The Development of Personal Information System: A Case Study in the Faculty of Industrial Education and

Transcription

1 International Journal of Advanced Computer Science, Vol. 1, No. 5, Pp , Nov The Development of : A Case Study in the Faculty of Industrial Education and Technology, King Mongkut s University of Technology Wandee Srisamran Manuscript Received: 1, Sep., 2011 Revised: 27,Oct., 2011 Accepted: 15,Nov., 2011 Published: 15,Dec., 2011 Keywords Personal Information System, Faculty of Industrial Education and Technology, King Mongkut s University of Technology Abstract This study was aimed to analyze the quality and to study the satisfaction of users towards the personal. The sampling group in this study consisted of administrators, human resource staff and personnel in the Faculty of Industrial Education and Technology, totaling 64 persons, chosen out of the population through the sample size method by Krejcie & Morgan. The statistics used for analysis was mean and standard deviation. The research results revealed that the majority of the respondents were male for percent. Their age group was between 41 and 50 years for percent. Most held a Master s degree for percent with over 5 years of working experience. The study showed that the quality of the was at moderate level ( = 3.28, S.D = 0.45). The input to was at moderate level ( = 3.20, S.D = 0.59). The operation process of the personal was at moderate level ( = 3.35, S.D = 0.52). The display of information concerning the personnel was at moderate level ( = 3.21, S.D = 0.42). The study on the satisfaction showed that the satisfaction towards the was at high level. ( = 3.61, S.D = 0.51). The input to was at moderate level ( = S.D = 0.66). The operation process of the personal was at moderate level ( = 3.47, S.D = 0.53). The satisfaction towards the display of the information concerning the personnel was at moderate level ( = 3.35, S.D = 0.67). 1. Introduction Educational institutions, especially universities, are organizations with atic, that is to say, there is structure of in terms of faculties, Wandee Srisamran, Department of Educational Communications and Technology, Faculty of Industrial Education and Technology, King Mongkut s University of Technology, Bangkok, Thailand ( wandeesri@kmutt.ac.th) each of which has departments in which the executive committee defines the policy, mission, vision and declaration as an approach for operation in policy and plan division, educational quality assessment division, finance and account division, inventory division, student affairs and public relations, etc. [1] According to such administrative structure, one way to make administrative and the operation by all departments in the university work in integration as well as follow the policy and mission in an effective and efficient manner is to depend on management with continuity and clear operation [2]. Human resource management is one important work which facilitates the and the management concerning the personnel in educational areas due to the fact that the educational personnel are important to make education successful. Humans are valuable resources for because if the and human resource management is ineffective, there will be mistakes and delays leading to failure and damages to the organization as well as work. Therefore, a personal is one information technology which needs the development for the [3]. At present, human resource management is under the supervision by the staff in the Office of the President which controls how to recruit and appoint the personnel as well as recording personal, personnel statistical, academic position, emolument, discipline record, contract between civil servant, official, permanent work and part-time worker because all works are under control by the Office of the President [4]-[5]. As for the Faculty of Industrial Education, the problem was that there was delay and difficulty in seeking the information for the administrators to consider the merit and provision for the personnel. According to the above-mentioned problems, the researcher would like to develop a with the hope that this will be used as a way to develop the personal to store the concerning the personnel with effectiveness in a cost-saving manner with reliability in accordance with the requirement by the executives. It will offer the best advantage for the and education.

