Terms of Reference (ToR) For Conducting Baseline Survey Date: January 07, 2018

Transcription

1 1. Overview of the Organization: Terms of Reference (ToR) For Conducting Baseline Survey Date: January 07, 2018 Acid Survivors Foundation (ASF) was formed on 12 May 1999 with the growing concern of the rising trend of acid violence in Bangladesh. It began its journey with a vision to reduce and eventually eliminate acid attacks in Bangladesh and ensure that survivors, especially women and children are able to live with dignity. It has been working towards its vision by working on an integrated approach, using a holistic (bio-psycho-social) multi-stakeholder approach, which includes: prevention of acid and burn violence, comprehensive medical support, legal assistance, research and advocacy, and social and economic rehabilitation to combat acid violence from Bangladesh. Through ASF s comprehensive efforts the number of acid attacks over the years has been reduced. In the year 2002, the highest number of attacks was seen with 496 recorded attacks with 494 incidents. However, the trend started to decline from 2003 and in 2016 there were 44 numbers of incidents affecting 50 victims. 2. The Project: At a Glance: Title of the project ICT based response and support mechanism to address Violence against Women and Girls Implementing Acid Survivors Foundation in cooperation with two partner NGOs organization Partner NGOs POPI for Narsingdi District and Light House for Bogra District Funding Agency Australian Department of Foreign Affairs and Trade (DFAT) Project Duration 2 years (June 2017 May 2019) Project Location Four Upazilas (16 Unions) of two districts, Narshingdi and Bogra Project Results Goal: To develop ICT based response and support mechanism to prevent, report and respond to acid and other forms of violence against women and girls Outcomes: 1. Increased access to information on different support services in relation with VAWG 2. Referral service linkages are established and functional Page 1 of 7

2 [ 3. Victims of violence are able to overcome the trauma and back in normal life Outputs: 1.1. Survivors as well as families and communities are aware and capacitated on different support services available to address VAWG 2.1. Developed ICT based alert system to notify/reporting incidents of VAWG and response through help desk 2.2. Strengthened linkages and coordination among the relevant service providing agencies (GO & NGO) to respond VAWG 3.1. Increased access to quality health, legal and psycho-social services and supports for victims of VAWG 3. Rationale of the Baseline Survey: The project will focus on developing an ICT based prevention and response mechanism while strengthening access to comprehensive support services. Through the project, ASF will build the capacity of the survivors of two districts to prevent, report and respond to acid and other forms of violence and also engage with the groups, committees and other stakeholders to be a part of the ICT based response and support mechanism. The project will introduce a Phone/SMS based alert system to report incidents of acid and other forms of violence. A help desk will be established at the district level to maintain the alert system and quick respond to the victims for their medical, legal, psycho-social, rehabilitation, etc. supports. ASF s prevention initiatives under this project will involve developing local community volunteers, engaging students, men and boys and equipping them with the knowledge and skills to increase reporting of VAWG through the Phone/SMS based alert system. ASF will also develop their capacities in the selected districts to prevent violence and strengthen reporting of incidents of violence. To understand the current situation of violence against women and girls and service delivery mechanism to survivors in the selected districts, ASF has planned to conduct a baseline survey at the initial stage of the project. This survey will provide programme staff with detailed baseline data on knowledge, attitudes and practices of communities and institutions on violence against women and girls to measure changes or achievements of the project against the indicators of the project results, especially outcomes and impacts through an independent evaluation at the end of the project period. Besides, the baseline survey should develop relevant practical tools and approaches for on-going project monitoring and learning. 4. Objectives of the Assignment: Overall Objective The overall objective of the survey is to collect baseline data on the existing situation of violence against women and girls and service delivery mechanism to survivors in the selected districts that would be used to understand changes in the situation in future. This will also help to develop a detailed M&E framework based on the outcome of this survey. Page 2 of 7

