Human Resources Committee Monday, May 7, 2018 Room 340 D

Transcription

1 Human Resources Committee Monday, May 7, 2018 Room 340 D Hamilton Wentworth District School Board 20 Education Court, P.O. Box 2558 Hamilton, ON L8N 3L1 AGENDA: 5:30 pm 1. Call to Order 2. Approval of the Agenda 3. Resolution into Private Session as per the Education Act, Section (b) the disclosure of intimate, personal or financial information in respect of a member of the board or committee and; (d) decisions in respect of negotiations with employees of the board 4. Employee Incident Reporting 5. Staffing and Recruitment Update 6. Resolution into Private Session as per the Education Act, Section (b) the disclosure of intimate, personal or financial information in respect of a member of the board or committee and; (d) decisions in respect of negotiations with employees of the board 7. Meeting resumes in public 8. Adjournment

2 4-1 EXECUTIVE REPORT TO HUMAN RESOURCES COMMITTEE TO: FROM: HUMAN RESOURCES COMMITTEE Manny Figueiredo, Director of Education DATE: May 7, 2018 PREPARED BY: Jamie Nunn, Superintendent Human Resources Stacey Zucker, Associate Director, Support Services Matthew Kwan, Manager Health & Safety RE: Incident Reporting Statistics Action Monitoring Background As a follow up to the information presented on March 5, 2018 to the Human Resources Committee on Incident Reporting Statistics, additional data has been provided for the same 3 year period, separating elementary and secondary incidents and providing information on several of our employee groups. Data Elementary Schools 2014/ / / Secondary Schools First Aid Health Care Lost Time No Injury Total 2014/ / / Educational Assistants: Elementary Schools 2014/ / / Secondary Schools 2014/ / /

3 4-2 Elementary Teachers Including Occasional Teachers 2014/ / / Early Childhood Educators 2014/ / / Secondary Teachers Including Occasional Teachers 2014/ / / Upon review of the data, it is important to note this data includes claims that have been denied by WSIB. Also, this data includes employees at the Education Centre. Next Steps The Ministry of Education has asked all school boards to work towards implementing an online incident reporting process for A list of criteria has been provided to each school board. The Ministry of Labour will be visiting each school board in the province to discuss workplace violence with our meeting scheduled in May. 2

4 5-1 EXECUTIVE REPORT TO HUMAN RESOURCES COMMITTEE TO: FROM: HUMAN RESOURCES COMMITTEE Manny Figueiredo, Director of Education DATE: May 7, 2018 PREPARED BY: Jamie Nunn, Superintendent of Human Resources RE: Staffing, Recruitment and Hiring Update Spring 2018 Action Monitoring Background Throughout this school year, the Human Resources Department has maintained a focus on the recruitment, hiring and staffing of both permanent and occasional employment positions. Given our needs for September 2018, we have been actively hiring for all board positions. Staff Observations: Elementary Teacher Staffing Throughout the school year, HWDSB has hired 108 permanent elementary teachers. As of the time of this report, we have received 55 retirements for June and we anticipate we will hire an additional 60 permanent teachers for September given our needs. We have no redundant elementary teachers this spring. Considering our needs in elementary, we have completed two rounds of hiring for our Elementary Occasional Teacher Roster. In total, we have hired 211 occasional teachers since September 2017 and we anticipate we will hire another 140 occasional teachers this spring. We continue to actively recruit and interview monthly for French-speaking positions and have actively recruited at Teacher Employment Fairs in Montreal, Toronto, Sudbury and Ottawa. Secondary Teacher Staffing Throughout the school year, HWDSB has hired 58 permanent secondary teachers. As of the time of this report, we have received 33 retirements for June and we anticipate we will continue to expand teachers who have less than a full entitlement with every additional retirement or resignation. We have no redundant secondary teachers this spring. Considering our needs in secondary, we have completed two rounds of hiring for our Secondary Occasional Teacher Roster. In total, we have hired 87 occasional teachers since September and we anticipate we will hire another 50 secondary occasional teachers. Similar to elementary, we continue to actively recruit and interview monthly for French-speaking positions and have visited Job Fairs in Montreal, Toronto, Sudbury and Ottawa. Support Staff Our support staff play a valuable role within our schools. Throughout this school year, we have held a variety of postings for Educational Assistants, COPE (including Occasional staff), Designated Early Childhood Educators, DECE (including Occasional staff), Office Clerical Technical, OCTU (including Occasional Staff) and Canadian Union of Public Employees, CUPE (including Supply Staff). In total this year, 84 Educational Assistants were hired to the occasional supply EA list, 30 Designated Early

5 5-2 Childhood Educators were hired to the occasional supply DECE list, 60 new OCTU casuals were hired to the occasional supply OCTU list and 60 new causal CUPE staff were hired to the CUPE occasional supply list. Next Steps The Human Resources Team is committed to increasing the number of staff available for occasional and daily supply work within our schools. We are working closely with Corporate Communications to promote and encourage interested candidates to apply to the postings. We have also engaged Shakil Choudhury to work alongside our staff, union partners and administrators to review our current methods of screening, interviewing and hiring. Our work will be largely grounded in the Ontario Equity Action Plan 2017 (