OFFICE OF THE AUDITOR-GENERAL. Enhancing Accountability. Vacancies. S/No POSITION GRADE POSTS ADDRESS TO USE

Transcription

1 OFFICE OF THE AUDITOR-GENERAL Enhancing Accountability Vacancies The Office of the Auditor-General (OAG) is an Independent Office established under Article 229 of the Constitution of Kenya. The Office is charged with the primary oversight role of ensuring accountability in the use of public resources within the three arms of government (the Legislature, the Judiciary and the Executive) as well as the Constitutional Commissions, Independent Office and any entity that is funded from public funds. Pursuant to Article 252 (1) (c) of the Constitution, the Office seeks to recruit qualified and competent employees to fill the following positions: S/No POSITION GRADE POSTS ADDRESS TO USE Deputy Auditor General (Financial OAG 2 3 dagfa2018@oagkenya.go.ke 1. Audit) Deputy Auditor General (Specialized OAG 2 1 dagsa2018@oagkenya.go.ke 2. Audits) Deputy Auditor General (Corporate OAG 2 1 dagcs2018@oagkenya.go.ke 3. Services) 4. Director of Audit OAG 3 9 directoraudit2018@oagkenya.go.ke 5. Manager Legal Services OAG 5 1 mlegal2018@oagkenya.go.ke Applications together with a detailed resume, copies of professional and academic Certificates, other testimonials and National Identification card; should be submitted to the e - mail address shown against each job on or before 28 th August, 2018 addressed to: The Auditor General Office of the Auditor General P. O. Box Nairobi, Kenya. Applications must have daytime telephone contacts, names and addresses of three referees from the previous employers. Hard copies will not be accepted. Page 1 of 17

2 NOTE: It is a criminal offence to provide false information and documents in the job applications. The Office shall take appropriate action on any applicant who shall be found to have presented false information and/ or documents in the applications. The Office of the Auditor-General is an equal opportunity employer and seeks to have diversity in workforce in line with the Constitution. Only shortlisted and successful candidates will be contacted. Canvassing of any form will lead to automatic disqualification Advertisement No. 1 DEPUTY AUDITOR GENERAL (FINANCIAL AUDIT) GRADE OAG 2 (3 Posts) dagfa2018@oagkenya.go.ke Purpose of the Job Reporting to the Auditor General, this position is responsible for the provision of leadership in the development and implementation of the strategy for the Financial Audit Department within the Office of the Auditor General. The successful candidates will provide leadership and guidance on auditing and preparation of audit reports on National and County Governments, Commissions, Independent Offices, Judiciary, statutory bodies, state corporations and other public entities that are funded from public funds. Duties and Responsibilities 1. Managerial Responsibilities: 1) Provide leadership in the development and implementation of the overall OAG strategy that is derived from the Constitution of Kenya 2010 and the Public Audit Act, 2015 in the delivery of audit and audit reports for the respective Departments. 2) Provide leadership in the development and implementation of budgets, policies and procedures to support the achievement of the institutional strategy. 3) Review audit reports generated for approval by the Auditor - General to ensure compliance with relevant auditing and reporting standards. 4) Represent the Auditor - General in forums such as the National Assembly, Senate, County Assemblies and other stakeholders. 5) Engage with the Institute of Certified Public Accountants of Kenya (ICPAK) to set guidelines for audit processes for public sector institutions. 6) Provide relevant audit information to key stakeholders on how public funds have been utilized in the audited institutions Page 2 of 17