3 Specific Objective To gather information from the communities about their existing knowledge, attitudes and practices regarding violence against women and girls situations of the project areas. To understand the capacities and skills of service providers and their roles and responsibilities regarding the services provided to survivors To identify the service delivery mechanism to support survivors and its effectiveness To gather information regarding the level of awareness on violence against women and girls conditions in the targeted communities and institutions for measuring changes of the project in future. To examine the factors of violence against women and girls, and suggest possible prevention, reporting and response interventions mechanisms To find out the response from different stakeholders about to reduce, report and response to the incidence of violence against women and girls 5. Methodology: The baseline survey should adopt a mixed methods approach, integrating quantitative and qualitative methods to achieve the baseline objectives. The consultant/firm will use different methods such as desk review, observation, survey, KIIs, FGDs to collect data from the community and institutions level. However, all data collection methodologies and determine of sample size should be considered in line with the discussion and agreement between the survey team and ASF. It is expected that the survey will be conducted by taking into consideration ethical standards regarding the gathering of data from survivors and other relevant stakeholders. 6. Survey Areas: The consultant/firm will conduct the survey in four Upazilas of two districts, Narsingdi and Bogra by determining a suitable sample size from the following Unions: Name of the District Name of Upazila Name of the Unions Narsingdi Narsingdi Sadar Chinishpur & Pourashava (Sadar) Hajipur Panchdona Silmandi Shibpur Machhimpur (Sadar) Joynagar Putia Baghaba Bogra Bogra Sadar Sadar Union (Nishindara) Gokul Namuja Noongola Kahaloo Birkedar Malancho Paikar Narahotta Page 3 of 7

4 7. Scope and Focus of the consultancy Work Conduct inception meeting for the assignment and preparing an inception report Gathering and reviewing of all necessary project documents such as project proposal, logical framework, monitoring and evaluation plan, etc. Design the baseline in consultation with ASF staff in a meeting with appropriate methodology, sampling size, timing, roles and responsibilities of the team members, etc. Develop draft quantitative and qualitative survey tools/instruments and finalize based on the consultation with ASF staff Pre-testing of the survey tools in one or two communities and if needed take necessary actions to correct the tools based on the field findings Preparation of training plan for the enumerator and supervisor, survey manual, field work protocols according to agreed methodologies. Recruitment and implementation of training for enumerators Data collection, cleaning, validation, entry, analysis and synthesis Develop and submission draft survey report Organize a findings sharing workshop with relevant ASF staff and other stakeholders for seeking their input on the findings Incorporate feedback and finalize the report, and submit to ASF Setting some indicators of project outcome level - Prevalence rate of physical, sexual, acid and other burn violence, child marriage etc - Status of policy level interventions to address VAWG - Individual perception and knowledge and support provision (health, psychological social, legal, education etc) The assigned tasks will need to focus on the abovementioned aspects, however, are not limited to them. Other associated tasks and sub-tasks may and should be undertaken based on discussion and need. 8. Required Experiences, Skills and Competencies: The consultant or firm will ensure that relevant members from the assignment execution team should possess the following experiences, skills and competencies: Experiences Minimum 10 years experience in designing, implementing, managing and coordinating baseline survey/research/assessment/etc. The lead researcher and the members of the team should have excellent academic and research background and have proven track record in conducting similar assignment Research experience on VAWG, GBV, Acid Violence, Rights, Service Provision, etc. issues and working with survivors of acid and other forms of violence will be a strong advantage Knowledge and experience of using research/survey concept, approaches, tools, techniques, methodologies, sampling, etc. Experience in qualitative and quantitative data collection, validation, entry and analysis using statistical software and drafting skills Page 4 of 7

