Fw: Implementation of N -video conferenc on 16th W ""-. \ Friday, 1 ~ 'Jlro~~6 AM From: ~*'~. ~ -.

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1 "I M L ' r~~ ~ ~~~ ' 'N"~ " < C10ssic ;;:~~::~, 9r ~ Fw: Implementation of N -video conferenc on 16th W ""- \ Friday, 1 ~ 'Jlro~~6 AM From: "dm-rnid-wb@nicin" <dm-rnid-wb@nicin> ~*'~ ~ - ~ ~ ~ ' To: "NREGA" <nrega_rnidwest@yahaacain>, "Bda Bin One" <binpur1@nicin>, "Bda Bin2" ~ F?lfC - ~, <binpur2@gmailcam>,"sdack1" <Chandrakona1@nic,in>'''Bdo Ck2''<chandrakona2@nicin>, ~~/1/ "Bda Dantan 1" <daatan1@nicin>, "Bdo Dantan 2" <daatan2@nicin>, "Bdo Daspur 1" *' 0»d <daspur1@)nicin>, "Sda Debra" <debra@nicin>, "Sda Garbetta 1" <garbeta1@nicin>, "Bdo, ",", JfJf\j~" n Garbetta 2': <garbeta2@nicin>, "Bdo Garbetta 3" <~arbeta3@nicin>, :'BdO Ghatal" ~ f""tlq'c~ ',JOg ; <ghatal@nlc,ln>, "Bda GOpl One" <gaplballabhpur1(gjrhcln>, "Sda GOpl Two" ~ Itk~~, I ' <gapiballabhpur2@nicin>, "Bda Jam2" <jarnbani@nicin>, "Bda Jgm" <jhargram@nicin>, "Bdo,rJll\ '~!PiJJ;r *-I: Keshiary" <keshiari@nicin>, "Sdo Keshpur" < keshpur@n!cjn>, "Bdo Kgp1" < kgp1ps@grnailcom >,~\ A,'1 "Bdo Kgp2" <kgp2rnadpur@gmallcom>, "Bda Mohanpur' <mohonpur@rllcln>, "Bdo Narayangar" ~':'di! (~,~a < narayangarh@nicin>,"sdanayagrarn"< nayagram@nicin> '''BdOPingla''<Pingla@nicin>,''sdo:'/!!', I~ ~"' '\1'r ' Sabang" <sabang@nicin>, "Bdo Sadar" <rnidnapursadar@nicill> "Bdo Sankrail" ~:::~;~17' <sallkrail@llicin>, "Bda SI1alboni"<shalboni@nicill>, "Sda Ghatal" <sdaghataic(i)rediffrnailcom>,,~, "Sdo Jhargl'arn" <sdojhargrarn@grnailcom>, "sdo sadar" <sdo_sadarprnd@nicin>, "sdo_kgp" W~ ~ <sdo_kgp(f)lyahaocoin>, "Adm LR" <admlrprnid@gmailcom>, "Adrnd" <adrndprnid@gmailcom>, e "Admg" <adrng09@grnailcom>, "Aeo" <aeozp-prnd@nicin> ~ k' ~ Issues to be discussed ill the video collf on 166,09,doc (38KB) r; ~O~ p"" h~ 01('"2 V<AD ~ Sent from BlackBerry@ on Airtel v "'\' : II F MNR " ~ rom oy ~\VI ) ~~ Date: Fri, 12 Jun :22: (GMT) - To: DM Bankura<dm-bank@wbnicin>; DM Birbhum<dm-bir@nicin>; D~ttTt1vJ~1f~~~~ burd@wbnicin>; DM Coochbehar<dm-cooch@wbnicin>; DM DOlnajpo~<dn1'~\"t' bgt@wbnicin>; DM Darjeeling<dm-darj@wbnicin>; DM East Midnapore<dmtmk@wbgovin>; DM Hooghly<dm-hoog@wbnicin>; DM Howrah<dmhow@wbnicin>; DM Jalpaiguri<dm-jpg@wbnicin>; DM Malda<dm-malda@wbnicin>; DM Murshidabad<dm-mur-wb@nicin>; OM West Midnapore<dm-mid@wbnicin>; DM N 24 Parganas<dm-bar@wbnicin>; DM Nadia<dm-nad@wbnicin>; DM Purulia<dmpur@wbnicin>; OM S 24 Parganas<dm-ali@nicin>; DM U Dinajpore<dmrgj@wbnicin> Subject: Implementation of NREGA - video conference on 16th Dear All, I am at Delhi and have attended the annual review of NREGA of all states yesterday and there are very important things to communicate to all the DM & DPCs and the BDO & BPOs The NREGA is a right based programme and its implementation has been process oriented which has been systematically developed over the years There has to be serious effort in proper implementation of NREGA in all the, GPs following the due processes So far only the state & central government has been reviewing the same Now organizing Lok Adalat at the district and providing Ombudsman to look in to the grievances and failures are being contemplated Even without anyone complaining the MIS is throwing up cases of failures which may be investigated by indepndednt bodies including judicials bodies, The first line of accountability will be of the District Programme Coordinators and the Block Programme Officers It is better that we streamline our implementation mechanism right now A video conference with SDOs & ADMs in charge of NREGA has been scheduled through Sir on the 16th June I think that all of you to attend the conference in the SIT on the 16th morning and also ask the BOOs and GP representatives to remain present at the ROT on that day so that we together may work out a strategy for improvement of implementation of the NREGA The Sabhadhipatis and the Sabhapatis are also welcome to attend and I t,;~~

2 shall request the MIC/MOS to attend if they are free (Assembly will be in session then) I would also like to mention that West Bengal is lagging behind many other neighbouring states like Bihar, Jharkhand, Orissa and Assam on quite a few parameters and we need to improve our performances I am attaching a note which will give you an idea of what will be discussed and you may share with the BOOs so that they appreciate those issues and take necessary actions and give their specific feedback for improvement This will also help you in your monitoring of the programme Please attend the programme with all concerned MNRoy to"

