Administrative Technician I

Transcription

1 Job Description Administrative Technician I GRADE: 04 Title Code: L3581 FUNCTION: General Administration UNIT: NB FLSA: NE DATE DEVELOPED: 2/21/18 SLOT: NN WC: 01 DATES REVISED: TYPE: L VALUE: DATES BOARD APPROVED: 03/13/18 SCHEDULE: 12M EEO: 051 DRIVER S LICENSE: REQ NOT REQ EVALUATION: INSTRUCTIONAL ADMINISTRATIVE INSTRUCTIONAL SUPPORT FUNCTIONS Qualifications: Education: HS/Equiv AA/AS in General Studies, Accounting, HR, or related field from a regionally accredited institution Certification: None Experience: Substitutions: Three (3) years of progressively more responsible work experience in administrative and paraprofessional positions including, but not limited to division budget coordination, student scheduling, purchasing, and compiling data. Completion of 30 semester units in an accredited college or university in public or substitute one (1) years of the three (3) required years of experience. Successful completion of 30 credit hours in an accredited college or university in public or substitute one (1) years of the three (3) required years of experience with the approval of the Compensation Director. Job Goal / Scope: Under general supervision, the Administrative Technician performs a variety of technical administrative and paraprofessional duties in support of division level procurement, scheduling, budget and administrative functions or in support of projects or programs; assists administrative and analytical personnel in researching, compiling and reviewing information; develops and maintains databases and spreadsheets. The Administrative Technician is distinguished from journey level clerical classifications in that the duties of Administrative Technician are technical and paraprofessional in nature and require greater knowledge and judgment. Administrative Technicians may support department administrative functions but the majority of the work is not clerical in nature. GENERAL: Knowledge, Skills, & Abilities: 1. Knowledge and use of time management and organizational systems 2. Skill in meeting and exceeding customer expectations within the precincts of policy, procedure, and sound judgement 3. Skill in active listening and social perceptiveness 4. Ability to communicate effectively orally and in writing 5. Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems 6. Ability to sustain focus and attention to detail for extended periods of time JOB RELATED: 7. Knowledge of basic principles of technical and statistical report preparation 8. Extensive knowledge of modern office, recordkeeping, and report preparation practices, procedures, and equipment. 9. Basic principles and techniques of student scheduling, budget preparation, and purchasing. 10. Basic techniques of project and program management. 11. Skill in providing customer service, including dealing with people in sensitive situations and problem resolution. 12. Intermediate use of computers and computer applications and software. 13. Ability to collect, compile, organize, analyze, and interpret data. 14. Ability to establish and maintain cooperative relationships with those contacted in the course of work. ESSENTIAL FUNCTIONS: Performance Responsibilities: - 1 -

2 1. Under general direction, reviews and analyzes resource allocations, both labor and non-labor, for assigned division, program, or funding stream. 2. Monitors projects and budget streams and ensures the most appropriate use of the available funds. 3. Assists in calculating proposed budgets components for the purposes of assisting grant writers and other personnel as directed 4. Prepares data and report distributions to appropriate personnel. 5. Assists schools and offices in preparing sub-budget amendments and in making determinations as to the best utilization of their resources according to standard accounting practices and the terms and conditions of the budget administration requirements. 6. Assist lead in report writing functions within the automated financial system. 7. Use personal computer and applications to prepare spreadsheets, charts, graphs, and documents which represent and accurate picture of the assigned budgetary information and related financial status, to include budget materials and amendments submitted for program, division, or School Board approval. 8. Recommends procedural changes/improvements to supervisor. OTHER FUNCTIONS 9. Perform other duties as assigned commensurate with the skills and abilities of the position. 10. Provide outstanding customer service and use positive interpersonal communications skills. 11. Make all decisions and perform all tasks in accordance with Brevard Public Schools strategic plan, vision, and mission. 12. Ensure compliance with Board rules and applicable federal laws and regulations. Physical Demands & Working Conditions: Light: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. Physical Activity: Sitting, Standing, Walking, Bending, Stooping, Kneeling, Finger Dexterity, Talking, Hearing and Visual Acuity. Working Conditions: Indoor office environment most often with Indoor/Outdoor movement between locations frequently. Intermittent noise and activity level. Travel between sites infrequently. FOR HR USE ONLY: Draft Developed By: Rochelle Schwindt Compensation Services: Rochelle Schwindt Labor Relations & Professional Stds Services: Rick Morton Classification Approved: Dr. Carol Kindt The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Brevard Public Schools is an equal opportunity employer. Brevard Public Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation. Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel Form Revised

