Call for Proposals from NGOs

Transcription

1 United Nations Development Programme Darfur Community Based Reintegration and Stabilization Programme Call for Proposals (CFP/DCBRSP/DDR/2018) Location: Tura, Elfasher Locality, North Darfur February 2018 Call for Proposals from NGOs INSTRUCTIONS I. BACKGROUND UNDP partners with people at all levels of society to help build nations that can withstand crisis, and drive and sustain the kind of growth that improves the quality of life for everyone. On the ground in 177 countries and territories, we offer global perspective and local insight to help empower lives and build resilient nations This Call for Proposals (CFP) is specifically related to: Community Stabilization, Local Governance, Income Generation and Employment Creation, Youth and Women Empowerment, Community Infrastructure and Service Delivery, Community Security, Natural Resource Management, Peace Building, Conflict Prevention, Small Arms Control and Social Cohesion. Brief Description of the Programme: The Darfur Community Based Reintegration and Stabilization Programme (DCBRSP) is one of the key progrmmes outlined in the Doha Document for Peace in Darfur (DDPD) signed in 2011 and its product document, Darfur Development Strategy (DDS). Both documents emphasized the importance of socio-economic reintegration of demobilized combatants and stabilization interventions as critical element for long term security and stability in Darfur. Since 2016, over 3000 combatants belonging to different factions that are signatory to the DDPD have been provided with socio-economic reintegration assistance. Reintegration activities are implemented alongside community stabilization, small arms control, peace building, reconciliation, and livelihood stabilization interventions for vulnerable youth, women and other war affected groups. All these activities are implemented in a mutually reinforcing and complementary manner to maximize impact in target communities. 1

2 II. OBJECTIVES: The overall the aim of the DCBRSP is to contribute to long term peace and security in Darfur through the socio-economic reintegration of demobilized combatants including special need groups such as Persons with Disabilities (PwDs). At the same time, it contributes to community stabilization, peace building and security. This is achieved by providing livelihoods opportunities to vulnerable youth and women for economic empowerment, access to basic social services through infrastructure rehabilitation and capacity building of local institutions and community members for joint planning for service delivery and security. More specifically, the purpose of this Call for Proposal is to identify qualified partner to facilitate implementation of activities that will contribute to the achievement of the following objectives: To deliver immediate peace dividend through implementation of quick impact projects in accordance with priorities identified by local communities including unemployed youth, former fighters, vulnerable women etc. To enhance the empowerment of vulnerable women and person with disabilities (PwDs) through income generation and rotational savings as well as trainings in life, literacy, numeracy and leadership skills to enhance participation in local governance processes. To create a secure and enabling environment for peace building, reconciliation and security through capacity development of local government institutions and communities. Detailed objective and related outputs and deliverables are provided in the Terms of Reference See Annex 1 Final Beneficiaries: Eligible proposals will be those focused on Tura and 6 surrounding villages, Elfasher Locality, North Darfur. They activities outlined in this project will be targeting nearly 1000 and over direct and indirect beneficiaries respectively. III. ELIGIBILITY & QUALIFICATION CRITERIA Eligibility: This Call for Proposal (CfP) is open to international and national NGOs as well as CBOs. The applicants will share authorized copies of documentation pertaining to their legal establishment, institutional capacity and permanent contact addresses in Sudan. The applicants will also be required to show willingness and commitment to comply with the UNDP basic standards and requirements for reporting, monitoring and evaluation as well as conflict-sensitive and gender-sensitive approach. The applicant must also be willing to work in a fluid and rapidly changing security environment. Applicant should have an operational office in the State for the past three years. Previous experience working in the Elfasher locality for which this TOR is designed will be an advantage. Qualification Criteria: Experience in rural livelihoods, participatory community development and peace building methodologies with proven experience in post conflict villages in Darfur. 2

