Dabbrook Services Ltd

Transcription

1 Health and Safety Management Systems Page: 1 of 14 Page No 1 HEALTH AND SAFETY ORGANISATION AND RESPONSIBILITIES Organisational Structure for Health and Safety Individual Responsibilities Responsibilities of Directors/ Managers / Supervisors Responsibilities of all Employees Responsibilities of Health and Safety Advisor 3 2 HEALTH AND SAFETY ARRANGEMENTS Accident, Incident Reporting and Investigation Alcohol and Drugs Asbestos control of Audit health and safety compliance Competency for Tasks Confined Spaces work in Consultation with Employees Contractors use / selection of Display Screen Equipment Driving at Work Electricity safe use of Fire Prevention and Fire Emergencies First Aid Hazardous Substances control of Hearing Conservation (Control of Noise at Work) Height work at Housekeeping Standards Induction Training Information health and safety Inspections health and safety Instruction and Training Lifting Equipment Lone Working Management Meetings Manual Handling Monitor and Review Permit to Work Personal Protective Equipment Plant and Machinery safe use of Risk Assessments Smoking Stress Vibrating Equipment Visitors on Company Premises Welfare Facilities Work Equipment and the Guarding of Dangerous Machinery Young Persons 14

2 Health and Safety Management Systems Page: 2 of 14 1 HEALTH AND SAFETY ORGANISATION AND RESPONSIBILITIES 1.1 ORGANISATIONAL STRUCTURE FOR HEALTH AND SAFETY Director Responsible for Health and Safety Paul Burford Health and Safety Committee Andrew Nicholson (H&S Co-ordinator) Andy Woods Adam Tantony Graham Mann SafeScope Ltd External Health and Safety Advisor SafeScope Ltd T: F: E: contact@safescope.co.uk Department Managers Andrew Nicholson Stuart Smith Jim Slight Peter Sterry Anna Smith Gary Houston Workshop Staff Design Staff Administration Staff Admin/HR/IT & Others Contractors, Sub-contractors, Self Employed Staff, General Public

3 Health and Safety Management Systems Page: 3 of INDIVIDUAL RESPONSIBILITIES DIRECTOR RESPONSIBLE FOR HEALTH AND SAFETY The Director responsible for Health and Safety has final responsibility for the implementation of the Health and Safety Policy. He will ensure that the company has adequate resources both financial and organisational to put the policy into effect and that all levels of management have access to professional advice on matters affecting health and safety MANAGERS / SUPERVISORS Each Manager and Supervisor is responsible for the day to day implementation of the Health and Safety Policy. These responsibilities include ensuring that all the arrangements as detailed in this policy are complied with at all times and seeking health and safety advice as appropriate if required. The Managers/Supervisor will also make recommendations as to revising and updating the policy as required EMPLOYEES All employees have a responsibility to co-operate with management to achieve a healthy and safe workplace and to take reasonable care of themselves and others. All employees must comply with all company health and safety rules, operating instructions and working procedures and take reasonable care, to avoid injury to themselves and others. Employees must inform a responsible person immediately if they identify any hazard within the workplace. Employees who fail to comply with the requirements of the Health and Safety Policy and endanger their health and safety and that of others may be subject to disciplinary action HEALTH AND SAFETY ADVISOR Assist the company with establishing and managing of Health and Safety Management System including annual review of system. Complete site inspections and issue reports. Inform the company of any changes in the relevant legislation. If requested assist with investigation into any accident or incident.

4 Health and Safety Management Systems Page: 4 of 14 2 HEALTH AND SAFETY ARRANGEMENTS This section provides guidance for those responsible for health and safety on how to minimise health and safety risks. 2.1 ACCIDENT, INCIDENT REPORTING AND INVESTIGATION See Separate Procedure HS ALCOHOL AND DRUG ABUSE POLICY See Separate Procedure HS CONTROL OF ASBESTOS There is no asbestos containing materials present in the current office location at Signal House, Morton Peto Road, Harfreys Industrial Estate, Great Yarmouth, NR31 0LT See Separate Procedure HS2-14 (Asbestos Management (Site) 2.4 HEALTH AND SAFETY AUDIT The appointed Health Safety Advisor will carry out a detailed formal audit of the company Health and Safety Management System and its effectiveness on the Company s premises and working practices at least annually. The audit will comprise a review of the existing Health and Safety Policy and procedures and an examination of the activities and records against the standards described in the appropriate policies and procedures. 2.5 COMPETENCY FOR TASKS The management recognises its responsibility to ensure that persons employed by the Company are competent to carry out their duties in such a manner so as not to put at risk their own health and safety or the health and safety of others who may be affected by what they do. Only those persons who are able to demonstrate to management that they have the necessary skills, experience and training will be allowed to work without direct supervision. In order to be satisfied that health and safety standards are being maintained, line managers will carry out inspections of work in progress, without notice, and record their findings. Where standards fall below those required, recommendations will be made to improve performance and, if considered necessary, the person s work activities will be restricted until the required improvement has been made.

