Hong Kong Science & Technology Parks Corporation Sustainability Report. Cross References to GRI-G4 and HKEX ESG Guidelines

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1 Hong Kong Science & Technology Parks Corporation Sustainability Report Cross References to GRI-G4 and HKEX ESG Guidelines

2 GRI Content Index GRI Disclosure Indicators Cross-reference/Director answer Standard Disclosure Strategy and Analysis G4-1 Statement from the most senior Message from the CEO decision-maker of the organization G4-2 Key impacts, risks, and opportunities Message from the CEO Organizational Profile G4-3 Name of the organization Hong Kong Science and Technology Parks Corporation G4-4 Brands, products, and services Annual Report G4-5 Location of the organization s headquarters 8/F, Bio-Informatics Centre, No.2 Science Park West Avenue, Hong Kong Science Park, Shatin, Hong Kong G4-6 Countries of operation HKSAR G4-7 Nature of ownership and legal form HKSTP is wholly-owned by the Government of the HKSAR G4-8 Markets served Hong Kong G4-9 Scale of the organization Annual Report G4-10 Number of employee by contract, gender, region G4-11 Percentage of total employees covered by collective bargaining agreements No collective bargaining legislation exists in Hong Kong however we maintain a number of staff engagement channels including Town Hall meetings and performance appraisals G4-12 Organization s supply chain Facility Management Companies (Science Park, InnoCentre, Tai Po Industrial Estate); Construction Projects (EPM, building design consultants, building contractors); Corporate Office: IT services, bus operators, others G4-13 Significant changes during the reporting period regarding the organization s size, structure, ownership, or its supply chain Three buildings of Phase 3 has become operational adding 58,607 m 2 to the existing GFA of HKSTP G4-14 Precautionary approach or principle Managing Sustainability G4-15 Externally developed economic, Recognition & Membership environmental and social charters, principles, or other initiatives G4-16 Memberships of associations Recognition & Membership Identified Material Aspects and Boundaries G4-17 Entities included in the organization s consolidated financial statements or equivalent documents Annual Report 1

3 GRI Disclosure Indicators Cross-reference/Director answer Standard Disclosure Financial Review G4-18 Report content and the Aspect Managing Sustainability Boundaries G4-19 Material Aspects Managing Sustainability G4-20 Aspect Boundary within the Managing Sustainability organization G4-21 Aspect Boundary outside the Managing Sustainability organization G4-22 Effect of any restatements The water consumption of Science Park in 2013/2014 is restated (from 238,905 m 3 to 280,915 m 3 ) after recalculation and bills reconsolidation G4-23 Significant changes from previous reporting periods in the Scope and Aspect Boundaries Stakeholder Engagement Three buildings in Phase 3 has become operational G4-24 List of stakeholders Managing Sustainability G4-25 Identification and selection of Managing Sustainability stakeholders G4-26 Approach to stakeholder engagement Managing Sustainability G4-27 Key topics and concerns Managing Sustainability Report Profile G4-28 Reporting period About this report G4-29 Date of most recent previous report (if October 2014 any) G4-30 Reporting cycle 1st April 2014 to 31st March 2015 G4-31 Contact point for questions sustainability@hkstp.org G4-32 In accordance option chosen, content Core External Assurance Statement index and external assurance G4-33 External assurance External Assurance Statement Governance G4-34 Governance structure Managing Sustainability G4-35 Delegating authority Annual Report Managing Sustainability G4-36 Appointment from highest governance Managing Sustainability body G4-38 Composition of the highest governance Annual Report body G4-39 Chair of the highest governance body Annual Report HKSTP Sustainability Report 2

