HUMAN RESOURCE MANUAL. Leaves. 1.0 OBJECTIVE To specify the types of leaves that may be availed by employees of Tulay sa Pag-unlad Inc. (TSPI).

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1 March 5, 20 April, 202 of 5.0 OBJECTIVE To specify the types of leaves that may be availed by employees of Tulay sa Pag-unlad Inc. (TSPI). 2.0 SCOPE This covers leaves provided by the organization and law that may be availed by qualified employees of TSPI. 3.0 GUIDELINES 3. The immediate superior has the authority to decide on the appropriate classification of any leave/absence incurred by an employee. Such classification, of course, must be based on facts. A reclassification of the leave/absence from authorized leave to unauthorized absence (UA) may be done in the following instances: a. employee pushed through with the leave despite disapproval of his application for leave (i.e., vacation leave); b. employee did not notify his immediate superior of leave (e.g., sick leave); c. employee failed to present necessary documents to support application for leave. 3.2 Absence without Pay (AWoP) has the following types: a. Authorized Absence without Pay (AA) Any employee who has not earned or has used up his leave credits may file for an application for leave following the prescribed procedure for leave application. Though this leave / absence may be approved by the employee s immediate superior, it is without pay. Absences incurred by a probationary employee, though without pay, maybe considered authorized provided necessary requirements are met by the employee, i.e., procedure for leave application is followed and necessary documents are presented to support application for leave. b. Absence without Official Leave (AWOL) Any absence incurred without approval from the immediate superior is considered absence without official leave (AWOL); thus without pay and may even be subject to disciplinary action. c. Suspension As suspension is a form of sanction implemented relative to an infraction or disciplinary case, it is without pay.

2 March 5, 20 April, of are grouped into two: (I) leave for regular employees only; and (II) leave for qualified employees regardless of employment status for Regular Employees A. Vacation Leave (VL). A qualified employee is credited.25 days per month or a total of 5 days per calendar year of VL, commencing on the hiring date of employee s probationary employment. 2. VL may be availed by regular employee only after accumulating leave credits. Thus, no employee may claim VL prior to earning leave credits. Absences beyond the employee s available VL credits shall be considered without pay; thus, shall be deducted from the employee s salary. 3. VL credits are earned every calendar year to a maximum of sixty (60) days. Credits in excess of 60 days if unutilized, shall be forfeited. 4. It is mandatory that employee avails of five (5) days vacation per year. 5. Immediate superior may defer the scheduled leave due to demands of the business. However, the leave shall be re-scheduled during the calendar year. 6. Accumulated leave credits shall be converted to cash based on the current salary rate of the employee upon resignation from TSPI. In cases of termination by employer or resignation without clearance, encashment of all leave credits shall be waived. 7. No VL application of less than half day shall be approved. 8. Periods when an employee is under disciplinary penalty of month suspension or leave without pay shall not be included in accrual of credits. B. Sick Leave (SL). A qualified employee is credited.25 days per month or a total of 5 days per calendar year of SL, commencing on the hiring date of employee s probationary employment. 2. SL may be availed by regular employee only after accumulating leave credits. Thus, no employee may claim SL prior to earning leave credits. Absences beyond the employee s available SL credits shall be considered without pay; thus, shall be deducted from the employee s salary. 3. Unused SL credits can be accumulated to a maximum of 30 days credits. The accumulated credits shall be converted to cash upon resignation, retirement or redundancy. 4. All SL credits in excess of 30 days shall be converted to cash by first quarter of the following year.

3 March 5, 20 April, of 5 5. SL for three (3) days or more must be supported by a medical certificate from a doctor, or by a copy of the doctor s prescription and receipts of medicines. C. Emergency Leave (EL). A qualified employee is entitled to five (5) days of EL every year. 2. Unused EL credits cannot be converted to cash and are forfeited every year. 3. EL applies only to natural calamities, medical emergencies or accidents involving the employee or his family members for Qualified Employees Regardless of Employment Status A. SSS Maternity Leave (ML) Every pregnant female employee, regardless of civil status, is entitled to SSS maternity leave benefits for the first four (4) deliveries (including miscarriage) as follows: 60 calendar days- normal delivery 78 calendar days- caesarian delivery B. Paternity Leave (PL). Every married male employee is entitled to seven (7) calendar days of paternity leave benefits for the first four (4) deliveries (including miscarriage) of his legitimate spouse with whom he is cohabiting. 2. The PL shall be availed within 2 weeks before or after the date of delivery of the wife. 4.0 PROCEDURES 4. VACATION LEAVE (VL) Employee. Accomplishes an application for leave form, and submits to his immediate superior for approval and signature at least a day prior to scheduled leave. For leave beyond 2 days, approval shall be sought a week prior to scheduled leave. For leave beyond one week, approval shall be sought 2 weeks prior to scheduled leave. 2. Approves the application for leave form by affixing 3. Gives copy to the employee. Employee 4. Keeps a copy of the approved application for leave form. 5. Attaches another copy of the approved application for

4 March 5, 20 April, of 5 HR Specialist 6. Checks time entry summary or timesheet and uploads leave at the HR Information System (HRIS) all approved applications submitted, and records filed leave/s. 4.2 SICK LEAVE (SL)/ EMERGENCY LEAVE (EL) Employee. Notifies his immediate superior at least at the start of the business hour of work schedule on the day of absence. 2. Submits application for SL or EL to his immediate superior immediately on his first day of return to work. 3. In cases of three (3) days or more applied to SL, attaches any of the following to support application for SL: (a) medical certificate from a doctor; or (b) copy of the doctor s prescription and receipts of medicines. 4. Ensures validity of reason for leave by checking authenticity and completeness of documents submitted relative to leave applied for. May require submission of additional documents if application for leave and/or documents submitted is questionable. 5. Approves the application for leave form by affixing 6. Gives copy of the approved SL/EL to the employee. Employee 7. Keeps a copy of the approved application for leave form. 8. Attaches another copy of the approved application for HR Specialist 9. Checks time entry summary or timesheet and all approved applications submitted, and records filed leave/s.

5 March 5, 20 April, of PATERNITY LEAVE (PL)/MATERNITY LEAVE (ML) Employee. Submits an application for leave form to his immediate superior. 2. For Maternity Leave, employee submits, together with the application for leave form, the SSS maternity notification. For Paternity Leave, employee submits, together with the application for leave form, a copy of his marriage contract and birth certificate of the child or hospital abstract in cases of miscarriage and still birth. 3. Checks authenticity and completeness of documents submitted relative to leave applied for. May require submission of additional documents if application for leave and/or documents submitted is questionable. 4. Approves the application for leave form by affixing 5. Gives copies to the employee. Employee 6. Keeps a copy of the approved application for leave form. 7. Attaches another copy of the approved application for HR Specialist 8. Checks time entry summary or timesheet and all approved applications submitted, and records filed leave/s. 5.0 FORMS 5. Application for Leave Form 5.2 SSS Maternity Notification (MAT-, Rev.03-99) 5.3 Attendance Summary 5.4 Timesheet