5 Health and Safety Management Systems Page: 5 of 14 Employees will be observed by their Line Manager/Supervisor carrying out the full range of tasks that represents their job to ensure that work is undertaken in a competent manner without compromising their own health and safety, the health and safety of their colleagues or of any one else who may be affected by what they do. Where performance is found to be less than satisfactory additional training will be provided to achieve the required level of competence. 2.6 WORK IN CONFINED SPACES The Company recognises the need to take all reasonable steps to secure the health and safety of employees who are required to make entry into a confined space (any space of an enclosed nature where there is a risk of death or serious injury from hazardous substances or dangerous conditions e.g. lack of oxygen) and of others who may be called upon to rescue them in the event of an emergency. The Company will endeavour to avoid the need for entry to a confined space but where this is unavoidable a suitable and sufficient assessment of the risks will be carried out and a safe system of work established, with adequate emergency arrangements in place, before the work begins. Information, instruction and training will be provided to ensure that those employees involved, and any others affected by their work activities, are aware of the hazards and that the control measures are in place to reduce the risks to the lowest level so far as is reasonably practical. A formal permit-to-work will be issued before any person is allowed to enter or work in the confined space. 2.7 CONSULTATION WITH EMPLOYEES The Company recognises that consulting employees on health and safety matters is very important in creating and maintaining a safe and healthy working environment. Consultation not only involves employers giving information to employees but also listening to and taking account of what employees say before making any health and safety decisions. Employees should therefore make their views known on matters to do with their health and safety at work to their Line Manager/Supervisor, their Health and Safety Committee member or Director responsible for Health and Safety. These views will be taken into consideration and discussed at management meetings before any health and safety decisions are reached. 2.8 USE / SELECTION OF CONTRACTORS See Separate Procedure (3 rd Party Contractors) HS2-13 See Separate Section 7 HS7 (Approved Contractors Systems) (for Sites)

6 Health and Safety Management Systems Page: 6 of 14 Any work being carried out on the Company s premises will be overseen by a named person, appointed by the Management, who will liaise with the contractor on all health and safety issues. 2.9 DISPLAY SCREEN EQUIPMENT See Separate Procedure HS DRIVING AT WORK See Separate Procedure HS THE SAFE USE OF ELECTRICITY Misuse and abuse of electricity is one of the most significant causes of fires in workshops, on construction sites and in offices. Remember faulty electrical equipment can kill. Report faults immediately to your Manager or Supervisor and disconnect faulty equipment. All personnel should observe the following arrangements: Visually check electrical equipment before each use. All electrical faults are to be reported to your Manager or Supervisor. The Company will arrange for the appropriate repairs to be carried out or replaced. Do not attempt to repair faulty electrical equipment. Only authorised and competent electricians may repair electrically powered equipment. Fuses may be changed by a competent person. No employee is allowed to bring any item of electrical equipment onto the premises or site until it has been tested and a record of such test is included in the electrical equipment records file Flexible cables should be so positioned that they do not constitute a tripping hazard or are subject to mechanical damage The fixed electrical wiring installation and the portable/transportable electrical appliances at the premises will be inspected and tested by a Competent Person at regular intervals. Permanent and temporary installations shall only be installed, constructed or altered by a competent contractor or person who shall issue a completion certificate. Maximum intervals for inspection and testing are as follows Permanent offices 5 years Construction site offices 6 months 2.12 FIRE PREVENTION AND FIRE EMERGENCIES See Separate Procedure HS2-05

