Request for Proposals State and Territorial Health Leadership Initiative (SHLI)

Transcription

1 Request for Proposals State and Territorial Health Leadership Initiative (SHLI) Overview and Summary Information The Association of State and Territorial Health Officials (ASTHO) is the voice of state and territorial governmental public health. ASTHO supports 59 state and territorial health officials (S/THOs) who represent over 320 million individuals living in diverse communities across the country. Health officials play a critical role in promoting a Culture of Health, working within and outside of governmental public health to: (1) support cross-agency collaboration to improve health; (2) strengthen integration of health services and systems (3) create healthier, more equitable communities; and (4) implement a Health in All Policies approach in their jurisdictions. Through funding from the Robert Wood Johnson Foundation (RWJF), ASTHO administers the State Health Leadership Initiative (SHLI) and provides resources to help state and territorial health officials: (1) achieve success in their role as chief health strategist for their state or territory; (2) develop strategic partnerships to improve well-being; and (3) lead a state or territorial governmental public health agency in a way that assures the responsibilities (authorities) of the state health agency are achieved. There are several program elements to the SHLI program. ASTHO is looking to contract with a partner organization(s) to co-design and administer two leadership development experiences as part of the SHLI program. Applicants may submit proposals for one or both of the following leadership development training programs, briefly described below 1 : Individual Leadership Development Training for Newly Appointed Health Officials: The goal of this program is to provide a one-year leadership development experience designed to support and develop the individual capacity and core competencies of newly appointed health officials to effectively lead and manage their public health agencies. Each year, a new cohort of newly appointed health officials will be formed. For this grant period, a cohort will be formed in the fall of 2017 and then one in July It is anticipated that this experience could be accomplished through individual assessment, coaching, in-person and virtual cohort experiences, tools, etc. The maximum funding amount of the award is $500,000 for the estimated period of performance from September 2017 March Please note that travel and hotel costs for each participant to attend one in-person training will be covered by ASTHO. Applied Leadership Development Training for Cross-Sector Teams: The goal of this program is to provide a one-year leadership development experience for cross-sector teams which includes team assessment, coaching, tools and project/coalition support that develop core competencies to enable them to produce transformative change in their state or territory and help build a Culture of Health. The maximum funding amount of the award is $350,000 for the estimated period of performance from September 2017 March We expect to support at least 15 cross-sector project teams for 1 Disclaimer: Funding for these programs is contingent upon an approved award from the Robert Wood Johnson Foundation. If one organization is applying to both leadership development training programs, we expect to see cost efficiencies. 1

2 the estimated period of performance. Please note that the meeting costs to host the Summit and the travel and lodging expenses for each participant attending the Annual Leadership Summit in December 2017 and 2018 will be coordinated and covered by ASTHO. ASTHO will host an optional bidder s conference call on April 7, 2017 at 1:00 p.m. EDT for all interested parties (not required). Please register here. The conference call will also be recorded and posted to the SHLI RFP webpage found at Proposals. We request that you complete the following Intent to Submit Proposal form if you are interested in submitting a proposal for one or both of the leadership development training programs by April 24, This will allow ASTHO to adequately prepare for the submission of applications. The form can also be found on the SHLI RFP webpage. Applications must be submitted via to the attention of Melissa Ferguson, Chief of Member Engagement, Development and Governance at leadership@astho.org by May 22, 2017 at 3:00 pm EDT. Applicants may also pose individual questions to ASTHO at any point during the application process by e- mailing leadership@astho.org. Frequently asked questions and answers will be posted regularly on the SHLI RFP webpage. Eligibility This Request for Proposals is open to organizations that have: Prior experience in designing and delivering leadership development programs; Ability to co-design the curriculum, assessment tools and evaluation model with the ASTHO/SHLI team and adapt the program over time to changing environments and needs; and Ability to work collaboratively with the ASTHO/SHLI team to ensure that their leadership development program(s) are synergistic with the other SHLI program elements in order to provide a cohesive experience for all participants. For the Individual Leadership Development Program, ASTHO is also seeking organizations that have demonstrated ability to draw on national experts and blended faculty to address leadership and managerial competencies. For the Applied Leadership Development Program, ASTHO is seeking organizations with prior experience in experiential learning, leadership development for teams, and the ability to convene leaders from other branches of state government. The organizations awarded this opportunity will be partners with ASTHO in continuing the success of the SHLI program. State Health Leadership Initiative (SHLI) Overview The role of a state and territorial health official (S/THO) is one of the most complex and demanding in government, while also being a potentially key, transformational leadership opportunity to impact the health of an entire state or territory through cross-sector, inter-governmental collaboration. Health officials are responsible for ensuring that the public health system is effective across a broad range of issue areas in often rapidly changing political environments. S/THOs play a critical role in promoting a Culture of Health, working within and outside of governmental public health to support cross-agency collaboration to improve health, strengthen integration of health services and systems, create healthier 2