3 7) Provide leadership in development of timely and quality work plans for staff at all levels to ensure effective implementation of the institutional strategy. 8) Any other duties assigned from time to time by the Auditor General 2. Operational Responsibilities: 1) Mentor and coach staff within the Department to enhance work performance as set out in the performance management systems. 2) Communicate with both internal and external stakeholders on audit process to enhance objectivity transparency of the audit process. 3) Provide feedback to management on audit reports in order to enhance decision making in the audit processes. 4) Guide the training and development of staff in the Department in line with both individual and institutional performance objectives. Requirements for appointment: 1. Academic & Professional Qualifications 1) A Bachelor s degree in Accounting, Finance, Economics or any other degree in the fields relevant to the Audit function from a recognized university; 2) Certified Public Accountants of Kenya (CPA-K) or its recognized equivalent qualification. 3) Registered member of the Institute of Certified Public Accountants of Kenya (ICPAK) and have good standing with the institution or its recognized equivalent professional body. 4) A Master s degree from a recognized institution preferably in the fields relevant to the Audit function will be an added advantage. 5) Knowledge and practical application of the Audit Management Systems will be an added advantage. 6) At least 12 years of practical experience in auditing from a reputable organization preferably in the public sector three (3) of which must have been at the level of a Director of Audit or its equivalent and comparable position. 2. Knowledge 1) Auditing Principles - Demonstrate knowledge of the nature, context and objectives of audit, audit powers and independence, distinctions and relationships between internal and external auditing, and various operational aspects of audit, including the application of international auditing standards. Demonstrate knowledge of the principal external auditing standards applicable to both the private (ISAs) and public (ISSAIs) sectors and, demonstrate an understanding of how these standards impact on the auditing process. 2) Audit of financial statements (International Standards of Auditing (ISAs) and INTOSAI Standards for Supreme Audit Institutions (ISSAIs)) -Understand the main underpinning principles and concepts of accounting and demonstrate an understanding of how they apply in practice. Page 3 of 17

4 3) Quality control standards (ISQC/INTOSAI)- Knowledge of control procedures in accordance with ISSAI 40 Quality Control for SAIs, which provides the context for the IAASB s International Standards on Quality Control (ISQC 1) in a public-sector environment. Knowledge of ISQC 1 which establishes standards and provides guidance for quality control. 4) Understanding of the public-sector environment- Knowledge of the role of professional ethics and values, by integrating ethical principles into all aspects of public sector accounting and financial management. 3. Skills 1) Audit Planning - Ability to set timetables for the audit and define the nature, timing and extent of the audit procedures. Ability to assign team members and identify other resources that may be required, such as subject matter experts. 2) Audit Review - Ability to review the nature, timing and extent of the audit procedures performed, to comply with professional standards and applicable legal and regulatory requirements. The ability to review documented evidence, in electronic and external hard copy formats as well as the review and approval of conclusions and, the support for those conclusions. 3) Audit communication - Ability to understand communication dynamics in the audit environment by building constructive working relationships, obtaining information relevant to the audit and providing management and those charged with governance with timely observations and findings throughout the engagement. Ability to communicate audit-related matters to other stakeholders, such as legislative and oversight bodies. 4. Core Competencies 1) Strategic Planning - Systematically envision a desired future and translate this vision into broadly defined goals and a sequence of steps to achieve them. 2) Strategic Communication - Communicate openly and transparently to create a culture of caring and belonging that engenders staff and stakeholder engagement. Strive to reduce ambiguity and to simplify conversations, presentations and written communication. Simplify the complex and clarify it for others so they can achieve desired results. 3) Public Sector Environment Awareness - Understand the structure and functions of the country s public sector including national and devolved government units, government agencies parastatals and other state corporations including their constitutional and statutory mandates. 4) Professional Ethics in the Public Sector - Demonstrate an in-depth understanding of the role of professional ethics and values in organizational governance in the public sector, demonstrating this, by supporting the integration of ethical principles into all aspects of public sector financial and operational management. Page 4 of 17

