the application displays a message to that effect. 33. Select the earnings, if any, to be excluded from the garnishment calculation on the Exclude Earnings tab. For example, many states and provinces require employers to exclude taxable benefits from employees' total pay before calculating a garnishment amount. Click the right and left arrow buttons to move earnings from the Available section to the Current section. Note: For US client organizations, the application includes all normal, taxable benefit, and reimbursement earnings as options in the Available section. 34. Click Save, then click Refresh. American Garnishment Type Parameters Garnishment Type Admin Wage Garnishment Employer Fee Administrative Wage Garnishment Bankruptcy Court Costs Creditor Garnishment Parameters None None None None Head of Family Select this option if the employee supports one or more dependents. If the employee is the head of the household, the amount that can be garnished is reduced. Number of Dependent Children Enter the number of the employee's dependent children. In

70 Garnishment Type Parameters this case, a certain amount per child can be exempt from garnishment. This amount varies from state to state. Hardship If the garnishment is causing the employee financial hardship, and the employee has successfully petitioned a court for a reduction in the garnishment amount, select this check box to reduce the maximum amount withheld to 15% from 25%. Vocation - If applicable, select the employee's job from this list. This option is used as an exception to the rules for creditor garnishments, a Vermont state tax levy, or student loans in Wisconsin. Type of Debt Select the type of debt that for which the garnishment is being made from this drop-down list. Hold Garnishment Select this check box to deduct the garnishment amount from the employee's pay, but retain it for future payment to the creditor. For example, an employer might be required to apply a third party creditor garnishment to an employee's wages, but wait for confirmation of the total amount by writ of execution before remitting the garnishment funds to the creditor. Creditor Garnishment Employer Fee None Criminal Restitution None Criminal Restitution Employer Fee None Current Support Second Family Select this option if the employee has a second family to support. Head of Family Select this option if the employee supports one or more dependents. If the employee is the head of the household, the amount that can be garnished is reduced. Is Delinquent Select this option if the employee has not paid any garnishment

71 Garnishment Type Parameters amounts for 12 weeks or more. Use Federal Limit Select this option to use the federal limit on garnishments to calculate child support payments. Current Support Arrears Second Family Select this option if the employee has a second family to support. Head of Family Select this option if the employee supports one or more dependents. If the employee is the head of the household, the amount that can be garnished is reduced. Is Delinquent Select this option if the employee has not paid any garnishment amounts for 12 weeks or more. Federal Tax Levy Filing Status Select the employee's filing status from the list. Additional Standard Deduction For employees 65 years or older, select an option from this drop-down list to further define the employee's exemption amount. Number of Exemptions - Enter the number of dependent family members that the employee has claimed on his or her Form W-4 in this field. Additional Exemption Amount - Enter the amount of any other of the employee's exemptions that reduce his or her taxable income. Medical Support Second Family Select this option if the employee has a second family to support. Head of Family Select this option if the employee supports one or more dependents. If the employee is the head of the household, the amount that can be garnished is reduced.

72 Garnishment Type Parameters Is Delinquent Select this option if the employee has not paid any garnishment amounts for 12 weeks or more. Medical Support Agency Fee Medical Support Arrears None Second Family Select this option if the employee has a second family to support. Head of Family Select this option if the employee supports one or more dependents. If the employee is the head of the household, the amount that can be garnished is reduced. Is Delinquent Select this option if the employee has not paid any garnishment amounts for 12 weeks or more. Other Support Spousal Support None Second Family Select this option if the employee has a second family to support. Head of Family Select this option if the employee supports one or more dependents. If the employee is the head of the household, the amount that can be garnished is reduced. Is Delinquent Select this option if the employee has not paid any garnishment amounts for 12 weeks or more. Spousal Support Arrears Second Family Select this option if the employee has a second family to support. Head of Family Select this option if the employee supports one or more dependents. If the employee is the head of the household, the amount that can be garnished is reduced. Is Delinquent Select this option if the employee has not paid any garnishment amounts for 12 weeks or more.

73 Garnishment Type State Tax Levy Parameters Consent Select this check box to waive state limits on the maximum amount to garnish. Filing Status Select the employee's filing status from the list. Number of Exemptions - Enter the number of dependent family members that the employee has claimed on his or her Form W-4 in this field. Additional Standard Deduction For employees 65 years or older, select an option from this drop-down list to further define the employee's exemption amount. State Levy Employer Fee State Student Loan None Consent Select this check box to waive state and federal limits on the maximum amount to garnish. Head of Family Select this check box if the employee is the head of their household to apply a weekly exemption of $743 before garnishing wages. Student Loan Student Loan Employer Fee Support Agency Fee Support Employer Fee Total Support Voluntary Wage Assignment Voluntary Wage Assignment Employer Fee Consent Select this check box to waive state and federal limits on the maximum amount to garnish. None None None None None None Assign Work Location Overrides This section describes how to assign a 'work location override' to employees whose physical work address differs from the location assigned to them in the application. Typically used for

74 'virtual' employees who work from home or for employees who work out of rented office spaces or other physical locations that are not recorded as part of the organizational hierarchy. This functionality is required to accurately determine the appropriate taxes for employees who do not physically work at the location assigned to them in their employee work assignment. Employees can be assigned work locations for a variety of reasons or workforce management tasks; for example, a remote employee is assigned to the Bayview location because they work in a team and department located there. By being assigned to the Bayview location, the team's manager can review one timesheet for the team and schedule them together. Since taxation of employees is based on the actual physical location where their work was performed, they require a work location override. In the example above, instead of using the Bayview location's address for taxation, the employee is assigned a work location override with the address of where they physically work. Once these work location overrides have already been configured in the application, you need to assign them to the appropriate employees. Note: Depending on how the application has been configured, appropriate work location overrides (the addresses of where remote employees work) have already been set up. You can record additional addresses on the Work Location Overrides tab of Org Setup > Organization. If you do not have access to this feature, contact your system administrator. Another common example is for employees that work from home; they need to be taxed based on their primary residence. These are considered virtual employees and need to be configured with the Virtual Employee check box selected, in order for the application to use their primary residential address. You can assign work location overrides and assign virtual employee statuses within My HR. First, load the appropriate employee's records. For more information, see Load Your Employee Records on page 3. To assign work location overrides: 1. Click the Assignments button. 2. Click the Work Assignments tab. 3. If the employee works from home, select the Virtual Employee check box. The tax locator engine treats the employee s primary residence as their work address and all taxes are calculated based on their home address, as that is the physical location where their work is performed. 4. If the employee does not work from home, but works remote from an address other than the location assigned as their work assignment, select the appropriate address from the Override Work Address drop-down list. 5. Click the Save button.

75 Auto Pay Configuration Auto pay is used to pay employees when only minimal intervention by payroll administrators, or other authorized users, is required to approve and commit pay. Auto pay is typically used for salaried employees. For most hourly employees who are not paid with the auto pay functionality, Dayforce HCM calculates pay amounts by using employee time and attendance records, which are mapped to earnings according to their policy's payroll mappings. This can include any quick entry amounts administrators enter manually in My Pay. For auto pay employees, the application automatically calculates the amounts to pay employees based on information in their employee records. For example, an employee belonging to a pay group with a monthly pay period is paid an annual salary of $60,000. The application automatically calculates the employee's pay as $5,000 for the pay period and disburses it, minus any applicable deductions and taxes, when the pay run is approved and committed. Some auto pay employees might have multiple work assignments, working multiple positions or at multiple locations. For employees working multiple positions or at multiple locations, you can configure the application to allocate a certain percentage of their auto pay to each work assignment. For example, a salaried employee splits their time evenly between two different positions. When Dayforce HCM pays this employee, it should split the auto pay so that 50% is allocated to each position. To configure this for employees with multiple work assignments, you need to set up auto pay distribution for each work assignment within My HR. First, load the appropriate employee's records. For more information, see Load Your Employee Records on page 3. To record the auto pay distribution: 1. Navigate to My HR. 2. Load the employee for whom you want to set auto pay distribution. 3. Click the Assignments button. 4. Click the Work Assignments tab. 5. Select the appropriate work assignment. 6. In the Labor % field, enter the percentage of auto pay that should be attributed to this work assignment. 7. Click the Save button, then click Refresh.

76 Comdata Payroll Cards Overview of Comdata Payroll Cards One of the options available to organizations for paying US employees is using Comdata Payroll Cards. Before You Begin: Your organization must already be a Comdata customer in order to set up the option to have Dayforce HCM pay your US employees using payroll cards. There are two types of payroll cards: instant issue and personal. Personal Payroll Cards: Personal payroll cards can be issued to employees through My HR or using the Request Paycard form. Personal payroll cards are mailed to employees with their name printed on them; users issuing personal payroll cards do not need to record details about the payroll card itself in the application. Instant Issue Payroll Cards: Instant Issue payroll cards can be issued to employees through My HR. To use instant issue payroll cards, managers or other users with access who are issuing the payroll cards require stock of Ceridian Payroll Cards on hand to give to the employee; they also require the card number printed on the physical card being issued to the employee so that they can record this information in the application. The configuration of the application to support either instant issue or personal payroll cards is similar; the main difference occurs when issuing payroll cards to employees. For instant issue payroll cards, the user issuing the payroll card must record the card number off of the instant issue card in the application in the Card Number field; for personal payroll cards, this field is populated by the application during the enrollment process with Comdata. After you have done the initial configuration for using payroll cards, but before you pay employees with the payroll cards, you can test whether you have set up the payroll cards correctly. when you are assigning a payroll card to an employee in My HR. Once you have configured the application to use payroll cards, and you have confirmed that they are set up correctly, you can instruct the application to disburse funds to employee payroll cards on My Pay in the same way that you issue onsite checks. Depending on the order in which the application has been configured, some of these steps may have already been performed. The intent of this section is to provide a description of each step in the process as part of one combined procedure. Configuring Dayforce HCMDayforce HCM to use payroll cards involves the following general steps: 1. Enable the Use of Payroll Cards (see page 77) 2. Set up a Comdata Payroll Card Account (see page 77)

77 Relat ed To pic s: 3. Configure Pay Group Direct Deposit Settings (see page 79) 4. Assign Payroll Card Accounts to Organizational Units (see page 79) 5. Optional: Test Payroll Card Setup (see page 80) 6. Issue Payroll Cards to Employees (see page 81) 7. Configure Direct Deposits for Employees that use Payroll Cards (see page 82) Use the Authorize Instant Issue Payroll Card Form Use the Request Payroll Card Form Pay Employees Using Payroll Cards... Error! Bookmark not defined. Enable the Use of Payroll Cards Users who can enable the use of payroll cards are system administrators or implementation consultants. To enable the use of payroll cards for the organization, take the following steps: 1. Navigate to System Admin > Client Properties. 2. Select the Employee tab. 3. Select the Allow Payroll Card as Pay Method check box. 4. Click the Save button, then click Refresh. Set up a Comdata Payroll Card Account Before You Begin: Make sure you have a Comdata Account Number before you start the process of setting up a Comdata payroll card account in Dayforce HCM. Users who can set up Comdata payroll card accounts are payroll administrators, system administrators, or implementation consultants. After you have enabled the use of Comdata payroll cards for the organization, you can set up the Comdata payroll card account or accounts used to pay employees. The following screen shot illustrates the information required in setting up the Comdata payroll card:

78 To set up a Comdata payroll card account, take the following steps: 1. Navigate to Payroll Setup > Bank Accounts. 2. Click the Payroll Card Accounts tab, then click New to open a blank account record. 3. Enter the following information in the fields in the Details section: a. Enter the Account Number provided by Comdata that is associated with the payroll card account (required). b. Enter a Name (required). This is used to identify the payroll card account(s) for the organization. c. Enter a of the payroll card account (optional). d. Enter a Reference Code for the payroll card (optional). Cross reference codes are used to export data from Dayforce HCM to other applications. For more information, see the topic Cross Reference Codes in the Dayforce Implementation Guide. 4. Enter details for the type of card account you are setting up in the fields under the Personal Payroll Card section or the Instant Issue Payroll Card section: a. Enter the Card Type, using the format provided to you by Comdata. b. Enter the Product Code, using the format provided to you by Comdata, to define the Card Type associated with the account. For example, CDN_NONSEC_OVN, where CDN indicates Comdata, NONSEC indicates Instant Issue, and OVN indicates an overnight delivery card.

79 5. Navigate to Payroll Setup > Check Template and view the check templates you will use to pay employees ensure that the Exclude payroll card accounts from disbursements option check box is cleared (not selected). Configure Pay Group Direct Deposit Settings Comdata payroll cards are treated by the Dayforce HCM system as a direct deposit method for disbursing funds to employees. You can set the maximum number of direct deposit accounts that can be used to disburse funds for a given pay group. You can also specify that amounts can be distributed by percent, though you set the percentage at the employee level. Set direct deposit information for a pay group by taking the following steps: 1. Navigate to Pay Setup > Pay Group. 2. Select the pay group for which you want to set the direct deposit information. 3. Click the Pay Group Properties tab. 4. In the Direct Deposit section, set the following as needed: a. In the Max Number of Accounts field, specify the maximum number of direct deposit accounts to which funds can be disbursed. b. Select the Distribute By Percent check box to enable the option for funds to be disbursed using percentages. This is useful when you are Configure Direct Deposits for Employees that use Payroll Cards. Assign Payroll Card Accounts to Organizational Units Who can do this: payroll administrators, support users, or implementation consultants. Once you have recorded the appropriate payroll card accounts in Payroll Setup > Bank Accounts > Paycard Accounts, you have the option of assigning them to an organizational unit(s) in Org Setup. When issuing payroll cards to employees, you must specify the payroll card account that the issued payroll card will use. A payroll card account is available to all the locations beneath the organizational unit you assign it to. When you assign a payroll card to a specific location or department in an organization, it becomes the default card type that appears in the list of those available to issue to employees working in that location or department, though you can select any of the card types set up for the organization. To assign a payroll card account to an organizational unit, take the following steps: 1. Navigate to Org Setup > Organization. 2. Click the Organization tab.

80 3. Select the appropriate organizational unit from the organization hierarchy, and ensure that you are viewing the Properties tab. 4. Select the appropriate account from the Payroll Card Account drop-down list. The name or names of the payroll card accounts that you set up on Payroll Setup > Bank Accounts are listed here: 5. Click Save then click Refresh. Test Payroll Card Setup After you have done the initial configuration for using payroll cards, but before you pay employees with the payroll cards, you can test whether you have set up the payroll cards correctly when you are assigning a payroll card to an employee in My HR. There are two methods for testing payroll card setup: When issuing payroll cards to employees When using a workflow to request a payroll card form When issuing payroll cards to employees To test the setup for a payroll card, take the following steps: 1. Navigate to My HR. 2. Load the record of an employee to test. 3. Click the Direct Deposit button. 4. Click the Issue Payroll Card tab. 5. Click New. 6. Select the Requires Enrollment option in the Details section. This requires Dayforce HCM to contact Comdata for verification and for a cardholder reference number. 7. Set the rest of the parameters (card type, card number, etc.,) as required. 8. Click Save. If something causes the issue payroll card process to fail, the Info section opens above the Issue Payroll Card tab with details about what is preventing the process from finishing. Correct the cause of the error or errors listed there, and click Save again. When using a workflow to request a payroll card form You can use a workflow that uses the Request Payroll Card form to test whether you have set up the payroll card correctly. This task assumes that you have set up a workflow to use the Request Payroll Card form that you can launch from My HR.