3 more equitable communities, and implement a Health in All Policies approach in their jurisdictions. While some newly appointed S/THOs have previous public health and governmental experience, many taking office come to the position from the clinical, academic or private sector with minimal or no governmental experience. To be successful, now and in the future, a new S/THO must be able to lead in many areas among peers, both inside and outside of government; work within and understand the political climate of the state; manage an agency with hundreds to thousands of staff and with programs that are often controversial in nature; respond rapidly to changing and emergency situations; and have the ability to convene, build and maintain relationships with cross-sector leaders and assemble, develop, and maintain teams that produce results to advance a Culture of Health. For the past 17 years, the State Health Leadership Initiative provided an opportunity to accelerate the leadership development of S/THOs as policymakers, administrators, and advocates for the health and safety of the public. While the program was successful, ASTHO, in coordination with RWJF, recognized the need to redesign SHLI to meet the needs of the S/THOs of the future. The newly redesigned SHLI program builds on success of the past while adding new components aimed at the unique demands of leading state health agencies. The program is now grounded in individual leadership and team skill-based competencies; supports S/THOs need to lead collaboratively across sectors to truly create a Culture of Health in communities, states and across the nation; strengthens and promotes peer-to-peer learning through coaching and mentoring; and will be more closely aligned with RWJF s other Leadership for Better Health programs than in the past. Individual and Cross-Sector Leadership and Team Competencies: This program aims to build specific competencies of S/THOs that enable them to do their jobs most effectively. The following is a draft set of core individual and team cross-sector leadership competencies that will serve as the foundation to the SHLI curriculum (ASTHO staff hope to refine these competencies with our partners; please see Attachment A for more detail). The individual leadership development competency sets include: Self-Awareness Strategic Leadership and Training Builds/Develops High-Functioning Successful Teams Effective Communication with Diverse Groups Understands Governing and Leads Policy Change Leads, Drives, and Manages Change Applies Quality Improvement Principles and Methodologies The cross-sector leadership competency sets include: Building Cross-Sector Partnerships Effective Communication with Diverse Groups Identification of Tools to Implement Effective Cross-Sector Initiatives Building Successful Cross-Sector Teams and Coalitions Identification of Models of Successful Spread Applies Quality Improvement and Principles/Methodologies 3

4 SHLI Program Elements: The SHLI program aims to weave all of the program elements together to create a customized and cohesive experience for the participants. The following eight core program elements are designed to build upon one another and develop and strengthen the core set of individual and crosssector leadership competencies: Individual Assessments Customized Learning Plan Virtual Calls, Webinars and Workshops ASTHO staff and SHLI partner(s) will work together to identify and administer individual assessments focused on core competencies and leadership styles. Assessments will be conducted for all SHLI participants (individual and team) and will help guide curriculum development, other program element development and customized learning plans. ASTHO staff will work with SHLI partner(s) to support the S/THOs (new and veterans) to develop their customized learning plans. The plans will outline personal and professional aims and a timeline. These learning plans will help inform the coaching and mentoring needs and capabilities and help identify potential cross-sector projects for the Applied Leadership Development Training. In addition, aggregate data from plans can help inform the development of other program components. All participants in SHLI will have access to technical assistance and peer-to-peer learning opportunities throughout the program, which include bi-weekly All- S/THO calls and webinars that ASTHO will host. All participants have access to ASTHO Learning Collaboratives tool kits, resources and webinars (see Attachment B). It is anticipated that the individual and cross-sectoral leadership programs will use virtual technology to deliver their curricula as well. 4