3 r)~ Issues to be discussed in the video-conference to be held on the 16th June on NREGS 1 Operational ization of MIS i) ICT infrastructure in every GP to be able to enter data - list of GPs not having arrangement for data entry, computer, electricity to be furnished The district should ensure developing necessary infrastructure and indicate the cost involved to the P & RD Deptt ii) Monitoring for entry of data in the following modules: Registration, Job Cards, Demand for work, Work management, Fund Management (expenditure), Fund Transfer (fund flow), Muster Rolls Percentage of MPR captured in the MIS in each of those items for the year are to be compiled for all the districts, which will indicate extent of operationalization of MIS No of blocks of each district for which MIS data on those items have been uploaded is to be compiled for discussion It should also 'be worked out which Blocks have no data entered for any of those modules and for the last module the list of GPs with NIL data entry should be worked out and discussed in the meeting The target is to reach 100% on each of those Modules within as short time as possible iii) Close monitoring of Block-wise progress from the state and GP-wise progress for entry of Muster Roll by GPs The problems are to be listed for overcoming those within a limited period iv) MPRs are not being uploaded in MORD website on time by several districts 2 Alert related to MIS for checking possible violation of guarantee The MIS automatically works out the number of cases in which the demand remains unmet, ie they were not provided with employment within fifteen days It also works out the delay in making payment from the Muster Roll Module Therefore, data entry has to be done carefully so that mistake in data entry does not lead to a conclusion of failure of NREGA process when the same has actually not happened It seems from the MIS uploaded for the large numbers of persons did not receive employment on time and payment was made with delay of even more than 90 days The district should sensitize the blocks with their failures as reported in the MIS of The district should continuously check on the quality of data entry in the current year and will also take step so that those two failures, ie inability to provide employment on time and to make payment on time do not occur and in case it does occur the responsibility is to be clearly fixed MORD is working out arrangement for district wise Lok Adalat and Ombudsman who will check independently about any possible violation of the act in which case the person concerned will remain liable 3 Timely Payment and payment through accounts Payment is not made on time either due to lack of institution or poor payment management In the former case the district will identify GPs where there is inadequacy of banks and post offices We may propose to Postal Department to open sub post offices in GP offices where no post office or bank is ayailable around the GP The district should submit specific proposal for being taken up with the department of post Regarding the other issue the SDOs were told to call meetings of all concerned and sort out the problems The SDOs will report progress in the video conference Delay in payment should also be captured from the field visit and those cases should be followed up locally Fixed dates for payment should be worked out so that payment may be done smoothly The other reason for delay of payment is delay in measurement In case there is delay on that account due to non-availability of technical staff the GP may be allowed to engage,diploma engineer on daily rate and submit proposal for engaging more TA at the block level The proposal should be sent before the review meeting on the 20th J

4 2 In MPR up of March on account payment has been shown as only 35% of total payment with Nil figures for Nadia and North 24 Parganas although cash payment was barred from the month of November 2008 The figures as reported by the districts for the current year up to May 2009 may be compiled and feedback is to be given in the meeting 4 Works Management There has to be annual plan for each GP and based on that estimates of those works which may be taken up immediately has to be prepared Estimates are to be prepared after field inspection and taking pre-work measurement Visits to block offices show that the block offices do not have vetted estimate of the schemes for which request to start the work are received and release of fund is recommended The Block Office must have estimates of all the works ready to be started and the same has to be uploaded in the website as shelf of schemes All the continuing works and completed works are also to be uploaded There is mismatch between works continuing as at the