REQUEST FOR PRE-QUALIFICATION FOR LED STREETLIGHT LUMINAIRES RFPQ N Closing: August 17, 2012 at 2:00 pm local time

Transcription

1 REQUEST FOR PRE-QUALIFICATION FOR LED STREETLIGHT LUMINAIRES RFPQ N Closing: August 17, 2012 at 2:00 pm local time Halifax Regional Municipality Procurement Section Suite 103, 1 st Floor, 40 Alderney Dr. (Alderney Gate), Dartmouth Nova Scotia B2Y 2N5

2 Request for Pre-Qualifications LED Streetlight Luminaires Page 2 Request for Pre-Qualification for LED Streetlight Luminaires The Halifax Regional Municipality (HRM) invites qualified Vendors to submit pre-qualification documents for Light Emitting Diode (LED) streetlight luminaires for use on municipal road within its boundaries. It is the intent of this RFPQ to invite, review and pre-qualify selected manufacturers products based on, but not limited to the following general criteria: Review of calculated photometric performance of the proposed LED streetlight luminaires to achieve desired illumination levels on selected typical roadway layouts. Preservation of lumen maintenance over the expected in-service life. Prequalified product vendors may be invited to participate in the next stage which may be issued as a Request for Tender. Only pre-qualified product Vendors will be invited to participate in the Request for Tender, if and when issued. The RFPQ Document is available at: Addendums to this RFPQ Document available at: Proponents will be selected by project based upon qualifications, experience, services offered, and other relevant considerations. Sealed submissions, two (2) copies, one (1) bound One (1) in digital format on usb flash drive and one (1) unbound and duly signed for RFQ #12-061, Request for Pre- Qualification for LED Streetlight Luminaires. All submissions must be submitted in sealed envelopes and clearly labeled on the exterior as: RFPQ No Request for Pre-Qualification for LED Streetlight Luminaires Manager of Procurement Halifax Regional Municipality Suite 103,1 st floor, 40 Alderney Gate Dartmouth, NS B2Y 2N5 Please Note: Proponents are advised that Canada Post does not deliver to the Procurement Office.

3 Request for Pre-Qualifications LED Streetlight Luminaires Page 3 1. Questions: All requests for additional information will be provided as quickly as possible, but any delay in providing such information will not be considered a reason for extending the submission date of the Request for Pre Qualifications. Interested Respondents may obtain further information by contacting Gary Carpentier, Senior Procurement Consultant at (902) , or via at carpeng@halifax.ca and Shaun Anderson, Senior Street Lighting Electrician at (902) (902) , or via at andersos@halifax.ca, Monday to Friday from 8:30 am and 4:30 pm local time. 2. Closing Date and Time: Request for Pre-Qualifications will be received at HRM Procurement Office, Suite 103, 40 Alderney Gate, Dartmouth, NS until 2:00pm local time on Friday, August 17, (A) INSTRUCTIONS TO RESPONDENTS: 1. Introduction The Halifax Regional Municipality (HRM) invites qualified Vendors to submit prequalification documents for Light Emitting Diode (LED) streetlight luminaires for use on municipal road within its boundaries. Submissions, deemed to meet HRM s standard specification for LED streetlights luminaires may, at HRM s sole discretion, result in a pre-qualification selected manufacturers products for up to three years. Prequalified product vendors may be invited to participate in the next stage which may be issued as a Request for Tender. Only pre-qualified product vendors will be invited to participate in the Request for Tender, if and when issued. 2. Background: HRM owns and maintains approximately 14,000 streetlights located within the boundaries of the former city of Halifax, HRM is responsible for approximately 23,000 more lights located within the boundaries of the former city of Dartmouth, the former town of Bedford and the former county of Halifax. As a result of recent legislation it is anticipated that the existing streetlight luminaries with high intensity discharge lamps will be replaced with LED streetlight luminaires over a period of seven years. As a result HRM anticipates utilizing the pre-qualification of selected manufacturers products identified and pre-qualified through. The Province of Nova Scotia is expected to issue regulations associated with the legislation mandating the change to the LED technology. These regulations may affect the scope, timing and technical specifications articulated within this Request for Pre- Qualifications (RFPQ) 3. Eligible Respondents: Prospective proponents are not eligible to submit qualification documents if current or past corporate and/or other interests may in the opinion of HRM, give rise to conflict of

