Workday Wednesday. Episode #37 2 May Please Mute Your Phone/Microphone and Close Your Video Window

Transcription

1 1 Workday Wednesday Episode #37 2 May 2018 Please Mute Your Phone/Microphone and Close Your Video Window

2 2 Today s WDWD Team Jessie We re Here to Answer Your Questions Troy Jeff Marla

3 3 Episode #37 Topics Greetings and Welcome: Jeff Allen System Status: Troy Bettinger Agency Analyst Update: Troy Bettinger Coming Attractions: Troy Bettinger How to be a Job Req Wizard: Jessie Craney Chat Feature on Goals: Marla Trevor Reporting Rundown - CCD HR New Hires and Promotions: Jeff Allen Interactive Question and Answer Session: Jeff Allen

4 System Status Troy Bettinger 4

5 5 Dates & Updates May/June 2018 SUN MON TUES WED THUR FRI SAT Close Payroll 1 2 Workday Wednesday WDW Break Close Payroll Workday Wednesday WDW Break Close Payroll Workday Wednesday Weekly Update 12 Mid-4AM Class for Agency Analysts No Sandbox Refresh 12 Weekly Update 12 Mid-4AM 19 Quarter Update 12 Mid-Noon Weekly Update 12 Mid-4AM 31 1 No Sandbox Refresh 2 Weekly Update 12 Mid-4AM Sandbox Tenant refreshes at 7:00 PM MDT on Friday

6 6 Recent System Changes New Since Last Time: No HCM / HR changes Updated Last Time: CCD Scheduled Hours (Budgeted) Updated Post ID Updates for Safety Sworn Officers Worker Locations Updated from Floor to Building Works In Progress: Workday Beautification Workday Recruiting Shift Bids DEN + DSD Multiple Agency Reorgs HR Dashboards and Scorecards Testing

7 7 Known Issues 5/2/18 pg 1 Adding not Changing a Job Profile on a Position Delete old profile before adding a new profile Approval Chain will be more closely watching for this problem.

8 8 Known Issues 5/2/18 pg 2 Position/Employee Locations are Facilities or Buildings, not Floors Workaround: Check and Update Location: When vacant, change with Edit Position Restrictions When filled, change with Edit Position Location can t be changed from Job Requisition Workaround: Change on Position, then open Job Req Location on position is Webb Building, changed on req

9 Agency Analyst Update Troy Bettinger 9

10 Agency Analyst is a Security Role Must pass certification exam to get security Role NOT assigned for life Security will be removed: If AgAn leaves the city If AgAn changes to a new position or manager Security violation (example: sharing passwords) Yellow or Red Card (Egregiously wrong actions)

11 11 33 Current Agency Analysts Agency Analyst Agency Agency Analyst Agency Lintern, Pamela A AVD Cordova, Crystal L. DoF Odom, Patricia CAO Gray, Robin R. DoF Singleton, Snezhanna CAO Butt, Kami L. GS Rios, Stephanie CPD Callison, Barbara J. OED Cook, Sherri A. DEN Horvat, Ivana OED Kennedy, Karen DEN Abeyta, MaryRose PW Lewis, Danielle DEN Maschka, Thomas C. PW Morozewych, Zoriana DEN Nguyen, Tara L. PW Murray, Gina DEN Picasarri, Jamison PW Nesladek, Carol DEN Pitts, Denise R. PW Orblom, Ashley DEN Reichert, Kristina PW Peterson, Glenna DEN Roberts, Therese PW Prado, Joelle DEN Romero, Deann PW Salter, Denise DEN Salvador, Christian PW Dorel, Agathe C. DHS Zollo, Amber L PW Harlan, Jahna DHS Hall, Balbi TS Sanders, Marilyn TS

12 12 Agency Analyst Training Next Session: Friday, May 11, :00AM to 12:30PM Webb Computer Training Lab 4.F.3 Deadline for Invitations: Next Monday 5/7/18 Getting an Invitation: Nominated for class by HR Service Delivery Managers Send nominations to Troy Candidates must sign a security agreement Must pass certification to get security role

13 Coming Attractions: Canvas Interface Troy Bettinger 13

14 14 Canvas Interface Coming in June Same Functionality, Different Look

15 15 Canvas Interface Coming in June Same Functionality, Different Look Current Home Page Worklets New Home Page Worklets

