ASSISTANT DIRECTOR, COMMUNITY SCHOOLS MODEL (Grant-Funded)

Transcription

1 PINELLAS COUNTY SCHOOL DISTRICT, FLORIDA PCSB Pay Grade: C07 FLSA: Exempt ADMIN ASSISTANT DIRECTOR, COMMUNITY SCHOOLS MODEL (Grant-Funded) REPORTS TO: Director, Title I SUPERVISES: Support Staff QUALIFICATIONS: Master s degree from an accredited college or university in the area of administration and supervision, educational leadership, or an equivalent certification as defined by the Florida Department of Education. Demonstrated experience in program planning and implementation. Demonstrated strong communication and leadership skills. MAJOR FUNCTION Responsible for developing and implementing the Community School Model through strong partnerships with community service providers, non-profits and government agencies. ESSENTIAL RESPONSIBILITIES Develops a thorough understanding of the research and frameworks around the community school model in order to implement this model in our district Partner with the principals, Community School Advisory Teams, district staff, parents, and community service providers to gain a comprehensive understanding of the approach and existing partnerships necessary Assesses customer satisfaction and plans for improvements Develops a framework for the community school model that is grounded in best practices, embedded in the school structure and aligned to state standards Assesses the landscape of services available in the community, reviews existing needs assessments and completes any additional assessment deemed necessary Facilitates the development and implementation of the community school strategic plan in collaboration with school and community members/partners and ensures the alignment of solutions to needs Leads partnership development for the community school model and oversees those partnerships on an ongoing basis Develops infrastructure and processes for the day to day management of community school activities Collaborates in the development of metrics and outcomes for measuring success Leads evaluation and continuous improvement processes for the community school work using the community school standards framework Serves as a content area expert of the community school model and educates stakeholders about the approach Performs other related duties as required

2 ASSISTANT DIRECTOR, COMMUNITY SCHOOLS MODEL (Grant-Funded) TERMS OF EMPLOYMENT Salary and benefits shall be paid consistent with the district s approved compensation plan. Length of the work year and hours of employment shall be established by the District. Performance of the job will be evaluated in accordance with provisions of the School Board s policy on evaluation of personnel. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties required of those in this classification. HISTORY OF JOB CLASSIFICATION ISSUED: 09/05/17 PK; BOARD APPROVED:

3 ASSISTANT DIRECTOR, COMMUNITY SCHOOLS MODEL (Grant-Funded) WORKING CONDITIONS & PHYSICAL EFFORT: Seldom Or Never Monthly Weekly Daily Hourly 1. Lift objects weighing up to 20 pounds 2. Lift objects weighing 21 to 50 pounds 3. Lift objects weighing 51 to 100 pounds 4. Lift objects weighing more than 100 pounds 5. Carry objects weighing up to 20 pounds 6. Carry objects weighing 21 to 50 pounds 7. Carry objects weighing 51 to 100 pounds 8. Carry objects weighing 100 pounds or more 9. Standing up to one hour at a time 10. Standing up to two hours at a time 11. Standing for more than two hours at a time 12. Stooping and bending 13. Ability to reach and grasp objects 14. Manual dexterity or fine motor skills 15. Color vision, the ability to identify and distinguish colors 16. Ability to communicate orally 17. Ability to hear 18. Pushing or pulling carts or other such objects 19. Proofreading and checking documents for accuracy 20. Using a computer to enter and transform words or data 21. Using various technology tools 22. Working in a normal office environment with few physical discomforts 23. Working in an area that is somewhat uncomfortable due to drafts, noise, temperature variation, or other conditions 24. Working in an area that is very uncomfortable due to extreme temperature, noise levels, or other conditions 25. Working with equipment or performing procedures where carelessness would probably result in minor cuts, bruises or muscle pulls 26. Operating automobile, vehicle, or van 27. Other physical, mental or visual ability required by the job Assistant Director, Community Schools Model (Grant-Funded)

4 PINELLAS COUNTY SCHOOL DISTRICT, FLORIDA PCSB: 7103 Pay Grade: C03 E04 FLSA: Exempt PTS SUPERVISOR, PROPERTY RECORDS PROPERTY RECORDS ANALYST REPORTS TO: Director, Auditing and Property Records SUPERVISES: Support Staff QUALIFICATIONS: Graduation from an accredited college or university with a Bachelor s degree from an accredited college or university in Business Administration (majoring in Accounting) or a related field, plus three (3) years of related auditing experience to include one (1) year in a coordinating or supervisory capacity. PREFERRED: Experience in public school finance and inventory compliance. Demonstrated computer skills with emphasis in Excel, Access, with computer spreadsheets and other district software programs. MAJOR FUNCTION Performs professional and supervisory duties which involve responsibility for the development of inventory procedures for tangible fixed assets and the execution of these procedures by the property records staff to fulfill State statutes and Board policy. Work is performed independently and is reviewed through conferences and results obtained. ESSENTIAL RESPONSIBILITIES Supervises, trains and evaluates staff in conducting yearly inventories of all schools and departments and in maintaining a centralized fixed assets database. Develops procedures that comply with State statutes and Board policy, which often includes meeting with various department heads or representatives, memos and/or telephone contact with school principals, bookkeepers, and area superintendents. Reviews lists of missing and excess equipment and works with schools and departments in resolving these discrepancies. Approves all inventory exit reports for each school and department. Responsible for writing the property records section of the annual Audit Report sent to each school and area superintendent. Develops and analyzes spreadsheets in the performance of job duties. Completes a monthly fixed assets reconciliation report ; prepares journal entries to assist the accounting department in reconciling the fixed assets system with the general ledger; and works with accounting staff to resolve differences. Plans and conducts monthly staff meetings. Prepares Board agenda items for property records including second year missing, and lost and damaged property. Compiles special reports, when needed, for other departments and state agencies. Teaches property records portion of bookkeeper/secretary classes and helps plan and conduct annual bookkeeper workshops given by auditing and property records. Initiates processes and standards for conducting inventories, as well as schedules and coordinates tangible fixed asset inventories of all cost centers in the district in compliance with Statutes and Board Policy. Reviews, approves, and issues all Fixed Asset Inventory Reports to administrators, directors, and department heads. Applies knowledge of State Statutes, Florida Administrative Code, and Board Policy to interpret, translate, and report collective data of inventory standings and deficiencies to the Board. Initiates processes and standards for conducting inventories, and reporting of inventory audits for stock items including those for Maintenance, Vehicle Maintenance, and Warehouse. Initiates processes and standards for conducting inventories, as well as schedules and coordinates inventory audits of Uncapitalized Technology items valued between $ and $ Responsible for retiring surplus property disposals. Page 1 of 2