end of the year and those shown as continuing at the beginning of The district and block wise discrepancies are to be worked out and discussed The district offices should also have list of schemes for which fund has been 'released and out of those how many completed That will provide the numbers of running schemes in each GP and the block as well as the district should be able to tell at any point of time as to for how many schemes fund has been released and how many of those have been completed Such information was not available in a few district visited recently, which reflect lack of proper management system The district should report if they have the system in place Otherwise this must be worked out as soon as possible Percentage of works completed during the year was not high (only 58%) It simply reflects poor management of works related data Work out the figures for each district and to alert the districts with poor progress This was particularly low and less than 35% for Howrah & Purulia Field level supervision of works should be improved It has been instructed that the GP should identify suitable supervisors, say 5 to 10 so that they are properly trained and every scheme should be supervised by them only Those supervisors should not be changed The districts may collect the names' of those supervisors block wise and organize their training within the current the rainy season GRS should be engaged by all the eligible GPs as soon as possible and they should be trained on implementation ofnregs 5 Monthly Monitoring The districts have been asked to prepare calendar for monitoring NREGS at the block level when officers from NREGS cell and the Pradhan & EA/NS should remain present The district should submit the dates of meetings so fixed in each block to the P & RD Deptt Generation of employment as per labour budget till that month; avoiding failure to provide guaranteed work and timely payment and operationalization of MIS will be the most crucial items to be monitored in detail for every GP 6 Inspection from Block & District level, Verification of Muster Roll Visit to block shows that no register is maintained as prescribed Every block should keep an inspection register so that the names of officers/elected functionaries who have visited any scheme and their observations are properly recorded and follow up action is taken It should be ensured that 100% schemes are inspected and 100% Muster Rolls are verified We may share the list of blocks who have made the least no f

5 I')~ Issues to be discussed in the video-conference to be held on the 16th June on NREGS 1 Operationalization of MIS i) ICT infrastructure in every GP to be able to enter data - list of GPs not having arrangement for data entry, computer, electricity to be furnished The district should ensure developing necessary infrastructure and indicate the cost involved to the P & RD Deptt ii) Monitoring for entry of data in the following modules: Registration, Job Cards, Demand for work, Work management, Fund Management (expenditure), Fund Transfer (fund flow), Muster Rolls Percentage of MPR captured in the MIS in each of those items for the year are to be compiled for all the districts, which will indicate extent of operationalization of MIS No of blocks of each district for which MIS data on those items have been uploaded is to be compiled for discussion It should also be worked out which Blocks have no data entered for any of those modules and for the last module the list of GPs with NIL data entry should be worked out and discussed in the meeting The target is to reach 100% on each of those Modules within as short time as possible iii) Close monitoring of Block-wise progress from the state and GP-wise progress for entry of Muster Roll by GPs The problems are to be listed for overcoming those within a limited period, iv) MPRs are not being uploaded in MORD website on time by several districts 2 Alert related to MIS for checking possible violation of guarantee The MIS automatically works out the number of cases in which the demand remains unmet, ie they were not provided with employment within fifteen days It also works out the delay in making payment from the Muster Roll Module Therefore, data entry has to be done carefully so that mistake in data entry does not lead to a conclusion of failure of NREGA process when the same has actually not happened It seems from the MIS uploaded for the large numbers of persons did not receive employment on time and payment was made with delay of even more than 90 days The district should sensitize the blocks with their failures as reported in, the MIS of The district should continuously check on the