81 1. Navigate to My HR. 2. Load the record of an employee to test. 3. Click Forms > {form type} > Request Payroll Card. 4. In the Payroll Card Account drop-down list, select an option and fill in the rest of the required information. 5. Click Submit. 6. Navigate to System Admin > Workflows. 7. Click the Workflow Management tab. 8. Verify if any approvals are needed and provide them. 9. In the History section, with the End node of the workflow selected, view the messages. The workflow will, as part of processing, contact Comdata for verification and, if necessary, a reference number. If any issue has caused the workflow to fail because of incorrect payroll card setup, the error message will appear in the History section. For example: Issue Payroll Cards to Employees Who can do this: HR professionals, managers, payroll administrators, and implementation consultants. To issue a payroll card to an employee, take the following steps: 1. Navigate to My HR and load the record of the employee who is receiving the payroll card. 2. Click the Details button, then click the Employee Profile tab and ensure that the employee has a primary residence address and a home phone number. If either of these is missing, add it. 3. Click the Direct Deposit button. 4. Click the Issue Payroll Card tab. 5. Click the New button to load a blank record and, in the Details section, enter the following information about the payroll card: a. Select the Requires Enrollment checkbox to allow the Dayforce HCM application to communicate with Comdata to link the Comdata account with the payroll card and retrieve a cardholder reference number for personal payroll cards this is not mandatory, but it is strongly recommended. b. Select the account in the Payroll Card Account drop-down list. c. Select the type of payroll card in the Card Type drop-down list: the option here depends on which payroll card account you chose in the previous step. d. In the Card Number field, enter the number printed on the instant issue payroll card. This is only required for instant issue payroll cards (Instant Issue Payroll Card is displayed in the Card Type drop-down list).

82 e. Leave the Cardholder Reference Number field blank: it is required for both personal and instant issue payroll cards and is populated by the application when you save the record. f. If you are associating an existing payroll card to an employee's records, enter the date the card became active in the Effective From field, or click the calendar control to select the date from the calendar. g. Click the Shipping Address drop-down list and select either Primary Residence or Work Location; this address is only used for personal payroll cards. The personal payroll card is shipped to the corresponding address. 6. Click the Save button. If Dayforce HCM cannot save the record, it displays the cause in an error message in the Info field. Correct the issue and click the Save button again. The application communicates the payroll card information with Comdata; during this time the display is grayed out. When it finishes, the application populates the Cardholder Reference Number field and displays a prompt to update the employee's direct deposit information. Configure Direct Deposits for Employees that use Payroll Cards Who can do this: Payroll administrators and implementation consultants. Once you have issued a payroll card to an employee, you must configure their direct deposits so that some (or all) of their pay is disbursed to the payroll card. Employees might use a single payroll card to get paid, which requires only one direct deposit account. Employees also might use several direct deposit accounts to get paid, as in the case of an employee who has some pay deposited to a payroll card and the rest to a bank account. To ensure that employees get properly paid, you must select the Is Remainder check box next to the account into which any outstanding pay is deposited. Say an employee's direct deposit is configured so that the first $250 of their pay is disbursed to their payroll card, you must configure another account for the application to deposit any remainder; that is, any amount over the $250 sent to their payroll card. Depending on how the employee is paid, proceed to one of the following tasks: Configuring a Single Direct Deposit Account Configuring Two or More Direct Deposit Accounts The interface for configuring direct deposits for employees can differ depending on how you set up the pay group when you were Configure Pay Group Direct Deposit Settings: If you did not select the Distribute By Percent option, the interface has the following options:

83 Here you can enter a specific amount in the Amount field to indicate the amount to disburse to the payroll card. If you did select the Distribute by Percent option, the Is Deposit in Percentage and Deposit Amount or Percentage fields appear in the interface: If you enabled the option to disburse payroll using percentages, you have the option of entering either a specific amount in the Deposit Amount or Percentage field, or, if you also select the Is Deposit in Percentage check box, you can enter the percentage of the employees' pay the application disburses to the payroll card in the Deposit Amount or Percentage field. In the example above, 10% of the employee's pay goes to a checking account, 10% goes to a payroll card, and the remaining 80% goes to a savings account. Configuring a Single Direct Deposit Account To configure a single direct deposit account to pay an employee, take the following steps: 1. Click My HR and load the employee whose direct deposit information you are editing. 2. Click the Direct Deposit button then click the Direct Deposit tab. 3. Click New to add a new, blank line. 4. Select the Is Remainder check box to configure the application to disburse the employee's entire pay to the payroll card; if there are multiple direct deposit accounts, stop here and go to the task Configuring Two or More Direct Deposit Accounts. 5. Select Payroll card in the Pay Method drop-down list. The application populates the Routing Number field with the appropriate number and disables the Financial Institution field which is left blank. 6. Select the Is Remainder check box leave the Amount or Deposit Amount or Percentage field blank.

84 7. Click Save. Configuring Two or More Direct Deposit Accounts To configure direct deposits for employees who are paid using more than one direct deposit account, take the following steps: 1. Click My HR and load the employee whose direct deposit information you are editing 2. Click the Direct Deposit button then click the Direct Deposit tab. 3. Click New to add a new, blank line. 4. Select Payroll card in the Pay Method drop-down list. The application populates the Routing Number field with the appropriate number and disables the Financial Institution field which is left blank. 5. If the Amount field is available, enter an amount in dollars in the Amount field to specify the amount for the application to disburse to the payroll card. 6. If the Deposit Amount or Percentage field is available, take one of the following steps: a. Enter the dollar amount the application disburses to the payroll card in the Deposit Amount or Percentage field. b. OR select the Is Deposit in Percentage check box and enter the percentage of the employees' pay the application disburses to the payroll card in each of the Deposit Amount or Percentage fields. 7. Select the Is Remainder check box next to the account into which any outstanding pay is deposited. 8. Click Save. Use the Authorize Instant Issue Payroll Card Form The Authorize Instant Issue Payroll Card form is used by employees to submit requests for instant issue payroll cards as a new or existing cardholder. Who can do this: Employees.

85 Submitted and processed forms update the corresponding fields in the employee's records in the Issue Payroll Card tab of My HR > Direct Deposit. Use the Request Payroll Card Form The Request Payroll Card form is used to request a Comdata personal payroll card. Who can do this: Employees.

86 Note: Instant Issue payroll cards cannot be requested using the Request Payroll Card Form; they must be issued through My HR > Direct Deposit > Issue Paycard or by request on the Authorize Instant Payroll Card form. For more information, see Use the Authorize Instant Issue Payroll Card Form on page 84.

87 When the form is submitted and processed, the application sends the information through its interface with Comdata Web Service and a payroll card is issued to the specified Shipping Address. Pay Employees Using Payroll Cards Who can do this: Users with access to My Pay: for example, HR professionals, managers, and payroll administrators. US clients can pay employees immediately using payroll cards. The process is similar to issuing an onsite check. You record the details of the payments being disbursed to the payroll card on the Check Entry tab, as you would when recording any other check, except payment is made to a personal payroll card or to an instant issue payroll card by using the Load Payroll Card button or the Batch Load Payroll Card if you are loading more than one check to a payroll card. Before you begin, you must ensure that the organization is correctly set up to use payroll cards. For details, see the topic Overview of Comdata Payroll Cards The application only displays Payroll Card as an option in the Disbursement Method field if the following conditions are met: Once you have recorded the appropriate details, you need to load the payroll card to disburse the payments to the payroll cards. To load payroll cards with the specified earnings: 1. Navigate to My Pay. 2. Load the appropriate pay group and pay period. 3. Select the appropriate entry on the Checks tab. If an entry does not appear, you must create a new one by taking the following steps: a. Click New under the Checks tab. b. Specify an employee in the Employee Name or Employee No. field. c. Specify Onsite in the Check Type field, then specify Payroll Card in the Disbursement Method field. d. Specify either Off Cycle or Manual Check in the Check Template field. e. Under the Check Entry tab that loads below the Checks tab, click New to create a new check entry and enter the appropriate check information (rate, amount, and so forth). f. Click the Issue Payroll Card tab, click the Issue Payroll Card checbox, and fill out the details for the payroll card. g. Click Save to save the check entry, which causes the application to display the Load Payroll Card and Batch Load Payroll Card buttons. 4. Click either the Load Payroll Card button to load a single entry onto a payroll card or the Batch Load Payroll Card button to load multiple entries.

88 If you click the Batch Load Payroll Card button, the application prompts you to select which entries you want to load: Once you have loaded payroll cards, you can also auto void them, similar to how you auto void checks, provided they are not 48 hours old (or older). If more than 48 hours have passed since you loaded a payroll card, or if some or all of the funds loaded onto the card have already been spent, then you cannot auto void it. For more information, see the topic Issuing Payroll Cards to Employees in the Dayforce Implementation Guide. Pay Current Pay Current Overview Pay Current is a method of calculating auto pay payroll based on forecasts, or projections, of time worked. For general information about auto pay, see Configuring Auto Pay in the Dayforce Implementation Guide. When configured, Pay Current calculates pay for full time salaried exempt and hourly nonexempt employees and to pay them automatically for the current pay period based on a forecast of their full time equivalent or schedule. Important: As of the 8.49 release, the Pay Current feature is available only for US payroll users.

89 The Pay Current method works for paying salaried exempt and non-exempt hourly employees in the following ways: Employees are paid using auto pay. Pay for employees (salaried exempt and hourly non-exempt) is forecasted based on their full time equivalent or schedule. Exceptions to their auto pay are paid in arrears, meaning that any exceptions for a pay period will be reported and paid out in the pay period linked to the time collection period. Additionally, exceptions such as vacation can be submitted and processed at any time in the calendar year in arrears. It is not uncommon for employee s to report their vacation usage for the entire year in November or December. This is very common with the salaried exempt population and certainly some salaried non-exempt. Because the Pay Current method is essentially calculated based on projections, you can configure the application to auto populate WFM time sheets based on forecasts of the employees' time worked and to lock those time sheets for payroll calculation. Also, you can report exceptions in arrears without the unlocking the time sheet. This enables you to submit time away from work exceptions, such as sick days or vacation, that can be submitted and processed at any time in the calendar year in arrears. For example, if an employee reports their vacation usage for the entire year in November or December, you can submit the reported times as exceptions. There are three possible Pay Current methods that you can use as a payroll administrator: No Forecasting Forecasting Delta Forecasting Delta with Pay Reduction A description of each of these configuration types and how calculations are performed follows: No Forecasting WFM Close stamps time sheet punches between current time collection start and end date. Time sheet punches that are in the current payroll pay period, but not within WFM Time Collection Dates, are not included. The next pay run has no reconciliation from the previous collection period. Forecasting Delta PPN 1: o Actual punches from Week 1 of current time collection period are paid. o Week 2 and Week 3 do not have any punches, so they are forecasted.

90 o Based on the My HR information for the employee on Assignments, the Normal Weekly Hours and the Base Rate, the employee's salary for Week 2 and Week 3 is forecasted and included in regular earnings. PPN 2: o If the number of punches (current collected mapped time data) are less, then the normal weekly hours (forecasted earning), then the extra amount paid in previous run should be deducted. o If the number of punches (current collected mapped time data) are the same as the weekly hours paid (forecasted earning), then nothing should be reflected for previous run in this run. o If the number of punches (current collected mapped time data) are more than the weekly hours paid (forecasted earning), then extra money should be paid out in PPN 2. o Verify Time Data shows correct punches Forecasting Delta with Pay Reduction PPN 1: o Actual punches from Week 1 of current time collection period are paid. o Week 2 and Week 3 do not have any punches, so they are forecasted. o Based on the My HR information for the employee on Assignments, the Normal Weekly Hours and the Base Rate, the employee's salary for Week 2 and Week 3 is forecasted and included in regular earning PPN 2: o Verify that next pay period should reduce the regular hours and pay the rest under Sick Pay. o Verify Time Data shows correct punches Pay Current Methods There are three possible Pay Current methods that you can use as a payroll administrator: No Forecasting Forecasting Delta Forecasting Delta with Pay Reduction A description of each of these configuration types and how calculations are performed follows: No Forecasting WFM Close stamps time sheet punches between current time collection start and end date. Time sheet punches that are in the current payroll pay period, but not within WFM Time Collection Dates, are not included. The next pay run has no reconciliation from the previous collection period.

91 Forecasting Delta PPN 1: o Actual punches from Week 1 of current time collection period are paid. o Week 2 and Week 3 do not have any punches, so they are forecasted. o Based on the My HR information for the employee on Assignments, the Normal Weekly Hours and the Base Rate, the employee's salary for Week 2 and Week 3 is forecasted and included in regular earnings. PPN 2: o If the number of punches (current collected mapped time data) are less, then the normal weekly hours (forecasted earning), then the extra amount paid in previous run should be deducted. o If the number of punches (current collected mapped time data) are the same as the weekly hours paid (forecasted earning), then nothing should be reflected for previous run in this run. o If the number of punches (current collected mapped time data) are more than the weekly hours paid (forecasted earning), then extra money should be paid out in PPN 2. o Verify Time Data shows correct punches Forecasting Delta with Pay Reduction PPN 1: o Actual punches from Week 1 of current time collection period are paid. o Week 2 and Week 3 do not have any punches, so they are forecasted. o Based on the My HR information for the employee on Assignments, the Normal Weekly Hours and the Base Rate, the employee's salary for Week 2 and Week 3 is forecasted and included in regular earning PPN 2: o Verify that next pay period should reduce the regular hours and pay the rest under Sick Pay. o Verify Time Data shows correct punches Typical Scenarios for Each Method of Using the Pay Current Configuration: Each of these scenarios assumes that employees belong to a pay group with Pay Current configured and that the pay group has the Close WFM Time Data on Payroll Lock option set. Method No Forecasting Procedure 1. Load the pay run in My Pay and click Recalc. 2. Navigate to My Day and approve the pay period. 3. Navigate to My Pay, load the pay run, and click Close WFM after time collection end date. 4. Commit the pay run.