7 Health and Safety Management Systems Page: 7 of FIRST AID AT WORK See Separate Procedure HS CONTROL OF SUBSTANCES HAZARDOUS TO HEALTH (COSHH) Full compliance with (COSHH) Regulations will be attained by; Production of COSHH assessments for all hazardous substances used. Obtaining of MSDS (Material Safety Data Sheet) for all new products ordered that may be hazardous to health so that a COSHH assessment can be produced in advance of use on site or company premises. Ensuring that all COSHH information is accessible by employees and operatives working on company sites or premises HEARING CONSERVATION (CONTROL OF NOISE AT WORK) The Company will arrange for taking adequate measures to control the risk of hearing damage in compliance with The control of Noise at Work Regulations. If considered necessary, a noise level survey will be carried out to establish the exposure levels and determine adequate control measures. Appropriate action will be taken to reduce the noise levels of all work equipment at source. Hearing protection requirements will be clearly communicated to employees and appropriate PPE will be provided WORK AT HEIGHT The Company recognise that falls from height at work continue to be biggest single cause of fatal and serious injury and will ensure that the Work at Height Regulations are complied with. Risk assessments will be produced for all working at heights where a person could fall a distance liable to cause personal injury if appropriate measures are not taken. Adequate and secure working platforms with guard rails and toe boards will be used in preference to ladders which will be used for light, short duration work only and secured to prevent displacement. Only scaffolds and scaffold towers that have been erected by a competent scaffold erector will be used. Roof-lights and other fragile materials will be protected to prevent falls through the material. Fall arrest equipment will be used if other means of prevention (safety nets, harnesses with running lines, etc) are not practical or justified and regular inspections will be undertaken of working platforms and fall arrest equipment, to check their integrity.

8 Health and Safety Management Systems Page: 8 of 14 Training will be provided for any unqualified operative required to work at height in the use of safety belts or harnesses and other equipment before work commences. Regular refresher training to maintain and develop competence levels must also be provided for ongoing works. Where a risk of falls from height cannot be eliminated by the installation of barriers, guard-rails, or other working platforms, fall arrest equipment may be the best option. Safety nets or deck systems are preferred to the use of safety harnesses and lines, as they protect the whole area and all persons working above them, and do not rely on individual workers wearing a safety harness and connecting it to a sound anchorage point. Working Platforms A working platform must be protected by two guardrails and a toe board of at least 150mm in height, the main guardrail being fitted at least 950mm from the working platform, the intermediate one being fixed equidistant between the toe board and main guardrail, or so that there is no more than 470mm gap between the intermediate rail and the top rail or the working platform. In addition to this, brick guards or debris netting should be fitted, where there is a risk of materials falling from the working platform. Scaffold Inspections Scaffolding and mobile towers above 2m in height must be subject to an inspection regime which requires inspections to be completed by a competent person: before first use; after substantial alteration; after any event likely to have affected its stability, for example, following strong winds; and at regular intervals not exceeding seven days. Scaffolding contractors must issue a completion certificate and/or secure a scafftag to scaffolding upon completion and handing over to the Site Manager for use. The person in control must have the inspections carried out by a competent person. Whoever controls the activities of others who use a scaffold also needs to ensure it is safe before they use it for the first time. A written report must be made following the inspection HOUSEKEEPING STANDARDS The Company recognise that hazards can be created by poor housekeeping standards. It is essential that: All access routes should be kept clear, clean and tidy at all times. Passageways, exits and access to all fire fighting equipment must be kept clear. Fire doors should be kept closed at all times and should not be propped open.

9 Health and Safety Management Systems Page: 9 of 14 All spillages, however minor, should be cleaned up immediately. Employees should note that a lack of care when stacking materials and objects might create hazards for their fellow employees from falling objects and lifting injuries in the long term. Individual Managers/Supervisors will be responsible for achieving and maintaining, high standards of housekeeping in the areas over which they have control INDUCTION TRAINING All new employees must receive health and safety induction training as appropriate to their individual job content. All new employees/trainees will work under the direct supervision of an appointed person until such time as their Manager/Supervisor is satisfied that the individual has achieved the required level of knowledge and experience. Site Managers are responsible for ensuring that all employees and contractors have received a site specific induction prior to starting works on site HEALTH AND SAFETY INFORMATION Health and Safety information is provided in the form of induction and ongoing training, as appropriate and by safety signs and notices posted around the premises and in site huts HEALTH AND SAFETY INSPECTIONS Site based inspections will be completed by the appointed Health and Safety Advisors on a fortnightly basis. The advisor will be shown around site by the Site Manager or an appointed company representative. Should the advisor see fit, then any unsafe practices or unsafe equipment observed may result in works being suspended until rectified. Following inspection of site, documentation systems will be inspected and all results recorded on approved form. White copy will be left on site, green copy will be sent to Dabbrook Services Ltd office and yellow copy will be retained by advisor as record INSTRUCTIONS AND TRAINING The Company is committed to identifying all training needs within the workforce and has developed a system to record training undertaken and a yearly Plan for future training (a year ahead) to not only ensure compliance with legislative requirements but to encourage personal development. Strong emphasis will be placed on health and safety aspects during all training. The Company expects that all employees will co-operate in the training provided. Certain tasks in the company operations require strict safety procedures be followed. Where this arises the employee involved will receive special instruction. It is essential that no person should attempt a potentially hazardous task without training.

