Terms of Reference (ToR) for General Manager (Corporate Services) National Housing Development Corporation Limited

Transcription

1 Terms of Reference (ToR) for General Manager (Corporate Services) National Housing Development Corporation Limited Overall Job Description The General Manager of the Corporate Services will play a leadership role in the continued growth of the organization by designing and implementing financial and other policy for sustainability. Under the supervision of the NHDCL Board and Management, the General Manager will direct all accounts, finances, human resource and business administration of NHDCL to ensure an efficient and clean management structure. He/she should also be able to provide essential input for planning; monitoring and evaluation to ensure all are grounded in sound business management to enhance cost-effectiveness of NHDCL s business and management. Responsibilities The responsibilities are given below: 1. Broad General Functions: 1. Be accountable to the Chief Executive Officer, NHDC 2. Be responsible for overall HR, Financial and Accounting functions of the Corporation. 3. Establish a financial & accounting system of the 4. Shall formulate financial policies of the Corporation in collaboration with the CEO and the Division Heads. 5. Evaluate and forecast the revenue generations of the Corporation. 6. Develop Financial Management information system. 7. Prepare Financial Statements of the Corporation. 8. Carry out analysis of assets and liabilities and submit recommendations to the management on a quarterly basis. 9. Recommend to the management on how to match assets and liabilities in the 10. Preparation of budget of the corporation 11. Monitor and look after the day-to-day affairs of the HR and Finance Division of the Corporation. 12. Plan, organize and control the financial operations of the Corporation in coordination with the other division. 13. Co-ordinate with the General Managers of the other divisions for smooth operation of accounts and realization of liabilities, payables and receivables thereof 14. Attend Audit-Statutory, RAA and Revenue & Customs and co-ordinate with regions for furnishing Audit Replies and settlement of audit queries. 1

2 15. Assess, verify and valuate/revaluate all the fixed assets purchased and disposed off at regular intervals and ensure that appropriate fixed asset registers are maintained. 16. Assess the financial position of the Corporation, estimate receipts and expenditures against plans and programmes. 17. Be responsible to Control and Co-ordinate budgetary and accounting activities within the framework of the Financial Rules. 18. Any other tasks assigned from time to time by the supervisor/management. 19. Develop Policy and financial strategy in line with the business strategy of the company including revision/review of the financial manual from time to time as required by the management. 20. Plan and coordinate trainings for finance and accounts division depending on the requirement from time to time. 21. Staff management and team building under the Finance & Accounts Department office including setting of goals (i.e yearly PMS) and evaluation. 22. Conduct any other tasks as assigned by the management. 2. Accounts: 1. Monitor and look after the day-to-day affairs of the Finance Department of NHDCL. 2. Plan, budget, organize and control accounts within powers delegated to the financial operations of NHDCL. 3. Coordinate and guide the regions and fields in preparing the budget. 4. Plan and organize budgeting, accounting and expenditure control systems. 5. Present budget proposals to the Management and advise on general financial questions such as the effective use of resources and financing of capital expenditure. 6. Attend Audits- Statutory, Royal Audit Authority and Tax Audit and coordinate with regions and fields for furnishing audit replies and settlement of audit queries. 7. Ensure that the financial statements are prepared as required by the Bhutan Accounting Standard and IFRS. 8. Ensure timely submission (Monthly, quarterly, half yearly and annually) of the financial reports to the management. 3. Finance: 1. Develop financial monitoring and evaluation framework for the company that provides trends on key financial and economic performance indicators for the management decision-making. 2. Evaluate options and recommend strategies for financial resource utilization in an optimal manner. 3. Study and analyze financial aspects of the project proposals and submit to the Management and present to the board for investment decision. 4. Ensure that the company s finance is managed prudently so that profitability, liquidity and productivity of different classes of assets are optimized. 2