3 Experience in linking livelihoods support to value chain, microcredit and business development services as well as mobilizing local communities into self-help groups and linking them to micro credit institutions. Previous experience working with UNDP reintegration, community livelihoods stabilization and peace building Programmes in in Sudan could be an added advantage. Previous experience in training community leaders in peace building, community security and small arms control. Proven experience in conflict-sensitive and gender-responsive programming with an ability to implement community development activities under very difficult circumstances. Demonstrated experience in working with State and security authorities at the State level with good understanding of local conditions in Darfur. Experience in building partnership arrangements and working with other UN Agencies, UNAMID, Government and private sector; Capacity to mobilize resources for starting the implementation within a short time. The Organization shall have personnel with the following qualifications; - Social Science background with substantial broad-based social development experience particularly in sustainable livelihoods, peace building and community stabilization. - Livelihood and economic background with strong experience in value chain and micro credit. - Gender Equality and Women Empowerment, Peace building, social cohesion and community based development background with hands on experience in Sudan and more specifically Darfur. - CVs of the key staff (project manager, field staff, finance officer, etc.) for this project should be attached with the project proposal. - A list of previous projects the Recipient has implemented including total budget donors/partners name for each project should be inserted in the project proposal. - Must have established office and staff based in Darfur The Applicant can sub-contract or employ short-term experts in addition to the key experts to implement the project. To this end, interested applicants must include their partner organizations to be sub-contracted to undertake this project. IV. PROPOSAL Proposed Methodology, Approach, quality assurance plan and Implementation Plan this section should demonstrate the NGO s response to the Terms of Reference by identifying the specific components proposed, how the outputs/ delivery shall be addressed, as specified; providing a detailed description of the essential performance characteristics proposed; identifying the works/portions of the work that will be subcontracted. Moreover the proposal should demonstrate how the proposed methodology meets or exceeds the TOR, while ensuring appropriateness of the approach to the local conditions and the rest of the project operating environment. This methodology must be laid out in an implementation timetable and a quality assurance. 3

4 Management Structure and Resource (Key Personnel) This section should include the comprehensive description of the management structure and information regarding required resources including curriculum vitae (CVs) of key personnel that will be assigned to support the implementation of the proposed methodology, clearly defining the roles and responsibilities vis-àvis the proposed methodology. CVs should establish competence and demonstrate qualifications in areas relevant to the TOR. V. EVALUATION CRITERIA & METHODOLOGY a) Proposals will be evaluated based on the following criteria: 1) Sound technical proposal that includes innovative and replicable inclusion mechanisms to maximize the value transfer to the beneficiaries. 2) High impact interventions directly targeting and responding to the needs established in the ToR. 3) Size of budget requested commensurate with the organization s proven administrative and financial management capacity. 4) Participatory monitoring and evaluation that will contribute to building a sense of ownership among the beneficiaries to promote the sustainability of the interventions. Summary of Technical Proposal Evaluation Forms Score Weight Points Obtainable 1. NGO Eligibility and qualifications 30% Proposed Methodology, Approach, 50% 500 Implementation Plan, Monitoring and Exit Strategy 3. Management Structure and Key Personnel 20% 200 Total 1000 b) Budget Size and Duration Please see Template on Budgetary Allocations by Sub Component: The amount requested in the proposal should be commensurate with the organization s administrative and financial management capabilities. In principle, project duration will be for Nine Months subject to no cost extension. Interested NGOs/ or proposers are requested to submit their price proposal using the sample matrix provided in the C.1 below: Detailed Budget Proposal/Price Proposal Date: Project Title: Name of the RECIPIENT INSTITUTION: 4

5 Total Amount of budget in SDG: 3,100,000 PERIOD COVERING FROM TO PERIOD COVERING FROM TO General Category of Expenditures 1. NGO Operational/ Administrative/ Overheads Personnel Transportation Premises Training/Seminar/ Workshops, etc. Contracts (Audit) Equipment/Furniture (Specify) Other [Specify] Miscellaneous Sub Total (15%) 2. Programme Budget (Sub Components) 1. Quick Impact Projects in response to community needs (40% of Total Budget) 2. Women Economic Empowerment and Leadership Trainings, etc. (25 % Of Total Budget) 3. Institutional Development, Peace Building and Security (20% of Total Budget) Sub Total GRAND TOTAL TOTAL SDG 3,100,000 Tranche 1 Tranche 2 TOTAL Please note that all budget Lines are for costs related only to project activities. *** These budget categories are suggested guidelines. The Recipient may choose alternates which more accurately reflect their expense items and needs. 5