3 Job Description Position Title: Administrative Technician II GRADE: 06 Title Code: L3582 FUNCTION: General Administration UNIT: NN FLSA: NE DATE DEVELOPED: 2/21/18 SLOT: NH WC: 01 DATES REVISED: TYPE: LN VALUE: DATES BOARD APPROVED: 03/13/18 Submitted SCHEDULE: 12M EEO: 051 DRIVER S LICENSE: REQ NOT REQ EVALUATION: INSTRUCTIONAL ADMINISTRATIVE INSTRUCTIONAL SUPPORT FUNCTIONS Qualifications: Education: AA/AS in General Studies, Accounting, HR, or related field from a regionally accredited institution BA/BS in Business, Accounting, Finance, Human Resources related field from a regionally accredited institution Certification: None Experience: Substitutions: Three (3) years of progressively more responsible work experience in administrative and paraprofessional positions including, but not limited to division budget coordination, student scheduling, purchasing, and compiling data. Successful completion of 48 credit hours in an accredited college or university in public or substitute one (1) years of the three (3) required years of experience with the approval of the Compensation Director. One (1) year in the position of Administrative Technician I and the recommendation of the Director and concurrence of the Cabinet Level approver Job Goal / Scope: Under general supervision, the Administrative Technician performs a variety of technical administrative and paraprofessional duties in support of division level procurement, scheduling, budget and administrative functions or in support of projects or programs; assists administrative and analytical personnel in researching, compiling and reviewing information; develops and maintains databases and spreadsheets. The Administrative Technician is distinguished from journey level clerical classifications in that the duties of Administrative Technician are technical and paraprofessional in nature and require greater knowledge and judgment. Administrative Technicians may support department administrative functions but the majority of the work is not clerical in nature. GENERAL: Knowledge, Skills, & Abilities: 1. Knowledge and use of time management and organizational systems 2. Skill in meeting and exceeding customer expectations within the precincts of policy, procedure, and sound judgement 3. Skill in active listening and social perceptiveness 4. Ability to communicate effectively orally and in writing 5. Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems 6. Ability to sustain focus and attention to detail for extended periods of time JOB RELATED: 7. Knowledge of intermediate principles of technical and statistical report preparation 8. Extensive knowledge of modern office, recordkeeping, and report preparation practices, procedures, and equipment. 9. Basic principles and techniques of student scheduling, budget preparation, and purchasing. 10. Basic techniques of project and program management. 11. Demonstrated skill in providing customer service, including dealing with people in sensitive situations and problem resolution. 12. Intermediate use of computers and computer applications and software. 13. Ability to collect, compile, organize, analyze, and interpret data. 14. Ability to establish and maintain cooperative relationships with those contacted in the course of work. Performance Responsibilities: - 1 -

4 ESSENTIAL FUNCTIONS: 1. Under general direction, reviews and analyzes resource allocations, both labor and non-labor, for assigned division, program, or funding stream. 2. Monitors projects and budget streams and ensures the most appropriate use of the available funds. 3. Assists in calculating proposed budgets components for the purposes of assisting grant writers and other personnel as directed 4. Prepares data and report distributions to appropriate personnel. 5. Assists schools and offices in preparing sub-budget amendments and in making determinations as to the best utilization of their resources according to standard accounting practices and the terms and conditions of the budget administration requirements. 6. Initiates report writing functions within the automated financial system, results may be reviewed by Lead. 7. Use personal computer and applications to prepare spreadsheets, charts, graphs, and documents which represent and accurate picture of the assigned budgetary information and related financial status, to include budget materials and amendments submitted for program, division, or School Board approval. 8. Recommends procedural changes/improvements to supervisor. OTHER FUNCTIONS 9. Perform other duties as assigned commensurate with the skills and abilities of the position. 10. Provide outstanding customer service and use positive interpersonal communications skills. 11. Make all decisions and perform all tasks in accordance with Brevard Public Schools strategic plan, vision, and mission. 12. Ensure compliance with Board rules and applicable federal laws and regulations. Physical Demands & Working Conditions: Light: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. Physical Activity: Sitting, Standing, Walking, Bending, Stooping, Kneeling, Finger Dexterity, Talking, Hearing and Visual Acuity. Working Conditions: Indoor office environment most often with Indoor/Outdoor movement between locations frequently. Intermittent noise and activity level. Travel between sites infrequently. FOR HR USE ONLY: Draft Developed By: Rochelle Schwindt Compensation Services: Rochelle Schwindt Labor Relations & Professional Stds Services: Rick Morton Classification Approved: Dr. Carol Kindt The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Brevard Public Schools is an equal opportunity employer. Brevard Public Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation. Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel Form Revised