5 Skills and Competencies: Strong analytical skills on gender analysis in overall aspects of survey designing and conducting Excellent communication and facilitation skills as well as fluency in English Ability to work collaboratively with multiple individuals and groups Demonstrate excellent interpersonal and professional skills in interacting with ASF and different stakeholders of ASF Ability to produce high quality work under tight timeframes Evidence of having undertaken similar assignments Ability to develop high quality research reports in English 9. Team Composition: The Consultant or Firm will ensure that all selected team members assigned to the particular assignments allocate the time specified inside the proposal. Moreover, the team leader of the assignment should be present at all major meetings as required by ASF. In the instance when an assigned team members is no longer able to continue her/his role, the Consultant or Firm will notify ASF and ensure a proper replacement of the member. The applicants are highly requesting to keep one gender expert and psychosocial expert among the team members. 10. Key Deliverables The Consultant or Firm will provide the following deliverables: An inception report with the detailed work plan, appropriate methodology, sampling, timing, roles and responsibilities of researchers of the particular assignment Final tools/instruments of the baseline survey Field manual for enumerators and supervisors Data entry and analysis plan Training report of required number of enumerators, supervisors and data entry staff Electronic files with all raw data in 2 CDs Draft survey report which will be submitted within 07 days after completion of the field work Presentation of the key findings to the stakeholders The final report which will be submitted within five days after the findings dissemination workshop with the stakeholders Note: All deliverables will be submitted in 2 copies; in hardcopy and softcopy in editable form. 11. Duration of the Assignment The consultancy will be completed within two months, from 01 February 2018 to 31 March The consultant must ensure that the whole process of the survey work that includes preparation, development of the survey tools, testing and reviewing of the tools, actual field work, data analysis, dissemination of the key findings to stakeholders and reviewing of the final report can be completed within this time frame. Page 5 of 7

6 12. Budget/Payment Procedure Applicants are expected to submit their financial proposal (inclusive VAT and Tax) for the entire exercise. Please note that all VAT and TAX amounts will be deducted from the total amount at source (i.e. ASF) as per Government Regulations. The consultant/consultant firm will be paid in phases upon completion and submission of key deliverables. The payment schedule will be as follows: 30% of the contract sum will be paid to the consultant/consultancy firm upon submission of a satisfactory inception report 20% of the contract sum to be paid upon completion of data collection, validation, entry, etc. 20% of the contract sum to be paid upon satisfactory submission of a comprehensive draft survey report 30% of the contract sum will be paid upon submission and acceptance by the client of a comprehensive final report 13. Institutional Arrangements The assignment will be executed by the Individual Consultant or Consultant Firm with the collaboration of ASF. An ASF team will work closely with the consultant or firm throughout the assignment and will consist of relevant Senior Management Committee members who will provide regular feedback, guidance, advice and take major decisions associated with the assignment. The Manager-PME & MIS will be the main contact person between the consultant or firm and ASF and coordinate relevant activities to ensure the proper implementation of the assignment. The Manager of Programme along with other relevant staff from ASF program unit will provide survey design related input. The Executive Director will provide overall supervision and guidance during the process of the assignment. The Consultant or Firm will report directly to the Executive Director, ASF. 14. Application Process Interested Individual Consultant or Consultant Firms are invited to submit an Expression of Interest (EOI) for delivery of the assignment. The EOI should include: Both Technical and Financial proposals Detailed technical proposal will include proposed methodology indicating the overall process including sampling, quality assurance, time frame, etc. for undertaking the survey Clear work plan including outputs/deliverables and detailed time frames The financial proposal will include detailed budget containing total costs as per man-day rates, work plan and any other costs anticipated in undertaking process of the assignment Detailed CV of the consultant/firm with full description of the profile and experience Contact details from at least two independent referees with in-depth and proven knowledge of the applicant s expertise and relevant work experience Sample of 2-3 relevant studies previously produced A cover letter outlining the suitability of consultant or consultant firm for the assignment, motivation and summarizing relevant experience Page 6 of 7

7 15. Deadline of the Application The application (in English) to be sent only in hard copy by-hand or by registered post to reach at ASF on or before PM, January 17, Submission of proposals should be addressed to: Executive Director Acid Survivors Foundation (ASF) CRP Bhaban (6th Floor), Plot- A/5, Block-A, Section 14, Mirpur, Dhaka Evaluation and Selection Process The selection process of the Consultant or Firm will be based on the set of criteria developed by the ASF Bid Committee to evaluate the proposals. The Bid Committee will evaluate the proposals by using the combined scoring method. Technical proposal will be evaluated on 70%; whereas financial proposals will be evaluated on 30%. The short listed bidding consultant or firm may be asked for a formal presentation prior to the final selection. The successful bidder should sign a contract with the ASF to undertake the assignment. 17. Ethical standards and Intellectual Property Ownership and copyright of all data, drafts and final products of the assignment will be the sole and exclusive property of ASF and restricted for public use. The consultant or firm will submit all original documents, materials and data to ASF. 18. Disclaimer ASF reserves the right to accept or reject any or all proposals without any reason whatsoever. Page 7 of 7