92 5. Recalc the next pay run. Forecasting Delta Forecasting Delta with Pay Reduction 1. Load the pay run in My Pay and click Recalc. 2. Navigate to My Day and approve pay period. 3. Navigate to My Pay, load the pay run, and click Close WFM. 4. Lock, Validate, and Commit the first pay run (PPN 1). 5. Add the punches for employees during week 2/3 of the first committed pay run (PPN 1). 6. Recalc the next pay run (PPN 2). 1. Load the pay run in My Pay and click Recalc. 2. Navigate to My Day and approve the pay period. 3. Navigate to My Pay, load the pay run, and click Close WFM. 4. Lock, Validate, and Commit the first pay run (PPN 1). 5. Add punches using code that is auto pay reduction hours (for example, Sick Pay) for employee during week 2/3 of the first committed pay run (PPN 1). 6. Recalc next pay run (PPN 2). Collection Frequencies There are two options for collection frequencies when you are configuring Pay Current collection. The default selection uses the preexisting logic where time is collected based on the pay period begin and end dates. To configure Pay Current, select one of the following options: Pay Frequency: Time collection number of days must be the same as the pay group's frequency/payroll frequency. The time collection start and end date should be different because the time collection start date is different than pay period start and end dates. Weekly 2-2-3: Only available for semi-monthly pay groups. Usually, the first collection period should be 2 weeks from the collection start date; there can be exceptions to this, depending on your needs. The number of offset days are calculated from the first period (pay period end date to the time collection end date). The next two weeks are the second collection period. If the number of lag offset days is reached during this period, then those lag days will be added to this current period collection time. Number of offset days are calculated (pay period end date - time collection end date). The third pay period should try to catch up the number of offset days. If the number of lag offset days is reached during this period, then those lag days are added to this current period collection time. Pay Current Configuration Requirements To use Pay Current, your organization must be set up as follows: both the WFM module and the Payroll module must be enabled employees are configured with auto pay

93 To determine whether you can set up a pay group to use Pay Current, navigate to Pay Setup > Pay Group, select the appropriate pay group and verify the following things: verify that the Frequency and Payroll Frequency settings for the pay group are the same verify that the Collection Start Date falls before the Start Reference date of the pay group, but not more than 30 days before Important: If the pay group is configured to use a different frequency and payroll frequency, you should analyze the setup requirements for the pay group to determine if you need to add a new pay group with consistent frequency and payroll frequency values to allow for the use of Pay Current. For example, say you select a pay group with Weekly specified for Frequency and Payroll Frequency on the Pay Group Properties tab: When you navigate to the Payroll Properties tab, you will see the Collection Frequency and Collection Start Date options. When you select Weekly 2-2-3, the Number of Lag Offset Days field appears. It does not appear if you select the Pay Frequency option. Take note of the Collection Frequency and

94 Collection Start Date options. Because of the settings on the Pay Group Properties tab, these settings will cause the application to display two error messages if you were to try to save it: Changing the Collection Frequency to Pay Frequency and the Collection Start Date to a week earlier resolves the issue: Once you save the Time Reconciliation settings, you can view the Pay Calendars tab to see two new columns displayed: Time Collection Start Date and Time Collection End Date. If the columns do not appear, click the Generate button to generate the pay calendar to include the Pay Current collection dates: After you generate the pay calendars, you should audit check the collection period dates for each pay period to ensure accuracy, particularly in a weekly configuration. If one-off updates are needed, you can manually edit the time collection dates as required, and the pay

95 calendar will enforce that there are no overlaps in time collection from one pay period to another. Available Configurations The Pay Current feature is available for most Frequency and Payroll Frequency settings. The option that you select on the Pay Group Properties tab determines which option you can select on the Payroll Properties tab: on the Pay Group Properties tab: on the Payroll Properties tab: Calendar Properties Pay Frequency Weekly Weekly yes no Bi-Weekly yes no Semi-Monthly yes yes Monthly yes no Custom no no Configure Pay Current for a Pay Group Before You Begin: You must have a role with administrative privileges, such as a Support user or payroll administrator, to perform these tasks: Configure the pay group to use Pay Current. Configure an auto pay rule to be used in conjunction with Pay Current. Configure the forecasted pay rule to be used in conjunction with Pay Current. To configure the pay group to use Pay Current, take the following steps: 1. Navigate to Pay Setup > Pay Group and select the pay group to configure. 2. Click the Pay Group Properties tab if it does not load by default. 3. View the Calendar Properties section, making sure the options for Frequency and Payroll Frequency are the same (for example Weekly, or Bi-Weekly); also, make a note of the Start Reference date, which you will need in a subsequent step. 4. Click the Payroll Properties tab. 5. Locate the Time Reconciliation section. 6. Select an option in the Collection Frequency drop-down list: Pay Frequency: time collection number of days must match the pay group's frequency/payroll frequency. Weekly 2-2-3: only available for semi-monthly pay groups; selecting this causes the Number of Lag Offset Days field to appear.

96 7. Click the calendar control to set a date in the Collection Start Date field; the date must fall before the Start Reference date you noted earlier, but no more than 30 days before. 8. If you selected the Weekly collection frequency, specify a number of days, from 5 to 14, in the Number of Lag Offset Days field; the default is Click Save then click Refresh. 10. Click the Pay Calendars tab and click the Generate button, then audit check the collection period dates for each pay period to ensure accuracy and make any manual changes necessary. 11. Once you are satisfied with the configuration, click Save then click Refresh. Additional Considerations If you switch employees pay groups in the effective payroll pay calendar, the time collection start and end dates are adjusted to either start from the pay group switch effective start, or they are extended until the pay group effective end date. The application displays a warning to you when you switch a pay group to let you know that this will happen.

97 Relat ed To pic s: Payroll Reports Several HCM Payroll reports are available to payroll administrators and to run from My Pay, My Year End, and as archived reports from Reporting. Using these reports, you can get detailed information about pay, earnings, deductions, information like the number of exceptions that occurred during a pay run, as well as various metrics that have potential impact on HCM Payroll such as new hires and terminations. Payroll Fixed Format Reports The following is a list of reports that are available in the My Pay feature, as well as in the Payroll feature in the Overview tab and the Pay Run Management tab: Each report has parameters that specify what information to include in the report and how you want the information displayed. Deduction Register Report Check and Direct Deposit Register Report Client Responsible Taxes Report Deduction History Report Earning History Report EI History Report Employee Changes Report Employee Pay Run History Report Employer's Quarterly State Report of Wages Paid

98 Check and Direct Deposit Register Report The Check and Direct Deposit Register Report provides a register of checks and direct deposit payments for each pay commit. The report displays a complete list of all checks and direct deposits associated with the time period you select: You can access this report in the following features: My Pay Payroll, in the Overview and Pay Run Management tabs You can configure the following parameters when you run the report: Parameter Time Period (select one of the two options) Pay Period Select Pay Period and the report includes records for a selected pay period for one pay group. With this option selected, you need to configure the following: Pay Group: Select a pay group in the drop-down list. Year: Select a year in the drop-down list. Selected Period: Select the pay period to include in the report. Pay Date Range Select Pay Date Range, and the application includes records for a specified date range for a country. With this option selected, you need to configure the following: Country: Select a country in the drop-down list. From and To dates: Select the beginning and end of the date range to report on. Committed Payrun Only: Select this option and the application includes data from previous periods that

99 Parameter were committed. With this checkbox cleared, the report only contains uncommitted data for the current pay period. Include Voided Payments Include Manual Checks Include Third-Party Payments Bank Routing/Accounts Select this checkbox to include voided payment data in the report. Select this checkbox to include manual check data in the report. Select this checkbox to include third-party payment data in the report. Select one of the following options in the drop-down list: Show the Last Four Digits: The application masks all but the last four digits of the routing and account numbers in the report output. Show All: The data displays all of the routing and account numbers in the report output. Employees All Employees Select this option to include all employees in the report. Legal Entities Location Pay Group Selected Employee Select this option to report on one employee. Select one or more legal entities to include in the report. Use the org picker to select a location. Select a pay group to report on. Pay GroupNote: is only displayed here if you are reporting for a pay date range. Sort By Format Optionally, select one or more of the columns in the report to sort the records. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format.

100 Client Responsible Taxes Report This report is used to report on the tax amounts deducted for the various client responsible taxes. You can run the report for a specified date range and filter the report by legal entity or tax authorities. The report returns each client responsible tax for the selected legal entities and the total tax amounts and taxable wages for each tax authority. If you select the Show Details report parameter, the report includes details for each employee with a corresponding tax amount: You can access this report in the following features: My Pay Payroll, in the Overview and Pay Run Management tabs You can configure the following parameters when you run the report: Parameter Time Period (select one of the two options) Pay Period Select Pay Period and the report includes records for a selected pay period for one pay group. With this option selected, you need to configure the following: Pay Group: Select a pay group in the drop-down list. Year: Select a year in the drop-down list. Selected Period: Select the pay period to include in the report. Pay Date Range Select Pay Date Range, and the application includes records for a specified date range for a country. When you select this option, you need to configure the following options: From and To Dates: Select the beginning and end of the date range to report on.

101 Parameter Committed Payrun Only: Select this option and the application includes data from previous periods that were committed. With this checkbox cleared, the report only contains uncommitted data for the current pay period. Legal Entities Pay Groups Select one or more legal entities to include in the report. Select one or more pay group to report on. Pay GroupNote: is only enabled here if you are reporting for a pay date range. Tax Authorities Tax Categories Sort By Format Select one or more tax authorities to include in the report. Select one or more tax categories to include in the report. Optionally, select one or more of the columns in the report to sort the records.select the Include Totals checkbox next to a sorted column and the application includes totals for each sorted section. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format. Deduction History Report The Deduction History Report is used to report on historical deductions taken across multiple pay periods or within a selected date range. This report allows you to quickly review the information and research potential issues related to deductions. You can also decide whether the report filters data based on various options, and further define grouping and sorting options. The following is an example of the output from this report:

102 You can access this report in the following features: My Pay Payroll, in the Overview and Pay Run Management tabs You can configure the following parameters when you run the report: Parameter Time Period (select one of the two options) Pay Period Select the Pay Period option to report on one or more pay periods for a single pay group. With this option selected, you need to configure the following: Pay Group: Select a pay group in the drop-down list. Year: Select a year in the drop-down list. Selected Period: Select one or more pay period to include in the report. Pay Date Range Select Pay Date Range to run the report for earnings across all pay groups within your desired date range. When you select this option, you need to configure the following options: Country: Select a country in the drop-down list. From and To Dates: Select the beginning and end of the date range to report on. Committed Payrun Only: Select this option and the application includes data from previous periods that were committed. With this checkbox cleared, the report only contains uncommitted data for the

103 Parameter current pay period. Employees All Employees Select this option to include all employees in the report. Legal Entities Pay Groups Selected Employee Select this option to report on one employee. Select one or more legal entities to include in the report. Select one or more pay group to report on. Pay GroupNote: is only enabled here if you are reporting for a pay date range. Location Deductions Deduction Codes Deduction Types Use the org picker to select a location. Select one or more deductions to include in the report. Select one or more deduction codes to include in the report. Select one or more deduction types to include in the report. Deduction TypesNote: is only enabled here after you select a pay group for the pay period time period, or a country for the pay date range time period. Employment Statuses Sort By Format Select one or more employment statuses to include in the report. Optionally, select one of the columns in the report to sort the records. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format.

104 Deduction Register Report The Deduction Register Report is used to report on all deductions taken by deduction name and by employee. It allows you to quickly review the information and identify issues related to deductions. You can include deduction data from several time frames, including the current month-to-date data, current and quarter-to-date data, current and year-to-date data, or quarter- and year-todate data. You also configure whether the report includes details on the deductions taken, which includes the deduction s name, start and end date, amount, type of limit, whether or not it is in arrears, and the deduction schedule; whether to report on arrears details which then includes the balance in arrears and maximum withholding amount of deductions that are in arrears; and whether to include inactive deductions on the report as well. The following is an example of the output from the Deduction Register Report: You can access this report in the following features: My Pay Payroll, in the Overview and Pay Run Management tabs You can configure the following parameters when you run the report:

105 Parameter Pay Groups Register Type Select a pay group to report on. Select one of the following options: Current - MTD: Deductions for both the current pay period and the month to date. Current - QTD: Deductions for both the current pay period and the quarter to date. Current - YTD: Deductions for both the current pay period and the year to date. QTD - YTD: Deductions for both the quarter to date and the year to date. Deduction Details Arrears Details Include Inactive Deductions Select this checkbox and the report includes the name, start date, end date, amount, type of limit, arrears status, and deduction schedule for each deduction. Select this checkbox and the report includes the balance in arrears, and the maximum withholding amount of deductions that are in arrears. Select this checkbox and the report includes inactive deductions. SSN Select a display option for social security numbers: Hide All: The SSN column is not included in the report output. Show All: The entire SSN is included in the column. Show the Last Four Digits: The application masks all but the last four digits of employee SSNs. Note: The application only displays this option when you select a U.S. pay group. Employees All Employees Select this option to include all employees in the report. Selected Employee Select this option to report on one employee. Employment Statuses Select one or more employment status to include in the report. Deductions Select one or more deductions to include in the report. Locations Use the org picker to select a location.

106 Parameter Deduction Codes Deduction Types Sort By Format Select one or more deduction codes to include in the report. Select one or more deduction types to include in the report. Optionally, select one of the columns in the report to sort the records. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format. Earning History Report The Earning History Report is used to report on historical earnings across multiple pay periods, or within a selected date range; it allows you to quickly review the information and research potential issues related to earnings. You also decide whether the report filters data based on various options, and further define grouping and sorting options. The following is an example of the output from the Earning History Report: You can access this report in the following features: My Pay Payroll, in the Overview and Pay Run Management tabs

107 You can configure the following parameters when you run the report: Parameter Time Period (select one of the two options) Pay Period Select Pay Period and the report includes records for a selected pay period for one pay group. With this option selected, you need to configure the following: Pay Group: Select a pay group in the drop-down list. Year: Select a year in the drop-down list. Selected Period: Select the pay period to include in the report. Pay Date Range Select Pay Date Range, and the application includes records for a specified date range for a country. When you select this option, you need to configure the following options: Country: Select a country in the drop-down list. From and To Dates: Select the beginning and end of the date range to report on. Committed Payrun Only: Select this option and the application includes data from previous periods that were committed. With this checkbox cleared, the report only contains uncommitted data for the current pay period. Employees All Employees Select this option to include all employees in the report. Selected Select this option to report on one employee. Employee Legal Entities Select one or more legal entities to include in the report. Pay Groups Select one or more pay group to report on. Pay GroupNote: is only enabled here if you are reporting for a pay date range. Location Earnings Earning Codes Use the org picker to select a location. Select one or more earnings to include in the report. Select one or more earning codes to include in the report.

108 Parameter Earning Types Employment Statuses Group By Sort By Format Select one or more earning types to includes in the report. Select one or more employment statuses to included in the report. Select a column to group the report records by. Optionally, select one of the columns in the report to sort the records. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format. Earning Register Report The Earning Register Report is used to report on all the earnings, by earning definition, for a selected pay run. The report includes the hours and dollar amount of each earning for the selected pay run, as well as month-to-date, quarter-to-date, and year-to-date amounts. It can be used as a working audit for payroll administration. The report can be run for all employees, a specific employee, or filtered by employment statuses, legal entity, earnings code, and earnings type; it can be sorted and grouped by legal entity, pay group, employee name, employee number, or earnings code. The following is an example of the output from the Earning Register Report: You can access this report in the following features: My Pay Payroll, in the Overview and Pay Run Management tabs

109 You can configure the following parameters when you run the report: Parameter Pay Group Year Selected Period Select a pay group to report on. Select a year to report on. Select a pay period to include in the report. Employees All Employees Select this option to include all employees in the report. Legal Entities Employment Statuses Locations Earnings Earning Codes Earning Types Sort By Group By Format Selected Employee Select this option to report on one employee. Select one or more legal entities to include in the report. Select one or more employment statuses to included in the report. Use the org picker to select a location. Select one or more earnings to include in the report. Select one or more earning codes to include in the report. Select one or more earning types to includes in the report. Optionally, select one of the columns in the report to sort the records. Select a column to group the report records by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format. Earning Statement Report The Earning Statement Report is used to generate the earning statements for a specific pay run, sorted by employee name or number, and allows for bulk printing of the earning statements. Each earning statement is displayed in the employee's preferred language, if supported by the application. If the preferred language is not yet supported, the application displays the earning statement in the client default language, or in English. The following is an example of the output from the Earning Statement Report:

110 You can access this report in the following features: My Pay Payroll, in the Overview and Pay Run Management tabs My HR, by managers with access to one or more specific locations You can configure the following parameters when you run the report: Parameter Pay Group Year Selected Period Select a pay group to report on. Select a year to report on. Select a pay period to include in the report. Employees All Employees Select this option to include all employees in the report. Legal Entities Locations Departments Selected Employee Select this option to report on one employee. Select one or more legal entities to include in the report. Select one or more locations to include in the report. Select one or more departments to included in the report.