2 Research Objectives 1. To analyze and assess the quality of the personal concerning human resource management in the Faculty of Industrial Education and Technology, King Mongkut s University of Technology 2. To study the satisfaction of the users 3. Population and Sampling Group A. Population The population in this research contained administrators, human resource staff and the personnel in the Faculty of Industrial Education and Technology, totaling 78 persons. B. Sampling Group The sampling group was defined through the criteria of sample size method by Krejcie & Morgan. The sampling group consisted of 64 persons through random sampling method. 4. Tools Used in This Study Tools used in this research were as follows: 1. Personal concerning the human resource management in the Faculty of Industrial Education and Technology, King Mongkut s University of Technology 2. Quality assessment and satisfaction evaluation form for the personal in the Faculty of Industrial Education and Technology, King Mongkut s University of Technology 5. The Development of Research Tools The researcher conducted the following steps to develop the tools 1. The related literature, articles and research papers were studied. 2. The evaluation form was developed and based on rating scale with open-ended questions covering the questions about the defined criteria. The details were as follows: Part 1 was about the of the respondents. The questions were in checklist format. Part 2 and Part 3 were about the analysis of the quality and the satisfaction towards the personal. The items were in rating scale and there were 5 levels of opinion. 3. The draft of the evaluation form was presented to the experts to consider the suitability of the evaluation form. International Journal of Advanced Computer Science, Vol. 1, No. 5, Pp , Nov The evaluation form was revised in accordance with the suggestions. 5. The evaluation form was used with the group similar to the sampling group of 30 persons to check the intelligibility of the questions and the items as well as the sequence of the idea/opinion. The results were analyzed to check the reliability through Coefficient s formula, namely Cronbrach s Coefficent, with reliability = The final version of the evaluation form was used for collection. 6. Data Collection To collect the, the researcher followed these steps. 1. The were collected in the Department of Educational Communications and Technology, the Department of Printing and Packaging Technology, the Department of Production Technology Education, Computer and Information Technology Division, the Department of Electrical Technology Education, the Department of Mechanical Technology Education, and the Department of Civil Technology Education by approval of the department heads and then the were collected by the researcher. 2. The were collected in the Office of the Faculty of Industrial Education and Technology by approval of the secretary of the Faculty of Industrial Education and Technology and then the were collected by the researcher. 7. Research Result A. Personal Information of the Respondents The research results showed that the majority of the respondents were male for percent. The age was between 41 and 50 years for percent. Most held a Master s degree for percent with 5 years of working experience. B. Results from Analysis and Quality Assessment of the TABLE 1 THE OPINION ABOUT THE QUALITY OF THE PERSONAL INFORMATION SYSTEM about the Quality of the Personal Information System 1. Quality about the in the beginning 2. Quality about the access to the personal 3. Quality about inputting username and password High Moderate Moderate Total Average Moderate

3 Wandee Srisamran: The Development of : A Case Study in the Faculty of Industrial Education and Technology, King Mongkut s University of Technology 193 TABLE 2 THE QUALITY ABOUT THE INPUT TO THE PERSONAL INFORMATION SYSTEM CONCERNING HUMAN RESOURCE MANAGEMENT TABLE 4 THE QUALITY ABOUT THE DISPLAY OF THE INFORMATION IN THE PERSONAL INFORMATION SYSTEM about the input to the concerning human resource management 1. Recording personnel 2. Recording sick leave/ 3. Recording training 4. Recording presentation of works 5. Recording presentation 6. Recording the 7. Recording evaluation 8. Recording the Moderate High Moderate Moderate Moderate Moderate Moderate Moderate 9. Recording retirement Moderate 10. Recording interrogation Moderate Total Average Moderate about the display of the information in the personal 1. Displaying personnel 2. Displaying sick leave/ 3. Displaying training 4. Displaying presentation 5. Displaying presentation 6. Displaying the 7. Displaying evaluation 8. Displaying the acquisition of royal orders and decorations High Moderate Moderate Moderate Moderate Moderate Moderate 9. Displaying retirement Moderate 10. Displaying interrogation Moderate Total Average Moderate TABLE 3 THE QUALITY ABOUT THE OPERATION PROCESS OF THE PERSONAL INFORMATION SYSTEM about the operation process of the 1. Process about seeking the 2. Process about adding the 3. Process about editing the 4. Process about exiting the Moderate Moderate Moderate Moderate Total Average Moderate C. Results about the Users TABLE 5 SATISFACTION TOWARDS THE PERSONAL INFORMATION SYSTEM High in the beginning High access to the personal 3. Satisfaction towards High inputting username and password Total Average High 8. Conclusion and Data Analysis According to the analysis, the research results were as follows: 1. The analysis about the of the personnel in the Faculty of Industrial Education and Technology showed that the majority of the respondents were male for percent. The age was between 41 and

