The Quality Environment (5S) Certification or Recertification Flow

Transcription

1 The Quality Environment (5S) Certification or Recertification Flow Take some months to prepare yourself properly and to carefully pre-plan for the audit. 1. PREPARATION Study and implement Practices. Carry out self-assessment. Introduce internal improvement actions. Carry out re-self-assessment. Fill in the application form thoroughly and send it with your full payment covering the certification fee to the MPC no less than fifteen days before the audit date. On the physical audit day your Co-ordinator must devote his/her entire day to the audit. The MPC sends the audit report one month after the audit date. 2. APPLICATION No less than two months before audit 3. AUDIT 4. REPORTING No more than one month after audit Fill in application form. Consult schedule of tours. Send application and payment to MPC. Advise your preferred audit month. Opening meeting. Document review. Company visit. Performance review. Closing meeting. Audit report sent to you. If you are certified with conditions, you need to show evidence that all non-conformities have been rectified. Valid for one year. 5. QUALIFICATIONS No more than two months after the report 6. CERTIFICATION Take corrective actions. Send all corrections simultaneously to MPC. Bear in mind that additional information might be required and any other outstanding issues must be resolved within these two months. If you have passed, your company receives the Quality Environment (5S) Certificate from MPC. 7. RENEWAL/SURVEILLANCE Enquiries: SME Development (Audit and Certification) Secretariat Telephone : Facsimile : Contact Person : Cik Norzirin Ariffin or Pn Ati Djam Seri Montoi zirin@mpc.gov.my or atidjam@mpc.gov.my

2 Why Certification to Quality Environment (5S) Successful companies today are those driven by quality - from the way they operate, to the customer service standards they set to the products they deliver. Focusing on quality makes an organisation better equipped to win new opportunities in an increasingly competitive global marketplace. In fact, more and more purchasers demand proof of a supplier s commitment to qualify through independent certification as a prerequisite to doing business. The growing consumer demand for quality products is forcing the industries to rethink their workplaces. The physical work environment is critical in the drive for high quality, low cost and speedy delivery. The 5S s is often thought as a good tools for industrial housekeeping. Simple, yes, but if ignored, the results may be disastrous. A company that cannot successfully implement the 5S s cannot expect to effectively integrate JIT, re-engineering, or any other large-scale improvement programs. For a number of years, MPC has been helping organisations to achieve Quality Environment (5S) Certification. They have place their Quality Environment (5S) Certification needs in MPC s hands as they are confident of our experience, expert guidance and professional standards. Our success is based on a close working partnership, focused on driving their business forward towards quality excellence. What is Quality Environment (5S)? QUALITY ENVIRONMENT (5S) PRACTICES Quality Environment (5S) is the beginning of a healthy, comfortable and productive life for everyone at work. This is fundamental to productivity improvement. When implemented successfully in a company, Quality Environment (5S) will bring about amazing changes. For example, all unnecessary items are removed from the workplace, only necessary items are conveniently located near users, machines and equipment are kept clean and shiny. 5S is an acronym for five Japanese words that are Seiri, Seiton, Seiso, Seiketsu and Shitsuke. The driving force for Quality Environment (5S) program comes from people. In this respect, Shitsuke is critical to its success. Shitsuke is to train people accordingly so that they will follow good habit. Achieving certification is a public declaration of commitment to quality environment, a better workplace and continual improvement to meet customer needs. There is a range of possible benefits associated with having achieved Quality Environment (5S) Certification : Increased efficiency Improved productivity Enhanced generation of more and new ideas Reduced complaints Enhanced profitability Enhanced teamwork Increased employee performance through naturally disciplined Greater image generates more business Audit Criterias The assessment would commence within 8 weeks (subject to final conformation) of receipt of your application. Assessment normally takes 1 man-day. The assessment will be carried out in two stages: An appraisal of your plan of activities, documentations and working preparation for the on-site assessment; On-site assessment to verify the practices implemented. 1. Twelve Focal Points To Be Examine 1. Do the CEO/MD and managers support the program? 2. Are people proud of their workplaces? 3. Are workplaces clean and organized? 4. Are workplaces safe for people to work in? 5. Are machines and equipments clean and maintained? 6. Are item easily to retrieve? 7. Are machines and tools conveniently located? 8. Are inventories stored for FIFO retrieval? 9. Are products free from dust? 10. Do people clean daily without prompting? 11. Are the uniforms worn by people clean and tidy? 12. Is a good image of the company reflected in the people? 2. Others To Be Examine The policy and objectives, small group activity, surrounding areas and buildings, and incentives scheme practiced.

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