111 Parameter Sort By Format Optionally, select one of the columns in the report to sort the records. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format. EI History Report Payroll administrators can use the EI History report to periodically audit the total number of insurable hours and the total amount of insurable earnings for employees in a Canadian pay group, based on the end date of a pay period. An administrator can use this report to validate the amounts that would be reported on an employee s ROE when there is a break in the employee s earnings. Service Canada requires employers to report the total insurable hours and earnings for a set number of consecutive pay periods, based on any of the following pay frequencies: Insurable Hours (reported in Block 15A of ROE) Pay Period Type Number of Consecutive Pay Periods to Report Insurable Earnings (reported in Blocks 15B and 15C of ROE) Pay Period Type Number of Consecutive Pay Periods to Report Weekly Last 53 Weekly Last 27 Biweekly Last 27 Biweekly Last 14 Semi-Monthly Last 25 Semi-Monthly Last 13 Monthly Last 13 Monthly Last 7 13 Pay Periods Last Pay Periods Per Last 7 Per Year Year The report contains the following information for each employee: The employee s name and number. The employee s Social Insurance Number. The location at which the employee works. The totals of the insurable hours and insurable earnings that appear in block 15A and block 15B/15C of the employees ROEs.

112 The total number of hours worked in the pay period and the total amount of earnings for each employee. The following is an example of the output from the EI History Report: Note: When there are no insurable hours or earnings for a pay period, the Amount fields on the generated report will report a value of If an employee has reportable totals for multiple legal entities, the application displays each total on a separate line for each legal entity. You can access this report in the following features: Pay Payroll, in the Overview and Pay Run Management tabs You can configure the following parameters when you run the report: Parameter Pay Group Select a pay group to report on. Year Select a year to report on. Selected Period Select a pay period to include in the report. Employees All Employees Select this option to include all employees in the report. Selected Employee Select this option to report on one employee.

113 Parameter Locations Employment Statuses Sort By Format Select one or more locations. Employees who work at the selected locations are included in the report. Select one or more employment statuses to included in the report. Optionally, select one or more of the columns in the report to sort the records. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format. Employee Changes Report The Employee Changes Report is used to report on any changes that were made to employee records within the selected pay period, and can be filtered by legal entity, employee, field name, the user who made the changes, or the type of transaction. The following is an example of the output of the Employee Changes Report: You can access the report in the following features: My Pay Payroll, in the Overview and Pay Run Management tabs My HR Note: The report can be generated in My Pay and Payroll for a specific pay group and pay period, and in My HR for a specific date range. You can configure the following parameters when you run the report:

114 Parameter Time Period Time period options in My Pay and Payroll In My Pay and Payroll, you can run the report for a specific pay group and pay period. You can configure the following options: Pay Group: Select a pay group in the drop-down list. Year: Select a year in the drop-down list. Selected Period: Select the pay period to include in the report. Time period options in My HR. Selected Employee Legal Entities FieldNames Changed By Transaction Type Group By Sort By Format In My HR, you can run the report for a specific date range. You can enter the start and end dates to configure the date range. Select an employee to report on. In My HR only, you can select more than one employee. Select one or more legal entities to include in the report. The report includes data for the selected fieldnames. The report includes data for changes made by the selected users. The report includes data for the selected transaction types. Optionally, select one or more columns to group the report records by. Optionally, select one or more of the columns in the report to sort the records. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format. Employee Pay Run History Report This report provides similar information to the Payroll Register report but it can be run for a specific employee and across multiple pay runs. It lists the earnings and deductions for the selected employee(s) and can include details for the current pay run, quarter-to-date, and yearto-date.

115 You can access the report in the following features: My Pay Payroll, in the Overview and Pay Run Management tabs You can configure the following parameters when you run the report: Parameter Time Period (select one of the two options) Pay Period Select Pay Period and the report includes records for a selected pay period for one pay group. With this option selected, you need to configure the following: Pay Group: Select a pay group in the drop-down list. Year: Select a year in the drop-down list. Selected Period: Select the pay period to include in the report. Pay Date Range Select Pay Date Range, and the application includes records for a specified date range for a country. When you select this option, you need to configure the following options: Country: Select a country to include. From and To Dates: Select the beginning and end of the date range to report on. Committed Payrun Only: Select this option and the application includes data from previous periods that were committed. With this checkbox cleared, the report only contains uncommitted data for the current pay period. Register Type Select one of the following options from the drop-down list: Current - YTD: Pay for both selected pay period(s) and the year to date. Current - QTD: Pay for both selected pay period(s) and the quarter to date. QTD - YTD: Pay for both the quarter to date and the year to date. Third Party Sick Pay (QTD - YTD): Third party sick

116 Parameter pay for both the quarter to date and the year to date. Include Employer Taxes Employee Address Select the checkbox to include all taxes that are paid by the employer. Select one of the following options in the drop-down list: Hide All: Select this option that the application excludes employee SSN, bank accounts, birth date, and address information from the report. Show All: Select this option and the application displays employee SSN, bank accounts, birth date, and address information in the report. Optional Information Employee Sort By Format Select additional employee properties in the drop-down list to include this data in the report. Select an employee to report on. Optionally, select one or more of the columns in the report to sort the records.select the Include Totals checkbox next to a sorted column and the application includes totals for each sorted section. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format. Employer's Quarterly State Report of Wages Paid The Employer's Quarterly State Report of Wage Paid is used to report on wages paid to employees for a selected quarter. The report provides information required to complete the Federal 941 Form in the US. The following is an example of the output for this report:

117 You can access the report in the following features: My Pay Payroll, in the Overview and Pay Run Management tabs You can configure the following parameters when you run the report: Parameter Quarter Year Legal Entities Funding Identifiers State Group By Select the quarter to report on. Select the year to report on. Select one or more legal entities to include. Select one or more funding identifiers to include. Select one or more states to include in the report. Select an option for grouping the report records: Legal Entity: Group the records by legal entity only. Legal Entity/Funding Identifier: Group the records by legal entity and then by funding identifier. Format Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format. Additional information about the report output:

118 Report columns list the employee number with employee name in the Employee's Name - ID Number column: M1, M2, and M3 columns to represent the 12th of the month counts for each month in the quarter: QTD Hours Worked column and a QTD Other Wages column track entries that affect state unemployment insurance for certain states. For more information, see Recording Prior Period Adjustments in the Payroll Administator Guide: The 12th-day Employee Counts section is divided into male and female employees to facilitate reporting: Garnishment Register Report A Garnishment Register Report displays all of the input parameters for garnishment definitions and the results of garnishment calculations performed by the application. The report enables a payroll or HR administrator to audit and monitor the garnishments that apply to employees in a pay group. It is recommended that payroll administrators generate the Garnishment Register report with each pay run, regardless of whether the pay run is scheduled or off cycle. The report should be run for all pay groups that include employees to whom garnishments apply. The report contains the following information: the name and address of the payees

119 details about the court order that initiated the garnishment for example, the type of garnishment, the number of the court order, the date of the court order, and the date on which the garnishment starts the parameters that apply to the garnishment for example, whether the employee has dependent children or whether or not a minimum subsistence rule applies to the garnishment. whether or not any overrides or exemptions apply to the garnishment, and the amounts of those overrides and exemptions detailed information about the amount that s deducted from the employee s wages to cover the garnishment for example, the percentage of wages being applied to the garnishment, the frequency at which the garnishment is deducted from the employee s wages, and the employee s pay frequency details about how the amount of the garnishment was calculated The following is an example of the output generated by this report: You can access the report in the following features: My Pay Payroll, in the Overview and Pay Run Management tabs You can configure the following parameters when you run the report: Parameter

120 Parameter Time Period (select one of the two options) Pay Period Select Pay Period and the report includes records for a selected pay period for one pay group. With this option selected, you need to configure the following: Pay Group: Select a pay group in the drop-down list. Year: Select a year in the drop-down list. Selected Period: Select the pay period to include in the report. Pay Date Range Select Pay Date Range, and the application includes records for a specified date range for a country. When you select this option, you need to configure the following options: Country: Select a country to include. From and To Dates: Select the beginning and end of the date range to report on. Only Include Amount Not Taken Select this checkbox to include only garnishment amounts that were not deducted from employees' pay. Include Earning Statement Details Select this checkbox to display each employee s earning statement information in the Earning Statement Details section of the report. Employees All Employees Select this option to include all employees in the report. Selected Select this option to report on one employee. Employee Pay Groups Select one or more pay group to report on. Pay GroupNote: is only displayed here if you are reporting for a pay date range. Garnishment Types Work States Sort By Select one or more garnishment types to include in the report. Select one or more work states to include in the report. Optionally, select one of the columns in the report to sort the records. Optionally, enter a description for the report. The application displays the description next to the filename in

121 Parameter Format the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format. Labor Report The Labor Report can be used to provide a concise summary of employee labor and earnings in three different report styles: Hours & Earnings Allocation The Hours & Earnings Allocation report can be run for single or multiple pay periods, grouped by a variety of metrics including position, department, location, pay class, and pay type, among others, filtered by expense type or code, and sorted by employee or expense type or code. This report allows you to 'nest' groupings of earnings so that the application reports on employee earnings by the different groups that you require; for example, you can group earnings first by position and then by location so that the report contains a listing of earnings for each position within each location. If there are five positions and three locations, the application creates a report with 15 groups; one for each position's earnings in each location. To generate the Hours & Earnings Allocation Labor report: 1. Select Labor Report from the Reports drop-down list. The application displays the report's parameters.

122 2. Select the pay group you want to report on from the Pay Group drop-down list. 3. Select the pay period(s) you want to report on from the list displayed in the Select Period field; you can select multiple pay periods to report on. 4. Select the Hours & Earnings Allocation report type. 5. Select how the application first groups earnings from the Group By drop-down list. 6. If you want to create additional nested groupings, select options from the successive Then group by drop-down lists.

123 For example, with Position selected first and Location selected as the next group, the application groups earnings by positions within locations; so that earnings for a position within three locations is reported as the total for that position within each location, followed by a complete total of earnings for that position across all locations. Each location is a nested grouping within the larger grouping of earnings for a particular position. 7. If you select Then group by options, select either the Detailed Total or Summary Total for each previous group by; this defines how the application totals the earnings for the previous group. In the previous example, earnings were grouped by position and then location, so you need to define how the application reports on the earnings for each position; the total can be a summary, in which case the application prints one line on the report containing the total earnings for each position, across all locations. Or, the total can be a detailed total, in which case the application prints one line for each metric the report is being sorted by; in the case of the position grouping, the application displays the amount of earnings for each employee working the position if Employee was selected from the Sort By drop-down list. 8. Further filter the report data, if required, by selecting various options in the Filter Options section. The following filter options are available: Legal Entity Department Job Expense Types Expense Codes Employee Organization 9. Select an option from the Sort By drop-down list to sort the report by Employee, Expense Code, or Expense Type. 10. Type an optional report description into the field. The application displays the contents of the field in the column of the Reports tab within Dayforce Messaging, to help you identify this report from the list. 11. Select a Format option. 12. Click the Run Report button. 13. When the report is ready you can download it from a link on the Reports tab within Dayforce Messaging. The following is an excerpt from the Hours and Earnings Allocations Labor report:

124 Charges Recap The Charges Recap report can be run for single or multiple pay periods, grouped by a variety of metrics including position, department, location, and job, and filtered by expense types or codes. This report lists the amounts being charged out to employees secondary work assignments and charged in to their primary work assignments. To generate the Charges Recap Labor report: 1. Select Labor Report from the Reports drop-down list. The application displays the report's parameters. 2. Select the pay group you want to report on from the Pay Group drop-down list. 3. Select the pay period(s) you want to report on from the list displayed in the Select Period field; you can select multiple pay periods to report on. 4. Select the Charges Recap report type. 5. Select how the application groups the charges from the Group By drop-down list. 6. Click next to Expense Types and select expense types to filter the report by, if necessary.

125 7. Click next to Expense Codes and select expense codes to filter the report by, if necessary. 8. Select a Format option. 9. Click the Run Report button. The following is an excerpt from the Charges Recap Labor report: Labor % Audit The Labor % Audit report can be run for single or multiple pay periods, filtered by legal entity, and sorted by a variety of metrics including employee name, position, department, location, and pay class, among others. This report allows you to 'nest' groupings so that the application reports on employee labor by the different groups that you require; for example, you can group labor percentages first by position and then by location so that the report contains a listing of labor allocated to each position within each location. If there are five positions and three locations, the application creates a report with 15 groups; one for each position's labor percentage in each location. To generate the Labor % Audit Labor report:

126 1. Select Labor Report from the Reports drop-down list. The application displays the report's parameters. 2. Select the pay group you want to report on from the Pay Group drop-down list. 3. Select the pay period(s) you want to report on from the list displayed in the Select Period field; you can select multiple pay periods to report on. 4. Select the Labor % Audit report type. 5. Select the legal entity(s) by which to filter the report, if necessary. 6. Select how the application first groups labor totals from the Sort By drop-down list. 7. If you want to create additional nested groupings, select options from the successive Then sort by drop-down lists. For example, with Position selected first and Location selected as the next grouping option, the application groups labor totals by positions within locations; so that labor for a position within three locations is reported as the total for that position within each location, followed by a complete total of labor for that position across all locations. Each location is a nested grouping within the larger grouping of labor percentages for a particular position. 8. Select Then sort by options, if necessary. 9. Select a Format option. 10. Click the Run Report button. The following is an excerpt from the Labor % Audit Labor report:

127 Multiple Worksite Verification Report Some states require legal entities to define and assign worksite numbers to all their locations when those legal entities have multiple locations that are covered under a single Unemployment Insurance (UI) account. Those states then require those legal entities to report on those locations. Payroll administrators can use the Multiple Worksite Verification Report to generate the reports required for multiple worksite verification. This report must be enabled for legal entities by an administrator on Org Setup > Organization by selecting a US legal entity and then clicking the Multiple Worksite Reporting tab. While the report is usually run after the last pay of a quarter is committed, a payroll administrator can run the report before the end of a quarter. If run before the end of the quarter, the report only contains quarter-to-date data up to the end of the last committed pay period. The following is an example of the output from this report: You can access this report in the following features:

128 My Pay Payroll, in the Overview and Pay Run Management tabs You can configure the following parameters when you run the report: Parameter Quarter Year Display employees NOT included for MWS Select a quarter to report on. Select a year to report on. Select the checkbox to include employees from states that don t require multiple worksite reporting and don t have worksite assignments. Employees All Employees Select this option to include all employees in the report. Legal Entities Worksite Number SUI State Sort By Format Selected Employee Select this option to report on one employee. Select one or more legal entities to include in the report. Select one or more worksite numbers to include in the report. Select one or more SUI State to included in the report. Optionally, select one or two of the columns in the report to sort the records. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format. Other State Wages Report The Other State Wages Report is used to report on employees who earned wages in multiple work states within the tax year. This report can be run as of a specified date, filtered by legal entities or states, and sorted by legal entity, state, or employee name or social security number. The report lists the employees that have worked in multiple states as of the date specified in the report s parameters; it lists the previous state the employee worked in as well as their QTD and YTD taxable wages and YTD total wages. The following is an example of the output from this report:

129 You can access this report in the following features: My Pay Payroll, in the Overview and Pay Run Management tabs You can configure the following parameters when you run the report: Parameter As Of Date Legal Entities State Sort By Format Enter a date in this field and the report includes records as of that date. Select one or more legal entities to include in the report. Select one or more state to include in the report. Select one of the columns in the report to sort the records. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format. Payroll Audit Report The Payroll Audit Report enables a payroll administrator to generate a record of the processing and changes that have taken place during a pay period. This report is generated every payroll run, regardless of the run type. The information that the report contains includes: All time and pay entry transactions. All changes to employee data. All employee transfers.