5 5) Coach and Mentor- Act as an advisor; share wisdom and professional expertise with others and provide guidance to strengthen knowledge /skills of OAG professionals. Support others to grow, develop and find personal fulfilment through their work. Advertisement No. 2 DEPUTY AUDITOR - GENERAL (SPECIALIZED AUDITS) - GRADE OAG 2 (1 Post) dagsa2018@oagkenya.go.ke Purpose of the Job Reporting to the Auditor General, this position is responsible for the provision of leadership in the development and implementation of the strategy for the Specialized Audit Department within the Office of the Auditor General. The successful candidates will provide leadership and guidance on auditing and preparation of audit reports on Performance Audits, IT Audits and Forensic Audits. He /She may also be assigned special audit assignments in the other public entities that are funded from public funds Duties and Responsibilities 1. Managerial Responsibilities: 1) Provide leadership in the development and implementation of the overall OAG strategy that is derived from the Constitution of Kenya 2010 and the Public Audit Act, 2015 in the delivery of audit and audit reports for the Specialized Audit Department. 2) Provide leadership in the development and implementation of budgets, policies and procedures to support the achievement of the institutional strategy. 3) Review audit reports for approval by the Auditor - General to ensure compliance with relevant auditing and reporting standards. 4) Represent the Auditor - General in forums such as the National Assembly, Senate, County Assemblies and other stakeholders. 5) Provide relevant audit information to key stakeholders on how public funds have been utilized in the audited institutions 6) Provide leadership in development of timely and quality work plans for staff at all levels to ensure effective implementation of the institutional strategy. 7) Any other duties assigned from time to time by the Auditor General. 2. Operational Responsibilities: 1) Mentor and coach staff within the Department to enhance work performance as set out in the performance management systems. 2) Communicate with both internal and external stakeholders on audit process to enhance objectivity transparency of the audit process. 3) Provide feedback to management on audit reports in order to enhance decision making in the audit processes. Page 5 of 17

6 4) Guide the training and development of staff in the Department in line with both individual and institutional performance objectives. Requirements for appointment: 1. Academic & Professional Qualifications 1) A Bachelor s degree from a recognized university preferably in the fields relevant to the Audit function. 2) Certified Public Accountants of Kenya (CPA-K) or its recognized equivalent qualification. 3) Registered member of the Institute of Certified Public Accountants of Kenya (ICPAK) and have good standing with the institution or its recognized equivalent professional body. 4) A Master s degree from a recognized institution preferably in the fields relevant to the Audit function such as Auditing, Accounting, Finance, Economics, Mathematics, Statistics, Computer Science, Law, Business Administration or any other relevant disciplines will be an added advantage. 5) Knowledge and practical application of the Audit Management Systems will be an added advantage. 6) At least 12 years of practical experience in auditing from a reputable organization three (3) of which must have been at the level of a Director of Audit responsible for Performance, IT or Forensic Audit or its equivalent and comparable position. 2. Knowledge 1) Auditing Principles- Demonstrate knowledge of the nature, context and objectives of audit, audit powers and independence, distinctions and relationships between internal and external auditing, and various operational aspects of audit, including the application of international auditing standards. 2) Quality control standards (ISQC/INTOSAI)- Knowledge of control procedures in accordance with ISSAI 40 Quality Control for SAIs, which provides the context for the IAASB s International Standards on Quality Control (ISQC 1) in a public-sector environment. Knowledge of ISQC 1 which establishes standards and provides guidance for quality control. 3) Performance Auditing - Knowledge of whether interventions, programmers and institutions are performing in accordance with the principles of economy, efficiency and effectiveness and whether there is room for improvement. Knowledge of performance criteria, and the causes of deviations to answer key audit questions and to provide recommendations for improvement. 4) Environmental Auditing - Knowledge of the systematic, documented, periodic and objective evaluation of environmental management principles to facilitate management control of environmental practice, and to assess compliance with organizational policies e.g. regulatory requirements. 5) IT Auditing - Knowledge of the examination and evaluation of an organization s information technology infrastructure, policies and operations to determine whether IT controls protect information assets, ensure data integrity and availability of information resources in line with the organization s overall goals. Page 6 of 17