4 Request for Pre-Qualifications LED Streetlight Luminaires Page 4 interest in connection with this project. Respondents are to submit with their qualification documents, any issue that may constitute a conflict of interest violation for review by HRM. HRM s decision on this matter will be final. 3.1 Eligible Proposals shall not: imply endorsement of the company or its products and services and should prohibit corporate partners from making statements which suggest a company s products and services are endorsed by the municipality result in or be perceived as giving any preferential treatment outside of the qualification agreement be accepted from individuals or corporations currently not in good standing with the municipality (i.e. currently in violation of a bylaw or under litigation) cause a municipal employee or elected official to receive any product, service or asset for personal use or gain 4. Cost of Submission: The Respondent shall bear all costs associated with the preparation and submission of the Request for Pre-Qualifications, and the Halifax Regional Municipality will in no case be responsible or liable for those costs. 5. Examination of Solicitation Documents: The Respondent is expected to examine all instructions, forms, terms and specifications in the Solicitation Documents. Failure to comply with these documents will be at the Respondent s risk and may affect the evaluation of the Request for Pre-Qualifications. 6. Clarification of Solicitation Documents: A prospective Respondent requiring any clarification of the Solicitation Documents may notify the Procurement Department in writing at the HRM s address indicated in the RFPQ documents or raise his enquiries through the contact listed in this document. The response will be made in writing to any request for clarification of the Solicitation Documents that are received at least three (3) business days prior to the deadline for the Submission of the RFPQ. If deemed material to all interested parties, written copies of the response (including an explanation/description of the query but without identifying the source of inquiry) will be posted as addenda on the Province of Nova Scotia public tenders website. Requests for individual meetings with the HRM during the solicitation period shall not be granted. 7. Amendments of Solicitation Documents: No later than twenty-four (24) hours prior to the deadline for submissions, the HRM may, for any reason, whether at its own initiative or in response to a clarification requested by a prospective Respondent, amend the solicitation documents. All prospective Respondents should regularly consult the Province of Nova Scotia public tenders website. In order to afford prospective Respondents reasonable time in which to take the amendments into account in preparing their offers, the Municipality may, at its discretion, extend the deadline for the Submission of Request for Qualification Documents.

5 Request for Pre-Qualifications LED Streetlight Luminaires Page 5 8. Information Establishing Respondent s Eligibility and Qualifications: The Respondent shall furnish evidence of its qualification by submitting the following information and/or documents: (a) A description of legal status, place of registration, and principal address of business of the Respondent; (b) The respondent must be primarily engaged in providing the products and services as outlined in this RFPQ; (c) Respondents shall have a proven record of having provided these products and service requirements. HRM reserves the right to check all client contacts furnished and consider the responses received in determining the pre-qualification of selected manufacturers luminaires; (d) The respondent must be currently in service of providing the products/services associated with this project and have been engaged in this field; (e) Where applicable, experience in projects of a similar nature and general details of these projects; and clients who may be contacted for further information on those contracts. 9. Submission Requirements: Respondents are asked to read these instructions and adhere to the format set out below when preparing their submissions. Failure to comply with this requirement may, solely at the HRM s discretion, result in the Respondent s submission being disqualified from further consideration. To be deemed complete, the following information shall be completed and included with each retuned pre-qualification document. Responses to all requirements listed below are required, unless otherwise stated as optional. Responses are to be provided in the same order as listed in this RFPQ, and HRM requests that you do not re-number or re-organize any section. The evaluation of respondents shall be carried out based upon the respondent s response to the RFPQ document. It is important that all questions are answered and all information supplied where requested. 9.1 References/ Similar Projects Provide examples of previous engagements of similar nature/expertise/scale, including contact information for at least three references that are currently using your services that HRM may contact. 9.2 Warranty The supplier will be required to provide a warranty for the full replacement of the product due to any failure, and it must be fully backed by the Manufacturer of the LED luminaire for a minimum period of ten years following the date of receipt of

6 Request for Pre-Qualifications LED Streetlight Luminaires Page 6 the product by HRM. The warranty will extend to the inability or failure of the product to operate within the specifications and parameters listed in this RFPQ during the ten year warranty period. The warranty shall provide for full replacement of the defective luminaire. No pro-rated warranties will be accepted. The warranty shall provide that all replacement products shall be shipped within 5 business days of notification of failure. If this schedule is not able to be fulfilled the Manufacturer must provide HRM with a minimum of two replacement luminaires of each wattage to be stored at HRM s facility. The defective product shall be made available at HRM s Street Lighting Department. The full replacement cost of the product, including all packaging and shipping costs and shipping arrangements shall be absorbed by the supplier. HRM will remove the defective product and re-install the replacement product at its own expense except in the case of catastrophic failure (as described below). A catastrophic failure shall be deemed to be a failure of one percent (1%) or more of the products within the first year of installation. In the event of a catastrophic failure, the supplier shall be responsible for the full replacement cost of the product, including all packaging and shipping costs, and the supplier shall indemnify and hold HRM harmless for all labour costs required for the removal of the defective product and re-installation of the replacement product during the term of the supply agreement. 9.3 Technical Support Service Provide an overview of the Technical Support services available from your company, such as product assessment, identification of specification changes, and troubleshooting problems. 9.4 Technical Requirements Qualifying testing reports as specified in Appendix A. a) The Supplier shall complete the technical requirements table as identified in Appendix B. b) Successful respondents shall undertake a design of the street light application identified in Appendix C only if the requirements of Appendix B are satisfied; if satisfied will be contacted by an HRM designate. Lighting distribution and luminance levels shall be in accordance with the specific applications. c) Note that the following items -9.5,9.6,9.7,9. must be provided to HRM as supporting documentation for the technical requirement evaluation. d) Justification of LED streetlight luminaires life of operating hours and failure rate.