quality of data entry in the current year and will also take step so that those two failures, ie inability to provide employment on time and to make payment on time do not occur and in case it does occur the responsibility is to be clearly fixed MORD is working out arrangement for district wise Lok Adalat and Ombudsman who will check independently about any possible violation of the act in which case the person concerned will remain liable 3 Timely Payment and payment through accounts Payment is not made on time either due to lack of institution or poor payment management In the former case the district will identify GPs where there is inadequacy of banks and post offices We may propose to Postal Department to open sub post offices in GP offices where no post office or bank is available around the GP The district should submit specific proposal for being taken up with the department of post Regarding the other issue the SDOs were told to call meetings of all concerned and sort out the problems The SDOs will report progress in the video conference Delay in payment should also be captured from the field visit and those cases should be followed up locally Fixed dates for payment should be worked out so that payment may be done smoothly The other reason for delay of payment is delay in measurement In case there is delay on that account due to non-availability of technical staff the GP may be allowed to engage diploma engineer on daily rate and submit proposal for engaging more TA at the block level The proposal should be sent before the review meeting on the 20th J

6 3 inspection and have verified the least no of Muster Rolls Whoever visit a scheme must meet some potential worker and get their feedback about implementation of the Act 7 Grievance Redressal & Social Audit Large numbers of complaints referred to from the state and received at the district and block level are not being attended The list of pending enquiry may be reviewed and steps be taken for its disposal urgently All are requested to see the draft rule in the website on this matter ((going to be uploaded in the website in a day or two) and take preparatory measure The district may enter into an agreement with professional bodies to provide services related grievance redressal, social audit and lee The district may look in to the circular in the NREGA website (nreganicin) in the administrative category and check if they have the Core strength of personnel at the GP, Block and district and should suggest the steps they want to take and the cost involved after which permission will be given to engage more professional MORD is making Rule for compulsory social audit and some of the states have done so There will be provision for involvement of third party other than the panchayat and the villagers We are also revising our guidelines for social audit The district should prepare for conducting in 100% of the Gram Sansad~ and develop administrative arrangement for that 8 Specific failures which should be avoided Performances of some of the districts during the year were not up to the mark in respect of certain important parameters Those are: i) Coverage of families against total no of BPL families - the district should check the percentage block wise and GP wise People not getting work in spite of demand ii) Low mandays g~nerated per household (less than 20 days) - particularly Howrah, Coochbehar, East JYIidnapore,Mald~ & S 24 Parganas iii) Wage component less than 60% - Murshidabad, Howrah & Coochbehar iv) Field visits show that in many GPs the schemes were rot ready or waiting to be vetted by higher offices, no work being carried out in spite of demand and having fund and the GPs unable to take up work because fund has not been released on time v) All districts/blocks with women's share of employment less than 33% must improve that to the minimum requirement within this year vi) Average wage in each block should be around Rs,81/ only and there were large deviation in the previous year The district should continuously monitor that and train the supervisors so that they check on work output every day to keep the figure around that amount Those lapses should be watched at every level and to be strictly avoided 9 Proper planning and convergence for augmenting livelihood The district should ensure proper planning and work selection for augmenting livelihood opportunities for which there should be convergence with SGSY, BRGF, RKYY, Untied fund etc There should be also convergence with various line departments, KYK, CADC etc The district may also propose taking up studies by competent and well known institutions for evaluation ofnrega process and impact