7 6) Fraud/Forensic/ Investigative Auditing - Knowledge of fraud and how it can be detected and prevented to maintain the financial integrity of an organization. Knowledge of the best internal control measures to counteract the fraud risk and understanding of various evidence-gathering techniques used to detect fraud. 3. Skills 1) Audit Reporting - Able to incorporate audit findings and recommendations in a report. Ability to prepare and present audit reports to stakeholders at various reporting levels operational, strategic and legislative. Able to effectively evaluate issues identified, and generate appropriate findings, conclusions and recommendations in a report. 2) Audit Review- Ability to review the nature, timing and extent of the audit procedures performed to comply with professional standards and applicable legal and regulatory requirements. 3) Audit communication - Able to understand communication dynamics in the audit environment by building constructive working relationships, obtaining information relevant to the audit and providing management and those charged with governance with timely observations and findings throughout the engagement. Able to communicate audit-related matters to other stakeholders, such as legislative and oversight bodies. 4) Audit Planning - Able to set timetables for the audit and define the nature, timing and extent of the audit procedures. Able to assign team members and identify other resources that may be required, such as subject experts. 4. Core Competencies 1) Ethical - Understand ethical behavior and public sector practices. Ensure that own behavior and behavior towards others is consistent with these standards and aligns with the values and ethical standards of the Office. 2) Change Resilient- Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work environment whilst maintaining effectiveness and efficiency. 3) Coach and Mentor- Act as an advisor; share wisdom and professional expertise with others and provide guidance to strengthen knowledge /skills of SAI professionals. Support others to grow and develop and find personal fulfilment through their work. 4) Handle Conflict- Deal with disputes in a rational, balanced and effective way through effective communication, problem resolving abilities and good negotiating skills to restore the focus of the teams within the Office. 5) Verbal communication and presentation skills- Ability to communicate effectively and articulate audit observations and strategies clearly with confidence before public and media; make presentations before national and international audiences. Page 7 of 17

8 Advertisement No. 3 DEPUTY AUDITOR GENERAL (CORPORATE SERVICES) GRADE OAG 2 (1 Post) dagcs2018@oagkenya.go.ke Purpose of the Job Reporting to the Auditor General, the Deputy Auditor General (Corporate Services) shall be the head of administration and management of the Office of the Auditor General. The successful candidate will be the accounting officer of the Office and will perform such duties and exercise such other powers as may be delegated by the Auditor General. Duties and Responsibilities 1. Managerial Responsibilities: 1) Provide leadership in the development and implementation of the overall OAG strategy that is derived from the Constitution of Kenya 2010 and the Public Audit Act, 2015 in the delivery of the mandate of the Office. 2) Provide strategic advice and direction for audit, budget planning, monitoring and reporting activities, performance metrics, policies and legislation in line with the OAG mandate. 3) Provide executive leadership to senior management staff, including managing resources to ensure they are productively utilized across the Office. 4) Provide leadership in development of timely and quality work plans for staff at all levels to ensure effective implementation of the institutional strategy. 5) Coordinate the development and implementation of sound Human Resource and Financial management strategies and practices at the Office of the Auditor General. 6) Establish and maintain effective, open and consultative relationships with clients and stakeholders (both internal and external) and lobby for support necessary for the achievement of the overall OAG strategy. 2. Operational Responsibilities 1) Responsible for the performance of the Corporate Services Department and ensure the activities of the Department support the achievement of the overall OAG strategy. 2) Mentor and coach staff members within the Department to enhance work performance as set out in the appraisal schemes 3) Lead the training and development of staff in the Office in line with both individual and institutional performance objectives. Page 8 of 17

