Communications Assistant Application Information

Transcription

1 Communications Assistant Application Information Thank you for your interest in the post of Communications Assistant at Bristol Old Vic The contents of this pack include: Information about Bristol Old Vic A job description including person specification Application form Equality and Diversity Monitoring Form Guidance notes How to Apply Please complete the application form. Please refer directly to the job description and person specification in your application. Do not enclose a CV with your application. We would be grateful if you would also complete the Equality & Diversity Monitoring form and attach to your application. This will be separated from your application before shortlisting. Your application should be addressed to: Jane Edwards Reynolds (HR & Company Administration Manager) Please submit your application by to: jobs@bristololdvic.org.uk OR You can submit your application by post to: Jane Edwards Reynolds HR Manager Bristol Old Vic King Street Bristol BS1 4ED Please mark your /envelope: CA Job Application (Please note -If you have submitted your application by , you do not need to send us a hard copy too). The closing date/time for applications is Friday 23 March 2018 at 12 noon no late applications can be accepted as shortlisting will take place immediately after applications close. Receipt of your application will be confirmed by . Interviews scheduled for: Tuesday 10 April We look forward to hearing from you. Correspondence Address: King Street, Bristol BS1 4ED. UK Telephone Box Office admin@bristololdvic.org.uk Bristol Old Vic and Theatre Royal Trust Limited: a company limited by guarantee Registered Office: Narrow Quay House, Narrow Quay, Bristol BS1 4QA Registered Company number Registered Charity number VAT number

2 MISSION To delight, surprise and inspire the people of Bristol and beyond with excellent live theatre in an environment of creativity, welcome and adventure. ABOUT US Bristol Old Vic is the longest continuously-running theatre in the UK and following a recent 12million redevelopment project, is now one of the most modern and comfortable with state of the art rehearsal rooms, a dramatically extended forestage and precision-engineered sightlines giving audiences an even more intimate theatrical experience. We are now embarking on the next phase of the redevelopment, which will result in a Front of House space worthy of our customers. It will be a beautiful combination of historic and new architecture; spaces that you might simply want to come and spend time in with your family and friends, and places that you might want actively to explore as we develop ways to tell our 250-year history through new artworks and activities Our mission is to create pioneering twenty-first century theatre in partnership with the people of our energetic city; inspired by the history and magical design of the most beautiful playhouse in the country. We are led by artists who see the world with distinctive clarity and whose ability to articulate what they see allows us to understand and engage with our world afresh, whether that be through our 350-strong Young Company, our many outreach and education projects or helping ascendant artists by nurturing the spark or seed of an idea into something fully-formed. We are publicly funded by Arts Council England and Bristol City Council, using that investment to support experiment and innovation, to allow access to our programme for people who would not otherwise encounter it or be able to afford it and to keep our extraordinary heritage alive and animated. With the support of our stakeholders we want to: Create excellent theatre for a local, regional, national and global audience Ensure that everyone in the region has the opportunity to experience and be inspired by our work, including those who would not otherwise encounter it or be able to afford it Create real opportunities for the emerging talent of Bristol and the Region to find their voices and express their unique views of the world To open opportunities for every young person in the region to participate in our activities and embed creativity at the heart of their learning experience Articulate, animate and be always open to inspiration from our extraordinary heritage Belong to and engage with the whole city of Bristol Ensure that our business is flexible, resilient and environmentally sustainable We strive to be welcoming, professional and boundlessly curious; playful, ambitious and rigorous; resourceful, honest, and generous; collaborative, Bristolian, world class and bold. We try to remember at all times that everything we do is an experiment, that uncertainty makes discovery possible and that it is our job to explore rather than to define. Correspondence Address: King Street, Bristol BS1 4ED. UK Telephone Box Office admin@bristololdvic.org.uk Bristol Old Vic and Theatre Royal Trust Limited: a company limited by guarantee Registered Office: Narrow Quay House, Narrow Quay, Bristol BS1 4QA Registered Company number Registered Charity number VAT number