10 Health and Safety Management Systems Page: 10 of LIFTING EQUIPMENT All lifting equipment and operations will be carried out in compliance with the Lifting Operations & Lifting Equipment Regulations (LOLER). Lifting machinery and accessories will be clearly marked to indicate their safe working loads and be stored in conditions that do not lead to damage/deterioration through rust, rotting or other means as in accordance with Regulation 7. All lifting equipment will be subject to a suitable inspection by someone with the required experience and knowledge. Manufacturers instructions should be consulted to help determine the frequency of inspections. A thorough examination of lifting equipment by a competent person should take place before being put into service for the first time and after a significant change in conditions of use in compliance with Regulation 9. All reports of inspections, thorough examinations and tests should be in writing. Copies of reports should be readily available for those requiring them. Reports should be requested from all (sub)-contractors supplying lifting equipment LONE WORKING Lone working will only be permitted when all appropriate control measures are in place and have been validated as wholly effective. Working alone can create risks which heighten the dangers of any job so the key precaution is to be aware of this and take sensible personal measures. In addition, staff are required to take some formal steps to protect themselves and these are listed below: When working alone, in an isolated area of a building, in the warehouse, or visiting remote/unmanned construction sites make certain that someone is aware of your location or movements. If possible, and if it has been arranged beforehand, keep in regular contact with someone else, for example, by using a mobile telephone to call in to their office indicating your movements every couple of hours. Check that the any work being done has been subject to a risk assessment and check the assessment yourself some work may have already been identified as requiring the assistance of a second person. Do not put yourself at risk - if you do not feel safe, discuss the situation with your supervisor.

11 Health and Safety Management Systems Page: 11 of MANAGEMENT MEETINGS The health and safety of our employees and of others affected by our activities, is of paramount importance and the subject will therefore be on the agenda for discussion at every Management meeting MANUAL HANDLING OF LOADS All operations involving manual handling will be identified and the significant risks assessed in compliance with the Manual Handling Operations Regulations. Where reasonably practical, manual handling operations will be eliminated by mechanisation but, where this is not reasonably practicable; people whose duties include the manual handling of loads will receive such training as is appropriate to protect their health and safety MONITORING AND REVIEW The effectiveness of company Health and Safety Policy is monitored by actively inspecting and auditing the control measures in place and reacting to accidents/incidents involving company personnel or at workplaces controlled by the Company, as they occur. Any amendments to the Policy considered necessary as a result, should be advised to the Director responsible for Health and Safety for his consideration and, if approved, included in the next periodic review / revision, or sooner, if considered necessary PERMIT TO WORK The Company recognise its legal obligations to provide safe systems of work and where foreseeable, highly dangerous, work activities are to be undertaken; a Permit to Work System will apply. The Permit to Work system is a formal written document used to control certain types of work that are potentially hazardous e.g. entry into vessels, hot work, pipeline breaking, deep excavations etc. It specifies the work to be done and the precautions to be taken and work will not begin until safe procedures have been defined which provide a clear record that all foreseeable hazards have been considered. Under no circumstances will the Permit to Work system be used to sanction unsafe practices PERSONAL PROTECTIVE EQUIPMENT The Company recognises its responsibility to protect the health and safety of their employees by providing safe systems of work, suitable and safe work equipment and engineering controls. The provision of PPE is therefore viewed as a last resort and is the by-product of the Company s risk assessment. Any PPE purchased by the Company will comply with the appropriate British / European / International Standards.

12 Health and Safety Management Systems Page: 12 of 14 Prior to the issue of PPE, users will be given instruction on its correct use, where and when required to use the PPE, how to look after it properly and the arrangements for replacing worn or damaged equipment. Employees will be required to sign for the initial issue of the equipment and to confirm that they have received information and training as to its correct use. Their attention will be drawn to their legal duty to take care of their PPE and to wear it at all times in the designated areas THE SAFE USE OF PLANT AND MACHINERY Employees have the responsibility to use any plant or work equipment provided in the correct manner. In order to fulfil this responsibility, employees should observe the following procedures: Employees must not operate machinery that they are not trained and authorised to use. Employees should switch off and make safe machinery before carrying out any adjustments. Report all defects and damage to plant and machinery, including safety equipment should be reported to the Line Manager or Supervisor RISK ASSESSMENTS Risk assessments will be carried out and reviewed at regular intervals by a competent person on all hazards relating to activities, equipment and processes that carry a significant risk at the workplace, in order that the Company's obligations are met under the Management of Health and Safety at Work Regulations. Standard risk assessments have been produced for all identified working activities. Where a task or procedure is not covered by existing standard risk assessments it is the responsibility of the Manager/Supervisor to identify this and to produce an assessment in advance of task or procedure. Employees will be informed of the findings of risk assessments together with the control measures in place designed to reduce risks to the lowest level so far as is reasonably practicable SMOKING This Company is committed to providing a safe and comfortable working environment within its premises and this applies to tobacco smoking. As part of its continuous review of health and safety matters the Company has considered the current evidence of the health risks associated with passive smoking and existing legislative requirements, as well as the discomfort suffered by non-smokers exposed to tobacco smoke. Smoking is only permitted in designated areas.