7 Request for Pre-Qualifications LED Streetlight Luminaires Page Customer Service Briefly describe your company s standards and associated process with respect to response time to the customer regarding the resolution of customer service issues. This includes but is not limited to technical support, warranty claims, nonconformances, and order placement issues. 9.6 Performance Standards Identify the key personnel within your management structure who will ultimately be accountable to HRM for your company s performance. 9.7 Safety a)provide a summary of your company s safety and environmental policies and performance records for the past three years. b) Provide proof that your company s safety record is equal to or better than the national average for similar industry. 9.8 Other Services a)provide an overview of other value added services that your company would consider offering. (e.g. used luminaire disposal, installation and commissioning services, leasing arrangements, warranty maintenance services). b) Provide information on controls options associated with the proposed lights (e.g. dimming, timers etc.) 10. Closing: The HRM may, at its discretion, extend this deadline for the submission of the Request for Pre-Qualifications by amending the Request for Pre-Qualification Documents in accordance with clause 6 of Instructions to Respondents, in which case all rights and obligations of the HRM and Respondents previously subject to the deadline will thereafter be subject to the new deadline Any response received by the HRM after the deadline for submission of Request for Pre- Qualification will be rejected and returned unopened to the Respondent. 11. Modification and Withdrawal of the Request for Pre- Qualification: The Respondent may withdraw its Request for Pre-Qualification after submission, provided that written notice of the withdrawal is received by the Procurement office prior to the deadline for submission. No may be modified after passing of the Deadline for Submission Request for Pre-Qualification. 12. Clarification of Request for Pre- Qualification: To assist in the examination, evaluation and comparison of Request for Pre-Qualification, the Municipality may at its discretion ask the Respondent for clarification of its submission. The request for

8 Request for Pre-Qualifications LED Streetlight Luminaires Page 8 clarification and the response shall be in writing and no change in substance of the Request for Pre-Qualification shall be sought, offered or permitted. 13. Preliminary Examination: Prior to the detailed evaluation, the HRM will determine the substantial responsiveness of each Request for Pre-Qualification. A substantially responsive offer is one which conforms to all the terms and conditions of the Request for Pre-Qualification without material deviations. HRM will examine the Request for Pre-Qualification to determine whether they are complete, whether any computational errors have been made, whether the documents have been properly signed, and whether the Request for Pre-Qualification are generally in order. A Request for Pre-Qualification determined as not substantially responsive will be rejected by the HRM and may not subsequently be made responsive by the Respondent by correction of the non-conformity If the conditions required in Appendix B are met the manufacturer shall begin the process of shipping the four luminaires to complete the photometric site testing stage in Appendix C. If there happens to be questions related to meeting some required specifications laid out in Appendix B,it is the responsibility of the manufacturer to contact HRM to annul the question involved If all conditions required in Appendix s B and C are met, the manufacturer will be contacted by a staff member of HRM to notify them of pre-qualification. 14. Selection/ Criteria HRM anticipates using an evaluation process based on any one or more of the following Key Selection Criteria, in no particular order of importance and without limiting HRM s ability to take into account any other criteria HRM considers relevant: *Life Cycle Ability to meet LED specifications Experience and capability Performance and functionality Safety performance Technology, processes, infrastructure Management involvement and commitment Warranty Proponents are reminded that their submission is the main document used in the evaluation and shall ensure all information required is included. * HRM will evaluate the life cycle for the each proposed LED streetlight luminaires. As a result, it is necessary for all proponents to accurately identify the energy consumption of that fixture, and an expected failure rate for various components of each fixture.

9 Request for Pre-Qualifications LED Streetlight Luminaires Page Evaluation Process: Step 1- Submission Review and Preliminary Evaluation Step 2- Final Assessment and Reference Check Step 3 - If the conditions required in Appendix B are met the manufacturer will be contacted by HRM and shall begin the process of shipping the four luminaires to complete the photometric site testing stage in Appendix C. If there happens to be questions related to meeting some required specifications laid out in Appendix B,it is the responsibility of the manufacturer to contact HRM to annul the question involved. Step 4- Selection and pre-qualification of selected manufacturers products. 16. Contract: Neither the submission of an Request for Pre-Qualification nor the acceptance of the respondent s Request for Pre-Qualification shall not be construed as a contract.

