Welcome Activity. What tools or documents (not including Colorful Choices) did you find most helpful to help employees eat more fruits and vegetables?

Transcription

1 Welcome Activity What tools or documents (not including Colorful Choices) did you find most helpful to help employees eat more fruits and vegetables?

2 Champion Training Carrie Beshears, Well-Being Program Coordinator

3 Introduction Activity Please share: 1. Name and Location 2. Role Champion or Department Lead 3. How long have you been in your role? 4. What tools or documents (not including Colorful Choices) did you find most helpful to help employees eat more fruits and vegetables?

4 Today s Training 1. Onsite Activities Update 2. Eat Better, Feel Better Update 3. Spotlight Update 4. LFBB Update 5. RECHARGE 6. Updated Well- Being@Work website

5 Onsite Activities Update 98 onsite activities (as of 4/30/2018) Onsite Activities at Worksite Jan Feb March April HSS Seminars EAP Seminars KP Seminars Coaching Biometric Screenings

6 Onsite Activities Update 2240 member contacts at onsite activities (as of 3/31/2018) Member Contacts with Q Healthy Weight Program 399 Biometric Screening 1126 Coaching 70 KP Seminar EAP Seminar HSS Seminar

7 Eat Better, Feel Better Update Participation 1494 Employees Family Member of Employees 31 Retirees 40 Family Members of Retirees - 13 Number of Departments with Participants - 44 Number of Teams % of all participants are on a team

8 2018 Spotlights Next round deadline: June 1 22 Spotlights (2 Individual; 20 Program) Individual Spotlights Liz London, DAAS Officer Laura Presley, POL

9 2018 Spotlights Program Spotlights SFPW POL SFMTA RPD DPA SFHSS SHF MOD CPC CON LIB ECN HSA

10 Live, Feel & Be Better in Pledges (110 more) 30+% took the program survey 60% interested in Eat Better, Feel Better 56% interested in Play Your Way 30+% are opening the s

11 Member Comments Keep it up! Thanks for doing this! This is one of the main programs or set of programs that makes me feel like this City is invested in me, my family and friends. We're all interconnected. I am currently participating in a weight management class being offered at my workplace and it has really helped me manage what I eat! Managing misperception None of the classes, etc, are accessible to those of us who don t work in civic center.

12 Take a minute to breathe and stretch June 2018 and beyond

13 Why RECHARGE at Work? Breaks increase productivity NIOSH reports strategic rest can reduce musculoskeletal problems without impact to productivity Movement breaks have even greater benefits

14 Why RECHARGE at Work? Deep breathing helps manage stress Study participants reported improved mood and stress Physiological changes lower heart rate, lower stress levels Stretching decreases and reduces stiffness and pain Regularly stretching has been shown to reduce mental tension and, when combined with mindful breathing techniques, may also help to decrease anxiety and depression decrease stiffness, reduce pain levels (especially in individuals with chronic neck or low-back pain) reduce blood pressure, heart rate and breathing rate, counteracting the body s physiological responses to stress and muscular tension

15 4-Count Belly Breath Focusing on your own breathing can have significant impact on your well-being and stress levels. 16

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17 Activity Getting Started: Identify Priorities Indicate the top two benefits for each group Which of the following benefits of breathing and stretching will be (Check all that apply) Valued by YOU? Valued by Employees? Valued by Department Leadership? Increase energy Increase focus Increase productivity Feel calmer Feel less stiff Manage stress Better address stressful situations Recover from stress

18 Goals Encourage employees to use breathing and stretching for a variety of benefits including stress management and increased focus/energy (Raise Awareness). Provide employees tools to support breathing and stretching (Offer Programs). Provide departments tools to create a culture that encourages, supports, and facilitates breathing and stretching (Create a Culture).

19 Key Messages Take a minute to RECHARGE. Take a minute to breathe. Take a minute to stretch. Take a minute to feel better. It only takes a minute to feel a dramatic difference.

20 Call to Action Create a RECHARGE Routine (6/25-8/5) Department (Champions & Leads) Promote it Employees Participate RECHARGE Resources (year-round) Use them to create a RECHARGE culture Access resources year round

21 Raise Awareness: Educate why and how to breathe and stretch

22 CALENDAR: HSS Resources What will you do to Raise Awareness?

23 Raise Awareness Ways to Raise Awareness 1. Meeting Activity 2. Hang Educational Poster 3. Distribute Educational Materials 4. Set Up an Information Area 5. Create Bulletin Board

