Class Title: Senior Municipal Court Clerk FLSA Status: Non-Exempt

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1 Class Title: LSA Status: on-exempt BRIE DESCRIPTIO: Under general supervision of the Municipal Court Administrator or Court Supervisors, assist with the coordination of the administrative activities of the municipal court. This position provides increased responsibility of duties such as maintaining all necessary databases, imaging and retention systems, as well as paperwork for the complaints handled by the City of Grand Prairie Municipal Courts. unctions as a lead worker thereby performing some of the same work as Municipal Court clerks such as collecting court costs, scheduling court dates, controlling court dockets, handling complaints, assisting customers and increased financial responsibility for cash handling and drawer balancing. Lead worker duties include training newly hired or promoted personnel, being lead on key projects of the court and assigning work or coverage as needed in the absence of a supervisor or as delegated. Incumbent(s) has demonstrated ability to assume increased reasonability by obtaining and maintaining a Level 1 Court Clerk Certification. ESSETIAL UCTIOS: The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description. S Sedentary L Light M Medium H Heavy V Very Heavy Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time. Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. Exerting lbs. frequently, or up to 10 Exerting lbs. frequently, or up to Exerting over 100 lbs. occasionally, lbs. frequently, or up to # Code Essential unctions 1 S Customer Service: Provides information and assistance to customers related to court processes, activities, procedures, documentation, fees, case status/disposition, or other issues expected of court clerks. Additionally, assists in researching more complex issues and/or resolving issues involving angry/irate customers. Responds to requests for public records in accordance with established policies. Communicates procedures regarding warrant status cases and assists customers with case resolution. 2 S Court Activities/Dockets: Monitors and maintains control of court dockets to prevent overload, issues jury summons, monitors jurors, notifies defendants and attorneys of case statues and issues subpoenas and witness notifications. Prepares court dockets, maintains court dockets setting limits, review trial dockets with prosecutors, and reviews court dockets with court administrator. Reviews delinquent cases for capias warrant preparation, capias pro fine warrant Page 1

2 preparation or arrest warrant preparation. May serve as courtroom clerk. 3 S Database and ile Management: Maintains databases on citations received from Police Department, prepares case files, interprets judicial instruction and places case information into case file. Prepares arrest warrants, prints complaints, and signs and prepares files for Judge s signature. 4 S Policy/Procedure Administration: Assists with insuring policies and procedures are adhered to by staff. Assists the Court Services Director and Supervisors with development, implementation, and adherence to court policies, procedures, and changes in local and state laws and ordinances. 5 S Daily Work low/activities: May be expected to coordinates daily work activities which may include, but is not limited to, training new court clerks, organizing, prioritizing and assigning work; monitoring status of work in progress; inspecting completed work; consulting with supervisors to assist with solving complex problems and providing technical expertise to court clerks. Serves as a lead worker. 6 S Warrants/Bonds/otifications to Defendants: Checks in and lifts warrants on bonds as monies are received, and processes time served that has been granted by the Judge and schedules docket as needed. Issues ailure to Appear and Violate Promise to Appear citations. otifies defendants by mail of activated warrants and writs of arrest. Prepares check requests for inance Department and mails copies of paperwork to interested parties. 7 S Special Projects: Assists Court Administrator and Supervisors with Court operations by assisting with special projects, running reports, providing administrative assistance, facilitating projects, monitoring workflow and identifying and resolving problems. JOB REQUIREMETS: ormal Education / Knowledge Experience Certification and Other Requirements Reading JOB REQUIREMETS High School Diploma or GED. At least 2 years of experience as a court clerk or duties that are very close in nature to court clerk. Cash handling, posting, balancing and reconciliation experience required. Bilingual ability in Spanish and English preferred. Valid Texas Class C Driver's License. Preferable to hold and maintain a Level 1 Court Clerk Certification within 12 months of hire date. Intermediate - Ability to read papers, periodicals, journals, manuals, dictionaries, thesauruses, and encyclopedias. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study. Page 2