10 Request for Pre-Qualifications Appendix A Specifications LED Streetlight Luminaires Page 10 A) LED Streetlights Luminaires Specifications: 1. Scope 2. References 3. Performance 4. Design and Construction 5. Accessories and/or Special Features 6. Inspection and Test 7. Information with Tender 8. Led Luminaire Marking 1.0 SCOPE This Specification covers the requirements for Light-Emitting Diode (LED) street lighting luminaires with photo control receptacle in head. 2.0 REFERENCES The provision of the following Standards, latest editions shall apply unless otherwise specified herein. 2.1 ANSI Surge Voltages in Low Voltage AC Power Circuits 2.2 ANSI C Locking Type Photo control Devices and Mating Receptacles-Physical and Electrical Interchangeability and Testing 2.3 ANSI C Enclosed Post Top Mounted Luminaires 2.4 ANSI/IES RP-8 American National Standard Practice for Roadway Lighting

11 Request for Pre-Qualifications Appendix A Specifications LED Streetlight Luminaires page IES LM Electric and Photometric Measurements of Solid State Lighting Products 2.6 IES LM Measuring Lumen Maintenance of LED Light Sources 2.7 NEMA IEC60529 Degrees of Protection provided by Enclosures - IP Code 2.8 ASTM B117 Salt Spray Test Standard 2.9 NEMA SSL 1 Electronic Drivers for LED Devices, Arrays, or Systems 2.10 NEMA SSL 3 High-Power White LED Binning for General Illumination 2.11 FCC 47 CFR Part 15, Federal Code of Regulation testing standard for electronic equipment 2.12 ANSI C63.4 Methods of Measurement of Radio-Noise Emissions from Low-Voltage Electrical and Electronic Equipment in the Range of 9 KHz to 40 G Hz 2.13 ANSI C American National Standard for Roadway and Area Lighting Equipment Luminaire Field Identification

12 Request for Pre-Qualifications Appendix A Specifications LED Streetlight Luminaires page PERFORMANCE 3.1 The luminaire shall be capable of being operated over an ambient temperature range of -40 C to +40 C. 3.2 The luminaire shall be designed to properly light the roadway and sidewalk and shall provide maximum spill light cut-off beyond the sidewalk to reduce spill light and glare impacts on local residents as per IES RP-8-0 standards. The Luminaire must be International Dark Sky Association (IDA) compliant. 3.3 The luminaire shall be designed so as to provide the IES light distribution patterns Type II or Type III. The distribution required will be specified at the time of order. 3.4 The luminaire shall be rated for a minimum life of 88,000 operating hours with a catastrophic failure rate no more than 1% at an average operating time of 11 hours per night at ambient temperature 10 C. 3.5 The power supply driver shall meet with the following specifications: a) Power supply driver shall be mounted internally. b) The normal supply voltage and frequency are to be 120 volts, 347 volts and 60 Hertz, respectively unless otherwise specified in the tender document. The output operating frequency shall be equal to or greater than 120 Hertz to avoid visible flicker. c) RoHS compliant and lead free. d) Power Supply Driver shall pass voltage surge testing ANSI standard C Category C High (10kV, 10 ka). e) Power Supply Driver shall have a Class A sound rating per ANSI Standard C63.4. f) Power Supply Driver shall meet Class A emission limits comply with Federal Communications Commission (FCC) Title 47, section 15, subpart B regulations to minimize the electromagnetic emissions.

13 Request for Pre-Qualifications Appendix A Specifications LED Streetlight Luminaires page 13 g) Power Supply Driver shall comply with UL 8750, UL 1310 (class 2), and UL 1012 including but not limited to the following parameters: Normal Temperature Operation Test Dielectric Withstand Test Leakage Current Test and Dielectric Voltage Withstand Test After Humidity Exposure Maximum Output Voltage Test Strain Relief Test Endurance Test on Overcurrent/Over temperature Devices Abnormal Tests (transformer burnout, reverse polarity, component breakdown, overload) Dry, Damp, Wet Location Test (Humidity, Standing Water Test, Rain Test, etc.) h) The total current harmonic distortion of power supply driver induced into an AC power line shall not exceed 20%. i) The power supply driver enclosure should be sealed to protect against the entry of dust and water. This area should be sealed to minimum Ingress Protection level 65 (IP65). 3.6 The Light-Emitting Diode (LED) shall meet with the following specifications: a) The correlated colour temperature of LEDs shall be 4500K (±500), with a minimum CRI of 65. Binning of LEDs shall conform to NEMA SSL b) Photometric measurements shall be compliant with IESNA LM