5 Job Description Administrative Technician III GRADE: 08 Title Code: L3583 FUNCTION: General Administration UNIT: NN FLSA: NE DATE DEVELOPED: 2/21/18 SLOT: NH WC: 01 DATES REVISED: TYPE: LN VALUE: DATES BOARD APPROVED: 03/13/18 Submitted SCHEDULE: 12M EEO: 051 DRIVER S LICENSE: REQ NOT REQ EVALUATION: INSTRUCTIONAL ADMINISTRATIVE INSTRUCTIONAL SUPPORT FUNCTIONS Qualifications: Education: AA/AS BA/BS in Business, Accounting, Finance, Human Resources related field from a regionally accredited institution Certification: None Experience: Four (4) years of progressively more responsible work experience in administrative and paraprofessional positions including, but not limited to division budget coordination, student scheduling, purchasing, and compiling data. Substitutions: Successful completion of 60 credit hours in an accredited college or university in public or substitute one (2) years of the four (4) required years of experience with the approval of the Compensation Director. Two (2) years in the position of Administrative Technician II and the recommendation of the Director and concurrence of the Cabinet Level approver Job Goal / Scope: Under general supervision, the Administrative Technician performs a variety of technical administrative and paraprofessional duties in support of division level procurement, scheduling, budget and administrative functions or in support of projects or programs; assists administrative and analytical personnel in researching, compiling and reviewing information; develops and maintains databases and spreadsheets. The Administrative Technician is distinguished from journey level clerical classifications in that the duties of Administrative Technician are technical and paraprofessional in nature and require greater knowledge and judgment. Administrative Technicians may support department administrative functions but the majority of the work is not clerical in nature. GENERAL: Knowledge, Skills, & Abilities: 1. Knowledge and use of time management and organizational systems 2. Skill in meeting and exceeding customer expectations within the precincts of policy, procedure, and sound judgement 3. Skill in active listening and social perceptiveness 4. Ability to communicate effectively orally and in writing 5. Ability to use logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems 6. Ability to sustain focus and attention to detail for extended periods of time JOB RELATED: 7. Knowledge of advanced principles of technical and statistical report preparation 8. Extensive knowledge of modern office, recordkeeping, and report preparation practices, procedures, and equipment. 9. Intermediate principles and techniques of student scheduling, budget preparation, and purchasing. 10. Intermediate techniques of project and program management. 11. Excellent skills in providing customer service, including dealing with people in sensitive situations and problem resolution. 12. Advanced use of computers and computer applications and software. 13. Ability to collect, compile, organize, analyze, and interpret data. 14. Ability to establish and maintain cooperative relationships with those contacted in the course of work. Performance Responsibilities: - 1 -

6 ESSENTIAL FUNCTIONS: 1. Under general direction, reviews and analyzes resource allocations, both labor and non-labor, for assigned division, program, or funding stream. 2. Monitors projects and budget streams and ensures the most appropriate use of the available funds. 3. Sets up proposed budgets components for the purposes of assisting grant writers and other personnel as directed 4. Prepares data and report distributions to appropriate personnel. 5. Assists schools and offices in preparing sub-budget amendments and in making determinations as to the best utilization of their resources according to standard accounting practices and the terms and conditions of the budget administration requirements. 6. Creates and runs report writing functions within the automated financial system, results may be reviewed by Lead. 7. Use personal computer and applications to prepare spreadsheets, charts, graphs, and documents which represent and accurate picture of the assigned budgetary information and related financial status, to include budget materials and amendments submitted for program, division, or School Board approval. 8. Recommends procedural changes/improvements to supervisor. OTHER FUNCTIONS 9. Perform other duties as assigned commensurate with the skills and abilities of the position. 10. Provide outstanding customer service and use positive interpersonal communications skills. 11. Make all decisions and perform all tasks in accordance with Brevard Public Schools strategic plan, vision, and mission. 12. Ensure compliance with Board rules and applicable federal laws and regulations. Physical Demands & Working Conditions: Light: Exerting up to 20 pounds of force occasionally and/or up to 10 pounds of force frequently. Physical Activity: Sitting, Standing, Walking, Bending, Stooping, Kneeling, Finger Dexterity, Talking, Hearing and Visual Acuity. Working Conditions: Indoor office environment most often with Indoor/Outdoor movement between locations frequently. Intermittent noise and activity level. Travel between sites infrequently. FOR HR USE ONLY: Draft Developed By: Rochelle Schwindt Compensation Services: Rochelle Schwindt Labor Relations & Professional Stds Services: Rick Morton Classification Approved: Dr. Carol Kindt The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Brevard Public Schools is an equal opportunity employer. Brevard Public Schools will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation. Performance of this job will be evaluated in accordance with provisions of the Board's policy on evaluation of personnel Form Revised