4 years for percent. Most held a Master s degree for percent with 5 years of working experience. International Journal of Advanced Computer Science, Vol. 1, No. 5, Pp , Nov TABLE 8 SATISFACTION TOWARDS THE DISPLAY OF THE INFORMATION IN THE PERSONAL INFORMATION SYSTEM TABLE 6 SATISFACTION TOWARDS THE INPUT TO THE PERSONAL INFORMATION SYSTEM CONCERNING HUMAN RESOURCE MANAGEMENT input to the personal concerning human resource management 1. Recording personnel 2. Recording sick leave/ 3. Recording training 4. Recording presentation 5. Recording presentation 6. Recording the improvement/ adjustment 7. Recording evaluation 8. Recording the TABLE 7 SATISFACTION TOWARDS THE OPERATION PROCESS OF THE PERSONAL INFORMATION SYSTEM Moderate Moderate Moderate Moderate Moderate 9. Recording retirement Moderate 10. Recording interrogation Moderate Total Average Moderate operation process of the 1. Process about seeking the 2. Process about adding the 3. Process about editing the 4. Process about exiting the High Moderate Total Average Moderate display of the information in the 1. Displaying personnel 2. Displaying sick leave/ 3. Displaying training 4. Displaying presentation 5. Displaying presentation 6. Displaying the 7. Displaying evaluation 8. Displaying the 2. As for the quality, the study showed that the quality of the personal was at moderate level ( = 3.28, S.D = 0.45). The input to was at moderate level ( = 3.20, S.D = 0.59). The operation process of the personal was at moderate level ( = 3.35, S.D = 0.52). The display of information concerning the personnel was at moderate level ( = 3.21, S.D = 0.42). 3. As for the satisfaction, the study on the satisfaction showed that the satisfaction towards the personal was at high level. ( = 3.61, S.D = 0.51). The input to personal was at moderate level ( = S.D = 0.66). The operation process of the personal was at moderate level ( = 3.47, S.D = 0.53). The satisfaction towards the display of the information concerning the personnel was at moderate level ( = 3.35, S.D = 0.67). 9. Research Discussions According to the study of the opinions about the quality of the personal, it was found that the quality of the personal, the input to the, the operation process of the personal and the display of information concerning the personnel were at moderate level. It could be High Moderate High Moderate Moderate Moderate Moderate Moderate 9. Displaying retirement Moderate 10. Displaying interrogation Moderate Total Average Moderate

5 Wandee Srisamran: The Development of : 195 A Case Study in the Faculty of Industrial Education and Technology, King Mongkut s University of Technology seen that the personal used in the Fig. 1 Screenshot of the Access Page to the Faculty of Industrial Education and Technology, King Mongkut s University of Technology could be used for processing about the personnel with the quality at moderate level. According to the study, it was found that the users satisfaction towards the personal was at high level. The satisfaction towards the input to the personal, the operation process of the personal, and the display of information concerning the personnel was at moderate level. It could be seen that in overall the users satisfaction towards the personal was at high level. As for the features in the, the users satisfaction was at moderate level. According to the study, it was found that a good personal must be able for accessibility at any time with accuracy and suitability for as Fig. 2 Screenshot of the Input to the required by the administrators so that it facilitates the educational works and decisions with effectiveness. 10. Suggestions A. Suggestions for Application of the Research Results 1. The research results about the should be used in cooperation with decision-making for the human resource management in all departments in order that it is atic for the evaluation of the personnel. 2. The personal should be developed to link with other s of the Faculty of Industrial Education and Technology such as academic and morale for the personnel. References [1] N. Sonchaiyuth, Information System Development of Admission Process for Higher Vocational Certificate Students Applying through Website of King Mongkut's University of Technology, (2004) A Dissertation For a Master s Degree in Industrial Education, Computer and Information Technology Division, Faculty of Industrial Education and Technology. [2] J.N. Phattalung, Designing Information Technology System for Top-Level Executives, (2006) Office of the Rubber Replanting Aid Fund. [3] L. Duangsingha, Computer and Information Technology, (2001) Pearson Education Indonesia, China. [4] N. Kittiphattanabawon, Application of Information System for Top-Level Executives in University Administration, (1999) A Dissertation for a Master s Degree in Computer Science, Faculty of Science, Prince of Songkla University. [5] T. Santiwong, Human Resource Management, 9th Edition, Thai Watana-Panich