4 GRI Content Index GRI Disclosure Indicators Cross-reference/Director answer Standard Disclosure Governance G4-40 Nomination and selection processes Annual Report for the highest governance body and its committees G4-41 Management of conflict of interest Annual Report Financial Review G4-47 Frequency of the highest governance body s review of economic, environmental and social impacts, risks, and opportunities Quarterly Ethics and Integrity G4-56 Organization s values, principles, standards and norms of behavior Annual Report Specific Standard Disclosure Disclosure on management approach G4-DMA Material aspects and its impact. How organisation manages the material aspects and impact. Evaluation of Managing Sustainability, Environmental Stewardship, People and community, Health and Safety management approach Economic Economic Performance G4-EC1 Direct economic value generated and Annual Report distributed Market Presence G4-EC5 Ratios of standard entry level wage by gender compared to local minimum wage at significant locations of operation G4-EC6 Proportion of senior management hired from the local community at significant locations of operation Indirect Economic Impacts Procurement Practices G4-EC9 Proportion of spending on local suppliers at significant locations of operation Environmental Materials The ratios are not reported but our entire workforce compensated above minimum wages and the salary is based on employee s performance, experience and job classification All executive level staff are hired locally The majority of our suppliers are local to Hong Kong G4-EN1 Materials used by weight or volume G4-EN2 Percentage of materials used that are recycled input materials 3

5 GRI Disclosure Indicators Specific Standard Disclosure Environmental Energy G4-EN3 Energy consumption within the organization G4-EN4 Energy consumption outside of the organization Cross-reference/Director answer G4-EN5 Energy intensity CRE1 Building energy intensity Water G4-EN8 Total water withdrawal by source CRE2 Building water intensity Emissions G4-EN15 Direct greenhouse gas (GHG) emissions (scope 1) G4-EN16 Energy indirect greenhouse gas (GHG) emissions (scope 2) G4-EN17 Other indirect greenhouse gas (GHG) emissions (scope 3) G4-EN18 Greenhouse gas (GHG) emissions intensity CRE4 Greenhouse gas emissions intensity from buildings Effluents and Waste G4-EN23 Total weight of waste by type and disposal method Compliance G4-EN29 Monetary value of significant fines and total number of non-monetary sanctions for non-compliance with environmental laws and regulations Transport G4-EN30 Significant environmental impacts of transporting products and other goods and materials for the organization s operations, and transporting members of the workforce None HKSTP Sustainability Report 4

6 GRI Content Index GRI Disclosure Indicators Specific Standard Disclosure Social Sub-Catergory Labor Practices and Decent Work Employment G4-LA1 Total number and rates of new employee hires and employee turnover by age group, gender and region Labor/Management Relations G4-LA4 Minimum notice periods regarding operational changes, including whether these are specified in collective agreements Occupational Health and Safety G4-LA5 Percentage of total workforce represented in formal joint management-worker health and safety committees that help monitor and advise on occupational health and safety programs G4-LA6 Type of injury and rates of injury, occupational diseases, lost days, and absenteeism, and total number of work-related fatalities, by region and by gender CRE6 Percentage of the organization operating in verified compliance with an internationally recognized health and safety management system Training and Education G4-LA9 Average hours of training per year per employee by gender, and by employee category G4-LA10 Programs for skills management and lifelong learning that support the continued employability of employees and assist them in managing career endings G4-LA11 Percentage of employees receiving regular performance and career development reviews, by gender and by employee category Cross-reference/Director answer Reasonable periods of notice are provided on a case-by-case basis Health and Safety Health and Safety Health and Safety 100% 5

7 GRI Disclosure Indicators Specific Standard Disclosure Social Sub-Catergory Labor Practices and Decent Work Diversity and Equal Opportunity G4-LA12 Composition of governance bodies and breakdown of employees per employee category according to gender, age group, minority group membership, and other indicators of diversity Sub-Catergory Human Rights Non-discrimination G4-HR3 Total number of incidents of discrimination and corrective actions taken Sub-Catergory Society Anti-corruption G4-SO5 Confirmed incidents of corruption and actions taken Cross-reference/Director answer Annual Report not sure the section yet None None HKSTP Sustainability Report 6

8 ESG Reporting Guide Content Index KPIs Aspect A1 Subject areas, aspects, general and KPIs Working conditions Information on compensation and dismissal, recruitment and promotion, working hours, rest periods, diversity and other benefits and welfare Cross-reference/Director answer/ Omissions for 2014 (a) the policies KPI A1.1 Total workforce by employment type, age group and geographical region KPI A1.2 Employee turnover rate by age group and geographical region Aspect A2 Health and safety Information on providing a safe working environment and protecting employees from occupational hazards Health & Safety (a) the policies Health & Safety Health & Safety KPI A2.1 Fatality number and rate KPI A2.2 Lost days due to work injury KPI A2.3 Description of occupational health and Health & Safety safety measures adopted, how they are implemented and monitored Aspect A3 Development and training Policies on improving employees knowledge and skills for discharging duties at work. Training refers to vocational training. It may include internal and external courses paid by the employer KPI A3.1 Description of training activities provided and if relevant, the percentage of employees trained by employee category (e.g. senior management, middle management etc.) KPI A3.2 The average training hours completed per employee by employee category 7