130 The data for new hires. All employees who are inactive, on leave, or who have been terminated. Deductions that were not taken. All active employees who were not paid. All employees who have been issued zero-dollar checks. A list of payroll limits that have been violated. Employees with missing, invalid, or expired Social Security Numbers (for employees in the U.S.) or Social Insurance Numbers (for employees in Canada). All earnings, deductions, or taxes that have a negative year-to-date amount. Any other exceptions that have occurred during the payroll run. For U.S. pay groups, the application also: Validates that all required quarterly/annual reporting parameters have a value specified at the legal entity or employee level; any that are blank are reported in the Reporting Parameters section of the report. Validates that taxes that should have the same wage basis, such as the employee and employer Medicare tax, are the same and reports if they are not. Validates for out of balance taxes, where the amount paid for a particular tax in the quarter does not equal the applicable wages multiplied by the tax rate. Validates values for the appropriate state s reporting parameters when an employee pays SUI for a particular state. The following is an example of the output from this report: You can access this report in the following features: My Pay Payroll, in the Overview and Pay Run Management tabs

131 You can configure the following parameters when you run the report: Parameter Pay Group Year Selected Period Sort By Format Select a pay group to report on. Select a year to report on. Select a pay period to include in the report. Optionally, select one of the columns in the report to sort the records. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format. Payroll Register Report The Payroll Register report lists the earnings and deductions for all the employees in a pay group, and can include details for the current pay run, quarter-to-date, and year-to-date. The payroll register report contains the following information: Detailed information about each employee including their home addresses, departments, pay frequency and type, and (for US employees) federal and state filing status. Hours worked. Earnings and net pay. Tax deductions, which include federal, provincial, state, and municipal taxes. Voluntary deductions. Year-to-date amounts for: The number of hours that employees have worked to the current pay period. The employees' grant-based balance accruals, balances, and taken amounts for the year to date. The employees year-to-date earnings. The year-to date earnings are calculated as the YTD earnings of previously-committed pay + YTD total of the previous checks in the current pay period + the employee s earnings for the current pay period The report also contains a summary of earnings, taxes, and voluntary deductions for the entire organization for the pay run to which the report applies, as shown below:

132 Note: When you commit a pay run, Dayforce HCM automatically generates a Payroll Register report for the pay run and queues the report for printing by the Payroll Print Job background task. The following is an example of the output from this report: See the end of this section for more notes about this report s output. You can access this report in the following features: My Pay Payroll, in the Overview and Pay Run Management tabs You can configure the following parameters when you run the report:

133 Parameter Time Period (select one of the two options) Pay Period Select Pay Period and the report includes records for a selected pay period for one pay group. With this option selected, you need to configure the following: Pay Group: Select a pay group in the drop-down list. Year: Select a year in the drop-down list. Selected Period: Select the pay period to include in the report. Pay Date Range Select Pay Date Range, and the application includes records for a specified date range for a country. When you select this option, you need to configure the following options: Country: Select a country to include in the report. From and To Dates: Select the beginning and end of the date range to report on. Committed Payrun Only: Select this option and the application includes data from previous periods that were committed. With this checkbox cleared, the report only contains uncommitted data for the current pay period. Register Type Select one of the following options from the drop-down list: Current - YTD: Pay for both selected pay period(s) and the year to date. Current - QTD: Pay for both selected pay period(s) and the quarter to date. QTD - YTD: Pay for both the quarter to date and the year to date. Third Party Sick Pay (QTD - YTD): Third party sick pay for both the quarter to date and the year to date. Include Employer Taxes Show Totals Only Include Groupings Optional Information Select the checkbox to include all taxes that are paid by the employer. Select the checkbox to generate a report that displays only the totals, and not the individual records. Select the checkbox to include earning and deduction groupings in the report. Select options in the drop-down list to include that data in

134 Parameter Employees the report. The choices that appear in the list depend on how Dayforce HCM has been configured. Select one of the following options: Employees with Current Activity Only: Generate the report for all employees in the pay group. Include Employees with YTD Activity: Generate the report for employees with recorded activity in the year-to-date, as well as the selected period. Selected Employee: Generate a report for a specific employee in the pay group. Legal Entities Funding Identifiers Locations Departments Check Types Select one or more legal entities to include in the report. Select one or more funding identifiers to include in the report. Select one or more locations to include in the report. Select one or more departments to include in the report. Select one or more check types to includes in the report. Note: This option is only displayed when you selected Pay Period as the time period. Pay Group Select one or more pay group to include in the report. Note: This option is only displayed when you selected Pay Date Range as the time period. Employment Statuses Group By Select one or more employment status to include in the report. Optionally, select one or more of the columns in the report to group the records. You can also configure the following options for grouping: Include Totals: Select this checkbox next to a grouped column and the application includes totals for each sorted section. Page Breaks?: Select this option next to the grouped column that you want to base the page breaks on. For example, if you select this option for

135 Parameter the Pay Group column, page breaks occur where a new pay group starts. Sort By Format Optionally, select columns to sort the report by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format. If an employee receives payments via one or more checks, the Net Pay column of the Payroll Register Report contains the number of each check and the amount of each check, as shown below: In the Earnings column of the report, the checks are listed in the sort order that was specified when the check template was defined under Payroll Setup > Check Template. For example, there are three check templates defined in the application: Vacation (with a rank of 2), Reimburse (with a rank of 3), and Bonus (with a rank of 1). In the report, the checks (along with the amounts associated with them) will appear in this order: Bonus, followed by Vacation, followed by Reimburse, as shown below:

136 Payroll Summary Report The Payroll Summary report contains a summary of all payroll transactions. The report is run each pay period and can include listings of payroll and expenses for the following periods: The current pay run Month to date Quarter to date Year to date The totals for payroll and expenses are for each organization level in the company for example legal entity, pay group, department, branch and can include such information as: Earnings Deductions Taxable gross Remittance payments (Canadian legal entities only) The number and amount of payroll and tax checks issued (including direct deposits) The number of checks issued The number of time cards entered The number of new hires and terminations The total count of employees, and total count by gender Workers Compensation liabilities The following is an example of the output of this report:

137 You can access the report in the following features: My Pay Payroll, in the Overview and Pay Run Management tabs You can configure the following parameters when you run the report: Parameter Time Period (select one of the two options) Pay Period Select Pay Period and the report includes records for a selected pay period for one pay group. With this option selected, you need to configure the following: Pay Group: Select a pay group in the drop-down list. Year: Select a year in the drop-down list. Selected Period: Select the pay period to include in the report. Pay Date Range Select Pay Date Range, and the application includes records for a specified date range for a country. When you select this option, you need to configure the following options:

138 Parameter Country: Select a country to include. From and To Dates: Select the beginning and end of the date range to report on. Committed Payrun Only: Select this option and the application includes data from previous periods that were committed. With this checkbox cleared, the report only contains uncommitted data for the current pay period. Type Select one of the following options to specify the type of report: Summary: Select this option to generate the full Payroll Summary Report. Net Payroll and Impounds: Select this option and the report only includes only the Net Payroll and Impounds section. Legal Entities Pay Group Select one or more legal entities to include in the report. Select one or more pay group to include in the report. Note: This option is only enabled here when you selected Pay Date Range as the time period. Group By Format Optionally, select one of the columns in the report to sort the records. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format. Prior Quarter Adjustment Report The Prior Quarter Adjustment Report is used to report on all wage and tax changes made after the last pay run of a quarter has been committed. This data helps Ceridian Tax Service determine which filings need to be amended. The following is an example of the report output:

139 You can access the report in the following features: My Pay Payroll, in the Overview and Pay Run Management tabs You can configure the following parameters when you run the report: Parameter Time Period (select one of the two options) Pay Period Select Pay Period and the report includes records for a selected pay period for one pay group. With this option selected, you need to configure the following: Pay Group: Select a pay group in the drop-down list. Year: Select a year in the drop-down list. Selected Period: Select the pay period to include in the report. Pay Date Range Select Pay Date Range, and the application includes records for a specified quarter. When you select this option, you need to configure the following options: Quarter: Select a country to include. Year: Select the year to report on. Committed Payrun Only: Select this option and the application includes data from previous periods that were committed. With this checkbox cleared, the report only contains uncommitted data for the

140 Parameter current pay period. Legal Entities Tax Authorities Format Select one or more legal entities to include in the report. Select one or more tax authorities to include in the report. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format. US Pennsylvania PSD Codes Report The US Pennsylvania PSD Codes Report can be used to report on all wage and tax information for a specified pay run or date range associated with the Pennsylvania Political Subdivision (PSD) Codes; the report can be used to audit amounts remitted to Pennsylvanian PSD tax authorities. The following is an example of the output for this report: You can access the report in the following features: My Pay Payroll, in the Overview and Pay Run Management tabs You can configure the following parameters when you run the report:

141 Parameter Time Period (select one of the two options) Pay Period Select Pay Period and the report includes records for a selected pay period for one pay group. With this option selected, you need to configure the following: Pay Group: Select a pay group in the drop-down list. Year: Select a year in the drop-down list. Selected Period: Select the pay period to include in the report. Pay Date Range Select Pay Date Range, and the application includes records for a specified date range. When you select this option, you need to configure the following options: From and To Dates: Select the beginning and end of the date range to report on. Committed Payrun Only: Select this option and the application includes data from previous periods that were committed. With this checkbox cleared, the report only contains uncommitted data for the current pay period. Legal Entities Pay Groups Select one or more legal entities to include in the report. Select one or more pay group to include in the report. Note: This option is only enabled here when you selected Pay Date Range as the time period. Resident PSD Codes Non-Res PSD Codes Sort By Select one or more resident PSD codes to include in the report. Select one or more non-resident PSD codes to include in the report. Optionally, select one or more of the columns in the report to sort the records. Select the Include Totals checkbox next to a sorted column and the application includes totals for each sorted section. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report.

142 Parameter Format Select the format for your report output. You can select PDF or Excel file format. Tax Calculation Details Report Payroll administrators can use the Tax Calculation Details report to view and audit employee and tax authority information. This report is run for one employee at a time, breaking down the input and output tax calculations for individual employees. The following is an example of the output for this report: You can access the report in the following features: My Pay Payroll, in the Overview and Pay Run Management tabs You can configure the following parameters when you run the report:

143 Parameter Pay Group Year Selected Period Selected Employee Format Select a pay group to report on. Select a year to report on. Select a pay period to include in the report. Click the Choose Employee button to select an employee to report on. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format. Taxability and Wage Comparison Report - History Load Dayforce Implementation Consultants, payroll administrators, and other authorized users can confirm that the application has been configured accurately for US pay groups by using the Taxability and Wage Comparison report to compare tax and wage information for imported historical data with year-to-date deductions and earnings. To generate the Taxability and Wage Comparison Report - History Load, take the following steps:

144 1. On My Pay, select Taxability and Wage Comparison Report - History Load from the Reports drop-down list. The application displays the report parameters: 2. Select a pay group from the Pay Group drop-down list. The application automatically populates the Last Imported Pay Date based on the pay date of the last pay run that was imported. 3. Select a Report Mode: Select Total Configuration Wage Review to display totals grouped by legal entity and tax authority with no employee level detail. Select Employee Configuration Wage Review to display details grouped by legal entity, tax authority, and then employee. 4. Select a Filter Option: Select All Employees to report on all employees in the pay group. Next to the Selected Employee click the selector button to run the report for one specific employee. Optionally, click the button and select one or more Legal Entities or Tax Authorities by which to filter the report. 5. Optionally, record a description for the report in the field. 6. Click the Run Report button. The application validates whether or not the relevant data has already been calculated, and displays a message prompting the administrator to either save time by reusing the existing data if it has not changed, or to recalculate the data and generate a new report. In either case, the application generates the report as a.csv file. The following is an excerpt of the Taxability and Wage Comparison Report - History Load report:

145 Third Party Payments Report This report lists all payments made to third-party payees, broken down by the name of the legal entity from which the payment originated. The report includes the following information: the name of the payee the name and number of the employee for whom the payment is being made the name of the earning or deduction to which the payment applies, for example, Parking the amounts that were calculated and disbursed to the payees during the current pay period the year-to-date accumulations that were calculated and deducted to cover payments to third parties a Disbursed to Payee column populated with False, when applicable, to indicate when negative amounts have not been recovered from the payee and must be recovered manually by the client organization You can configure multiple Third Party Payments Report definitions to satisfy the reporting requirements of multiple third party vendors. The different definitions can then be run on demand within My Pay, or included in delivery packages configured in System Admin.

146 Each report definition can include different fields and have different grouping, sorting, and filtering options specified. To generate a Third Party Payments report: 1. On My Pay, click the Reports button.. 2. Select Third Party Payments Report from the list that opens. Dayforce HCM displays the report parameters. 3. Select the pay group and the pay period(s) to which the report applies from the Pay Group and Selected Period parameters. With a pay group and pay period selected, the application displays the Available Reports section within the report s parameters. The application populates Third Party Payments and Garnishment Summary report options in the drop-down list. To create a new definition, click the New button and create the report definition, selecting the fields to include, defining grouping and sorting options, as well as any filters. Creating new report definitions involves the ad hoc reporting functionality. For more information, refer to the Ad Hoc Reporting Guide. Once configured, the application displays the new Third Party Payments Report definition in the drop-down list in the Available Reports section of the report s parameters, with the Third Party Payments report selected by default. You can run a previously configured report definition on demand by selecting it from the drop-down list. 4. Optionally, select the following check boxes: Show committed data only Select this option if you only want to include payroll information that has already been committed for the pay period (if such information

147 exists). Otherwise, the report will include both committed and uncommitted payroll information. Insert page breaks between payees Select this option if there are a large number of payees. Dayforce HCM will insert a page break between the listings for each payee. The information for each payee will start on a separate page in the report. Selecting this option makes the report longer, but also makes it easier to read. 5. Type an optional report description into the field. The application displays the contents of the field in the column of the Reports tab within Dayforce Messaging, to help you identify this report from the list. 6. Select either PDF or Excel. 7. Click the Run Report button. 8. When the report is ready you can download it from a link on the Reports tab within Dayforce Messaging.

