Approving Time off Request Managers

Transcription

1 Approving Time off Request Managers

2 Time Off Requests All employees can request time off through the ADP system. If they request time off you will get an notification as well as a notification in ADP. Once you receive notification, log into ADP and go to Time & Attendance and select Home.

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4 Time & Attendance - Home Screen On the Home Screen click on the Time Off Request Folder. Active Requests which need your attention will have a red exclamation point next to them. Click on the Request. This brings up a link. Click on the Time Off Request link to bring up the Request Screen.

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6 Request Screen On the Time Off Request screen, you need to review the employee s request. The left side of the screen is detailed information about the time off request; status, requestor, request date, description and comments. On the right side of the screen you can see the employee s vacation and sick balance, if any. Hourly employees: may take up to 8 hours of vacation/sick time per day (partial shifts are allowed). Salaried employees: must take an 8 hour shift (no partial shifts available) for vacation time, and for sick time they must take a full 8 hour shift when they call in sick, or 4 hours if a partial day is worked. At the bottom of the screen are your options for the request, either approve or deny. Once you are done click the Approve Request button. If you approve the time, the hours and earnings code are automatically entered into the ADP system for the dates requested and no further steps on your part are required.

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8 Approval Before approving/denying/entering any request, it is your responsibility to ensure the employee has enough accrued time to take. If they do not have the time and you approve it, it will be unpaid. If the employee requested the vacation time off through the ADP system and you approved the request, the system automatically enters the requested time and codes it for you. With either an approval or denial of the time, a message gets sent back to the employee with the status of their request. If you deny the time, please personally inform the employee why the time is being denied.

9 Manually Entering Time Off If an employee does not use the ADP system to request time off, for example; they call in sick, you can still manually enter the time in the system. As we do not generally know when someone is sick, an employee is expected to notify their immediate supervisor as soon as practical and as stated in the Attendance Policy. You are required to enter your employee s sick time hours into ADP for the sick time taken and ensure that the time is coded properly. For vacation time, you should rarely need to manually enter time, but if necessary, you are able to enter the employee s vacation time and code it properly.

10 Manually Entering Salaried Employee Make sure you are logged in as a manager, go to the Time & Attendance drop down and click on My Employees. Choose which employee you will be working with and then click on Actual.

11 Vacation Time Salaried Employee To add a salaried employees time, first select the date range for this employee. Next, enter in 8 hours, select the Earnings Code (vacton), and check the Supervisor Approval box. Last, click on the Save & Calculate button at the bottom of the screen.

12 Sick Time Salaried Employee If an employee does not come in at all, you must select a full 8 hour shift when entering their time. If they work part of the day and leave, you select 4 hours of sick time. To add a salaried employees time, first select the date range for this employee. Next, enter in 8 hours, select the Earnings Code (sick), and check the Supervisor Approval box. Last, click on the Save & Calculate button at the bottom of the screen.

13 Vacation Time Hourly Employee When entering vacation time manually, you have to put in a clock in time as well as a clock out time for the system to recognize the number of hours. Make sure to add the Earnings Code (vacton).

14 Sick Time Hourly Employee For hourly employees, when entering sick time manually, you have to put in a clock in time as well as a clock out time for the system to recognize the number of hours. You must also enter the Earnings Code (sick).