International Islamic University Malaysia IIUM Liaison Officer (Absence to Payroll)

Transcription

1 International Islamic University Malaysia IIUM Liaison Officer (Absence to Payroll) Author: Shahidah Mahbob Creation Date: Oct 20, 2007 Last Updated: February 1, 2008 IIUM HRMS Technical & Functional Team 0

2 Definitions Absence A period of time in which an employee performs no work for the assigned organization. Absence Types Categories of absence, such as medical leave or vacation leave, that you define for use in absence windows. Accrual The recognized amount of leave credited to an employee which is accumulated for a particular period. Accrual Band A range of values that determines how much paid time off an employee accrues. The values may be years of service, grades, hours worked, or any other factor. Accrual Period The unit of time, within an accrual term, in which PTO is accrued. In many plans, the same amount of time is accrued in each accrual period, such as two days per month. In other plans, the amount accrued varies from period to period, or the entitlement for the full accrual term is given as an up front amount at the beginning of the accrual term. Carry Over The amount of unused paid time off entitlement an employee brings forward from one accrual term to the next. It may be subject to an expiry date i.e. a date by which it must be used or lost. Net Accrual Calculation The rule that defines which element entries add to or subtract from a plan s accrual amount to give net entitlement. PTO Accrual Plan A benefit in which employees enroll to entitle them to accrue and take paid time off (PTO). The purpose of absences allowed under the plan, who can enroll, how much time accrues, when the time must be used, and other rules are defined for the plan. 1

3 Business Flow Details: Absence to Payroll HR0209 HR1319 Strategic Staffing to Hire Manage Leaves and Absences Perform Payroll Calculation. Payroll to Payment Benefits Administrator Payroll Administrator Legend: Event Temporal Event Process Step Manual Process Step Automated Process Step Roles Expandable Sub-process Decision Data Store Copyright 1999 Oracle Corporation, All rights reserved 2

4 IIUM HR Liaison Officer Browse to the Oracle Business Suite. The address is : Login your username and password. Click Login button or press Enter Figure 1 Navigation: IIUM HR Liaison Officer Figure 1.1 Navigation: IIUM HR Liaison Officer Absence (Figure 1.1) 3

5 Figure 2 Figure 2 shows the Find Person Window, you can choose either to query employee by Full Name, National Identifier or Number. Number field is the Staff Number field. Type in the Staff Number then click Find button. 4

6 Figure 3 Figure 3 shows Absence Detail Window. Choose the Absence Type from the list. Fill in the Actual Start Date (Figure 4) and End Date. (Figure 5) Figure 4 5

7 Figure 5 Duration of leave will automatically populate. Then Click Save button. 6

8 Assignment Navigation: IIUM HR Liaison Officer Assignment To add Supervisor for Absence Approval Figure 6 The Decision window pops up asking if the user wants to change the effective date. Click No button then type in the staff number in the Number field. 7

9 Figure 7 Figure 7 shows the Assignment window for the Liaison Officer to update or insert the Supervisor for their K/C/D. Click at the Calendar icon to change the effective date of the staff supervisor. Figure 8 Alter the Effective Date then click the OK button. 8

10 Figure 9 Select the supervisor name from the list then click at the OK button. Then Click Save button. 9

11 Element Entries (To Add Balance of Leave) Navigation: IIUM HR Liaison Officer Element Entries Element Entries for IIUM Liaison Officer is responsible to input the Annual Leave Earned Carried Over. Figure 10 Please click Yes button to change the effective date to 01-JAN-2008, as displayed in Figure

12 Then Click OK button. Figure 10.1 Figure 10.2 Figure 10.2 shows the Find Person Window, you can choose either to query employee by Full Name, National Identifier or Number. Number field is the Staff Number field. Type in the Staff Number then click Find button. 11

13 To enter the Leave balance, click at the first field of element link. (Figure11) Figure 11 Make sure you select at the Element Name Annual Leave Earned Carried Over. Then Click OK button. (Figure 11.1) Figure

14 Please Click OK button when the cost centre appear as below. Figure 12 Please Click at the Entry Values button, to add in the leave of balance. 13

15 Figure 13 Please check on the details below: Entry Effective Date = 01-JAN-2008 Expiration Date = 31-DEC-2008 Plan Days = Value balance of leave carry over (the total is with the amount of golden handshake if any) If the value of Plan Days is incorrect, please update the field and click the Save button to save or press Ctrl S. 14

16 Assignment Time Info Navigation: IIUM Liaison Officer Assignment Time Info Figure 14 The Assignment Time Info function is to add the staff in the rotation plan, earning policy and to upload the absence function. Figure 14.1 You can change the effective date of the staff to the staff appointment date if you want to inset the assignment time info for the staff. If you just want to check click No button. 15

17 Figure 15 Type in the details: Assignment Number = Staff number Autogen Hours YN = No (Figure 15) Rotation Plan = Regular Plan (8:00 17:00) (Figure 16) Earning Policy = Select Earning Policy (Figure 16) Complete view (Figure 16.1) Click at the DFF (Descriptive Flex Field/small button at your right) = Upload Absence Detail = Yes (Figure 17, Figure 17.1) 16

18 Figure 16 Figure

19 Figure 17 Figure

20 Figure 17.2 Click Icon button Save to Save or press Ctrl S 19

21 Summit Report Navigation: IIUM Liaison Officer Submit Report To View Absence Report Figure 18 Figure 18.1 Select Single Request as shown in Figure

22 Figure 19 Type in the detail as request: Effective Date Organization Unit / KCD Employee Date From 21

23 Figure 20 Then Click at the Submit button (figure 20) Figure 20.1 Click at Refresh Data Icon Then Click View Output button to see the result. 22