6 *** Tranche1 should not exceed 120, 000 SDG and the Total Budget for two tranches should not exceed 3,100,000 SDG for all three sub components including overheads/operational cost.. VI. SELECTION PROCESS: The UNDP will review proposals through a five-step process: (i) Determination of eligibility; This Call for Proposal (CfP) is open to international and national NGOs as well as CBOs; The applicants will share authorized copies of documentation pertaining to their legal establishment, institutional capacity and permanent contact addresses in Sudan; They applicants will also be required to show willingness and commitment to comply with the UNDP basic standards and requirements for reporting, monitoring and evaluation as well as conflictsensitive and gender-sensitive approach, The applicant must also be willing to work in a fluid and rapidly changing security environment. Applicant should have an operational office in North Darfur State for the past three years. Previous experience working in Elfasher Locality will be an advantage. (ii) technical review of eligible proposals; (iii) scoring and ranking of the eligible proposals based on the assessment criteria outlined in the previous section to identify highest ranking proposal; (iv) round of clarification (if necessary) with the highest scored proposal; and (v) Upon completion of the selection process, UNDP will sign the Responsible Party Agreement (RPA) with the most responsive NGO or NGOs depending on the results of the selection process. SUBMISSION PROCESS Applicants shall bear all costs related to proposal preparation and submission. Applicants must submit their proposals either in hard copy or by . If hard copy is preferred in cases where submission is not possible, the proposal must be submitted in one envelope to: - UNDP Country Office, Gama Avenue, Khartoum, Sudan; OR - submissions must be sent to the following address: sudanddr.bids@undp.org (it is possible to send the proposal split in 2 or 3 s, if the document is too big to send in one ). - - Number of copies: Only one copy in case of hardcopy submission. - - UNDP strongly encourages the NGOs to use submission in view of promoting the environment friendly behavior in procurement activities. 6

7 The following documents must be submitted in order for the submission to be considered: 1) Valid Registration Document establishing the legal status of the company and demonstrating the line of activities it can engage in; 2) Proposal Template (As outlined in the TOR) 2) Project Synopsis 3) CVs of the proposed Staff Only one submission per organization is allowed. Once the application is complete and submitted, revised versions of proposal documents will not be accepted. Submission Deadline Proposals, with supporting documents, should be submitted by 3.00 PM Sudan Local Time on 6 th March 2018 For additional questions about the Call for Proposals Guidelines or application forms, please sudanddr.bids@undp.org Note; UNDP reserves the right not to fund any proposals arising from this Call for Proposals Estimate Competition Timeline Below is an estimated timeline for this Call for Proposals. By 20 th February 2018: Call for Proposal opens and relevant documents are posted online. By 6 th March 2018: Deadline for organizations to submit proposals under this Call. By 11 th March 2018: Assessment and selection processes will take place. By 20 th March 2018: Selected applicants will be notified. A PRE-PROPOSAL MEETING WILL BE ORGANIZED IN ELFASHER (NORTH DARFUR) ON THE 1 st MARCH 2018 AT THE UNDP REGIONAL OFFICE AT AM. THE MEETING WILL HELP CLARIFY AND RESPOND TO QUERIES THAT MAY ARISE FROM THE TOR TO HELP FINALIZE THE PROPOSAL. IMPORTANT ADDITIONAL INFORMATION UNDP implements a policy of zero tolerance on proscribed practices, including fraud, corruption, collusion, unethical practices, and obstruction. UNDP is committed to preventing, identifying and addressing all acts of fraud and corrupt practices against UNDP as well as third parties involved in UNDP activities. (See cy_english_final_june_2011.pdf and for full description of the policies) 7