5 SUPERVISOR, PROPERTY RECORDS PROPERTY RECORDS ANALYST ESSENTIAL RESPONSIBILITIES (Continued) Assists and provides necessary documentation or reports pertaining to inventory records during an Auditor General audit and/or private accounting firm audit. Responsible for reviewing biweekly payroll. Responsible for reviewing and approving in-county travel in alignment with employee inventory schedules. Responsible for testing, writing, and issuing reports with findings of Full Inventory Audits as detailed in District Bylaws and Policies evaluating inventory internal controls, processes, accountability, as well as the maintenance and validity of perpetual inventory records. Generates audit process and inventory schedule for all tagged technology items valued at $ and less. Evaluates management s performance in establishing and maintaining internal controls over the Maintenance, Vehicle Maintenance, and Warehouse inventory process. Ascertain if those internal controls are designed properly and operating effectively by performing tests of those controls through a detailed audit. Report the results of evaluations and testing to applicable management in a formal written report. Provides instruction at secretary/bookkeeper training classes. Provides monthly instruction and certifications to district personnel with authorizations to initiate, receive, or approve asset transfers. Conducts annual professional development classes with respect to Uncapitalized Tangible Inventory that include processes and reporting to the District. Actively participates in Lost Property and Equipment Committee as well as Surplus Property Committee. Prepares monthly financial reports for Accounting Department; prepares depreciation schedules for Accounting for specific equipment to assist with Annual Financial Reporting. Annually reviews Charter School Inventory Reports for compliance with data element requirements and reasonableness of amounts reported. Convey results of analysis to the Charter School Office. Performs other related duties as required. TERMS OF EMPLOYMENT Salary and benefits shall be paid consistent with the district s approved compensation plan. Length of the work year and hours of employment shall be established by the District. Performance of the job will be evaluated in accordance with provisions of the School Board s policy on evaluation of personnel. The above statements are intended to describe the general nature and level of work being performed by employees assigned to this classification. They are not intended to be construed as an exhaustive list of all responsibilities and duties required of those in this classification. HISTORY OF JOB CLASSIFICATION ISSUED: 7/86 REW, BOARD APPROVED: 7/23/86; TITLE AND BODY REVISED: 10/89 MW, BOARD APPROVED: 10/11/89; REVISED: 2/97 PBL, BOARD APPROVED: 8/26/97; REVISED: FORMAT, PG, TITLE, RT, MQ, ER 08/04/17 CH, BOARD APPROVED: Page 2 of 3

6 SUPERVISOR, PROPERTY RECORDS PROPERTY RECORDS ANALYST WORKING CONDITIONS & PHYSICAL EFFORT: Seldom Or Never Monthly Weekly Daily Hourly 1. Lift objects weighing up to 20 pounds 2. Lift objects weighing 21 to 50 pounds 3. Lift objects weighing 51 to 100 pounds 4. Lift objects weighing more than 100 pounds 5. Carry objects weighing up to 20 pounds 6. Carry objects weighing 21 to 50 pounds 7. Carry objects weighing 51 to 100 pounds 8. Carry objects weighing 100 pounds or more 9. Standing up to one hour at a time 10. Standing up to two hours at a time 11. Standing for more than two hours at a time 12. Stooping and bending 13. Ability to reach and grasp objects 14. Manual dexterity or fine motor skills 15. Color vision, the ability to identify and distinguish colors 16. Ability to communicate orally 17. Ability to hear 18. Pushing or pulling carts or other such objects 19. Proofreading and checking documents for accuracy 20. Using a computer to enter and transform words or data 21. Using various technology tools 22. Working in a normal office environment with few physical discomforts 23. Working in an area that is somewhat uncomfortable due to drafts, noise, temperature variation, or other conditions 24. Working in an area that is very uncomfortable due to extreme temperature, noise levels, or other conditions 25. Working with equipment or performing procedures where carelessness would probably result in minor cuts, bruises or muscle pulls 26. Operating automobile, vehicle, or van 27. Other physical, mental or visual ability required by the job Supervisor, Property Records Property Records Analyst PTS Page 3 of 3