9 KPIs Aspect B1 Subject areas, aspects, general and KPIs Cross-reference/Director answer/ Omissions for 2014 Emissions Information on air and green house gas emissions, discharges into water and land, generation of hazardous and non-hazardous wastes, etc. (a) the policies Information on air emissions include Not applicable NOX, SOX, and other pollutants regulated under national laws and regulations (a) the policies Not applicable Not applicable Information on green house gases include carbon dioxide, methane, nitrous oxide, hydrofluorocarbons, perfluorocarbons and sulphur hexafluoride (a) the policies Information on hazardous wastes are those defined by national regulations (a) the policies HKSTP Sustainability Report 8

10 ESG Reporting Guide Content Index KPIs Aspect A4 KPI B1.1 KPI B1.2 KPI B1.3 KPI B1.4 KPI B1.5 KPI B1.6 Aspect B2 KPI B2.1 KPI B2.2 KPI B2.3 KPI B2.4 KPI B2.5 Subject areas, aspects, general and KPIs Labour standards The types of emissions and respective emission data Green house gas emissions in total (in tonnes) and where appropriate, intensity (e.g. per unit of production volume, per facility) Total hazardous waste produced (in tonnes) and where appropriate, intensity (e.g. per unit of production volume, per facility) Total non-hazardous waste produced (in tonnes) and where appropriate, intensity (e.g. per unit of production volume, per facility, per store) Description of measures to mitigate emissions and results achieved Description of how hazardous and non-hazardous wastes are handled, reduction initiatives and result achieved Use of resources Policies on efficient use of resources including energy, water and other raw materials Resources may be used in the production, in storage, transportation, in buildings, electronic equipment, etc. Energy consumption by type (e.g. electricity, gas or oil) in total (kwh in 000s) and intensity (e.g. per unit of production volume, per facility) Water consumption in total and intensity (e.g. per unit of production volume, per facility) Description of energy use efficiency initiatives and results achieved Description of whether there is any issue in sourcing water that is fit for purpose, water efficiency initiatives and results achieved Total packaging material used (in tonnes), and if applicable, with reference to per unit produced Cross-reference/Director answer/ Omissions for 2014 Not applicable 9

11 KPIs Subject areas, aspects, general and KPIs Cross-reference/Director answer/ Omissions for 2014 Aspect B3 The environment and natural resources Policies on minimizing the operation s significant impact on the environment Managing Sustainability and natural resources KPI B3.1 Total paper used KPI B3.2 Paper use efficiency initiatives and results achieved KPI B3.3 Description of the significant impacts of activities on the environment and natural resources and the actions taken to manage them Aspect C1 Supply chain management KPI C1.1 KPI C1.2 Aspect C3 KPI C3.1 KPI C3.2 Policies on risk management of supply chain Number of suppliers by geographical region Description of practices relating to engaging suppliers, number of suppliers where the practices are being implemented, how they are implemented and monitored Anti-Corruption Information on bribery, extortion, fraud and money laundering Health & Safety Most of suppliers and contractors are local based Health & Safety Annual Report (a) the policies Annual Report Number of concluded legal cases regarding corrupt practices brought against the issuer or its employees during the reporting period and the outcomes of the cases Description of preventive measures Annual Report and whistle-blowing procedures, how they are implemented and monitored HKSTP Sustainability Report 10

12 ESG Reporting Guide Content Index KPIs Aspect D1 KPI D1.1 KPI D1.2 Subject areas, aspects, general and KPIs Community investment Policies on understanding the community s needs in where it operates and ensure its activities takes into consideration of communities interests Focus areas of contribution (e.g. education, environmental concerns, labour needs, health, culture, sport) Resources contributed (e.g. money or time) to the focus area Cross-reference/Director answer/ Omissions for