3 Math Writing Managerial Budget Responsibility Supervisory / Organizational Control Complexity Interpersonal / Human Relations Skills Intermediate - Ability to deal with system of real numbers; practical application of fractions, percentages, ratios/proportions and measurement. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and selfstudy. Intermediate - Ability to write reports, prepare business letters, expositions, and summaries with proper format, punctuation, spelling, and grammar, using all parts of speech. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study. Receives general direction: The employee normally performs the job by following established standard operating procedures and/or policies. The employee may choose the appropriate procedure or policy. Performance is reviewed periodically. o budget responsibility unctions as a lead worker with duties similar to the work performed by those supervised. May provide oversight to seasonal, intern, temporary or other workers. Work involves choices of action within limits set by standard practices and procedures. Professional judgment is required to apply the proper course of action. Discussion Constant: 80% or more of work time. Page 3

4 OVERALL PHYSICAL STREGTH DEMADS: Sedentary X Light Medium Heavy Very Heavy Exerting up to 10 lbs. occasionally or negligible weights frequently; sitting most of the time. PHYSICAL DEMADS: Exerting up to 20 lbs. occasionally, 10 lbs. frequently, or negligible amounts constantly OR requires walking or standing to a significant degree. Exerting lbs. frequently, or up to 10 Exerting lbs. frequently, or up to Exerting over 100 lbs. occasionally, lbs. frequently, or up to C = Continuously 2/3 or more of the time. = requently rom 1/3 to 2/3 of the time. O = Occasionally Up to 1/3 of the time. R=Rarely Less than 1 hour per week = ever ever occurs. This is a description of the way this job is currently performed; it does not address the potential for accommodation. PHYSICAL DEMADS REQUECY DESCRIPTIO Standing O Assisting at counter, in file room Sitting C Desk work; front counter duties Walking O To other departments, around the office Lifting O iles and supplies, cash drawer for balancing Carrying O iles Pushing/Pulling ile drawers Reaching or supplies and files Handling Paperwork; cash handling/counting; balancing money ine Dexterity C Computer keyboard Kneeling R iling in lower drawers Crouching R iling in lower drawers Crawling Bending O Retrieving items from lower shelves Twisting O rom computer to telephone Climbing R Step stool Balancing R On step stool Vision C Reading, computer screen Hearing C Communicating with co-workers and the public and on telephone Talking C Communicating with co-workers and the public and on telephone oot Controls Other (Specify) Cash handling Page 4

5 MACHIES, TOOLS, EQUIPMET, AD WORK AIDS: Telephone, fax machine, calculator, copier, printer, computer and related software EVIROMETAL ACTORS: D=Daily W=Several Times Per Week M=Several Times Per Month S=Seasonally =ever HEALTH AD SAETY EVIROMETAL ACTORS PRIMARY WORK LOCATIO Mechanical Hazards Respiratory Hazards Office Environment X Chemical Hazards Extreme Temperatures Warehouse Electrical Hazards oise and Vibration Shop ire Hazards Wetness/Humidity Vehicle Explosives Physical Hazards Outdoors Communicable Diseases Other (see 2 below) Physical Danger or Abuse Other (see 1 below) (1) /A (2) /A PROTECTIVE EQUIPMET REQUIRED: one O-PHYSICAL DEMADS: C=Continuously 2/3 or more of the time =requently rom 1/3 to 2/3 of the time O=Occasionally Up to 1/3 of the time R=Rarely Less than 1 hour per week =ever ever occurs O-PHYSICAL DEMADS Time Pressure Emergency Situation requent Change of Tasks Irregular Work Schedule/Overtime Performing Multiple Tasks Simultaneously Working Closely with Others as Part of a Team Tedious or Exacting Work oisy/distracting Environment Other (see 3 below) (3) /A O O Page 5

6 SIGATURE REVIEW AD COMMETS: The above statements describe the general nature and level of work being performed as of the date of preparation and approval. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of the position. Employees holding this position will be required to perform any other job-related duties as requested by management. The job description does not constitute an employment agreement between the employer and employee, and all requirements are subject to possible modification to reasonably accommodate individuals with disabilities. I have reviewed this job description and received a copy Signature of Employee Date Page 6