14 Request for Pre-Qualifications Appendix A Specifications LED Streetlight Luminaires page 14 c) The failure of single LED will not result in the loss of the whole LED light engine circuit board. d) Light engine circuit board shall be aluminium metal core. 3.7 The luminaire shall have a power factor of not less than 90%. 3.8 The luminaire shall have a light loss factor of not less than 0.7, over a life of 88,000 operating hours at an average operating time of 11 hours per night at ambient temperature 10 C. 3.9 The luminaire shall meet ANSI C for 3G vibration for normal road and bridge applications The luminaire shall have minimum efficacy 50 lm/w. 4.0 DESIGN AND CONSTRUCTION 4.1 The luminaire housing and access doors shall be constructed of die cast aluminium, with gasketed optical systems to prevent the collection of dirt, moisture and insects inside. The exterior of the luminaire body and access door shall have a weather resistant finish, tested in accordance with ASTM B117 (1000 hour). The colour shall be aluminium, or gray unless otherwise specified. 4.2 The luminaire shall have clear optical components which be made from acrylic or glass to provide superior resistance to the environment such as UV resistance. The optical enclosure should be sealed to protect against the entry of dust and water. This area should be sealed to minimum Ingress Protection level 66 (IP66). 4.3 The luminaire shall have a removable hinged door with a mechanical keeper which will prevent the door from inadvertently lifting out of its hinge socket, and which shall allow easy access to the electrical component. Any door shall have a latching mechanism which will operate with security and convenience throughout the life of the luminaire, under all types of weather conditions. 4.4 The luminaire shall be less than 16 kg in weight or 0.1 m² (1.2 ft²) in projected wind area.

15 Request for Pre-Qualifications Appendix A Specifications LED Streetlight Luminaires page The luminaire shall have a levelling capability which will allow adjustment of ±3 tilt in the vertical plane and ±35 rotation in the horizontal plane as defined in ANSI/IESNA RP The luminaire shall be suitable for a secure mounting on a slip-fitter tenon of diameter mm. The opening for the slip-fitter tenon shall have a bird proof gasket. The luminaire shall be fitted with a stop or barrier to prevent the luminaire bracket tenon from entering the driver compartment during installation. 4.7 The luminaire components shall have quick disconnecting type leads, and be capable of withstanding vibrations without becoming disconnected. All components and points of connection shall be adequately protected from weather, so that deleterious weathering shall not occur. 4.8 The luminaire shall contain a top mounted receptacle for a twist lock photo electric lighting controller relay, conforming to ANSI C Physical and Electrical Interchange ability of Photo control Services Plugs and Mating Receptacles Used in Roadway Lighting Equipment. The receptacle shall be adjustable to allow for orientation of the photo electric lighting controller relay. 4.9 The luminaire shall contain a terminal block with copper connectors constructed so as to allow easy connection of supply wires ranging in size from AWG #14 stranded to #8 stranded The luminaire shall have a copper ground lug, with bronze or copper screw, to accept copper conductor sizes #14 stranded to #4 solid, located near the neutral lug of the terminal block inside the housing The luminaire heat sink system shall be passive and resistant to debris build up, heat sink fins shall be aluminium. The thermal management system shall maintain LED junction temperatures at least 50% below the maximum allowable junction temperature at ambient temperature 10 C The luminaire mounting bolts must be made of an anti-rusting material and the threads of that bolt must have and anti-seize compound applied to them. 5.0 ACCESSORIES AND/OR SPECIAL FEATURES 5.1 When specified in the tender documents, the luminaire shall come complete with long life photo electric lighting controller relay. The long

16 Request for Pre-Qualifications Appendix A Specifications LED Streetlight Luminaires page 16 life photo electric lighting controller relay shall have its specification performance sheet submitted before the submittal of the Led fixture, and is subject to approval. The photo electric lighting controller relay shall be packaged in their original container and then attached to the inside of the luminaire package. The photo electric lighting controller relay shall not roll around loose. The warranty period for the photoelectric controller relay should match the warranty of the Led fixture provided and be based on a 88,000 hour life cycle. 5.2 Supplier shall specify if the luminaire has system monitoring, control and dimming interface capability. 5.3 Surge protection device must fail in the off position to protect other sensitive electronic equipment. 6.0 INSPECTION AND TEST 6.1 The LED luminaires shall comply with the following standards. Necessary testing shall be from an approved DOE laboratory. Qualifying reports shall be provided. a) IES LM Testing Electric and Photometric Measurements of Solid State Lighting Products, independent report should be provided. b) IES LM Testing Measuring Lumen Maintenance of LED Light Sources, In-Situ LED Temperature report and a written explanation of how useful life was determined c) ASTM B117 Salt Spray Testing d) ANSI C American National Standard for Roadway Lighting Equipment-Luminaire Vibration Testing. The luminaires shall be tested to 100,000 cycles at 5 Hz (typical bridge and overpass frequencies) e) ANSI Surge Voltages in Low Voltage AC Power Circuits f) NEMA IEC60529 Degrees of Protection provided by Enclosures - IP Code