8 In responding to this Call for Proposals, UNDP requires all Proposers to conduct themselves in a professional, objective and impartial manner, and they must at all times hold UNDP s interests paramount. Proposers must strictly avoid conflicts with other assignments or their own interests, and act without consideration for future work. All Proposers found to have a conflict of interest shall be disqualified. Without limitation on the generality of the above, Proposers, and any of their affiliates, shall be considered to have a conflict of interest with one or more parties in this solicitation process, if they: * Are or have been associated in the past, with a firm or any of its affiliates which have been engaged UNDP to provide services for the preparation of the design, Terms of Reference, cost analysis/estimation, and other documents to be used in this competitive selection process; * Were involved in the preparation and/or design of the programme/project related to the services requested under this Call for Proposals; or * Are found to be in conflict for any other reason, as may be established by, or at the discretion of, UNDP. In the event of any uncertainty in the interpretation of what is potentially a conflict of interest, proposers must disclose the condition to UNDP and seek UNDP s confirmation on whether or not such conflict exists. 8

9 Annex 1 TERMS OF REFERENCE BACKGROUND AND OBJECTIVES 1. Background: Wadi Tura is made up of a cluster of seven (7) closely bonded villages, situated about 43 km North of El Fashir, capital of North Darfur State. Tura is a semi-desert area, surrounded by volcanic hills on the North and a valley called Wadi Tura on the South. The combined population of all the villages is approximately ten thousand (10 000), made up mainly by the Barti, Tunjur, Jawama, Midoub and other tribes. Since 2012, nearly 900 IDPs have settled and coexisting peacefully with their host communities with engaged in farming activities. All seven Tura communities were occupied during the war by rebel groups ( ). As a consequence, they were subjected to immense Government counter offensive to regain control, which resulted in population displacement, deaths and destruction of properties. Following the signing of the Abuja (2006) and Doha Peace (2011) Agreements, most of the local population returned and former fighters disarmed, demobilized and reintegrated into civilian life. As a consequence of the war, many abled bodied segment of the population are still disabled estimated to be 150, and make up among the poorest because of lack of opportunities. Most of the land along the Tura valley is fertile for farming purposes because of the perennial flooding and sedimentation that enriches soil fertility. Beside crop production, most of the local communities are also involved in livestock raising especially goats and sheep. In order to increase productivity and market access, local community members established 25 associations/cooperatives with at least 700 members from different ethnic groups. However most of the cooperatives are now dysfunctional due to lack of resources and operational capacity to engage in productive activities. Meanwhile, access to social services notably education and health services are limited. Recent statistics suggest that there is total of 2559 pupils (45% girls and 55 % boys) attending elementary school in seven communities. However only one mixed secondary/ high school is available that caters for both boys and girls from all seven villages. This is considered an abomination given that local cultures and traditions requires separate schools for boys and girls. Most parents do not send their daughters to faraway places to attend high school for lack of protection against sexual assaults. As a consequence, early marriages and teenage pregnancies are prevalent. Besides, the 9