9 Requirements for appointment: 1. Academic & Professional Qualifications 1) A Bachelor s degree in Finance, Accounting or Economics from a University recognized in Kenya. 2) Must be a practicing member of good standing of the professional body of Accountants recognized by law. 3) A Master s degree from a recognized University preferably in the fields relevant to the Audit function will be an added advantage. 4) Meets the requirements of Chapter Six of the Constitution of Kenya. 5) Must have extensive knowledge in Public Finance. 6) At least ten years in auditing or Public Finance management three (3) of which must have been at the level of a Director or its equivalent and comparable position preferably in the Public Sector. 2. Knowledge 1) Auditing Principles - Demonstrate knowledge of the nature, context and objectives of audit, audit powers and independence, distinctions and relationships between internal and external auditing, and various operational aspects of audit, including the application of international auditing standards. 2) Understanding of the public-sector environment- Knowledge of the role of professional ethics and values, by integrating ethical principles into all aspects of public sector accounting and financial management. 3) International Standards of Auditing (ISA s/issai s)- Knowledge and understanding of the International Standards for Supreme Audit Institutions (ISSAIs), and the operational emphasis in terms of the public sector with regards to policy and performance auditing. 4) Asset Management - Knowledge of managing tangible assets such as buildings and intangible assets such as human resources, intellectual property, and goodwill and financial assets. Understand the process of cost effectively deploying, operating, maintaining, upgrading, and disposing of assets in the Office. 5) Project Management- Knowledge and understanding of project management principles in the audit environment, knowledge of resource management, stakeholder engagement and the steps involved in defining and quantifying project parameters, timescales, selecting and applying suitable project management techniques and arranging post-project reviews. 6) Budgeting - Knowledge of the principles of budgeting and standard costing, calculation and evaluation of standard costs, variances and ratio analyses. 3. Skills 1) Audit Reporting - Able to incorporate audit findings and recommendations in a report. Ability to prepare and present audit reports to stakeholders at various reporting levels operational, strategic Page 9 of 17

10 and legislative. Able to effectively evaluate issues identified, and generate appropriate findings, conclusions and recommendations in a report. 2) Audit Review- Ability to review the nature, timing and extent of the audit procedures performed to comply with professional standards and applicable legal and regulatory requirements. 3) Audit communication- Able to understand communication dynamics in the audit environment by building constructive working relationships, obtaining information relevant to the audit and providing management and those charged with governance with timely observations and findings throughout the engagement. Able to communicate audit-related matters to other stakeholders, such as legislative and oversight bodies. 4) Audit Planning - Able to set timetables for the audit and define the nature, timing and extent of the audit procedures. Able to assign team members and identify other resources that may be required, such as subject experts. 5) Policies and Procedures in the Public Sector- Understand the procedures, instruments and institutional arrangements in place at national and devolved government levels for creating, developing and implementing policies (the policy cycle) within the public sector. 4. Core Competencies 1) Ethical - Understand ethical behavior and public sector practices. Ensure that own behavior and behavior towards others is consistent with these standards and aligns with the values and ethical standards of the Office. 2) Change Resilient- Demonstrate a willingness to be flexible, versatile and/or tolerant in a changing work environment whilst maintaining effectiveness and efficiency. 3) Coach and Mentor- Act as an advisor; share wisdom and professional expertise with others and provide guidance to strengthen knowledge /skills of SAI professionals. Support others to grow and develop and find personal fulfilment through their work. 4) Handle Conflict- Deal with disputes in a rational, balanced and effective way through effective communication, problem resolving abilities and good negotiating skills to restore the focus of the teams within the Office. 5) Verbal communication and presentation skills- Ability to communicate effectively and articulate audit observations and strategies clearly with confidence before public and media; make presentations before national and international audiences. Page 10 of 17