17 Request for Pre-Qualifications Appendix A Specifications LED Streetlight Luminaires page 17 g) ANSI C63.4 Methods of Measurement of Radio-Noise Emissions From Low-Voltage Electrical and Electronic Equipment in The Range of 9 KHz to 40 G Hz 6.2 Each luminaire shall be tested at the factory before final assembly as follows: a) Megger test 2500 V to ground b) Short circuit current test c) Open circuit voltage test d) Luminaire start test with photo electric lighting controller relay cell in place 7.0 INFORMATION WITH TENDER 7.1 The LED luminaire assembly/manufacturing facility shall have the following designations. Copies of recognized certifications shall be provided. a) ISO 9001 Quality Management Systems b) RoHS Restriction of Hazardous Substances 7.2 The following technical information shall be supplied with the tender documents: a) Model and serial number. b) Number of LED. c) Line voltage. d) Frequency. e) Input power. f) Power factor. g) Minimum open circuit voltage.

18 Request for Pre-Qualifications Appendix A Specifications LED Streetlight Luminaires page 18 h) Photometric data for layout in Appendix C. i) Luminaire weight and effective projected area (EPA). j) Variation in wattage for driver current variation. k) Wiring diagram of luminaire. l) Gasket material used for sealing and filtering. m) Copy of paint or coating specification. n) Product brochure and any other relevant document containing information about the product. o) Light loss calculations. p) Photoelectric control specification sheet. q) Led junction temperature characteristics. r) Power consumption in watts (Plug watts) and VA. s) Luminaire s efficacy in lumens per watt based on LM79 test reports. t) Luminaires output in lumens. u) Led Driver s printed circuit board and Electrolytic capacitor specification sheets. v) MTBF (Mean Time Between Failure) for the Led driver based on Telecordia testing procedure SR-322 or other similar 3 rd party electronic component reliability testing. w) If electronic components within the driver are potted please provide the type of potting used and the testing results based on the methods described in part v. x) Manufacturer of Led Chip package. 8.0 LED LUMINAIRE MARKING

19 Request for Pre-Qualifications Appendix A Specifications LED Streetlight Luminaires page The Luminaire supplied to HRM must be marked with the following information: a) CSA or cul. b) Model, serial, and catalogue numbers. c) Wattage (Must be visible from the ground) d) Optic Type (Must be visibly from the ground) e) Voltage

20 Request for Pre-Qualifications Appendix B Technical Requirement/Check List LED Streetlight Luminaires Page 20 B) Technical Requirements Check List 1. Question Classification (Mandatory or Desirable) Mandatory Evaluation questions labeled as mandatory are HRM requirements of LED Street light fixtures. Vendor responses of N/A feature not available will receive no further consideration during the evaluation process. Desirable These evaluation questions refer to solution features that are not considered mandatory, but may offer additional value to HRM. 2. Vendor Response Codes Please populate the Vendor Response column with one of the following codes for each evaluation question: S Standard feature or normal configuration option of the LED Fixture C Customization readily available from vendor N/A Feature not available 3. Vendor Response Detail Use the comments field to further explain the response as needed. Vendor Response Detail Checklist Section Numbers refer to sections of: Appendix A Specifications Led Streetlights Luminaires App.C Stands For Appendix C Typical Roadway for Evaluation

21 Item # Halifax Regional Municipality August 3, 2012 Request for Pre-Qualifications Appendix B Technical Requirement/Check List LED Streetlight Luminaires Page 21 Section # Mandatory or Desirable Mandatory Mandatory General Technical Requirements Requirement S C N/A Further Details The luminaire shall be capable of being operated over an ambient temperature range of -40 C to +40 C The luminaire shall be designed to properly light the roadway and sidewalk and shall provide maximum spill light cut-off beyond the sidewalk to reduce spill light and glare impacts on local residents as per IES RP-8-0 standards. The Luminaire must be International Dark Sky Association (IDA) compliant Mandatory The luminaire shall be designed so as to provide the IES light distribution patterns Type II or Type III Mandatory The luminaire shall be rated for a minimum life of 88,000 operating hours with a catastrophic failure rate no more than 1% at an average operating time of 11 hours per night at ambient temperature 10 C a Mandatory Power supply driver shall be mounted internally a Desirable Longer operating hours with lower failure rate 7 N/A b Desirable Lower operating current c Mandatory The normal supply voltage and frequency are to be 120 volts, 347 volts and 60 Hertz, The output operating frequency shall be equal to or greater than 120 Hertz to avoid visible flicker d Mandatory RoHS compliant and lead free e Mandatory f Mandatory g Mandatory Power Supply Driver shall pass voltage surge testing ANSI standard C Category C High (10kV, 10 ka) Power Supply Driver shall have a Class A sound rating per ANSI Standard C63.4 Power Supply Driver shall meet Class A emission limits comply with Federal Communications Commission (FCC) regulations to minimize the electromagnetic emissions

