i June4, 2002

Transcription

1 - - M LABOR RELAi10Ns UNITED STATES POSTAL SERWCE June4, 2002 Mr. Gry H. Mullins Vice President Ntionl Assocition of Letter Crriers, AFL-CIO 100 Indin Avenue, N.W. Wshington, DC Der Gry: This responds to your inquiry regrding chnges to Employee nd Lbor Reltions Mnul Section 517, specificlly , Leve Chrge for Nonworkdys. By letter dted April 10, 2002, 1 responded to your questions concerning why chnges were mde to nd when y would be effective. You subsequently phoned Sndy Svoie, of my stff, with n dditionl question regrding chnge to of ELM. You sked if chnge to ws intended to eliminte nonworkdys flling within period of bsence for ctive duty, s well s nonworkdys flling t beginning nd end of n ctive duty period, from being chrged ginst pid militry leve. As result of chnges to nd of ELM, nonworkdys will not be chrged ginst pid militry leve regrdless of wher y fll within period of bsence or fll t beginning nd end of n ctive duty period. If you hve ny furr questions, plese contct Sndy Svoie t Sincerely, oug A. Tulino Mnger Lbor Reltions Policies nd Progrms LL i r ViCE PRElDENTS OFF!CE DC 475 LENwr PLAZA SW - WASHINGToN DC

2 labor RE1M1oi1s VRS --- WBY UNFTEDSThTES.oOSThL SERVICE November26, 2001 OfKE --_ RGB WRY J1B (IThI ACF MJO C ThY JL Mr.Vincent R. Sombrotto President Ntionl Assocition of Letter Crriers, AFL-CIO 100 Indin Avenue, NW Wshington, DC Der Vince: t4j.lg. As mtter of generl interest, endosed is drft of proposed revisions to Employee nd Lbor Reltions Mnul (ELM), Subchpter 517, concerning Mlktry Leve. A summry of chnges cn be found on pge one. If you hve ny questions on this mtter, plese contct Sndy Svoie of my stff t (202) Sincerely, oug A. Tulino Mnger Lbor Reltions Policies nd Progrms Enclosure 475 L E Nr Pt.*zSN WAsrc DC

3 Postl Employees ELM Revision Pid Militry Leve Chnges Effective Fiscl Yer 2002, Employee nd Lbor Reltions Mnul (ELM) 517, Pid Militry Leve, Is revised s follows: , Generl Allownce, is modified with n ddition to llow employees to crry over llotted but unused (not to exceed 15 dys) pid militry leve from one fiscl yer to next. On rre occsions, two sets of militry orders tll in one postl fiscl yer, nd no orders re received In precedng or following fiscl yer. This chnge llows employees to use llotment for ech yer , Leve Chrge for Nonworkdys, is deleted , ActIve Duty Extends Into Anor Fiscl Yer, is deleted becuse llows limited crryover of pid mliitry leve , Forms 3973, 2td prgrph, words snd chrges for nonworkdys re deleted to be consistent with chnges in Section The revisions tht pper win lso pper in next incrementl updte of ELM 16 on Postl Service tntemet t Chnges to text re mrked with chnge brs. The revisions lso will be Incorported In next printed publiction of ELM. Compenstion, Employee Resource Mngement (Not.: For PostJ Bulletin, text below will be truncted to show only rvled sections once lt revisions hve been mde nd greed on.] ELM /07/01 1

4 510 Leve * * * 517 Pid Militry Leve Generl Postl Service Support The U.S. Postl Service supports employee service In Reserve or Ntionl Gurd, nd no ction Is permitted to discourge eir voluntry or Involuntry prticiption. The U.S. Postl Service llows employees to be bsent:. To prticipte Reserve Units of rmed forces. In drills or meetings scheduled by Ntionl Gurd or b. To ttend usul summer trining periods. c. To perform ny or ctive duty ordered by Ntionl Gurd nd Reserve Units of rmed forces. However, ellgible employees re entitled to pid miutry leve only for such duty s nd to extent provided below. 5t7.2 DelInltlon Pid militly leve is utholized bsence from postl duties without loss of py, time, or perlormnce rting 1 grnted to eligible employees who re members of Ntionl Gurd or Reservists of rmed forces Typesof Duty Duty Covered for Members t Reserves nd Ntionl Gurd, Except D.C. Ntionl Gurd Types of duty covered s pid militry leve InclUde:. Active duty, field, nd cost defense trining. b. Scheduled drlfls. c. Service providing militry id for lw enforcement purposes Duty Covered for Members of D.C. Ntionl Gurd Types of duty covered s pid militry leve include:. Prde or encmpment ctivities of D.C. Ntionl Gurd. b. Service providing militry id for in Duty Not Covered Lw Types of duty not covered s pid militry leve include: entorcement purposes s provided.. Summer trining s member of Reserve Officer Trining Corps. 2