10 long distance women cover to access their farms, fetch water and firewood, makes them also vulnerable to various forms of sexual assaults including rape. The situation for women in all the Tura communities is exacerbated by the lack of reproductive health facilities leading to high rates of maternal mortalities among women. Notwithstanding the challenges, some women are engaged in productive activities such as farming and livestock raising such as goat, sheep etc. At the same time, some are also involved in other income generation activities such as processing of dairy products, traditional crafts such as pottery, leatherwork, basket weaving and petty trading. Because of limited access to startup capital, some poor women in the communities mobilized themselves to form Revolving Savings and Credit Groups (ROSCA) as a way of mobilizing local resources as startup capital for small businesses. According to the terms of group bye law, each member contributes a fixed monthly contribution which is then loaned to other group members on a rotational basis. However, because of widespread poverty among groups members, the amount raised from savings are low, hence cannot meet the increasing demand of its members. Importantly, limited capacity among group members in organizational development and resource mobilization makes it difficult for the groups to achieve their full potentials in improving the lives of their members. A key problem facing the communities is high youth unemployment (19 35 years) who make up about 20% of the total population. Unemployment is mainly due to lack of skills and access to productive resources such as land and microcredit. Even those with vocational skills cannot find gainful self- employment opportunities, hence majority migrate to Elfasher and other urban areas in search of employment opportunities. Some were forced 300 youth to join the Rapid Support Forces (RSF), Government militia operating under the command of the Ministry of Defense Finally, a summary of findings from a recent participatory needs assessment conducted in the seven communities suggest they following urgent priorities: capacity building of vulnerable groups especially the youth in livelihoods and employment creation complemented with startup kits; construction of girls secondary school; rehabilitation of water reservoir for access to drinking and irrigation water; capacity development at the individual and institutional for improved security and social cohesion. At the same it was noted that targeted support to women on reproductive issues, GBV and others as well as direct support to persons with disabilities are among the most critical needs for the vulnerable groups in the communities. 2. Objectives and Approach: The objective of this Call for Proposal is to identify qualified NGO partner to facilitate implementation and monitoring of programme activities outlined in this TOR designed to achieve the following objectives: To deliver immediate peace dividend through implementation of quick impact projects in accordance with priorities identified by local communities including unemployed youth, former fighters, vulnerable women etc. To enhance the empowerment of vulnerable women and person with disabilities (PwDs) through income generation and rotational savings as well as trainings in life, literacy, numeracy and leadership skills to enhance participation in local governance processes. 10

11 To create a secure and enabling environment for peace building, reconciliation and security through capacity development of local government institutions and communities. The programme adopts a holistic approach in which all three objectives and related activities are implemented in a complementary and mutually reinforcing manner. The small grant approach will serve as a catalyst in bringing the different ethnic and social groups to realize a common interest in promoting community stabilization and security. Finally, all activities envisaged in this CfP will leverage and build on existing local institutions and achievements of past interventions to maximize impact and ensure sustainability of results. 11

12 SCOPE OF WORK, DELIVERABLES, TIME FRAME AND MINIMUM REQUIREMENTS OF INSTITUTION 3. SCOPE OF WORK AND EXPECTED OUTPUTS 3.1 General Provision: Overall the NGO Service Provider (NGO SP) is expected to facilitate the planning, implementation and monitoring of the following activities: Community consultations and sensitizations to manage expectations Formation or revitalization of community based mechanisms/organization as partners Preparation of Community Action Plan (CAP) that outlines community priorities Selection of vulnerable women and at risk youth as direct beneficiaries Mobilization of youth and women into self-help groups/cooperatives Preparation of sub proposals for short term employment creation Opening of bank accounts with local Microfinance Institutions Build linkages between Groups with Microfinance and Business Development Services Build partnerships with Line Ministries, DDS and Recovery Programmes in the localities Ensure effective coordination and communications with all stakeholders and partners The overall scope of the above mentioned activities could be divided into two main parts: 1) Participatory Planning and Needs Assessment and 2) Direct Project Implementation and Monitoring 3.2 Specific Provisional Activities Part 1: Participatory Planning and Needs Assessments Step 1: Community Orientation and Sensitization: The NGO Service Provider (NGO SP) should organize consultative meetings with local government authorities, community elders, religious leaders and community members to sensitize them about programme objectives, core elements and duration, manage expectations of all stakeholder and to elicit their support and contribution. Step 2: Needs Assessment Validation Workshops: This entails validation of activities outlined in this CfP which are based on the initial findings of the joint UNDP and SDDRC need assessments conducted earlier is consistent and harmonized with genuine community needs and aspirations. Step 3: Partnership with Community Based Organizations: As a first step a detailed community mapping should be undertaken to ascertain whether there are existing Community Based Organizations that are in conformity with UN values on human rights 1. If the CBO values are discriminatory especially against women etc., the NGO through a consultative and participatory process should facilitate the formation of a new body as partner for project planning, implementation and monitoring, to serve as exit strategy. 1 This refers to discriminatory practices against women or minority groups. Also organizations with political or ethnic agenda contrary to the laws or Sudan and principle of do no harm approach and conflict sensitivity. 12