24 Raise Awareness Meeting Activity Which quote resonates with you?

25 Hang the Educational Poster*

26 Distribute Educational Materials: Breathing & Stretching Handout* Keyboard Tray Card* Pocket Guide*

27 Set up an information area: Material Sign Breathing & Stretching Handout* Keyboard Tray Card* Pocket Guide* EAP Flyers* Break Signs* 6 RECHARGE Handouts (weekly content)

28 Create a Bulletin Board: Zip folder includes sample photo, headers, and all materials*

29 CALENDAR: HSS Resources What will you do to Raise Awareness? Add those items to the calendar.

30 Offer Programs: Make it easier for people to breathe and stretch

31 CALENDAR: What programs will you offer?

32 Coordinate a RECHARGE Station: SFHSS can help Meet with a coach EAP trivia wheel Blood pressure readings Demonstration Prizes and giveaways

33 Create a RECHARGE Station: Gratitude RECHARGE Materials Coloring, puzzles, board games Share board Tea Breathe and stretch videos Give out/turn in RECHARGE calendars

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35 Activity Fair Toolkit Contact Your Well-Being Coordinator Toolkit Provides: Ways SFHSS can help Station ideas Flyer template Possible list of supplies Step-by-step implementation guide Come to the Wellness Center RECHARGE Fair on 6/14 or host your own

36 Request an Onsite Activity Coaching Seminars Movement Classes Stress Management Coaching 20-minute appointments Minimum 4 hours. Breathing Basics (HSS) Meditation Made Easy (HSS) We re Here for You (HSS) RECHARGE 15 or 45 (HSS) Healthy Mind, Healthy Body: Managing Stress 45 (KP) Holiday Stress 45 (KP) Pathways to Emotional Health 45 (KP) Stretch it Out (HSS) Chair Yoga 15 or 30 (HSS) Chair Yoga 45 (KP) Gentle Yoga 45 (KP) Yoga (RPD) Qi Gong (KP) Tai Chi (KP or RPD) For more information/details check out the ACTIVITIES DESCRIPTION LIST.

37 RECHARGE Week at the Wellness Center: 6/18-22 See what the presentations include Promote to your employees if nearby

38 Promote nearby activities Group Exercise Calendar: Other Activity Calendar: Wellness Center Events

39 Create a Routine

40 Why Create a RECHARGE Routine? 2017 participants experienced the following benefits: Reduced stress 13% fewer people reported high levels of stress at the end of the program Better ability to manage stress: 23% more people reported high capability to manage stress at the end of the program

41 Create a RECHARGE Routine Champion Role 1. Promote participation print materials, forward s, make announcements 2. Provide print resources if in a non- environment

42 Promotional Materials City-wide s Poster* Desk Drop* Meeting announcement/newsletter template Key Dates Register by June 25 Create a RECHARGE Routine 6/25-8/5 Post-survey available 8/5-8/15

43 Promotional materials drive participants to sfhss.org/wellbeing 6/6 Register for RECHARGE

44 Participant Experience Step 1: Register on Survey Monkey collect baseline data and provide to receive tips and resources Register by 6/25 for a chance to win a prize Enter who referred you, so they can be entered to win a prize

45 Participant Experience Step 2: Set your goal using the Goal Setting worksheet Step 3: Track using the Calendar Available on the website when they register Included in the Get Ready Friday, 6/22 Champions can make available

46 Participant Experience Step 4: Read weekly s 1. Find the Best Time to RECHARGE 2. Open Your Mind to RECHARGE 3. Make It Part of the Environment and Culture 4. Reset Your Response to Stress 5. Improve Your Mood, Improve Your Productivity 6. Make RECHARGE a Priority Available as handouts on the website or Champions can provide Weekly contests provide another chance to win

47 Participant Experience Step 5: Take the post survey Option to share story Provide contact information for prize Everyone who completes the survey will receive a prize 20 grand prizes will be provided to those who share their story

48 Win Prizes! 1. Register by June 25 (100) 2. NEW! Refer a coworker or family member (100) 3. Enter the weekly contests (5/week) 4. Complete the post-survey (everyone) 5. Share your story (20 grand prizes)

49 RECHARGE can be offered any time of year and implemented in non- environments: Participants can benefit from all of the educational resources if you 1. Provide printed Goal Setting Worksheet and Calendar 2. Provide printed Handouts 3. Provide printed Break Signs 4. Play videos in meetings Have participants show you their completed Calendar to be entered to receive a prize. Work with your Coordinator for prizes.