22 Item # Halifax Regional Municipality August 3, 2012 Request for Pre-Qualifications Appendix B Technical Requirement/Check List LED Streetlight Luminaires page 22 Section # Mandatory or Desirable h Mandatory i Mandatory j Mandatory a Mandatory b Mandatory c Mandatory d Mandatory Mandatory Desirable Higher power factor Mandatory Requirement S C N/A Further Details Power Supply Driver shall comply with UL 8750, UL 1310 (class 2), and UL 1012 The total current harmonic distortion of power supply driver induced into an AC power line shall not exceed 20%. The power supply driver enclosure or the part of the fixture which is housed shall be sealed to protect against the entry of dust and water. This area should be sealed to minimum Ingress Protection level 65 (IP65). The correlated color temperature of LEDs shall be 4500K (±500), with a minimum CRI of 65. Binning of LEDs shall conform to NEMA SSL Photometric measurements shall be compliant with IESNA LM The failure of single LED will not result in the loss of the whole LED light engine circuit board Light engine circuit board shall be aluminum metal core The luminaire shall have a power factor of not less than 90%. The luminaire shall have a light loss factor of not less than 0.7, over a life of 88,000 operating hours at an average operating time of 11 hours per night at ambient temperature 10 C Desirable Higher light loss factor Mandatory Mandatory The luminaire shall meet ANSI C for 3G vibration for normal road and bridge applications The new luminaire shall have minimum efficacy 50 lm/w Desirable Higher luminaire efficacy The luminaire housing and access doors Mandatory shall be constructed of die cast aluminum, with gasketed optical systems Mandatory The exterior of the luminaire body and access door shall have a weather resistant finish, tested in accordance with ASTM B117 (1000 hour). The color shall be aluminum, or gray unless otherwise specified

23 Request for Pre-Qualifications Appendix B Technical Requirement/Check List LED Streetlight Luminaires page 23 Item # Section # Mandatory or Desirable Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Mandatory Requirement S C N/A Further Details The luminaire shall have clear optical components which be made from acrylic or glass to provide superior resistance to the environment such as UV resistance. The optical enclosure should be sealed to protect against the entry of dust and water. This area should be sealed to minimum Ingress Protection level 66 (IP66). The luminaire shall have a removable hinged door with a mechanical keeper which will prevent the door from inadvertently lifting out of its hinge socket, and which shall allow easy access to the electrical component. Any door shall have a latching mechanism which will operate with security and convenience throughout the life of the luminaire, under all types of weather conditions. The luminaire shall be less than 16 kg in weight or 0.1 m² (1.2 ft²) in projected wind area The luminaire shall have a leveling capability which will allow adjustment of ±3 tilt in the vertical plane and ±35 rotation in the horizontal plane as defined in ANSI/IESNA RP-8-00 The luminaire shall be suitable for a secure mounting on a slip-fitter tenon of diameter mm. The opening for the slip-fitter tenon shall have a bird proof gasket. The luminaire shall be fitted with a stop or barrier to prevent the luminaire bracket tenon from entering the ballast compartment during installation The Luminaire components shall have quick disconnecting type leads, and be capable of withstanding vibrations without becoming disconnected. All components and points of connection shall be adequately protected from weather, so that deleterious weathering shall not occur. The luminaire shall contain a top mounted receptacle for a twist lock photo electric lighting controller relay, conforming to ANSI C The receptacle shall be adjustable to allow for orientation of the photo electric lighting controller relay.

24 Request for Pre-Qualifications Appendix B Technical Requirement/Check List LED Streetlight Luminaires page 24 Item # Section # Mandatory or Desirable Requirement S C N/A Further Details Mandatory The luminaire shall contain a terminal block to allow easy connection of supply wires ranging in size from AWG #14 stranded to #8 stranded, and must be clearly identified Line (L) Neutral (N) and Ground (Grd.) Mandatory The luminaire shall have a copper ground lug, with bronze or copper screw, to accept copper conductor sizes #14 stranded to #4 stranded, located near the neutral lug of the terminal block inside the housing Mandatory The luminaire heat sink system shall be passive and resistant to debris build up, heat sink fins shall be aluminum. The thermal management system shall maintain LED junction temperatures at least 50% below the maximum allowable junction temperature at ambient temperature 10 C Desirable Lower LED junction temperature Mandatory The luminaire mounting bolts must be made of an anti-rusting material and the threads of that bolt must have and antiseize compound applied to them Mandatory Desirable When specified in the tender documents, the luminaire shall come complete with long life photo electric lighting controller relay. The long life photo electric lighting controller relay shall have its specification performance sheet submitted before the submittal of the Led fixture, and is subject to approval. The photo electric lighting controller relay shall be packaged in their original container and then attached to the inside of the luminaire package. The photo electric lighting controller relay shall not roll around loose. The warranty period for the photoelectric controller relay should match the warranty of the Led fixture provided. The luminaire has system monitoring (such as GPS), control and dimming interface capability

