State of Nevada Department of Administration Division of Human Resource Management

Transcription

1 State of Nevada Department of Administration Division of Human Resource Management AGENCY REQUEST FY14-15 BUDGET PRESENTATION Brian Sandoval, Governor Jeff Mohlenkamp, Director Lee-Ann Easton, Division Administrator

2 Agency Overview Mission Vision Statutory Authority Mission To provide exceptional Human Resource services with integrity, respect and accountability. Vision To be recognized as a leader and partner in the management of Human Resources. Statutory Authority Nevada State Constitution, Article 15, Section 15, and the Nevada Revised Statutes, Chapter

3 DHRM Staffing and Structure The Division of Human Resource Management is composed of four sections funded through the Personnel/Payroll Assessment and one section funded through an agency cost allocation for a total of employees. The 5 Sections are as follows: Compensation, Classification and Recruitment Compensation Exam Development Classification Recruitment Employee & Management Services Consultation & Accountability Employee Development Equal Employment Opportunity Sexual Harassment & Discrimination Investigations Mediation Program Central Payroll and Employee Records Agency Human Resource Services 2

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5 Agency Overview 4 - Primary Activities 2 - Support Activities Budget Account: 1363 Primary Activities Hire and Retain a Qualified Workforce Compensation, Classification and Recruitment Employee Development Statewide Employee Relations and Management Services Consultation and Accountability EEO and Sexual Harassment & Discrimination Investigations Mediation Central Payroll and Employee Records Agency Human Resource Services Support Activities General Administration Services Statewide Human Resource Systems 4

6 Performance Indicators Primary Activity Hire and Retain a Qualified Workforce The purpose of this activity is to meet the current and future human resource staffing requirements of state agencies. This activity includes developing and managing recruitment strategies, succession planning, classification and compensation activities, and employee training and development activities to meet state agencies staffing requirements. Performance Indicators Recruitment Efficiency Number of days from the time the Division receives a request for a list of eligible applicants from an agency to the date the agency receives the list. Actual FY 12 Projected FY 13 Projected FY 14 Projected FY days 25 days 25 days 25 days *NOTE: Significant Improvement - FY 2013 actual so far is 21 days. Online Training Efficiency The cost savings of employees taking mandatory supervisory classes online (at their desktop) vs. in a classroom setting. Actual FY 12 Projected FY 13 Projected FY 14 Projected FY 15 $342,497 $162,886 $244,329 $244,329 5

7 Performance Indicators Primary Activity Statewide Employee Relations and Management Services The purpose of this activity is to provide a fair and consistent work environment for state employees. Performance Indicators Complaints Resolved Through Mediation The percentage of mediations performed through our Mediation Unit that had a successful outcome. Actual FY 12 Projected FY 13 Projected FY 14 Projected FY % 94 % 94 % 95 % Days Needed to Close Complaints The average number of days from when a complaint of sexual harassment or discrimination is received to the date that the case is closed (waiting time beyond the control of the investigator is not included if it exceeds 1 week). Actual FY 12 Projected FY 13 Projected FY 14 Projected FY days 35 days 36 days 36 days 6

8 Performance Indicators Primary Activity Central Payroll and Employee Records The purpose of this activity is to pay employees accurately and on time. Performance Indicator Percentage of Paychecks Issued Correctly This measurement represents the percentage of correct paychecks issued annually Actual FY 12 Projected FY 13 Projected FY 14 Projected FY 15 n/a new % % % 7

9 Performance Indicators Primary Activity Agency Human Resource Services This pilot project provides the full range of human resources services for 13 departments and agencies. This unit functions differently from the other units within the Division and is most similar to the human resource functions operating within other state departments and agencies. Its primary purpose is to provide direct HR service to employees and managers within the departments and divisions served. Performance Indicator Customer Satisfaction Survey The percentage of customer satisfaction survey responses that are 3 or better on a 5-point scale. (A 3 represents a neutral score and 4 and 5 scores represent increased levels of customer satisfaction.) Actual FY 12 Projected FY 13 Projected FY 14 Projected FY 15 n/a new 51 % 56 % 62 % *NOTE: Exceeded Projection 2013 Customer Satisfaction Survey Results a 71% Satisfaction Rate. 8

10 DHRM Highlights Agency Budget Request The Division requests continued funding for positions and associated operating costs as well as the following items: Reclassification of 3 positions Request to classify 1 unclassified position Increase 1 position from a.51 FTE to a 1.0 FTE Transfer in of 1 Personnel Analyst II from Tourism and Cultural Affairs The Establishment of a 30-day Reserve Category for AHRS Funding for a Skillsoft e-learning Training Program for the development of the Supervisor/Manager Academy currently being created Equipment Replacement per the EITS replacement Schedule Request for 2 Grievance Resolution positions 9