148 The following is an excerpt from a Third Party Payments report: The following is an excerpt from a Garnishment Summary report: US Wage and Tax Report You can use the US Wage and Tax report to view and audit wages and taxes for each tax instance that applies to employees in the United States. A tax instance is a type of tax levied within a jurisdiction for example, an employee works in Virginia (the tax jurisdiction) and must pay state withholding tax (the tax instance). The report breaks down the quarter-to-date and year-to-date wages and taxes that apply to employees based on: the name of each tax that applies to employees (broken down by jurisdiction). the dollar amount of the employees wages and taxable wages the amount deducted from the employee s taxable wages to cover each tax

149 Hours Worked and Other Wages columns in the QTD section enable users to track entries that affect state unemployment insurance for certain states. See Recording Prior Period Adjustments in the Payroll Administrator Guide for more information. The report also contains a summary of the wages and taxes for each legal entity for which the report was generated. While the report is run automatically by the application after the last pay of a quarter is committed, a payroll administrator can run the report at any time. If run before the end of the quarter, the report will only contain quarter-to-date data up to the end of the last committed pay period. An administrator can run the report for one or more pay groups, legal entities, funding identifiers, or employees. When a report is run for legal entities, the entities are broken down by the pay groups that are associated with the entity. When a report is run for a pay group, the report will also contain information for each legal entity that is associated with the pay group. The following is an example of the output for this report: You can access this report in the following features: My Pay Payroll, in the Overview and Pay Run Management tabs My Year End You can configure the following parameters when you run the report:

150 Parameter Time Period (select one of the two options) Pay Period Select Pay Period and the report includes records for a selected pay period for one pay group. With this option selected, you need to configure the following: Pay Group: Select a pay group in the drop-down list. Year: Select a year in the drop-down list. Selected Period: Select the pay period to include in the report. Quarter Select Quarter, and the application includes records for a specified quarter. When you select this option, you need to configure the following options: Quarter: Select the quarter that you want to report on. Year: Select the year that contains the quarter you are reporting on. Include Current Wages for US Taxes Include Taxable Wages For US Taxes Include Amendments Select this checkbox to include wages for US taxes for the current year. Select this checkbox to include taxable wages for US taxes for the current year. Select this checkbox to include any tax information that was amended since the report was last run. Perform Wage and Tax Validations Select this checkbox and the application validates if taxes that should have the same wage basis, such as the employee and employer Medicare tax, are the same, and reports if they are not. It also validates for out of balance taxes, where the amount paid for a particular tax in the quarter does not equal the wages for that tax in that quarter multiplied by the tax rate. Employees Select one of the following options: All Employees: Select this option to include all employees in the report. Include Only Employees With Validation Messages: Select this option to include only employees who have validation messages. Selected Employee: Select this option to report on

151 Parameter one employee. Group By Select one or more columns to group by. Select the Include Totals checkbox next to a grouped column and the application includes totals for each sorted section. Sort By Format Optionally, select one or more of the columns in the report to sort the records. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format. Workers Compensation Report The Workers Compensation Report returns information on employee wages and hours, and rates and premiums, for the current pay period and the year-to-date, grouped by the workers compensation job code: You can access this report in the following features: My Pay Payroll, in the Overview and Pay Run Management tabs My Year End

152 You can configure the following parameters when you run the report: Parameter Pay Group Year Selected Period Report Type Select a pay group to report on. Select a year to report on. Select a pay period to include in the report. Select one of the following options: Current - MTD: Select to include records for both the current pay period and the month to date. Current - QTD: Select to include records for both the current pay period and the quarter to date. Current - YTD: Select to include records for both the current pay period and the year to date. Include Empty WC Job Code Format Select the checkbox to report on jobs without a workers compensation code. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format. My Year End Reports Before You Begin: Before the application can generate these reports, you must load the year in My Year End, and must have already generated the preview data for the appropriate pay runs in My Pay. The following reports are available on My Year End: 1099-M Management Report (see page 153) 1099-R Management Report (see page 155) Canada CPP/QPP Discrepancy Report (see page 156) Canada Earning and Deduction Matrix Validation Report (see page 158) Canada EI/QPIP Discrepancy Report (see page 160) Canada Wage and Tax Report (see page 161)

153 CNT and WSDRF Report (see page 164) Employer Copy of 1099-M Report (see page 165) Employer Copy of 1099-R Report (see page 166) Employer Copy of W-2C Report (see page 167) Employer Copy of T4 Report (see page 168) Employer Copy of T4A Report (see page 170) Employer Copy of W-2 Report (see page 171) Releve 1 Exception Management Report (see page 173) Releve 1 Management Report (see page 175) Releve 2 Exception Management Report (see page 176) Releve 2 Management Report (see page 177) T4A Exception Management Report (see page 179) T4A Management Report (see page 180) T4 Exception Management Report (see page 182) T4 Management Report (see page 1) Year End Payroll Register Report (see page 185) Year End Payroll Summary Report (see page 188) US Earning and Deduction Matrix Validation Report (see page 190) US Wage and Tax Report (see page 148) W-2 Exception Management Report (see page 194) W-2 Management Report (see page 195) Year End Delivery Package Report (see page 197) 1099-M Management Report The 1099-M Management Report enables you to preview the information from an organization's Form 1099-M (miscellaneous and contractor employee earnings tax statement). Using the report, you can check whether or not the addresses and Social Security or business numbers for each contractor employee or miscellaneous expense are correct, and verify that the information in the boxes is accurate and complete. The 1099-M Management Report contains the following information: The names and Social Security or business numbers of the expenses or employees. A description of each item that is reported on the 1099-M form. The number of the box on each tax form that is associated with each item being reported. The amount of taxable wages being reported. The following is an example of the output from this report:

154 The 1099-M Management Report uses the same information that appears on the year-end tax forms found in the Employee Tax Forms tab of My Year End. However, this report aggregates all of the totals for each legal entity that the report covers rather than presenting information for a single employee. You can access this report in the following features: My Year End You can configure the following parameters when you run the report: Parameter Pay Group Year Selected Period Year Pay Groups Legal Entity Funding Identifiers Employees State Employment Statuses Group By Sort By Select a pay group to report on. Select a year to report on. Select a pay period to include in the report. Select a year to report on. This is set to the current year by default. Select one or more pay groups to report on. Select one or more legal entities to report on. Select one or more funding identifiers to report on. Use the employee picker to select one or more employees. Select one or more states to include in the report. Select one or more employment statuses to include in the report. Optionally, select one or more of the columns in the report to group the records. Optionally, select one or more of the columns in the report to sort the records. Select the Include Totals checkbox next to sorted

155 Parameter columns if you want to include totals. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report R Management Report The 1099-R Management Report enables you to preview the information from an organization's Form 1099-R (employee retirement earnings tax statement). Using the report, you can check whether or not the Social Security numbers and addresses for each pensioner employee are correct, and verify that the information in the boxes is accurate and complete. The 1099-R Management Report contains the following information: The names, employee numbers, and Social Security numbers of the pensioner employees in an organization. Whether or not the employees have any items in the boxes of their 1099-R forms (indicating the employees are members of a retirement plan, that their earnings are subject to social security and Medicare tax, or that they received compensation from an insurance policy). A description of each item that is reported on the 1099-R form. The number of the box on each tax form that is associated with each item being reported. The amount of taxable wages being reported. The following is an example of the output of this report: The 1099-R Management Report uses the same information that appears on the employee year-end tax forms found in the Employee Tax Forms tab of My Year End. However, this report aggregates all of the totals for each legal entity that the report covers rather than presenting information for a single employee.

156 You can access this report in the following features: My Year End You can configure the following parameters when you run the report: Parameter Pay Group Year Selected Period Year Pay Groups Legal Entity Funding Identifiers Employees State Employment Statuses Group By Sort By Select a pay group to report on. Select a year to report on. Select a pay period to include in the report. Select a year to report on. This is set to the current year by default. Select one or more pay groups to report on. Select one or more legal entities to report on. Select one or more funding identifiers to report on. Use the employee picker to select one or more employees. Select one or more states to include in the report. Select one or more employment statuses to include in the report. Optionally, select one or more of the columns in the report to group the records. Optionally, select one or more of the columns in the report to sort the records. Select the Include Totals checkbox next to sorted columns if you want to include totals. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Canada CPP/QPP Discrepancy Report The Canada CPP/QPP Discrepancy report enables you to track any discrepancies that occur between CPP and QPP calculations and actual payments for employees in a Canadian organization.

157 The Canada CPP/QPP Discrepancy report contains the following information: the names, employee numbers, birth dates, hire and termination dates, and ages of employees with discrepancies whether or not the employee is exempt from QPP the employee's year to date pensionable wages, premium paid, calculated exemptions and calculated premium the employee's previously-paid QPP premium, if applicable, and the premium deficiency The following is an example of the output of this report: The Canada CPP/QPP Discrepancy report uses the same information that appears on the employee year-end tax forms found in the Employee Tax Forms tab of My Year End. However, this report aggregates all of the totals for each legal entity that the report covers rather than presenting information for a single employee. You can access this report in My Year End. You can configure the following parameters when you run the report: Parameter Start Date End Date Pay Groups Legal Entity Select the start date for the range of data to include in the report. By default, the current year is selected. Select the end date for the range of data to be included in the report. By default, the current year is selected. Select one or more pay group to include in the report. Select one or more legal entity to include in the report.

158 Parameter CRA Account No. Funding Identifiers Employees Province Employment Statuses Locations Departments Tax Authorities Pay Type Pay Class Only show employees over CPP/QPP YTD Pensionable Earning Limit Select Uncommitted Runs Group By Select one or more CRA account numbers to include in the report. Select one or more funding identifiers to include in the report. Use the employee picker to select one or more employees. Select one or more provinces to include in the report. Select one or more employment statuses to include in the report. Select one or more locations to include in the report. Select one or more departments to include in the report. Select one or more tax authorities to include in the report. Select one or more Pay Types to include in the report. Select one or more Pay Classes to include in the report. Select this checkbox and the application generates the report including only those employees who are over the limit. Optionally, select uncommitted runs from the list to be included in the report. Select up to three columns to group the data by. Select the Include Totals checkbox next to a grouped column and the application includes totals with each group. Sort By Format Select up to three columns to sort the data by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can generate the report in PDF, Excel, or CSV format. Canada Earning and Deduction Matrix Validation Report The Canada Earning and Deduction Matrix Validation report is used to confirm that the tax and compliance configurations of earnings and deductions are allocated correctly, according to the latest government regulations.

159 The report is generated by tax year, and reports on each earning configured in the application. The following is an excerpt from an Earning and Deduction Matrix report: You can run the report from My Year End. You can configure the following parameters when you run the report: Parameter Year Filter By Then Filter By Select a tax year to report on. Select a tax form to report on. Select a form-specific box to report on. Note: The options in this drop-down depend on your selection in the Filter By parameter. After you select a form in Filter By, this field contains a range of formspecific boxes from which you can select one or more options (for example Box 14 and Box 16 if the T4 form is selected). If you don t select a form to filter by, all of the earnings and deductions will be shown on the report even if they have no tax form box mappings. Sort By Show Active Deductions Only PDF/CSV Select up to three columns to sort the records by. Select the checkbox and the application only includes active deductions. Select the format for your report file. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report.

160 Canada EI/QPIP Discrepancy Report The Canada EI/QPIP Discrepancy report enables you to track any discrepancies that occur between EI and QPIP calculations and actual payments for employees in a Canadian organization. The Canada EI/QPIP Discrepancy report contains the following information: The name, employee number, department, and job name of any employees with discrepancies. The tax province and RP Number. The employees' year to date EI insurable wages and calculated earnings. The EI premium calculated, paid and previously paid. The EI premium discrepancy. The Canada EI/QPIP Discrepancy report uses the same information that appears on the employee year-end tax forms found in the Employee Tax Forms tab of My Year End. However, this report aggregates all of the totals for each legal entity that the report covers rather than presenting information for a single employee. The report can be generated for specific legal entities and filtered by CRA account number, location, department, and tax authority. The following is an excerpt from a Canada CPP/QPP Discrepancy report: You can run this report in the Employee Tax Forms tab of My Year End. You can configure the following parameters when you run the report: Parameter Start Date Enter the start date for the range of data to be included in

161 Parameter End Date Pay Groups Legal Entity CRA Account No. Funding Identifiers Employees Province Employment Statuses Locations Departments Tax Authorities Discrepancy Threshold Amount Select Uncommitted Runs Group By the report. The dates are set to the current year by default. Enter the end date for the range of data to be included in te report. The dates are set to the current year by default. Select one or more pay groups to include in the report. Select one or more legal entities to include in the report. Select one or more CRA account numbers to include in the report. Select one or more funding identifiers to include in the report. Use the employee picker to select one or more employees to include. Select one or more province to report on. Select one or more employment statuses to include in the report. Select one or more locations to include in the report. Select one or more departments to include in the report. Select one or more tax authorities to include in the report. Enter a threshold for the discrepancies that will be included in the report. Select uncommitted runs to be included. Select up to three columns to group the report records by. Select the Include Totals checkbox next to a grouped column to include a total for each group of records. Sort By Format Select up to three columns to sort the report records by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can generate the report in PDF, Excel, or CSV format. Canada Wage and Tax Report You can use the Canada Wage and Tax report to view and audit wages and taxes for employees in Canada.

162 The output of the report depends in part on how earning definitions are set up. Payroll administrators and other authorized users can verify these definitions by taking the following steps: 1. Navigate to Payroll Setup > Earning Definition 2. Select an earning to load it, then click the Tax & Compliance tab. 3. Locate the General and Tax Form / ROE / Report Mapping sections for that earning to view the settings. This report is run in My Year End, and breaks down the quarter-to-date and year-to-date wages and taxes that apply to employees based on: the name of each tax that applies to employees the dollar amount of the employees wages and taxable wages the amount deducted from the employee s taxable wages to cover each tax The report also contains a summary of the wages and taxes for each legal entity for which the report was generated. Report output is determined in part by the following settings: If the Federal Tax option checkbox is cleared and the earning has T4 Box 14 mapping, then the amount will be included in the report in the Limited and Total Taxable Wages columns for Fed Tax. If the Provincial Tax option checkbox is cleared and the earning has RL-1 Box A mapping and the employee has worked in Quebec, then the amount will be included in the report in the Limited and Total Taxable Wages columns for Provincial Tax. If the option for Federal Tax, Provincial Tax, or both options are selected in the earning definition and the earning does not have a T4 Box 14 or RL-1 Box A mapping is mapped to some other applicable box (T4 boxes 31, 37, 39, 41, 66, 67, 68, 69, or 71), the amount will be included in the report in the Limited and Total Taxable Wages for Federal or Provincial Tax. If the Work Province is Quebec then only QC Wages are included in the Provincial Tax Limited and Total Taxable Wages columns. While the report is run automatically by the application after the last pay of a quarter is committed, a payroll administrator can run the report before the end of a quarter. If run before the end of the quarter, the report will only contain quarter-to-date data up to the end of the last committed pay period. An administrator can run the report for one or more pay groups, legal entities, funding identifiers, or employees. You can configure the following parameters when you run the report:

163 Parameter Time Period (select one of the three options) Pay Period Select Pay Period and the report includes records for a selected pay period for one pay group. With this option selected, you need to configure the following: Pay Group: Select a pay group in the drop-down list. Selected Period: Select the pay period to include in the report. Quarter Year Select a quarter and a year to report on. Select a year to report on. Legal Entity CRA Account No. Funding Identifers Employees Province Employment Statuses Data Type Select one or more legal entities to include in the report. When a report is run for legal entities, the entities are broken down by the pay groups that are associated with the entity. When a report is run for a pay group, the report will also contain information for each legal entity that is associated with the pay group. Select one or more CRA account number to include in the report. Select one or more funding identifiers to include in the report. Use the employee picker to select one or more employees to include in the report. Select one or more province to include in the report. Select one or more employment statuses to include in the report. Select Total Accumulated Include Taxable Wages Include Taxable Earnings (14/A) Select Initial Data Load Only and the application Select the checkbox to include taxable wages in the report. Select the checkbox to include taxable earnings in the report. Perform Wage and Tax Validations Select the checkbox and the application performs wage and tax validations. With this checkbox selected, you can select Include All Employees or Include Only Employees with Validation Messages.