25 Request for Pre-Qualifications Appendix B Technical Requirement/Check List LED Streetlight Luminaires page 25 Item # Section # Mandatory or Desirable Mandatory Mandatory Requirement S C N/A Further Details Surge protection device must fail in the off position to protect other sensitive electronic equipment. The Led fixture supplied to HRM must be marked with the following information: a) CSA or cul. b) Model, serial, and catalogue numbers. c) Wattage (Must be visible from the ground) d) Optic Type (Must be visibly from the ground) e) Voltage 46 Require ments 1.2 Mandatory Manufacturer to provide a 10 year warranty on the full replacement of the faulty fixture. Refer to Requirements 1.2 for the complete description of the rule. Important Notice: All manufacturers must meet all mandatory requirements listed in Appendix B before they can proceed with the Typical Roadway example as described in Appendix C. It is the responsibility of the manufacturer to contact HRM with questions and discrepancies listed in Appendix B before the RFPQ s closing date. For any questions on Appendix B please contact Shaun Anderson at (902) or at andersos@halifax.ca

26 Request for Pre-Qualifications Appendix C Typical Roadway for Evaluation LED Streetlight Luminaires Page 26 Appendix C Typical Roadway for Evaluation The typical roadway data is listed below. Proponents shall be required to tabulate light loss factor total unit input wattages and photometric calculation of proposed LED Fixtures in Table A. The photometric calculations shall be completed with software such as Visual Roadway Tool and submitted by to andersos@halifax.ca. The terms below are defined in ANSI/IES RP-8-00 American National Standard Practice for Roadway Lighting. Please provide data for both methods of measurement ie; Illuminance and Luminance. Photometric data must be based on minimum L70 life of 88,000 hour life cycle operating at 25 deg.c for calculation purposes, the (LLD) Lamp Lumen Depreciation and the (LDD) Luminaire Dirt Depreciation will be determined at 88,000 hours (20 years). The (LATF) Luminaire Ambient Temperature Factor is to be taken at 1.04 at 10 deg C. The light loss calculations must be in accordance with IES Lm80 and TM-21, all calculations are to be proven and submitted with this package. If the luminaire light loss depreciation is submitted without LM80 TM-21 test results it shall be taken as 0.7. Light Loss Factor Formula LLF=LLD x LDD x LATF When selecting fixtures for the Roadway Evaluation please consider fixture efficacy and comparable energy savings to the existing 100 watt Hps cobraheads. Luminaire driver current is not limited but is restricted to follow mandatory fields (3.4) and (4.11) Please consider all sidewalk lighting measurements in the photometric layout, as per Performance field (3.2) HRM requires a minimum of 4 Led fixtures to complete a full photometric analysis, provided free of charge by the manufacturer responding to this RFQ. Note: Samples provided can be picked up after the lighting analysis has been completed. Lighting analysis scheduling is to be determined by HRM staff and the manufacturer will be notified when the lighting analysis is completed. Any samples not picked up 30 days after notification shall become property of HRM. If any damage occurs to the luminaire during the analysis HRM shall not be deemed responsible. All lighting analysis completed in the field will be in accordance with IESNA RP A9.1 Please complete Table A below and attach the photometric layout for this example roadway to your information and specifications package.

27 Request for Pre-Qualifications Appendix B Technical Requirement/Check List LED Streetlight Luminaires page 27 Table A: Typical Roadway for Evaluation with Existing Fixture 100W HPS Located on Washmill Lake Road. Existing Fixture 100W HPS Luminance Criteria Mounting Height (m) 8.5m Average Luminance (cd/m²) Road Width (m) 9.6m Uniformity Ratio (Avg/Min) Arm Length (m) 1.8m Uniformity Ratio (Max/Min) Setback (m) 0.6m Pole Spacing (m) 30m Illuminance Criteria Installation Type Single Sided Average Illuminance (lux) Fixture Tilt 0 Uniformity Ratio (Avg/Min) Roadway Classification Local Veiling Luminance Ratio Pedestrian Conflict Area Medium Number of lanes 2 Pavement Classification R4 Model No. of LED Fixture to Meet RP 8 00 Total Light Loss Factor Total Unit Input Watts Calculation Software End of RFPQ No