5 b. Temporry Cost Gurd Reserve. c. Service with Ntionl Gurd If ordered by Stte Governors without uthority of Deprtment of Defense, except when such service is in connection with regulr nnul encmpment or for Lw enforcement purposes s specified In d. Trining with Stte Gurd or or stte mitry orgniztion tht is not prt of Ntionl Gurd or tht ws creted to tke plce of Ntionl Gurd during n emergency. e. Weekly drills s member of D.C. Ntionl Gurd. 1. CMI Air Ptrol, estblished s civilin uxiliry of U.S. Air Force, nd similr reserve nd gurd uxiliry orgniztions. g Time tken on workdy to trvel to plce where trining Is to begin, unless militry trining orders encompss period of trvel time required EligIbility EligIble Employees Creer postl employees, i.e., full-time, prt-time regulr, nd prt-time flexible employees who re members of following components of rmed forces, re eligible for pid militry leve:. The Army Ntionl Gurd of United Sttes. b. The Army Reserve. c. The Nvl Reserve. d. The Mrine Corps Reserve.. The Air Ntionl Gurd of United Sttes. f. The Cost Gurd Reseive. g. The Air Force Reserve InelIgible Employees Permitted to be bsent, but not eligible for pid militry leve, re noncreer employees such s following:. Csul employees. b. Contrct workers. c. Noncrer rurl órrlers. d. Temporry employees. e. Trnsitionl employees Procedures Approvl The employee is to complete Form 3971, Request For or Notifiction of Absence, before period of bsence. Sufficient notice Is required for mking necessry rrngements for replcements. If employee does not lern of need for bsence until lter, notice is to be given s soon possible. The officil responsible for ppmvirg ttendnce record lso pproves militry leve. ELM /07/01 3

6 Use of Mixed Leve Normlly first dys of longer period of militry duty re chrged to militry leve. If circumstnces wrrnt It, ny or scheduled workdys during longer ctive duty period my be designted s militry leve insted of dys t beginning of militry duty Use of Leve IntermIttently Militry leve my be tken Intermittently Return From Dtdy For pid militry leve pprovl, upon return from militry duty to Postl Service, employee furnishes copy of militry orders or or documenttion properly endorsed by pproprite mihtrr uthority to show duty ws ctully performed MIlitry Leve Allownces Generl Allownce Eligible full-time nd prt-time employees receive credit for pid militry leve s follows:.. Full-time employee or thn DC. Ntionl Gurd 15 clendr dys (120 hours) ech fiscl yer. b. Prt-time employee or thn D.C. Ntionl Gurd I hour of militry leve for ech 26 hours in py sttus in tho preceding fiscl yer provided: (1) Employee ws in py sttus minimum of 1040 hours In precedln9 fiscl yer, nd (2) Employee s py for militry leve does not exceed 80 hours. c. D.C. Ntionl Gurd ll dys (no limit) of prde or encmpment duty ordered under title 39, DIstrict of Columbi Code. A ernciovee my crry over uo to 1 yer s llotted but unused fnot to exceed 15 dys) militry leve from one fiscl yer to next PrevIous Service Employees trnsferring to Postl Service from or government gencies re entitled to credit for pid militry leve purposes for government service performed prior to ppointment s prt-time employees. Any or creditble federl civilin service rendered during prior fiscl yer Is lso used in computing required 1,040 hours. Creditble service Is determined by requesting trnscript from or gency detiling number of hours in which employee ws in py sttus Lw Enforcement Allownce Stte or Jurisdiction Duty EligIble full-time nd prt-time employees re grnted dditionl pid militry leve over nd bove generl llownce if y re ordered by pproprite uthority to provide militry id to enforce lw of ir contrcted stte or ir chrtered jurisdiction (e.g., District of Columbi, 4

7 Commonwelth of Puerto Rico, or territory of in Lw Is follows:. Fulidime fiscl b. Prt-tim employee 1 hour of mltry leve for 13 of performed prt-time in fiscl yer preceding provided both of following conditions pply: (1) Employee 1,040 during fiscl (2) Additionl leve under this not 160 workhours In fiscl yer. ctivities, by not involve enforcing lw, in fighting forest tire or plcing on river bnk to flooding. Also, ctmty cn be described S lw, ft my not involve militry id. Mutely id Is kind of work of, or typiclly performed by, Directing trffic, for of trffic lws, It would not ordinrily be considered militry id. The mere fct tht Ntionl Gurdsmen or Reservists In uniform perform given function tht function into militry id. The duty procedures service request enforcement militry leve U.S.) See pprovl grnted s employee 22 workdys (176 workhours) ech yer. s Note: Some Ntionl Gurd emergencies, do engged prevent chrcteristic hs worked t grnted even when employee lest nd Reserve n instnce, my concern enforcement trnsform evluted. Allownce for Pid mitry leve of Federl Duty grnted is not federl genc, regrdless Leve Chrge Informtion Py Sttus Requ1remert hours sndbgs soldiers. for enforcement of of employee s ech section does hours yer. preceding exceed lthough prompted such s when gurdsmen re but enforcing vehiculr does not necessrily performed must be federl lw or In specific duties. support Generlly, n In immeditely prior beginning of militry duty or Immeditely fter of militry duty in to entitled to militry officil delermines (but for duty) fulfills be wher requirement. Minimum Units employee must be ctive Militry rurl who must tke militry leve my be tken crriers (designtion leve leve with py. The s.i,s Leve-Chrge for Nonwnrirnwi py sttus eir employee one-hundredths end pproving in ot 71) or rurl In minimum units of substitute n py sttus hour, except for to order regulr crriers (designtion 72), 8 hours. Nonworlcdye4lllng within period for otivo duty-ro pid militry leve-llowed full-time ornptoyooc during fiscl yor, but noriwerkdye flling boginning otivo not not pply for prt ohrgod during oontlnuouo otlvo duty porlodu, or whon pid militry 4 tkon-intorrnittoritlv ginst period re t tho ohrged.th1s-dooe time.employeoo. Nonworkdys re otbcenoe even when mixed or or levois tken nd end ef-n to--generl llownoe chrged tho duty leve ELM /G71 5