11 Advertisement No. 4 DIRECTOR OF AUDIT GRADE OAG 3 (9 Posts) directoraudit2018@oagkenya.go.ke Purpose of the Job Reporting to the Deputy Auditor General, this position is responsible for the management of the audit process for various National Government institutions and County Governments including all public entities within those sectors or counties to ensure that audit reports are delivered within the statutory timelines. The successful candidates will be deployed to head an Audit Directorate in National or County Government. He / She may also be deployed in Specialized Audit Department to head Performance Audit or Forensic Audit Directorates. Duties and Responsibilities 1. Managerial Responsibilities 1) Develop and monitor the implementation of the directorate strategy that is derived from the Departmental strategy, to ensure alignment with the institutional objectives. 2) Develop and monitor effective utilization of the directorate budget. 3) Coordinate all audit functions under the Directorate to ensure effective and efficient delivery of audit services to the audited institutions. 4) Oversee the development of Annual Audit Plans and assist audit staff in the planning, organizing, directing and monitoring Audit operations. 5) Attend entry and exit meetings for selected clients. 2. Operational Responsibilities: 1) Audit Accounts of various National Government Sectors and County Governments including Public Entities within those Sectors or Counties. 2) Responsible for efficient and effective organization, co-ordination, control and supervision of all audit or administrative functions in the Sector/County. 3) Review the draft audit report on auditee institutions for quality controls before presentation to the Deputy Auditor General. 4) Coach and mentor staff members within the directorate to enhance work performance as set out in the appraisal schemes. 5) Oversee quality control of the audit files to ensure compliance with audit quality standards and regulations. 6) Monitor the individual staff performance in line with quality standards and timelines to ensure the achievement of the directorate objectives 7) Ensure adherence to the code of conduct by the audit teams to maintain quality reporting standards and integrity during the audit process. Page 11 of 17

12 Requirements for appointment: 1. Academic & Professional qualifications 1) A Bachelor s degree from a recognized university preferably in the fields relevant to the Audit function such as Auditing, Accounting, Finance, Economics, Mathematics, Statistics, Computer Science, Law, Business Management or any other relevant disciplines; 2) Certified Public Accountants of Kenya (CPA-K) or its recognized equivalent qualification OR A Master s degree from a recognized institution preferably in the fields relevant to the Audit function such as Auditing, Accounting, Finance, Economics, Mathematics, Statistics, Computer Science, Law, Business Administration or any other relevant disciplines. 3) Membership of a relevant professional body will be an added advantage. 4) Knowledge and practical application of the Audit Management Systems will be an added advantage 5) At least 10 years of practical experience in auditing from a reputable organization three (3) of which must have been at the level of a Deputy Director or its equivalent and comparable position. 2. Knowledge 1) Auditing Principles - Demonstrate knowledge of the nature, context and objectives of audit, audit powers and independence, distinctions and relationships between internal and external auditing, and various operational aspects of audit, including the application of international auditing standards. Demonstrate knowledge of the principal external auditing standards applicable to both the private (ISAs) and public (ISSAIs) sectors and, demonstrate an understanding of how these standards impact on the auditing process. 2) Quality control standards (ISQC/INTOSAI)- Knowledge of control procedures in accordance with ISSAI 40 Quality Control for SAIs, which provides the context for the IAASB s International Standards on Quality Control (ISQC 1) in a public-sector environment. Knowledge of ISQC 1 which establishes standards and provides guidance for quality control. 3) Ethical standards (INTOSAI/IESBA)- Demonstrate an understanding of the role of professional ethics and values in organizational governance in the public sector, by integrating ethical principles into all aspects of public sector financial and operational management. 4) Auditing reporting standards -Demonstrate knowledge and understanding of audit reporting structures in an entity both internal (e.g. audit committees) and external (e.g. regulatory/legislative oversight), and the potential contribution audit can make to effective corporate governance. 5) Risk Management Principles - Demonstrate knowledge and understanding of the nature, causes and incidence of audit risk. Demonstrate an understanding of the methods and procedures designed to mitigate risks regarding the audit process. 6) Project Management - Knowledge and understanding of project management principles in the audit environment, knowledge of resource management, stakeholder engagement and the steps Page 12 of 17