13 Health and Safety Management Systems Page: 13 of 14 Any infringement of the smoking policy by employees, in the first instance, will be dealt with under Company Disciplinary Procedures. All visitors, contractors and temporary staff will be expected to abide by the terms of the smoking policy. Appropriate signs will be displayed at all sites and in the office. Employees should remind visitors of the no smoking policy where necessary. Every Manager/Supervisor is responsible for ensuring that this policy is implemented STRESS AT WORK See Separate Procedure HS VIBRATING EQUIPMENT This Company will identify all employees who may be exposed to the prolonged risks from vibrating equipment. This may be in the form of hand-arm vibration arising from the use of tools such as chipping hammers, angle grinders and abrasive wheel saws, or it may be in the form of whole body vibration from driving off-road vehicles or being stood on vibrating machinery. A risk assessment will be carried out and the results, along with details of control measures communicated to employees. Where risks to health are found to arise then employees who are affected will be required to submit themselves, during working hours, for the required health surveillance programme. When required, vibration exposure limits may be calculated using HSE guidance (including exposure point system) VISITORS ON COMPANY PREMISES All persons not directly employed by the Company who visit the site will report to the site office and sign the visitor s book. Visitors will be provided with, and expected to wear, any necessary PPE. When in a designated area, they must keep within any marked areas and must obey the Company s health and safety/site rules at all times. On leaving the premises, the visitor(s) must sign out WELFARE FACILITIES Welfare facilities must be in place prior to commencement of work and satisfy the requirements of the Construction (Design & Management) Regulations. Adequate welfare facilities will be provided and maintained by the Company. Where this Company is a sub-contractor, the welfare facilities will be provided by the Principal Contractor. Suitable and sufficient sanitary conveniences and washing facilities will be maintained in a serviceable condition, cleaned at regular intervals and equipped with adequate lighting. A supply of cold/warm/hot running water, soap and clean towels, or other suitable means of cleaning and drying, will be available, conveniently situated, accessible and kept in a clean and orderly condition.

14 Health and Safety Management Systems Page: 14 of 14 An adequate supply of wholesome drinking water will be available and suitable rest and eating facilities will be provided at readily accessible places WORK EQUIPMENT AND THE GUARDING OF DANGEROUS MACHINERY This Company will give full consideration to the Provision and Use of Work Equipment Regulations in making all employees aware of the relevant health and safety risks with regards to work equipment in their working environment. All work equipment will be suitable and safe, maintained in efficient working order and in a good state of repair. Appropriate measures will be taken to prevent access to dangerous parts of machinery or to stop the movement of dangerous machinery before any part of a person enters a danger zone. In addition, the Company, acting on conclusions of risk assessments carried out, will implement an inspection regime in order that the work equipment can be monitored and continue to be fit for its service duty. A competent person will carry out all such inspections of the work equipment and records of these inspections will be kept for a minimum period of 5 years YOUNG PERSONS AT WORK In accordance with this Company s obligation under the Management of Health and Safety at Work Regulations, where the Company employs a young person (i.e. one who is above minimum school leaving age and below the age of 18), an individual risk assessment will be carried out in accordance with Regulation 19 to ensure that the young person is protected at work from any risks to their health and safety which is a consequence of their lack of experience or the absence of awareness of existing or potential risks or the fact that the young person has not yet fully matured. The Director responsible for Health and Safety or any nominated person will ensure that this risk assessment is carried out and that the results of the risk assessment are communicated to the young person and his/her immediate line Manager/Supervisor. Young workers will be trained in the tasks they are to undertake and informed of existing hazards. They will work under the close supervision of a competent person until such time as they are deemed safe in the workplace. Any contractors/ sub-contractors employing young persons will need to provide evidence of a similar risk assessment.