164 Parameter Group By Select up to three columns to group the report records by. Select the Include Totals checkbox next to a grouped column to include a total for each group of records. Sort By Format Optionally, select one or more of the columns in the report to sort the records. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or CSV file format. The following is an excerpt from a Canada Wage and Tax report: CNT and WSDRF Report The CNT and WSDRF report enables you to review all calculated totals for contributions to the Commission des normes du travail (CNT) and to the Workforce Skills Development and Recognition Fund (WSDRF) in the province of Québec. The following is an excerpt from a CNT and WSDRF report:

165 You can run this report in My Year End. You can configure the following parameters when you run the report: Parameter Year Pay Groups. Legal Entity Select a year to report on. Select one or more pay groups to include in the report. Select one or more legal entities to include in the report. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Employer Copy of 1099-M Report In My Year End, payroll administrators and other authorized users can view, process, and retain employer copies of Form 1099-MISC (Copy D) to facilitate year end and tax filing compliance. These tax forms are generated with a preview watermark when a payroll administrator in My Year End runs Generate Preview Data, and they are generated again without the preview watermark when the payroll administrator in My Year End runs Commit for Print. Note that

166 after the filing to CTS is generated by a Support user, the payroll administrator can no longer commit for print from My Year End. Access to these reports is added by a service role user by navigating to System Admin > Roles > [select role] > Features > My Year End > My Year End > Archived Reports, selecting the Employer Copy of the 1099-M Management Report checkbox, then clicking the Save button. You can configure the following parameters when you run this report: Parameter Year Pay Groups. Legal Entity Sort By Select a year to report on. Select one or more pay groups to include in the report. Select one or more legal entities to include in the report. Select up to three columns to sort the report records by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. After the report is run, any 1099-MISC forms that have not actually been printed display a Preview watermark in bold red text in the header information on each page of the report. Employer Copy of 1099-R Report In My Year End, payroll administrators and other authorized users can run a report to view, process, and retain employer copies of the Form 1099-R (Copy D) to facilitate year end compliance. These tax forms are generated with a preview watermark when a payroll administrator on My Year End runs Generate Preview Data, and they are generated again without the preview watermark when the payroll administrator on My Year End runs Commit for Print. Note that after the filing to CTS is generated by a Support user, the payroll administrator can no longer commit for print from My Year End. Access to this report is added by a service role user by navigating to System Admin > Roles > [select role] > Features > My Year End > My Year End > Archived Reports, selecting the Employer Copy of the 1099-R Management Report check box, then clicking Save. You can configure the following parameters when you run this report:

167 Parameter Year Pay Groups. Legal Entity Sort By Select a year to report on. Select one or more pay groups to include in the report. Select one or more legal entities to include in the report. Select up to three columns to sort the report records by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. After the report is run, any 1099-R forms that have not actually been printed display a Preview watermark in bold red text in the header information on each page of the report. Forms that have actually been printed will display the date printed in the page header of the report. Employer Copy of W-2C Report When the W-2C tab becomes available on My Year End, payroll administrators can create but not print or commit until after Martin Luther King Day new W-2C requests by clicking Add W- 2C Request. The Employer Copy of W-2C report enables users to preview a report of W-2 forms that have had corrections issued as W-2C forms. The Employee Copy of W-2C report contains the following information: Employer's Name, Address, and ZIP Code Employer's FEIN Tax Year/Form Corrected Employee's Correct SSN Employee's Previously Reported SSN Employee's Previously Reported Name Employee's First Name and Initial Employee's Last Name Previously Reported Tax Information Correct Tax Information You can access this report in My Year End.

168 The following is an excerpt from an Employee Copy of W-2C report: You can configure the following parameters when you run this report: Parameter Year W-2C Request Consolidate previously committed W-2Cs into one W-2C Sort By Select a year to report on. The current year is selected by default. Select the W-2C request you want to report on. Select the checkbox and the application consolidates all of the requests into one. Select up to three columns to sort the report records by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Employer Copy of T4 Report The Employer Copy of T4 report enables you to preview a report of every employee T4 form for archival purposes. The Employer Copy of T4 report contains the following information: Employer's Name Employer's Account Number Employee's Name and Address

169 Box 10, Province of Employment Box 12, Social Insurance Number Box 14, Employment Income Box 16, Employee's CPP Contributions Box 17, Employee's QPP Contributions Box 18, Employee's EI Premiums Box 20, RPP Contributions Box 22, Income Tax Deducted Box 24, EI Insurable Earnings Box 26, CPP/QPP Pensionable Earnings Box 28, Exemptions Box 29, Employment Code Box 44, Union Dues Box 46, Charitable Donations Box 50, RPP or DPSP Registration Number Box 52, Pension Adjustment Box 54, Employer's Account Number Box 55, Employee's PPIP Premiums Box 56, PPIP Insurable Earnings The following is an excerpt from an Employer's T4 report: You can access this report in My Year End. You can configure the following parameters when you run this report: Parameter Year Pay Groups Select a year to report on. The current year is selected by default. Select one or more pay groups to include in the report.

170 Parameter Legal Entity Sort By Select one or more legal entities to include in the report. Select up to three columns to sort the report records by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Employer Copy of T4A Report The Employer Copy of T4 report enables you to preview a report of every employee T4 form for archival purposes. The Employer Copy of T4 report contains the following information: Employer's Name Employer's Account Number Employee's Name and Address Box 12, Social Insurance Number Box 13, Recipient's Account Number Box 16, Pension or Superannuation Box 18, Lump Sum Payments Box 20, Self-Employed Commissions Box 22, Income Tax Deducted Box 24, Annuities Box 48, Fees for Services Other Information The following is an excerpt from an Employer's T4A report:

171 You can access this report in My Year End. You can configure the following parameters when you run this report: Parameter Year Pay Groups Legal Entity Sort By Select a year to report on. The current year is selected by default. Select one or more pay groups to include in the report. Select one or more legal entities to include in the report. Select up to three columns to sort the report records by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Employer Copy of W-2 Report The Employer Copy of W-2 report enables you to preview a report of the first 20 boxes of every employee W-2 form for archival purposes. The Employer Copy of W-2 report contains the following information: Box A, Employee's Social Security Number Box B, Employer I.D. Number Box C, Employer's Name

172 Box E, Employee's Name Box 1, Wages, Tips, Other Compensation Box 2, Federal Tax Withheld Box 3, Social Security Wages Box 4, Social Security Tax Withheld Box 5, Medicare Wages and Tips Box 6, Medicare Tax Withheld Box 7, Social Security Tips Box 8, Allocation Tips Box 10, Dependent Care Benefits Box 11, Nonqualified Plans Box 12, Deferred Compensation and Benefits Box 13, Statutory Employee, Retirement Plan, and Third Party Sick Pay Box 14, Other Box 15, State, Employer's State I.D. Box 17, State Wages, Tips, Etc. Box 18, Local Wages Box 19, Local Tax Box 20, Locality Name The following is an excerpt from an Employer Copy of W-2 report: You can access this report in My Year End. You can configure the following parameters when you run this report:

173 Parameter Year Pay Groups Legal Entity Tax Forms Sort By Select a year to report on. The current year is selected by default. Select one or more pay groups to include in the report. Select one or more legal entities to include in the report. Select the tax forms that you want to include in the report. Select up to three columns to sort the report records by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Releve 1 Exception Management Report The Releve 1 Exception Management Report is used to audit the amounts that will be submitted on RL-1 slips and report on any exceptions or conditions that could cause problems when creating employees RL-1s, such as missing CRA tax numbers or negative amounts. The report can be generated for specific pay groups and legal entities and reports on which employees records contain exceptions, listing the exception(s) for each employee beneath a listing of their reported amounts. The application summarizes the total number of all the different exceptions at the bottom of the report. Special notes If an employee has non-cash (in kind) taxable benefits for a pay period with no cash remuneration, that amount will appear in one of the blank Renseignements complémentaires boxes on the RL-1 Slip as G-1 with the corresponding amount. If the amount in box A (Revenus d'emploi) of the RL-1 Slip consists of only the value of taxable benefits that the employee received during the year because of previous employment, that amount will appear in one of the blank Renseignements complémentaires boxes on the RL-1 Slip as 211. The portion of the 211 amount that relates to in kind taxable benefits received with no cash remuneration will be reported to G-1 (in another blank Renseignements complémentaires box on the RL-1 Slip). The following is an excerpt from a Releve 1 Exception Management report:

174 You can access this report in My Year End. You can configure the following parameters when you run this report: Parameter Year Pay Groups Legal Entity Funding Identifiers CRA Account No. Employees Province Employment Statuses Group By Select a year to report on. The current year is selected by default. Select one or more pay groups to include in the report. Select one or more legal entities to include in the report. Select one or more funding identifiers to include in the report. Select one or more CRA account number to include in the report. Use the employee picker to select one or more employees to include in the report. Select one or more province to include in the report. Select one or more employment statuses to include in the report. Select up to three columns to group the report records by. Select the Include Totals checkbox and the report includes a total with each group of records. Sort By Select up to three columns to sort the report records by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report.

175 Releve 1 Management Report The Releve 1 Management report enables you to preview all wages, taxes, and amounts from all boxes on RL-1 slips for Quebec employees. The Releve 1 Management report contains the following information: The names, employee numbers, and Social Insurance Numbers of the employees in an organization. The number of the box on the Releve 1 form that is associated with each item being reported. The amount being reported in each box on the Releve 1 form. Total amounts for each box at the pay group and legal entity levels. The Releve 1 Management report uses the same information that appears on the employee year-end tax forms found in the Employee Tax Forms tab of My Year End. However, this report aggregates all of the totals for each legal entity that the report covers rather than presenting information for a single employee. Special notes If an employee has non-cash (in kind) taxable benefits for a pay period with no cash remuneration, that amount will appear in one of the blank Renseignements complémentaires boxes on the RL-1 Slip as G-1 with the corresponding amount. If the amount in box A (Revenus d'emploi) of the RL-1 Slip consists of only the value of taxable benefits that the employee received during the year because of previous employment, that amount will appear in one of the blank Renseignements complémentaires boxes on the RL-1 Slip as 211. The portion of the 211 amount that relates to in kind taxable benefits received with no cash remuneration will be reported to G-1 (in another blank Renseignements complémentaires box on the RL-1 Slip). The following is an excerpt from a Releve 1 Management report: You can run this report in My Year End.

176 You can configure the following parameters when you run this report: Parameter Year Pay Groups Legal Entity Funding Identifiers CRA Account No. Employees Province Employment Statuses Group By Select a year to report on. The current year is selected by default. Select one or more pay groups to include in the report. Select one or more legal entities to include in the report. Select one or more funding identifiers to include in the report. Select one or more CRA account number to include in the report. Use the employee picker to select one or more employees to include in the report. Select one or more province to include in the report. Select one or more employment statuses to include in the report. Select up to three columns to group the report records by. Select the Include Totals checkbox and the report includes a total with each group of records. Sort By Select up to three columns to sort the report records by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Releve 2 Exception Management Report The Releve 2 Exception Management Report is used to audit the amounts that will be submitted on RL-2 slips and report on any exceptions or conditions that could cause problems when creating employees RL-2s, such as missing CRA tax numbers or negative amounts. The report can be generated for specific pay groups and legal entities and reports on which employees records contain exceptions, listing the exception(s) for each employee beneath a listing of their reported amounts. The application summarizes the total number of all the different exceptions at the bottom of the report. The following is an excerpt from a Releve 2 Exception Management report:

177 You can run the report from My Year End. You can configure the following parameters when you run the report: Parameter Year Pay Groups Legal Entity Funding Identifiers CRA Account No. Employees Province Employment Statuses Group By Select a year to report on. The current year is selected by default. Select one or more pay groups to include in the report. Select one or more legal entities to include in the report. Select one or more funding identifiers to include in the report. Select one or more CRA account number to include in the report. Use the employee picker to select one or more employees to include in the report. Select one or more province to include in the report. Select one or more employment statuses to include in the report. Select up to three columns to group the report records by. Select the Include Totals checkbox and the report includes a total with each group of records. Sort By Select up to three columns to sort the report records by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Releve 2 Management Report The Releve 2 Management report enables you to preview all wages, taxes, and amounts from all boxes on RL-2 slips for Quebec employees.

178 The Releve 2 Management report contains the following information: The names, employee numbers, and Social Insurance Numbers of the employees in an organization. The number of the box on the Releve 2 form that is associated with each item being reported. The amount being reported in each box on the Releve 2 form. Total amounts for each box at the pay group and legal entity levels. The Releve 2 Management report uses the same information that appears on the employee year-end tax forms found in the Employee Tax Forms tab of My Year End. However, this report aggregates all of the totals for each legal entity that the report covers rather than presenting information for a single employee. The following is an excerpt from the Releve 2 Management report: You can access this report in My Year End. You can configure the following parameters when you run the report: Parameter Year Pay Groups Legal Entity Funding Identifiers CRA Account No. Employees Province Employment Statuses Select a year to report on. The current year is selected by default. Select one or more pay groups to include in the report. Select one or more legal entities to include in the report. Select one or more funding identifiers to include in the report. Select one or more CRA account number to include in the report. Use the employee picker to select one or more employees to include in the report. Select one or more province to include in the report. Select one or more employment statuses to include in the report.

179 Parameter Group By Select up to three columns to group the report records by. Select the Include Totals checkbox and the report includes a total with each group of records. Sort By Select up to three columns to sort the report records by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. T4A Exception Management Report The T4A Exception Management report is used to audit the amounts that will be submitted on T4A slips and report on any exceptions or conditions that could cause problems when creating employees T4As, such as missing CRA tax numbers or negative amounts. The report can be generated for specific pay groups and legal entities and reports on which employees records contain exceptions, listing the exception(s) for each employee beneath a listing of their reported amounts. The application summarizes the total number of all the different exceptions at the bottom of the report. The following is an excerpt from a T4A Exception Management report: You can access this report in My Year End. You can configure the following parameters when you run this report:

180 Parameter Year Include Employees With No Exceptions Pay Groups Legal Entity Funding Identifiers CRA Account No. Employees Province Employment Statuses Group By Select a year to report on. The current year is selected by default. Select the checkbox and the report includes all employees, even if they don t have any exceptions. Select one or more pay groups to include in the report. Select one or more legal entities to include in the report. Select one or more funding identifiers to include in the report. Select one or more CRA account number to include in the report. Use the employee picker to select one or more employees to include in the report. Select one or more province to include in the report. Select one or more employment statuses to include in the report. Select up to three columns to group the report records by. Select the Include Totals checkbox and the report includes a total with each group of records. Sort By Select up to three columns to sort the report records by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. T4A Management Report The T4A Management report enables you to preview all wages, taxes, and amounts from all boxes on T4A slips for employees in an organization in Canada. The T4A Management report contains the following information: The names, employee numbers, and Social Insurance Numbers of the employees in an organization. The status of the employee (for example, Active). The number of the box on the T4 form that is associated with each item being reported. The amount being reported in each box on the T4A form. Total amounts for each box at the pay group and legal entity levels.

181 The T4A Management report uses the same information that appears on the employee yearend tax forms found in the Employee Tax Forms tab of My Year End. However, this report aggregates all of the totals for each legal entity that the report covers rather than presenting information for a single employee. The following is an excerpt from a T4A Management Report: You can access this report in My Year End. You can configure the following parameters when you run the report: Parameter Year Pay Groups Legal Entity Funding Identifiers CRA Account No. Employees Province Employment Statuses Group By Select a year to report on. The current year is selected by default. Select one or more pay groups to include in the report. Select one or more legal entities to include in the report. Select one or more funding identifiers to include in the report. Select one or more CRA account number to include in the report. Use the employee picker to select one or more employees to include in the report. Select one or more province to include in the report. Select one or more employment statuses to include in the report. Select up to three columns to group the report records by. Select the Include Totals checkbox and the report includes a total with each group of records.

182 Parameter Sort By Select up to three columns to sort the report records by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. T4 Exception Management Report The T4 Exception Management Report is used to audit the amounts that will be submitted on T4 slips and report on any exceptions or conditions that could cause problems when creating employees T4s, such as missing CRA tax numbers or negative amounts. The report can be generated for specific pay groups and legal entities and reports on which employees records contain exceptions, listing the exception(s) for each employee beneath a listing of their reported amounts. The application summarizes the total number of all the different exceptions at the bottom of the report. The following is an excerpt from a T4 Exception Management report: You can access this report in My Year End. You can configure the following parameters when you run this report:

183 Parameter Year Include Employees With No Exceptions Pay Groups Legal Entity Funding Identifiers CRA Account No. Employees Province Employment Statuses Group By Select a year to report on. The current year is selected by default. Select the checkbox and the report includes all employees, even if they don t have any exceptions. Select one or more pay groups to include in the report. Select one or more legal entities to include in the report. Select one or more funding identifiers to include in the report. Select one or more CRA account number to include in the report. Use the employee picker to select one or more employees to include in the report. Select one or more province to include in the report. Select one or more employment statuses to include in the report. Select up to three columns to group the report records by. Select the Include Totals checkbox and the report includes a total with each group of records. Sort By Select up to three columns to sort the report records by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. T4 Management Report The T4 Management report enables you to preview all wages, taxes, and amounts from all boxes on T4 slips for employees in an organization in Canada. The T4 Management report contains the following information: The names, employee numbers, and Social Insurance Numbers of the employees in an organization. The status of the employee (for example, Active). Whether or not the employee is eligible for CPP, QPP, Employment Insurance, or PPIP/QPIP exemptions. The number of the box on the T4 form that is associated with each item being reported. The amount being reported in each box on the T4 form. Total amounts for each box at the pay group and legal entity levels.