13 involved in defining and quantifying project parameters, timescales, selecting and applying suitable project management techniques and arranging post-project reviews. 3. Skills 1) Audit Planning - Ability to set timetables for the audit and define the nature, timing and extent of the audit procedures. Ability to assign team members and identify other resources that may be required, such as subject matter experts. 2) Audit Review - Ability to review the nature, timing and extent of the audit procedures performed, to comply with professional standards and applicable legal and regulatory requirements. The ability to review documented evidence, in electronic and external hard copy formats as well as the review and approval of conclusions and, the support for those conclusions. 3) Audit Procedure- Ability to conduct an audit including the preparation of working papers and other documentation, the collection and evaluation of audit evidence and the range, application and appropriateness of audit techniques in assessing the control environment. 4) Audit of financial statements - Ability to produce financial statements by applying international reporting standards up to the highest level; including the ability to incorporate essential aspects of management accounting encompassing costing, budgeting (revenue and capital) and financial planning and deals. Ability to produce financial reports by complying to private (IFRS) and public (IPSAS) sector standards. 5) Audit Reporting - Ability to incorporate audit findings and recommendations in a report. Ability to prepare and present audit reports for stakeholders at various reporting levels operational, strategic and legislative. Ability to effectively evaluate issues identified, and generate appropriate findings, conclusions and recommendations in a report. 6) Coach and Mentor - Act as an advisor; share wisdom and professional expertise with others and provide guidance to strengthen knowledge /skills of OAG professionals. Support others to grow, develop and find personal fulfilment through their work. 4. Core Competencies 1) Creative/ Innovative- Develop new and unique ways to improve operations within the Office, to deliver excellence, efficiency and outstanding service/products to clients (e.g. methods, processes, systems, policies etc.). Take initiative and start activities. 2) Ethical - Understand ethical behaviour and public-sector practices. Ensure that own behaviour and behaviour towards others is consistent with these standards and aligns with the values and ethical standards of the Office. Page 13 of 17

14 3) Planning and organizing -Set goals, create and implement actions plans, and evaluate the process and results. Determine priorities, develop a work schedule, monitor progress towards goals, track details, data, information and activities to ensure the alignment of work to the OAG goals 4) Conflict Resolution- Seek common ground, agreement, compromise, co-operation and a satisfactory settlement 5) Effective Communication- Speak, listen and write in a clear, thorough and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the counterpart and adapt to the situation. Adjust the message to the recipient. 6) Coach and Mentor- Act as an advisor; share wisdom and professional expertise with others and provide guidance to strengthen knowledge /skills of SAI professionals. Support others to grow and develop and find personal fulfilment through their work Advertisement No. 5 MANAGER - LEGAL SERVICES: GRADE OAG 5 (1 Post) mlegal2018@oagkenya.go.ke Purpose of the job: This position is responsible for the provision of legal advisory services through the development and interpretation of legal matters, leading litigation, maintaining custody of the institution s seal and legal documents, vetting and drafting of legal agreements for the Office. Duties and Responsibilities: 1) Participating in the development and implementation of Corporate Services strategy by developing and implementing the Legal Affairs strategy, derived from the Office of the Auditor General s overall strategy. 2) Developing and overseeing the implementation of legal and governance policies, systems and procedures, in line with the institution s strategy to ensure achievement of institutional mandate. 3) Leading the planning and coordination of all the functions of the Legal Services Unit to ensure achievement of the Unit s strategic objectives. 4) Developing, implementing, and monitoring the budget for the Legal Services Unit to ensure efficiency and effectiveness in the management of the institution s financial resources. 5) In coordination with Human Resource and user Directorates, ensures that employees are trained on key laws and regulations that are central in the achievement of the institution s mandate. 6) Responsible for performance management, training and development of staff in the unit, to ensure achievement of the unit s mandate, and consequently achievement of the institution s mandate. Page 14 of 17