13 Step 4: Selection of Direct Participants: The NGO SP in collaboration with community leaders should facilitate the selection of direct participants through a fair and transparent process. The following generic categories of vulnerability should serve as benchmark: 1. Unemployed youth and adult men with conflict potential 2. Former fighters not officially demobilized 2. Single parent headed households especially women 3. Marginalized ethnic minority groups 4. Persons with Disabilities with productive capacities Part 2. Sub Component Project Implementation and Monitoring Sub Component 1: To deliver immediate peace dividend through implementation of quick impact projects in accordance with priorities identified by local communities including unemployed youth, former fighters, vulnerable women etc. Expected Targets/Results: At least 50 unemployed youth, former fighters and other high risk groups with conflict potential are provided with short term employment. At least 10 rotational saving groups are formed and provided with small business trainings At least 2 projects that promotes small arms control, peace and reconciliation implemented. Small Grant Windows: The small grant is designed as a quick response mechanism for communities to jointly plan and implement identified priority projects Example of projects to be covered by the small grants: Access roads, markets, hafirs, community centers, shelters; reforestation projects; rehabilitation of tanneries, market sheds etc.. i) Project Selection Criteria: They projects should meet the following criteria for selection: Be a top priority for local communities in addressing community safety and security Have a tangible economic and social benefits to the community members Contribute to the creation of employment and /or income generating opportunities for the unemployed youth, former fighters with conflict potential and vulnerable women Contribute to small arms control and community security initiatives Contribute to women economic empowerment and participation in the community Replicable and conducive for scaling up to other communities At least 60 % of work should be labour intensive with limited external resources/materials Promotes community ownership, social cohesion and reconciliation. Link to locality development plan and native administrative priorities Where required, a village cluster approach should be adopted in order to identify common projects across several villages within the same locality as opposed to benefits focused on one village at a time. For example, rehabilitation of irrigation canal, access road etc. that benefits 2-3 villages with the workers selected from the different communities. 13

14 ii) Sub Project Proposal Preparation for Small Grant Allocation: Once the projects have been identified and selected the NGO SP should work with the CBO/CMC in preparing proposals for the selected projects in the formats required by DCBRSP 2. In the case of infrastructure projects, UNDP or Locality Government engineers with support from NGO will conduct the feasibility/ technical/ site surveys, prepare the bill of quantities, technical designs etc. The NGO SP should ensure that the proposals are consistent with the State Government Technical and Engineering requirements. Before finalizing the proposals, the NGO SP should support the CBO/CMC in the preparation of a realistic operations, maintenance and cost recovery plan (where necessary). iii) Sub Project Appraisal and Approval: The State Technical Coordination Committee (STCC) will be responsible for appraisal and approval of all subproject proposals to determine whether they meet the minimum eligibility criteria as outlined above. Each proposal is evaluated based on these criteria and assessed during field visit by STCC members, UNDP or SDDRC staff. Once the STCC has ensured that the eligibility criteria listed above have been complied with, the project will be approved and recommended to the NGO SP for funding using the small grant budget line on Small Grant Projects. The result of the appraisal of the community project and income generation project proposal will be confirmed in an Approval Letter from UNDP/SDDRC. iv) Wage Setting and Daily Work Standards: In the case of community infrastructure labour intensive projects, wages will be set in line with the minimum wages prevailing for unskilled labour in the locality. The setting up of wages will be done in close consultation with local government to ensure it is in harmony with prevailing rates to avoid competition with other organizations operating in the locality. The wage should be low and complemented with food for work to be able to attract large number of unemployed youth. A combined approach of payment in cash and food for work for labour intensive employment creation jobs will be adopted in partnership with WFP. Where required, food will be provided in lieu of wages especially in cases where cash payment could prove a security threat. v) Exit and Sustainability Strategy: As part of the exit strategy, the direct beneficiaries should be sensitized at the outset to plan for their livelihoods after the project ends. As part of an exit strategy the NGO SP should on a voluntary basis mobilize the direct beneficiaries to form groups or associations or cooperatives with each member contributing part of his/her wages into a group savings fund. They savings will serve as collateral for much larger loans from the bank that will enable them engage in sustainable income generation activities after project completion. To build confidence and ensure sustainability, UNDP will provide matching funds proportional to the amount of savings made by the group members 3. UNDP contribution will be complementary to the group savings and micro credit from the bank to support the members expand their business activities. 2 A Format will be prepared by UNDP and NGO jointly. 3 The UNDP contribution of matching funds will be determined based on savings mobilized to serve as incentive for group mobilization. At the same time technical support will be provided in the form trainings and advisory support. 14