16 16 Canvas Interface Coming in June Canvas has been Optional since Workday 29 Will be required with Workday 31 in September 2018 Denver implementing outside of release cycle More information shared in upcoming formal communications Look for a demo in an upcoming Workday Wednesday

17 Chat Feature on Goals Marla Trevor

18 18 Job Aid for Check-in Chats

19 19 Questions From Today s Session Q. Who can add a comment? A. [Marla] Employees and managers can make comments to their goals, and the comments are visible to both of them. Q. Can I delete a comment? A. [Marla] Yes. You can delete a comment you have added, if necessary. Employees can delete a comment they added, and managers can delete a comment manager added. Employee cannot delete a manager comment or vice versa. Q. Where do I see comments? It there a size or character limit? A. [Marla] Comments are in the performance review, and there is no space limit to how much text you can add.

20 Job Requisitions With a Workday Recruiting Preview Jessie Craney 20

21 21 #1 What is a Job Requisition? a) A job posting b) A purchasing req that you complete to buy a position c) A request to fill a position d) Ask Wade Balmer

22 22 Tips Is required to make a position available to fill (to complete the hire action) Required for both employee AND contingent worker positions Begins the recruiting process Can be initiated by: Manager Management Chain Agency Analyst Recruiter HR Analyst (HRBP)

23 #2 Can I change the position restrictions when I create a Job Req? 23 Reminder - Position Restrictions are: Job Profile Worker Type Worker Sub-Type Time Type Location a) Yes b) No

24 24 Tips No, you cannot change the position restrictions during the job req process think fix then fill Always double check the position restrictions:

25 25 #3 When do I close a Job Req? a) When the manager decides they do not want to fill a position b) When there is an open/approved job req and it is decided that we want to change the position restrictions c) When an employee is hired into a position d) Both A & B

26 26 Tips Business Process: Job Change > Close Job Req Reason Code; Approval Process: Agency Approver Check the status: Job Req > Business Process Tab (not position) Supervisory Org Staffing Tab

27 27 What s next with Job Reqs? With Workday Recruiting, the job req will begin the recruiting process The approval process will be modified to include the Recruiter (after the agency approver has approved the job req) The Job Req will become the Job Posting We have made some enhancements to the Job Req fields: Current Job Description Summary Job Description New Field Future Job Profile Requirements Remaining the same Ideal Candidate Summary

28 28 Future: Job Req Fields Current Job Description Summary Job Description New Field Future Job Profile Requirements Remaining the same Ideal Candidate Summary

29 29 Job Req to Job Posting Job Description = About Our Job Ideal Candidate Summary = About You Job Req Job Posting

30 Reporting Rundown CCD HR New Hires and Promotions Report Jeff Allen 30

31 CCD HR New Hires and Promotions Report 31 Name: CCD HR New Hires and Promotions Report Summary: Returns a list of all new hires and promotions by supervisory organization and date range Required Prompts: Supervisory organization and date range Optional Prompts: None

32 CCD HR New Hires and Promotions Report 32 Business Process Type Agency Supervisory Organization Employee ID Position Worker Type Worker Sub-Type Last Name First Name Middle Name Race/Ethnicity Gender Date Initiated Outputs Date and Time Completed Hire Date Job Code Job Profile Management Level Compensation Grade Total Base Pay Frequency Location Primary Work Active Status Worker s Manager Manager s

33 CCD HR New Hires and Promotions Report 33 Who can run this? Lots of people! Anyone with HR View can run for the whole city Agency Analysts for the orgs they support

34 CCD HR New Hires and Promotions Report In the search bar, start typing the name of the report and select it 2. Choose the Supervisory Organization and date range you wish to view and click OK

35 CCD HR New Hires and Promotions Report The report will display on your screen

36 36 Next Workday Wednesday Wednesday, 16 May Noon Episode #37 Credits: Thanks to the following staff for helping craft Workday Wednesday: Jeff Allen Jessie Craney Marla Trevor CJ Longshore Troy Bettinger Special Shout Out to: Michael D. Higgins, President of the Irish Republic; Will Probeck; Debi Garcia & the HRSC; Diane Vertovec, Tyson Martens & Wade Balmer