184 The T4 Management report uses the same information that appears on the employee year-end tax forms found in the Employee Tax Forms tab of My Year End. However, this report aggregates all of the totals for each legal entity that the report covers rather than presenting information for a single employee. The following is an excerpt from a T4 Management report: You can access this report in My Year End. You can configure the following parameters when you run this report: Parameter Year Pay Groups Legal Entity Funding Identifiers CRA Account No. Employees Province Select a year to report on. The current year is selected by default. Select one or more pay groups to include in the report. Select one or more legal entities to include in the report. Select one or more funding identifiers to include in the report. Select one or more CRA account number to include in the report. Use the employee picker to select one or more employees to include in the report. Select one or more province to include in the report.

185 Parameter Employment Statuses Group By Select one or more employment statuses to include in the report. Select up to three columns to group the report records by. Select the Include Totals checkbox and the report includes a total with each group of records. Sort By Select up to three columns to sort the report records by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Year End Payroll Register Report The Payroll Register Report lists the earnings and deductions for all the employees in a pay group, and can include details for the current pay run, quarter-to-date, and year-to-date. To enable access to these reports in My Year End, assign the Payroll Register Report subfeature of the My Year End > Archived Reports role feature to the appropriate user role(s) on the Features tab of System Admin > Roles. The payroll register report contains the following information: Hours worked. Earnings and net pay. Tax deductions, including federal, provincial/state, and municipal taxes. Voluntary deductions. Year-to-date amounts for: The number of hours that employees have worked up to the current pay period. Employees' grant-based balance accruals, balances, and taken amounts for the year to date. Employees year-to-date earnings. The year-to date earnings are calculated as: YTD earnings of previously-committed pay + YTD total of the previous checks in the current pay period + the employee s earnings for the current pay period A summary of earnings, taxes, and voluntary deductions for the entire organization for the pay runs to which the report applies. Optionally, detailed information about each employee, including their home address, departments, pay frequency and type, and (for US employees) federal and state filing status.

186 The following is an example of a payroll register report generated from My Year End: You can configure the following parameters when you run this report:

187 Parameter Country Register Type Select a country in the drop-down list. The application loads the current calendar year by default, but you can also specify a date range. Select one of the following register type options: Current - YTD: Pay for both the current pay period and the year to date. Current - QTD: Pay for both the current pay period and the quarter to date. QTD - YTD: Pay for both the quarter to date and the year to date. Third Party Sick Pay (QTD - YTD): Third party sick pay for both the quarter to date and the year to date. Include Employer Taxes Show Totals Only Include Groupings Optional Information Employees Legal Entities Funding Identifiers Employees with Current Activity Only Selected Employee Select the checkbox to include all taxes that are paid by the employer in the report. Select the checkbox to generate the report with company totals only. Select the checkbox to include earning and deduction groupings in the report. Select additional information to include in the report. The options that are displayed in this list depend on how Dayforce HCM has been configured. Select this option to generate the report for all employees in the pay group. Select the Include Employees with YTD Activity checkbox to include in the report any employees with recorded activity in the year-to-date, as well as the selected period. Select this option to generate a report for a specific employee in the pay group. When you select this option, the application displays the employee picker so that you can select an employee. Select one or more legal entities to include in the report. Select one or more funding identifers to include in the report.

188 Parameter Pay Groups Locations Departments Employment Statuses Group By Select one or more pay groups to include in the report. Select one or more locations to include in the report. Select one or more departments to include in the report. Select one or more employment statuses to include in the report. Select up to three columns to group the report records by. Select the Include Totals checkbox and the report includes a total with each group of records. Select the Page Breaks? option to insert page breaks between each grouping. Sort By Select up to three columns to sort the report records by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Year End Payroll Summary Report The Payroll Summary Report contains a summary of all payroll transactions. The totals for payroll and expenses are for each organization level in the company for example legal entity, pay group, department, branch and can include such information as: Earnings Deductions Taxable gross Remittance payments (Canadian legal entities only) The number and amount of payroll and tax checks issued (including direct deposits) The number of checks issued The number of time cards entered The number of new hires and terminations The total count of employees, and total count by gender Workers Compensation liabilities Earnings in the Gross to Net section of the Payroll Summary Report are named using the optional Display Name field rather than the mandatory Name field in Payroll Setup > Earning Definitions. If the Display Name field is blank, the report uses the contents in the Name field.

189 For employees who were paid under multiple legal entities/funding IDs, the Payroll Summary Report aggregates year to date totals by the actual legal entity/funding ID through which the employee was paid rather than the last legal entity/funding ID. Total records omit paid versus adjusted distinctions. To enable access to this report in My Year End, assign the Payroll Summary Report subfeatures of the My Year End > Archived Reports role feature to the appropriate user role(s) on the Features tab of System Admin > Roles. The following is an excerpt from a year end Payroll Summary report: You can configure the following parameters when you run this report: Parameter Country Type (Select one of the two Summary Net Payroll and Select a country in the drop-down list. The application loads the current calendar year by default, but you can also specify a date range. Select this option to generate the full Payroll Summary report. Select this option to generate the report to include only the

190 Parameter options) Impounds Net Payroll and Impounds section. Legal Entities Pay Groups Select one or more legal entities to include in the report. Select one or more pay groups to include in the report. Note: This option doesn t appear for a single pay run report. Group By Optionally, select a column to group the report records by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. US Earning and Deduction Matrix Validation Report The US Earning and Deduction Matrix Validation report is used to confirm that the tax and compliance configurations of earnings and deductions are allocated correctly, according to the latest government regulations. The report is generated by tax year, and reports on each earning configured in the application. The following is an excerpt from a US Earning and Deduction Matrix report: You can access this report in My Year End. You can configure the following parameters when you run this report: Parameter Year Select a year to report on. The current year is selected by

191 Parameter Show Active Deductions Only Format default. Select the checkbox and the report includes only active deductions. Select a format option. You can generate a PDF or CSV file format. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. US Wage and Tax Report You can use the US Wage and Tax report to view and audit wages and taxes for each tax instance that applies to employees in the United States. A tax instance is a type of tax levied within a jurisdiction for example, an employee works in Virginia (the tax jurisdiction) and must pay state withholding tax (the tax instance). The report breaks down the quarter-to-date and year-to-date wages and taxes that apply to employees based on: the name of each tax that applies to employees (broken down by jurisdiction). the dollar amount of the employees wages and taxable wages the amount deducted from the employee s taxable wages to cover each tax Hours Worked and Other Wages columns in the QTD section enable users to track entries that affect state unemployment insurance for certain states. See Recording Prior Period Adjustments in the Payroll Administrator Guide for more information. The report also contains a summary of the wages and taxes for each legal entity for which the report was generated. While the report is run automatically by the application after the last pay of a quarter is committed, a payroll administrator can run the report at any time. If run before the end of the quarter, the report will only contain quarter-to-date data up to the end of the last committed pay period. An administrator can run the report for one or more pay groups, legal entities, funding identifiers, or employees. When a report is run for legal entities, the entities are broken down by the pay groups that are associated with the entity. When a report is run for a pay group, the report will also contain information for each legal entity that is associated with the pay group.

192 The following is an example of the output for this report: You can access this report in the following features: My Pay Payroll, in the Overview and Pay Run Management tabs My Year End You can configure the following parameters when you run the report: Parameter Time Period (select one of the two options) Pay Period Select Pay Period and the report includes records for a selected pay period for one pay group. With this option selected, you need to configure the following: Pay Group: Select a pay group in the drop-down list. Year: Select a year in the drop-down list. Selected Period: Select the pay period to include in the report. Quarter Select Quarter, and the application includes records for a specified quarter. When you select this option, you need to configure the following options: Quarter: Select the quarter that you want to report on. Year: Select the year that contains the quarter you

193 Parameter are reporting on. Include Current Wages for US Taxes Include Taxable Wages For US Taxes Include Amendments Select this checkbox to include wages for US taxes for the current year. Select this checkbox to include taxable wages for US taxes for the current year. Select this checkbox to include any tax information that was amended since the report was last run. Perform Wage and Tax Validations Select this checkbox and the application validates if taxes that should have the same wage basis, such as the employee and employer Medicare tax, are the same, and reports if they are not. It also validates for out of balance taxes, where the amount paid for a particular tax in the quarter does not equal the wages for that tax in that quarter multiplied by the tax rate. Employees Select one of the following options: All Employees: Select this option to include all employees in the report. Include Only Employees With Validation Messages: Select this option to include only employees who have validation messages. Selected Employee: Select this option to report on one employee. Group By Select one or more columns to group by. Select the Include Totals checkbox next to a grouped column and the application includes totals for each sorted section. Sort By Format Optionally, select one or more of the columns in the report to sort the records. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Select the format for your report output. You can select PDF or Excel file format.

194 W-2 Exception Management Report The W-2 Exception Management Report is used to audit the amounts that will be submitted on W-2s and report on any exceptions or conditions that could cause problems when creating employees W-2s, such as missing social security numbers, negative wages, or wages without corresponding tax amounts. The report can be generated for specific pay groups and legal entities and reports on which employees records contain exceptions, listing the exception(s) for each employee beneath a listing of their reported amounts. The following is an excerpt from a W-2 Exception Management report: You can access the report in My Year End. You can configure the following parameters when you run this report: Parameter Year Tax Forms Pay Groups Select a year to report on. The current year is selected by default. Select the tax forms that you want to include in the report. Select one or more pay groups to include in the report.

195 Parameter Legal Entity Funding Identifiers Employees State Employment Statuses Group By Select one or more legal entities to include in the report. Select one or more funding identifiers to include in the report. Use the employee picker to select one or more employees to include. Select one or more states to include in the report. Select one or more employment statuses to include in the report. Select one or more columns to group by. Select the Include Totals checkbox next to a grouped column and the application includes totals for each sorted section. Sort By Select up to three columns to sort the report records by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. W-2 Management Report The W-2 Management report enables you to preview the information from an organization's Form W-2 (employee wage and tax statement). Using the report, you can check whether or not the Social Security numbers and addresses for each employee are correct, and verify that the information in the boxes is accurate and complete. The W-2 Management report contains the following information: The names, employee numbers, and Social Security numbers of the employees in an organization. Note: In cases where the report includes employees who have applied for but have not yet received an SSN, the application prints "Applied For" instead of the placeholder SSN ( ). Whether or not the employees have any items in Box 13 of their W-2 forms (indicating the employees are members of a retirement plan, that their earnings are subject to social security and Medicare tax, or that they received compensation from an insurance policy). A description of each item that is reported on the W-2 forms. The number of the box on each tax form that is associated with each item being reported. The amount of taxable wages being reported The amount of tax that has been withheld.

196 The description, letter code, and amount for each item that is reported in Box 12 (Deferred Compensation and Other Compensation) of each Form W-2. The description and amounts, if any, of items in Box 14 (Other Tax Information) of Form W-2. The W-2 Management report uses the same information that appears on the employee yearend tax forms found in the Employee Tax Forms tab of My Year End. However, this report aggregates all of the totals for each legal entity that the report covers rather than presenting information for a single employee. The following is an excerpt of the W-2 Management Report: You can run this report in My Year End. You can configure the following parameters when you run this report: Parameter Year Include only employees with third-party sick pay Tax Forms Pay Groups Legal Entity Funding Identifiers Employees State Select a year to report on. The current year is selected by default. Select the checkbox to include only W-2 forms that contain third party sick pay. Select the tax forms that you want to include in the report. Select one or more pay groups to include in the report. Select one or more legal entities to include in the report. Select one or more funding identifiers to include in the report. Use the employee picker to select one or more employees to include. Select one or more states to include in the report.

197 Parameter Employment Statuses Group By Select one or more employment statuses to include in the report. Select one or more columns to group by. Select the Include Totals checkbox next to a grouped column and the application includes totals for each sorted section. Sort By Select up to three columns to sort the report records by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Year End Delivery Package Report Using the Year End Delivery Package Report, available on My Year End, payroll administrators can clearly determine where and how tax forms will be delivered to employees. This will help ensure that clients have their year-end delivery packages configured correctly, as well as help identify where a particular tax form was delivered The Year End Delivery Package Report itemizes the delivery package information for all selected and filtered tax forms, including the delivery package name, the delivery method, courier service option, tracking number, delivery address, instructions, filing mode, shipment ID and the transmitted date. The report also contains a total of all of the types of forms (for example, W-2, W-2PR, 1099-R, 1099-MISC, and others) included in the delivery packages. There is an option to Display Employee Details, which is selected by default. If you clear this option, the report will contain only a total number of the tax forms included in the delivery packages, but no information on which tax form was printed for which employee. Enabling the Year End Delivery Package Report feature The Year End Delivery Package Report feature must be added to a user role by a user with an administrator role by taking the following steps: 1. Navigate to System Admin > Roles. 2. Select the affected role (for example, Payroll Administrator). 3. Click the Features tab. 4. In the Features list, navigate to My Year End > My Year End >Archived Reports, then locate and select the Year End Delivery Package Report check box. 5. Click Save and refresh the interface (or log out and log back in).

198 Running the Year End Delivery Package Report Once the feature has been added to the user role, payroll administrators and other users that have been authorized can run the report by taking the following steps: 1. Navigate to My Year End. 2. Select a Country and Year, then click Load. 3. Click Reports > Year End Delivery Package Report. 4. Configure the parameters as required. See the table below for more information about the report s parameters. 5. Select the desired filtering options, then click Run Report. Parameter Year Select the year you want to report on. Employees All Employees Select this option to include data for all employees in the report. Selected Employee Select this option to generate a report for a specific employee. Legal Entities Select one or more legal entities to include in the report. Location Select a location to report on. Delivery Packages Select one or more delivery package to include. Mode Select one or more mode to generate. Sort By Select up to three columns to sort the report records by. Optionally, enter a description for the report. The application displays the description next to the filename in the Message Center to help you identify the report. Archived Reports The application archives any payroll reports generated by the application for previous pay runs. You can access these reports from within Reporting: 1. Navigate to Reporting > Archived Reports. 2. Select the Year and Pay Group from the drop-down lists. 3. Select the appropriate pay period from the Selected Period drop-down list.

199 The application displays the reports generated for the selected pay group and pay period in the Archived Reports section: 4. Click the Download button next to the report you want to view. 5. Click the View Report button when prompted. Back Office Reports Back office reports include information such as the remittances paid to Canadian government agencies through the Ceridian Canada Back Office for a selected year and pay group and what direct deposits were rejected by the Ceridian Back Office for a specified pay period. 1. From My Reports, click the Back Office Reports tab. 2. Select the appropriate tab: Select the Canada GRS Data Report tab to review the amounts that have been remitted on their organization s behalf to the government by the Government Remittance System (GRS). Select the Canada EFT Rejects Report tab to report on what direct deposits were rejected by the Ceridian Back Office for a specified pay period. The data is provided by the Ceridian Back Office periodically. Payroll administrators should check this report periodically after each pay date to review any EFT rejects that may have occurred. Select the appropriate year and pay group from the drop-down lists; for the Canada EFT Rejects Report, you also need to select a pay period.