15 Sub Component 2: To enhance the economic empowerment of vulnerable women through income generation, rotational savings groups as well as training in life, literacy, numeracy and leadership skills for participation in local governance processes. Expected Targets/Results: At least 50 vulnerable and marginalized women are mobilized into groups, trained and provided with small grant as revolving fund/seed grant for income generation and selfemployment. At least 50 men and women have increased awareness and trained in the efficient use of natural resources and energy related initiatives identified through small grant projects. At least 50 women trained in leadership, numeracy, mediation, communication and networking skills as well as in life skills, adult literacy and SGBV related issues. At least 50 women sensitized and awareness raised on dangers of small arms, reproductive health, HIV/AIDS and SGBV related issues. A. Income Generation, Internal Savings and Revolving Loan: i) Selection of Direct Beneficiaries: The NGO SP in collaboration with community leaders, CBO and community members should agree on selection criteria for direct women beneficiaries. The criteria should ensure fairness, transparency and community ownership of the process. Among others it should include the following category of women: 1. Women with large numbers of children with no productive resources like land, capital etc. 2. Women Associated with Armed Groups who are not signatory to the DDPD 3. Poor women headed households 4. Disabled women with productive capacities 5. Victims of gender based violence 6. Ethnic minorities to ensure diversity in group membership. ii) Selection of Livelihood Project Options: The NGO SP should facilitate the sensitization, counselling and selection of livelihood options by the selected participants. They beneficiaries will have the option to decide voluntarily whether to engage in individual or joint/group business ventures. However it should promote the benefits/advantages of the group approach. Group Formation and Membership: In the case of Tura, there are already existing credit union/self-help group/cooperative, their capacities must be assessed and membership requirements ascertained. If permissible, the NGO SP should facilitate membership of new members, and design capacity development plan to support the group improve its capacity. In the case of new groups, the selected women should be mobilized and trained to form their own new group. The following principles should guide the group membership process: Membership must be voluntary Ethnically diverse to promote social harmony and reconciliation Maximum number of members is 15 people 4 Must have group bye laws or constitution and legally registered 4 It could be more depending on the decision of group members and group bye laws. 15