15 7) Providing legal counsel to the Office and ensuring compliance with all statutory requirements. 8) Leading the drafting and reviewing of contracts, agreements and leases in which the institution is party to, to ensure the institution enjoys maximum benefits from the contractual relationships. 9) Ensuring safe custody of the institution s legal documents, for instance minutes, board papers, company seals e.t.c.to protect the documents from access by unauthorized persons, and for fast retrieval for decision making purposes. 10) Ensuring adequate preparation and representation of the institution in litigation cases, to ensure favorable ruling for the institution by the courts of law. 11) Ensuring the compilation of legal, governance and compliance reports, to advice decision making on enhanced legal performance in the institution. 12) Ensuring that the unit conducts research to support the delivery of the institution s mandate, resulting from informed decision making in the Legal Unit. Requirements for appointment: 1. Academic & Professional qualifications 1) A Bachelor s degree in Law (LLB) or its recognized equivalent qualification from a recognized university. 2) Post graduate diploma in Law from Kenya School of Law 3) Registered as an Advocate of the High Court of Kenya. 4) 8 years relevant experience. 2. Knowledge 1) Constitutional Litigation- Knowledge of the practice and the procedures involved in litigating constitutional issues in the Office. Ability to critically analyse remedies in constitutional litigation and to develop and refine critical thinking in respect of certain aspects of constitutional law. 2) Mediation - Knowledge of alternative dispute resolution processes in which the parties to a lawsuit meet with a neutral third-party to settle cases in the Office. 3) Conciliation - Knowledge of out-of-court dispute resolution instruments to reach an amicable dispute settlement between OAG and different internal and external parties. 4) Law of Contract - Knowledge to develop Contract Laws with the intention of creating a legal obligation ensuring agreements are upheld and enforced. 5) Labour law- Knowledge of the body of law that governs the relationship between the Office and the staff, including labour laws relating to employment contracts, statutory regulations such as collective bargaining, protection from discrimination, wages, hours of work as well as health and safety. Page 15 of 17

16 3. Skills 1) Change Management skills - Ability to transition individuals, teams, and organisations using methods intended to re-direct the use of resources, process, budget allocations, or other modes of operation that significantly reshape the Office. 2) Facilitation skills - Ability to guide a group of people in sharing ideas, opinions, experiences and expertise to achieve a common goal and an agreeable action plan. 3) Presentation skills - Ability to present information, ideas and arguments to a group of people in such a way that they will be informed, inspired, convinced and persuaded. 4) Negotiation skills - Ability to communicate back and forth, to reach a joint agreement about differing needs or ideas. 4. Core Competencies 1) Creative/ Innovative - Develop new and unique ways to improve operations within the Office, to deliver excellence, efficiency and outstanding service/products to clients (e.g. methods, processes, systems, policies etc.). Take initiative and start activities. 2) Ethical - Understand ethical behaviour and public-sector practices. Ensure that own behaviour and behaviour towards others is consistent with these standards and aligns with the values and ethical standards of the Office. 3) Planning and organizing - Set goals, create and implement actions plans, and evaluate the process and results. Determine priorities, develop a work schedule, monitor progress towards goals, track details, data, information and activities to ensure the alignment of work to the OAG goals 4) Conflict Resolution- Seek common ground, agreement, compromise, co-operation and a satisfactory settlement 5) Effective Communication - Speak, listen and write in a clear, thorough and efficient manner using appropriate and effective communication tools and techniques. Speak eloquently and engagingly in meetings, in one-on-one situations as well as in small and large groups. Listen, be receptive to the counterpart and adapt to the situation. Adjust the message to the recipient. Page 16 of 17

17 6) Coach and Mentor- Act as an advisor; share wisdom and professional expertise with others and provide guidance to strengthen knowledge /skills of SAI professionals. Support others to grow and develop and find personal fulfilment through their work Page 17 of 17