50 Year Round Resources on the Website All educational content Goal Setting, Calendar, Handouts Breathing and stretching videos Link to EAP Links to additional videos and services

51 CALENDAR: HSS Resources What programs will you offer? Add those items to the calendar.

52 Create a Culture: Make it easier for employees to breathe and stretch at work

53 CALENDAR: Learn about how you might Create a Culture that supports healthy eating at the workplace.

54 Create a RECHARGE Culture Toolkit 1. Goal 2. Steps 3. Ideas for Departments 4. Checklist 5. Template 6. Meeting Announcement Template 7. Team RECHARGE Break Instructions 8. RECHARGE Station Instructions

55 Steps to Create a RECHARGE Culture 1. Champions, schedule a meeting with your Department Lead. 2. Share Why RECHARGE? 3. Discuss the Ideas for Departments. 4. Use the Checklist. 5. Place a check mark next to any items you agree to implement. 6. Make sure to identify who will take the lead on implementing the idea and confirm the date(s) of when it will happen.

56 1. Department-wide Announcement Meeting Announcement

57 2. Lead a Stretch Break in a Team Meeting

58 3. Managers Model Have leaders model the behavior by including RECHARGE breaks in leadership meetings, having managers lead breaks for their teams, etc. 4. Make it Standard Make a 60-second RECHARGE break standard in every meeting (especially those 60 minutes or more).

59 5. RECHARGE Station Instructions Identify a Space Materials Hang the Have You Taken Your RECHARGE Break Sign? Post materials from the bulletin board and motivational quotes Create a little resource area Seating Activities Decorations Music

60 5. RECHARGE Station Instructions Identify a Space Materials Hang the Have You Taken Your RECHARGE Break Sign? Post materials from the bulletin board and motivational quotes Create a little resource area Seating Activities Decorations Music

61 6. Post Reminders Post RECHARGE Reminder Signs* in locations such as bathrooms.

62 7. RECHARGE Workstations Help employees RECHARGE their workstations. Provide them with a packet of materials: Instructions Break Signs* Handout/Keyboard Tray Card/Pocket Guide*

63 8. Incorporate into New Hire Onboarding Include a RECHARGE break in a New Hire Orientation meeting. Provide the RECHARGE Workstation materials as part of the welcome packet. Include the RECHARGE station on the tour. Share the department s policy on include 60-second RECHARGE breaks in meetings (especially those 60 minutes or more).

64 9. Celebrate your Progress at a Staff Meeting After you ve implemented some of the above items, 1. Post this question How does taking a minute to RECHARGE help you? on a whiteboard or large piece of paper for employees to answer anonymously on the way into a staff meeting. 2. Restate the team/department s commitment to RECHARGE and share a few of the reasons listed from the exercise above. 3. Recap all the ways the team/department has worked to Create a RECHARGE Culture. If specific teams or individuals can share what they are doing to RECHARGE and how it has helped, ask them to contribute. 4. End with a stretching routine or breathing exercise. Consider who might be the best person to lead this.

65 10. Submit a Spotlight

66 CALENDAR: HSS Resources What items will you discuss with your department lead in order to Create a Culture of well-being?

67 Recognize & Celebrate Recognize individuals and departments focused on breathing and stretching

68 CALENDAR: How will you Recognize and Celebrate?

69 SFHSS Recognizes Create a RECHARGE Routine Participants 5 different ways to win prizes Help SFHSS Recognize You, Your Department, and Your Leaders Submit a Spotlight for your activities related to RECHARGE

70 Ask Employees to Share (Anonymously) Post one of these questions on a whiteboard or large piece of paper for employees to answer. How does stretching and or breathing benefit you? How do you feel after a RECHARGE break? What stretches and breathing exercises helped you manage stress? What is your favorite stretch? When is the best time for you to RECHARGE?

71 RECHARGE Workstation Contest 1. Distribute the RECHARGE Workstation Instructions along with the Handout/Pocket Guide/Keyboard Tray card. 2. Provide contest instructions. 3. Provide employees the opportunity to vote for the favorite. 4. Announce the winner. 5. Brainstorm specifics with your Coordinator. 6. Request one or more prizes from

72 Provide Prizes or Gifts for those who Attend Onsite Activities

73 CALENDAR: How will you Recognize and Celebrate? Create a timeline on when you will implement it.

74 Department Resources

75 Department Resources Activity What opportunities do you have at your workplace to help promote RECHARGE? Who (engaged leader, etc.) What (staff meeting, orientation, newsletter, etc.) Where (space, etc.) When (is there a specific time of year better to start)? What do you have at your workplace currently that supports stress management and relaxation? What do you perceive as challenges to encouraging breathing and stretching at your workplace?

76 Next Steps

77 1. Meet with your Department Lead Champions Well-Being Coordinator

78 2. Pick up your materials

79 3. Complete the Champion Action plan Leave it with HSS