8 174 Activ-Dutv ExtQnde lnt-anotfier Fiscl Ye., Militry Isve is-limited to tho pplicble generl militry leve llownoe for ny-period of continuous ottvo duty even though period myoxtend-into more thn 1 ticcl yori 517.i5 Continunce ot Night Differentil Py Employees regulrly ssigned in whole or in prt to night tour of duty re entitled to night differentil py when bsent on militry leve k Absence Beyond Generl Militry Leve Allownce 51 7.$4-41 Trining Periods Any bsence beyond generl militry leve llownce Is chrged to nnul leve or LWOP regrdless of number ol trining periods In fiscl yer Choic. of Annul Leve or LWOP Eligible employees who volunteer or re ordered for period of militry trining or for period of ctive militry duty beyond generl militry leve llownce my use nnul leve or LWOP, t ir option ConflIct With Work Schedule Employee Alterntives An employee who hs officil duty orders or officil notices signed by pproprite militry uthority for weekly, biweekly, or monthly trining meetings nd who hs conflict with scheduled Work requirements my choose one of four wys of meeting militry obiigtion. Use militry leve not in excess of generl militry leve llownce. b. Use nnul leve. c. Use LWOP. d. Arrnge mutuuy greeble trde of workdys nd dys off with nor employee who Is qulified to replce bsent employee. Such trdes must be clered with responsible supervisor nd must be In ccordnce with terms of collective brgining greements AdminIstrtive Policy RessIgnments The following provisions concern ressignments:. Arbitrry ressignments of or employees re not mde to permit bsences of employees for militry duty. An employee hving militry drills or militry trining responsibility should ttempt to bid on work ssignment (when opportunity presents Itself) tht will not conflict with militry duties. b. Employees requesting temporry schedule chnge must submit Form 3189 (WIth Form 3971) to pproprite postl officil t ir instlltion (see Hndbook F-21, ) ReschedulIng An employee desiring bsences for militry duty my be rescheduled It such ction cn be tken without Incresing costs or dversely ffecting 6

9 service to or employees. Every effort should be mde to work out those problems s stisfctorily s possible Records Control Forni3973 Form 3973, MilItry Leve Contro4 provides instlltions with n officil record of mount of militry leve used. Timekeepers or or officils responsible for processing time crds mintin file of Form The forms re retined for 3 yers fter end of py period in which leve ws tken. Form 3973 is used to monitor pid militry leve nd ohrgos for nonworkdys. As with nnul leve nd sick leve, militry leve requested In excess of mounts provided in 517 re utomticlly chrged to LWOP. Offices must follow procedures below to ensure tht pyroll system functions effectively G.n.rI Pid Militry L...ive The foflowing provisions concern generl pid militry leve llownce:. Full-Time Employees. When full-time employees request generl pid militry leve, i.e., for or thn lw enforcement duty, offices must check AAD935P3, Mllitiy Leve Report, to scertin wher militry leve hs been dvnced. If It hs not, offices must submit ir requests for credit of 120 hours militry leve to Pyroll Processing, Egn ASC. b. Prt-Time Employees. For prt-time employee, instlltionsshould check AAD935P4,, Militry Leve Potentil Report, for number of hours employee Is entitled nd submit request for n dvnce of hours uthorized on report. c. Trnsfers From OrAgencies. When n employee trnsfers from nor federl gency, trnscript must be requested detiling hours in py sttus in prior fiscl yer nd militry leve used In current fiscl yer. These hours re sent to Pyroll Processing, Egn ASC, nd re used in ddition to hours on AA0935P4 report to determine hours to be dvnced. d. Noncreer Employees. Offices my not uthorize pid militry leve for noncreer employees PId MIlitry Leve for Lw Enforcem.nt It leve request is for lw enforcement purposes, Instlltions must submit memorndum to Pyroll Processing, Egn ASC, requesting dvncement of pid militry leve for lw enforcement purposes for number of hours requested, not to exceed 176 hours for full-time employee or, for prttime employee, number of hours of lw enforcement leve to which employee is entitled s shown In AAD935P4 report. If regulr militry leve hs not been dvnced, follow procedures for full-time employees. ELM5I /07/O1 7