3 JOB DESCRIPTION Post: Reporting to: Working with: Communications Assistant Head of Communications Marketing Officers Head of Marketing Graphic Designer Background In 2012, Bristol Old Vic completed the first phase of a 24 million redevelopment project. The beautiful 250-year-old Georgian theatre and backstage facilities were completely renovated, re-instating and revealing the heritage of this intimate and unique performance space. The second phase of the redevelopment is nearly complete, transforming Bristol Old Vic s front of house spaces, bar & kitchen, Coopers Hall and Studio theatre to create an original, modern cultural facility that will have an important place in the city s infrastructure for decades. The completion of the redevelopment establishes two new areas of business in commercial trade and heritage tourism. As the oldest continuously working theatre in the country and an Arts Council National Portfolio Organisation, Bristol Old Vic has four broad aims: To produce and present a pioneering range of work, supporting the development of artistic talent from all genres and connecting with audiences from a range of backgrounds across Bristol and the South West. To establish Bristol Old Vic as a cultural and tourism destination by sharing its rich tapestry of social, cultural and architectural history and connecting with existing and new audiences. To be a destination venue in the city, providing a vibrant and accessible community space for everyone to enjoy that will feature a restaurant/café/bar and event facilities for hire. To engage with the communities in Bristol and across the South West, providing participatory opportunities for young people and the disenfranchised using the transformative power of theatre. The Role Reporting to the Head of Communications, this post is responsible for helping to ensure that Bristol Old Vic maximises its media coverage and therefore ensures that a wide range of audiences attend shows across all performance spaces. The Communications Assistant will work on key PR and communications activities in consultation with the Head of Communications with a particular focus on a range of campaigns, as well as liaising with the Marketing team to generate digital content for e-marketing and social media channels.

4 Areas of Responsibility PR campaigns To development and implement PR plans in conjunction with the Head of Communications and the rest of the Marketing team, and to manage press campaigns for individual productions. To take responsibility for managing timely PR campaigns in Bristol Old Vic s studio, liaising with producers and the programming team where necessary. To support the Head of Communications in all media cultivation for the wider objectives of the organisation, including PR for: education and outreach projects; groups; trading; heritage and philanthropic campaigns. With particular emphasis on Outreach and Ferment productions in order to develop those particular strands of the Bristol Old Vic programme through the media. Online/e-marketing To generate photography, video and other exclusive materials for various audiences including the Bristol Old Vic website and online press contacts. To work with the Marketing team and Head of Communications to generate stories for the Bristol Old Vic blog. To utilise YouTube, Twitter, Facebook and other social media channels to share stories, offers and information about Bristol Old Vic, theatre, Bristol and local culture. Press evaluation To oversee and be responsible for updating Bristol Old Vic press cuttings (hard copy and digitally sourced) on a regular basis to ensure consistent evaluation of press campaigns and organisational messaging. To communicate internally all relevant press cuttings so that relevant Directors, staff and theatre show companies are aware of media coverage about Bristol Old Vic. Press liaison To respond promptly and efficiently to information requests and assist with coordination of interviews and photo calls. To assist the Head of Communications with the planning and ticket allocation of Bristol Old Vic press nights. Where necessary, to deputise for the Head of Communications at events, press nights and press launches. Organisation wide To work in partnership with other internal teams (Marketing, Engagement, Heritage, Development, Box Office and Front of House) relating to the organisation s communications, in order to provide a joined-up approach to communication across all platforms. Research Examine competitor practice and keep abreast of new ideas for PR cultivation and digital content enhancement. Feb 2018

5 Person Specification Communications Assistant Essential Some experience of PR in a theatre/arts/events environment Excellent IT skills, including Word, Excel & website CMS systems Demonstrable copywriting skills, proofreading skills and excellent attention to detail An excellent understanding of social media and e-marketing software An ability to generate original ideas for a PR campaign Desirable Knowledge of the Bristol Arts and Culture scene and its audiences An awareness of issues relating to arts marketing and the UK theatre industry Ability to use Adobe Premiere Pro, or similar video editing software Experience of using social media and e-marketing to promote arts events/organisations, with a view to increasing sales and visibility Ability to work on own initiative as well as part of a team across an organisation Proven interest in theatre and the Arts Strong interpersonal skills, combined with enthusiasm and energy General The following responsibilities are shared by all staff members of Bristol Old Vic: To work for the benefit of the whole organisation To comply with all Bristol Old Vic policies including Equality and Diversity, Safeguarding, the RESPECT Charter,Health & Safety and other policies included in the Staff Handbook To attend regular staff meetings and other departmental meetings that may be arranged To keep up to date with the activities of the organisation To carry out administrative tasks that arise from the job Undertake additional duties as may reasonably be required Attend any training that may be mutually agreed on for the development of the post Feb 2018

6 Terms & Conditions Salary: Hours: Holidays: Pension: Notice: 15,000 per annum, paid monthly A full time role based on a 35-hour week. Due to the nature of the role, there will sometimes be a requirement to work additional evenings. There is no overtime paid and no formal time off in lieu system except in agreement with the line manager. 5.6 weeks (including bank holidays) initially, rising to 6.6 weeks (pro rata including bank holidays) after five years service. It is the law that, depending on your age and level of earnings, we may be required to automatically enrol you into a workplace pension scheme where both you and the company will be required to make contributions (auto enrolment pension scheme). After a three-month (12-week) probationary period (during which notice is one week on either side), four weeks notice on either side. Feb 2018