5 Orientation for Newly Appointed Health Officials Individual Leadership Development Training Applied Leadership Development Training for Cross-Sector Teams All new S/THOs will be able to participate in an orientation hosted by ASTHO during the first six months of appointment. The orientation is typically held in March of each year. Faculty include current and former S/THOs and cross-sector experts. Sessions will focus on working with governors, legislators, the media, cross-sector partners and local public health officials. All new S/THOs will be able to participate in the Individual Leadership Development Training. The curriculum will be co-designed by ASTHO staff and SHLI partners, built on SHLI core competencies (Attachment A) and will include executive coaching, virtual learning opportunities and an in-person leadership training for approximately 10 newly appointed health officials each year. Due to the demanding legislative calendars, there are only a few optimal times a year to host these trainings. These typically are hosted in July/August timeframe. (However, ASTHO expects to hold the training for the first cohort in the fall of 2017, and for the second cohort in July 2018). ASTHO will work with SHLI partners to co-design and provide cross-sector teams with team development training, coaching, tools and supports that develop core competencies and enable a diverse group of cross-sector leaders the ability to develop strategic partnerships, lead transformative change and help build a Culture of Health. Sector projects will be identified by the S/THO and their partner agency commissioners to ensure optimal value and engagement. We anticipate at least 15 cross-sector project teams for the proposed training. Cross-Sector Team Support may include: Coaching from team coaches with national expertise in assembling and managing high performing teams. Web-based discussion. Peer-to-peer networking. Customized tools and resources. 5

6 Mentoring and Executive Coaching Network Annual Leadership Summit In addition to the executive coaching provided through the individual leadership development training and applied leadership development training components, ASTHO will work with their current and former state health officials, experts and transformational leaders to identify and train those willing to serve as mentors. When an individual participant is faced with an issue, problem, challenge or opportunity and would like to seek advice from his/her peer(s), ASTHO will help make an appropriate match based on need and expertise. All S/THOs and cross-sector project participants will be able to attend a 1.5-day leadership summit held annually in early winter (December/January). This summit provides an opportunity for cross-sector teams to share key learnings and resources with all participants. Faculty and coaches from the Applied Leadership Training Program will help develop and facilitate the summit. SHLI Evaluation: The SHLI program will develop a comprehensive evaluation for future years to measure ongoing success and identification of areas for improvement. Together with our individual leadership development training and applied leadership development partner(s), ASTHO s Performance Improvement, Research and Evaluation team will design an evaluation plan to serve the dual purposes of continuous quality improvement and assessment of the program s impact. This approach will draw on the internal expertise of ASTHO s evaluation team and incorporate evaluation data and analysis from our partners and external contributors to SHLI. This will include, for example, evaluation data from administrators of the individual leadership development training and the cross-sector projects. The evaluation goals are to develop a plan and collect baseline data to: (1) measure impact at both the individual and systems/policy level; (2) support a cohort analysis as participants transfer between phases of leadership development; (3) link program components to measurable goals. To achieve these goals, ASTHO will recruit and convene a workgroup of stakeholders and partners involved in both program development and implementation, evaluators, funders, participants and other experts. The workgroup will be tasked with developing and outlining a high-level plan that draws on the stated overall strategic intent and includes a logic model, associated theories of change, key outcomes, and relevant metrics. The group will also be tasked with integrating RWJF s Culture of Health Action Framework and its associated measures. The workgroup will review data collection instruments, including any surveys, key informant interview guides, and focus group guides, for fidelity to the measures. Scope of Work ASTHO staff is specifically looking for partners to work collaboratively to develop, administer and evaluate the following two programs. As previously stated, applicants can apply to support one or both programs. 6