3 5. Ensure that the capital composition is prudently structured and efficiently managed. 6. Evaluate financing options and advise the management and the board for best options on investment/project financing. 7. Analyze financial information to produce forecasts of business, industry, and economic conditions for use in making investment decisions. 8. Interpret data affecting investment programs, such as price, yield, stability, future trends in investment risks, and economic influences. 4. Responsibilities towards Board of Directors: 1. Shall furnish necessary and classified information to the board of directors along with the analysis and suggestions. 2. Shall attend the board meetings whenever required and be part of the discussion having financial implications as he/she is the person likely to be the most in command of these implications and is also immediately available for questions/answers. 3. Shall be present in the meeting to present to the board of directors information on the following in order to strengthen and formalize corporate decision-making process:- 1. Annual business plans, cash flow projections, forecasts and long term plans. 2. Budget including capital, manpower and overhead budget along with variance analysis. 3. Quarterly operating results as a whole and in terms of business segments. 4. Details of joint ventures or collaboration agreements with banks if any. 5. Update information on default in payment of rents, interest including penalties on late payments and other dues, to a creditor, bank or financial institutions. 5. HR Management 1. Development of long and short term Human Resource plans for the 2. Identify and establish HR initiatives in the areas of recruitment, organizational development and restructuring, professional development, performance and change management in line with organizational strategy. 3. To identify, select and interview all new positions, and liaise with division heads for a successful recruitment. 4. Set HR goals based on analysis of manpower supply and demand to alleviate the problem and provide benchmark for determining the relative success or provide specific operation plan to achieve the results; 5. To co-ordinate and promote management of staff relations, peer to peer as well as upwards and down the management hierarchy. 6. To advise on all HR matters. 7. Implement program to make sure that planned activities are achieved within specified time; 3

4 8. Identify potential manpower shortages or surpluses and draw contingency plans for the HRM success. 9. Maintain an up to date HRI system on manpower and welfare subjects, and provide information related to human resource plan, employment and training for decision making in HR development and employment; 10. Monitor the performance effectiveness of the existing staff and make effort for its improvement on continuous basis. 11. Initiate HR studies, such as, shortages of HR, exit survey report, workforce planning, employee engagement, productivity enhancement, etc. 12. Delegate specific tasks to respective staffs and evaluate employee performance in a fair and consistent manner. 6. Procurement 1. Oversee all matters related to the management of supplies in the Corporation. 2. Guide and supervise all the concerned staff in respective sections on any matters related to registration of suppliers, quantification, and invitation of bids, selection, procurement, quality assurance, distribution, mobilization and overall monitoring of supplies in the 3. Plan and initiate any activities that shall have positive impact on improving supply management of the 4. Plan the overall supplies and explore funds and other resources as and when they are found to be inadequate to implement an activity. 5. Advise the MD in terms of the types of supply to be brought for the 7. Risk Management: 1. Develop processes to implement risk management in the company. 2. Assign responsibilities for risk ownership, monitoring of risk, risk reporting. 3. Determines level of risk absorber (Capital) in place, make recommendations where it is not sufficient 4. Make periodic report to the management on the risk profile of the company including significant risks at the inherent and residual level 5. Take action, monitor to ensure risk responses operate effectively and continuously. 6. Present information to management on the emerging risks. 8. Key Competencies 1. Good knowledge of Bhutanese Accounting Standards, IFRS and Auditing Standards. 2. Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. 4

5 3. Works collaboratively with colleagues to achieve organizational goals. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accept joint responsibility for team shortcomings. 9. Educations and Experience Bachelor s degree in CPA/CA/MA in Economics/Commercial Accounting/ B. Com with minimum of 10 (ten) years of relevant working experience in accounts and finance related job preferably in corporate setting. Candidates with corporate/business experience shall be given preference. 10. Employment Term and Remuneration The employment shall be on regular basis with a corporate allowance of 25% with allowances permissible as per the Service Rules and Regulations of NHDCL. The remuneration will be as below but is subject to negotiations based on experience and skills of the successful candidate: Basic Monthly Pay Nu Fuel Allowance Nu. 1,850 per month Communication Allowance- Nu 1000 per month Other requirements Application with Curriculum Vitae (CV); Two referrals/recommendation letters from non-family related referees and, Copies of (1) Professional Certificates, (2) Academic Transcripts, (3) Security Clearance Certificate (online screenshot), (4) Medical Fitness Certificate, (5) Citizenship Identity Card. Application Deadline The application deadline is January 4, 2016 *Applications through s, fax or by post shall not be entertained. *Only shortlisted candidates will be contacted and called for the interview. 5