11 Expenses by Activity Funding FTE Activity FY 14 FY 15 Total FY 14 FY 15 Total Hire and Retain a Qualified Workforce $2,828,193 $2,905,137 $5,733, Statewide Employee Relations and Management Services $1,402,021 $1,477,785 $2,879, Central Payroll and Employee Records $1,047,773 $1,084,557 $2,132, Centralized Agency Human Resource Services $866,214 $898,228 $1,764, Support - General Administration Services $587,898 $594,172 $1,182, Support - Statewide Human Resources System Management $1,572,896 $1,581,613 $3,154, Pass Through - Unemployment Compensation Account $2,513,735 $2,368,650 $4,882, Total $10,818,730 $10,910,142 $21,728,

12 Budget Request Summary Budget Request Revenue FY 12 Actual FY 13 Work Program FY 14 FY 15 Total Adjusted Base 7,565,786 7,719,869 7,971,024 7,982,824 15,953,848 E670 Reduce salary E671 Freeze salary E672 Eliminate logevity Subtotal E670 Series Enhancements E225 Establish reserve for Agency HR Services ,900 65, ,344 E230 Interest - - 3,784 2,954 6,738 E500 Align revenue associated with transfer of ,300 61, ,400 personnel analyst II DU E900 E805 Increase personnel tech III to full-time ,057 26,016 51,073 E807 Reclass personnel officer I to personnel officer II - - 7,485 7,450 14,935 E810 Reclass personnel officer II to personnel officer ,611 12,529 25,140 III Subtotal Other Enhancements , , ,630 Total Revenue 7,565,786 7,719,869 8,142,161 8,158,317 16,300,478 11

13 Expenses Adjusted Base 7,437,595 7,831,688 8,042,148 8,306,747 16,348,895 E670 Reduce salary - - (159,426) (161,428) (320,854) E671 Freeze salary - - (47,625) (84,948) (132,573) E672 Eliminate logevity - - (26,150) (29,600) (55,750) Subtotal E670 Series Enhancements - - (233,201) (275,976) (509,177) E226 Skillsoft e-learning training program for statewide supervisor-manager academies - - 6,817 6,817 13,634 E227 Travel for to conduct organization development consulting and climate studies ,708 11,708 23,416 E228 2 supervisory personnel analyst positions for grievance resolution section , , ,232 E500 Align revenue associated with transfer of personnel analyst II DU E (918) (964) (1,882) E580 TIR, automate ESMT, WPS and evaluation processing , , ,000 E710 Computer replacement ,117 6,300 39,417 E801 ASD cost allocation adjustment - DPS - - (6,799) (6,799) (13,598) E802 Adjust ASD allocation for elimination of commodity foods account - - 9,217 9,217 18,434 E805 Increase personnel tech III to full time ,057 26,016 51,073 E807 E809 E810 E811 Reclass personnel officer I to personnel officer II - - 7,485 7,450 14,935 Reclass personnel analyst III to business process analyst III - - 6,209 6,404 12,613 Reclass personnel officer II to personnel officer III ,611 12,529 25,140 Reclass unclassified executive assistant to administrative assistant IV - - (4,992) (4,938) (9,930) E900 Transfer in personnel analyst from department of tourism and cultural affairs, commission on tourism BA ,221 62, ,285 Subtotal Other Enhancements , ,721 1,006,769 Total Expenses 7,437,595 7,831,688 8,304,995 8,541,492 16,846,487 FTE

14 State Unemployment Compensation Account Unemployment Compensation Budget Account: 1339 Primary Activity Collect Unemployment Assessments from State Agencies and Pay DETR for Unemployment Claims Related to State Employees Service Pass Through Overview Projecting substantial drop in unemployment benefit payments Liquidation of built up reserves leading to reduced unemployment assessments 13

15 Budget Request Summary Budget Request Revenue FY 12 Actual FY 13 Work Program FY 14 FY 15 Total Adjusted Base 2,374,463 2,802, , ,812 1,809,624 E E E Subtotal E670 Series Enhancements Subtotal Other Enhancements Total Revenue 2,374,463 2,802, , ,812 1,809,624 Expenses Adjusted Base 2,729,893 3,825,061 2,513,735 2,368,650 4,882,385 E E E Subtotal E670 Series Enhancements Subtotal Other Enhancements Total Expenses 2,729,893 3,825,061 2,513,735 2,368,650 4,882,385 14

16 Proposed Budgetary Bill Draft Requests Title: Realize Interest Earnings in Internal Service Funds BDR# 13A This BDR will allow Internal Service funds to realize interest earnings on the money in their respective funds. This will make the State's accounting for these funds more consistent with Federal guidelines. 15