7 Individual Leadership Development Training Program for Newly Appointed Health Officials: The goal of this program is to develop the individual capacity and core competencies for newly appointed health officials to effectively lead a public health agency and facilitate a cohort of networked health officials through an in-person and virtual learning experience for one year. High-level design principles and components include: Co-design the SHLI core curriculum which includes assessments, development of curriculum with consideration of SHLI identified competencies, other leadership skills, innovative learning methods, and special competency development with ASTHO team. Involvement of nationally recognized experts as faculty. Provide executive coaching services to each participant for one year. Provide virtual learning opportunities. Host first cohort of approximately 10 newly appointed health officials for in-person leadership development training in the Fall Host second cohort of approximately 10 newly appointed health officials for in-person leadership development training in July Participate in the development, collection and reporting for SHLI evaluation. Participate in monthly SHLI Program virtual strategic meetings with key management from all partner organizations. Applied Leadership Development Training Program for Cross-Sector Teams: The goal of this program is to provide cross-sector teams with one-year of leadership development training, coaching, tools and support that develops core competencies and enables a diverse group of cross-sector leaders the ability to develop strategic partnerships, lead transformative change and help build a Culture of Health. High-level design principles and components include: Co-design the SHLI core curriculum which includes assessments, development of curriculum with consideration of SHLI identified competencies, other leadership skills, innovative learning methods, and special competency development with ASTHO team. Provide virtual learning opportunities. Help develop selection criteria for appropriate SHLI cross-sector projects. Project teams will be self-selected by S/THOs and their agency counterparts. Awardee will work with ASTHO to engage other national organizations with membership of state governmental leaders to engage in collaboration of cross sector training. We expect to support at least 15 cross-sector project teams during the estimated period of performance. Help develop and facilitate the first Annual Leadership Summit on December 5-6, 2017 and the Second Annual Leadership Summit in December These summits will be attended by approximately 35 health officials and their cross-sector partners participating in the projects. The ASTHO team will work closely to plan and develop the program with the selected partner as well as coordinate and cover all meeting expenses and travel and logistics for participants. 7

8 Participate in monthly SHLI Program virtual strategic meetings with key management from all partner organizations. ASTHO Support ASTHO staff will serve as the SHLI program office and as a resource to participants and partners. ASTHO staff will work collaboratively with the partner(s) to ensure adequate completion of the Statement of Work and achievement of project goals by fulfilling the following responsibilities: Provide expert knowledge of state and territorial governmental public health, in addition to current and emerging leadership challenges, advocacy, and efforts in capacity building for health officials. Host monthly calls with all partner(s). Lead evaluation team with contributions from partner(s). Provide background material, bios and important information on all participants. Coordinate directly with all participants (health officials and cross-sector team participants) to arrange and cover travel and lodging expenses to attend in-person leadership trainings and Annual Leadership Summit. These expenses will not be the responsibility of the awardee. ASTHO team will secure the location and accommodations for the Leadership Summit as well as cover the cost to host the meeting. These expenses will not be the responsibility of the awardee. Proposal Response Format Applicants may submit proposals for one or both of the leadership development programs. To be considered for this project, proposals must be submitted with the following formatting specifications: Proposals may not exceed 10 pages in length (or 18 pages if applying for both training programs), excluding curriculum outline and module descriptions, CVs, budget, budget narrative, and letters of support. Proposals should be single-spaced in 11 point font. The proposal narrative must outline the following content: Organization Background: Describe your organization s mission and structure, and explain why your organization is qualified to be responsive to the requirements of this RFP. Proposed Approach: Provide a brief description of the approach and strategy to accomplishing the requested project activities. Include examples of curriculum outline and competencies that will be incorporated in the program and how faculty and executive coaches will be selected. Describe innovations for learning beyond classroom settings. For the Applied Leadership Development Training, include how many cross-sector project teams you will be able to support per year. Additionally, ASTHO expects the organization to use continuous quality improvement for ongoing modifications to the program. Prior Experience, Performance and Capacity: Describe experience and quality of performance on recent work completed with a similar scope. Describe your organizational, staff and faculty s qualifications and experience providing similar leadership development programs as required in this RFP. Identify key staff and faculty responsible for completing proposed work and provide sufficient detail to demonstrate knowledge, skills and abilities to perform the functions outlined in this RFP. Address ability and capacity 8

