EASTERN COUNTIES RUGBY UNION VOLUNTEER TEAM VOLUNTEER CO-RDINATORS CONFERENCE FEBRUARY 2015

Transcription

1 EASTERN COUNTIES RUGBY UNION VOLUNTEER TEAM VOLUNTEER CO-RDINATORS CONFERENCE FEBRUARY 2015

2 The Club Volunteer Co-ordinator s Role

3 1 st XV TIPS FOR CREATIVE CLUB VOLUNTEER CO-ORDINATORS 1. Do Volunteers in your Club feel Valued? 2.Do your Club volunteers know what is expected of them? 3.Do you need more volunteers to share the work? 4.Do your volunteers know about your Clubs Volunteering Policies? 5.Are you familiar with the latent talent within your Club? 6.Do your Club members know volunteers help achieve its aims? 7.Does your Club make use of external Volunteer Groups? 8.Do you ask your volunteers for their ideas on how to do things better? 9.Do you engage young people within your club as volunteers? 10.Have you registered with the RFU to receive Volunteering Updates? 11.Do you plan for succession? 12.Do you nominate volunteers for awards outside rugby? 13.Do you ask players to take a volunteer role in each your teams? 14.Do you publicise the work of your volunteers? 15.Be creative?

4 CLUB VOLUNTEER CO-ORDINATORS ROLE A TASK: SPLIT INTO WORK GROUPS OF 3 COME UP WITH 3 ATTRIBUTES OF A GOOD CLUB VOLUNTEER CO-ORDINATOR PLEASE USE FORM PROVIDED YOU HAVE 5 MINUTES FOR THE TASK

5 CLUB VOLUNTEER COORDINATOR What does it take to be a Club Volunteer Coordinator Motivator Good Listener Confident Good Communication Skills Club Volunteer Coordinator Well Organised Enthusiastic Approachable

6 CLUB VOLUNTEER CO-ORDINATOR ROLE DESCRIPTION As the Volunteer Coordinator, you re responsible for recruiting a team of volunteers, training them and making sure they re engaged enough to want to stick around. You ll report to the Main Committee; it s a vital role in any rugby club. Ideally, you ll need to be: A good listener who s easy to approach Confident and good at communicating Well-organised and happy to delegate Enthusiastic and motivating

7 CLUB VOLUNTEER CO-ORDINATOR ROLE DESCRIPTION What you ll do: You ll liaise with others in the club to Work out who s needed each year, bearing in mind special events as well as the week in week out running of the club Plan where you re going to find volunteers, making sure your advertising and appointment is as open as possible Understand why people get involved in the first place and use this knowledge to recruit them Put people in roles that suit their skills wherever possible Welcome volunteers to the club and help them get their bearings Train volunteers, and give them support, guidance and encouragement Recognise and reward success, nominating volunteers for club, Constituent Body, RFU or external awards Create a succession plan so that you have a pool of talent ready to step up or provide cover for key roles

8 CLUB VOLUNTEER CO-ORDINATOR ROLE DESCRIPTION How much time it will take up: Around 2-3 hours a week What you ll get out of it: This is a very social role. You ll provide an important service to the club and community, and for a small investment of time you ll get to meet all kinds of people. Doing something distinctive and worthwhile like this is attractive to potential employers, and the organisational and communication skills are transferable to any walk of life.

9 Volunteer Reward and Recognition

10 ECRU VOLUNTEER REWARD AND RECOGNITION Norfolk Volunteers of the month ECRU Presidents Awards Volunteer of the Year Groundsman of the Year ECRU Value the Volunteer Certificates Recognition at Club Level with Bursary Projects

11 Volunteer Initiatives & Workshops

12 OVERVIEW England Rugby Website - Volunteering Young Rugby Ambassadors (YRA) Volunteer Recruitment Workshop Delivered by RDOs County Sports Partnership (CSP)

13 ENGLAND RUGBY WEBSITE There are various guides and support at; CVC role Volunteer recruitment Volunteer retention Volunteer recognition Volunteer role descriptions Promotion/publicity

14 ENGLAND RUGBY WEBSITE

15 YOUNG RUGBY AMBASSADORS (YRAs) What is a YRA? The Young Rugby Ambassadors (YRA) programme gives you the opportunity to make a difference in your local club and get more people enjoying rugby in the lead up to Rugby World Cup 2015 (RWC 2015). Who can be a YRA? Anyone aged between who is a member of a rugby club, college or university YRAs will need a mentor to help make things happen and act as a link to the management committee YRAs can be part of a number of projects, all linked to the lead up to and legacy of RWC 2015: Bring back at least two year olds from your community who used to play rugby or would like to start. This could be through social events, rugby tournaments/festivals and in any format of the game Work with your local community on cultural engagement with RWC 2015 to get local people talking about rugby though art, photography, local history, film, music, etc. Communicate the latest news on RWC 2015 using resources and information provided by England Rugby 2015 and the RFU. This could be through arranging and delivering a series of meetings/social evenings at your club. If your club would like to get involved contact your Rugby Development Officer

16 VOLUNTEER RECRUITMENT WORKSHOP The RFU are in the process of designing a volunteer recruitment workshop and resources that can be delivered by RDOs, the workshop will include; Understanding of the roles needed at your club Practical examples of how to recruit volunteers Understanding of the classic mistakes to avoid Why people volunteer External partners who can support you Create a plan of action for recruiting at your club The workshops will be delivered in clusters, for more information contact your RDO

17 New Volunteering scheme Updated website Opportunity for volunteers....and those organisations looking for volunteers Match making service Register now

18 An Evening for Volunteers Share your TIME. Share your SKILL. Share your ENERGY An evening for volunteers, partnership between Sportspark and Waitrose Tuesday March 17th at UEA Sportspark 6-9pm The evening will include free courses: Free Courses - an introduction to volunteering and social media & marketing Spot prizes and free sporting activities for all! Book your place at or call

19 Rugby Football Union. England Rugby is a trading name of the Rugby Football Union. The England Rose is an official registered trademark of the Rugby Foo

20 Useful Contacts Gregory Underwood Eastern Counties Volunteer Chairman Jerry Stone Norfolk Volunteer Coordinator Sam Carpenter RFU Rugby Development Officer Ellen Vanlint Active Norfolk Sports Development Officer ellen.vanlint@activenorfolk.org ECRFU NRFU England Rugby Active Norfolk

21 Attributes of a good CVC - Norfolk clubs answers Good communication skills Well organised Approachable Regular presence/networking/active in all sections Persistence Job descriptions of all roles Ability to thank people Positive Vigorous Responsible Calm Understand the needs of the cub and potential roles Skills audit of club members Good interpersonal skills