9 to perform the services required within the specified timeframe. Please describe how you would anticipate working with ASTHO staff to co-design the program which includes a recommended approach and process. Proposed Partnerships: Describe your approach to involving partners external to your organization to augment your organizational expertise. This may include involvement of national subject matter experts, academic institutions and organizations that focus on such areas as public health, government, and leadership. Include recommendations for collaboration with ASTHO and RWJF. Project Deliverables and Timeline: Provide a realistic work plan including intermediate steps for achieving project requirements, expected deliverables and timeline for completion. Provide a detailed timeline of project from assessment, development, delivery and evaluation. Evaluation Capacity: As noted above, ASTHO s Performance Improvement, Research and Evaluation team will lead the evaluation with the applicant as a key contributor in the development of a logic model, identification of metrics and collection process. It is expected that awardee(s) of this RFP will be full participants in the evaluation including development, planning, data collection and analysis for recommendations for continuous quality improvement. Applicants should describe how they will be active participants and bring their expertise to the program evaluation. Budget Proposal: Provide a detailed budget, including projected costs for the completion of the project. Applicants may use Attachment C as a template or simply as a guide to inform development of the project budget. A budget narrative must accompany the budget and indicate the costs associated with each proposed activity. Please note: RWJF s approved indirect expense rate is 12% of all RWJF costs (Personnel, Other Direct Costs, and Purchased Services) associated with the project. However, if the Purchased Services category equals more than 33% of the total of Personnel, Other Direct Costs and Purchased Services, RWJF allows 12% indirect on Personnel and Other Direct Costs, and 4% on Purchased Services. Response to Draft Contract: ASTHO and selected applicant(s) will enter into a cost reimbursement agreement. A draft agreement between ASTHO and the selected applicant is available in Attachment D. Review the agreement s terms and conditions and confirm that if selected, you will enter into this agreement, or identify and include any proposed changes with your proposal application. ASTHO reserves the right to accept or decline any proposed changes to the terms and conditions. Significant proposed changes, which could affect the agreement s timely execution, may impact your selection as a successful applicant. Attachments: Please include the following attachments in your application: Budget and Budget Narrative Resumes/CVs provide resumes/cvs for each staff member, faculty, executive coach(es) responsible for project implementation, project management, or other positions identified in the requirements of the RFP. Letters of Reference provide three letters of reference describing previous design and program implementation efforts, demonstrating your organization s approach to working with partners and examples of successful outcomes, if possible. 9

10 Selection Process Applications will be evaluated by a team of current and former health officials and representatives from ASTHO and RWJF. The criteria listed below will be used to evaluate proposals for the purpose of ranking them in relative position based on how fully each proposal meets the requirements of this RFP. Proposed Approach Prior Experience, Performance and Capacity Budget and Budget Narrative Project Timeline Evaluation Schedule of Events Event Date Bidder s Call April 7, 2017 Complete Intent to Submit Proposal Form April 24, 2017 Proposal Due Date May 22, 2017 Site Visits with Semifinalists Mid- to Late June 2017 Award Notification Date Early July 2017 Anticipated Contract Start Date September 1, 2017 Anticipated Contract End Date March 1, 2019 Method of Payment ASTHO will contract with the awardee based on the detailed cost reimbursement budget, provided with the proposal package and approved by ASTHO, upon receipt of satisfactory deliverables identified in the Scope of Work above. Please note that ASTHO reserves the right to make changes to the project timeline and payment schedule, if necessary. Submission Information Final response to this RFP should be submitted by 3:00 pm EDT, May 22, Responses submitted after this deadline will not be considered. Submit all responses to the attention of Melissa Ferguson, Chief of Member Engagement, Governance and Development at leadership@astho.org. If you have any questions, contact ASTHO at leadership@astho.org. Attachments The following attachments can be found on SHLI RFP website. SHLI DRAFT Core Competency Sets ASTHO Learning Collaboratives 10

11 Budget Template ASTHO Draft Agreement 11