16 Must have a democratically elected management structure Village Association/Cooperative: It is recommended that all Self Help Groups in the community form an umbrella body or association to promote their common interest. The body should work closely with Microcredit and Business Development Service providers for the provision of trainings, advisory and market information accessible to all group members. The following training areas are recommended for income generation for women groups: Farming skills including innovative planting, irrigation and energy saving technologies. Handicraft, Income generation skills and micro finance management. Food processing and preservation, flour processing. Proposal writing for access to micro credit/ loans, savings and revolving fund management. Leadership skills, communications and skills, promoting women s empowerment. Formation of cooperative small business associations for women farmer and vegetable/crop producers, handcraft production, etc. iii) Business Plan Preparation: Once beneficiaries have been selected and mobilized into groups, initial trainings must be provided in book keeping, financial literacy, proposal writing and other areas that will help them prepare business plan to make them eligible for start-up grants. The proposal must include key elements such as business products, market opportunities, labor and material costs required as well as potential profits on a daily or monthly basis, expected impact on the environment, and a strategy for sustainability. The NGO SP in collaboration with UNDP will prepare a simple format (maximum 2 pages) to be used by all as a template. iv) Project Approval Criteria: The CBO/CMC will be responsible for the review and approval of small grant proposals submitted by the groups. Each business proposal should satisfy at least one of the following criteria: marketability, environmentally sustainable, linkages with value chains, markets, BDS etc. v). Initial Capital/Revolving Loan: Each direct beneficiary will receive small grant as in Sudanese Pounds (SDG) or in kind as part of a group loan to start up new business or develop existing one 5. The amount will be used as group revolving fund that will benefit an additional 100 new members over the project period. Each group member can only benefit once from the seed money. The beneficiaries are expected to repay within 3 months from the date of receiving the group loan. The beneficiaries will be expected to stay in business and make regular group savings contribution from the loan. Each member of the group will make a monthly savings contribution to the Group Savings Account/Revolving Fund. The amount will be determined by the group members and outlined in the group bye laws or constitution. Loan disbursement and repayment management will be the responsibility of the leadership of the Self Help Group and CMC/CBO. The NGO SP will provide training to the groups and will monitor the loan disbursement and repayment cycles as well as the sustainable use of the funds in collaboration with CMC/CBO, UNDP and SDDRC Field Offices. UNDP will provide the NGO SP with 5 Each direct beneficiary will receive US$ 300 equivalent in SDG (9.472 April 2017) at the prevailing UN exchange rate in the form of cash. All proposals should have budget estimates within that amount range. In the case of groups, the total number of members multiplied by SDG equivalent per female should provide the total amount for the group. 16

17 implementation guidelines and group reporting templates to support the implementation and monitoring of the groups. viii) Linkages to Micro Credit, Value Chains and BDS: The NGO SP should facilitate linking all the Groups with micro finance institutions to access micro credit opportunities/ services for sustainability and self-reliance in the long term. Equally, the NGO SP should work closely with existing BDS providers to provide the following services where possible to support Groups/Associations: Provide market information, identify and facilitate possible marketing channels; microfinance opportunities and assist the groups to apply for loans; providing information on training courses available at the State or locality level; taxation and guide the Women Groups to register their businesses with the relevant Departments etc. ix) Livelihoods and Income Generation Trainings: The following examples of skills trainings should be provided to the selected women: Handicrafts, Soap making, Food processing Literacy classes skill building on making pasty, sewing, preserving food and food processing Making Soaps Micro credit for women traders B. Skill-building in leadership, literacy, reproductive health, HIV/AIDs etc. Facilitate the selection of at least 30 participants in the community for the provision of training of trainers (TOT) on leadership, literacy, life and numeracy skills etc. Ensure that at least 20 per cent of those selected for TOT trainings are men and have the ability and skills to transfer knowledge to other members in the community. Provide trainings, awareness raising and sensitization to community leaders and men who see the empowerment of women as a positive change not a threat to their power and position. Promote dialogue and understanding and opportunities for cooperation between men and women in order to act jointly to prevent and resolve violence and conflict against women. Design a long term training work plan for TOT graduates and they provide trainings to at least 200 community members based on identified needs by community members. Identify projects for small grant funding that promotes women safety against GBV and small arms control. Literacy classes Skill building on making pasty, sewing, preserving food and food processing, soap making Micro credit for women traders Reproductive health and midwifery Sub Component 3: Capacity development of locality and native administration, CBOs and community members in peace building, violence reduction and conflict managements to enhance individual and community security. 17

18 Expected Targets /Results: A Community Based Mechanism to support peace building, small arms control and livelihoods stabilization established or existing one revitalized and operational. 6 At least 20 CBO staff/members, locality government officials, native administration and local community members trained in project planning, implementation and monitoring. At least 5 peace building, reconciliation and small arms control initiatives with linkages to locality plan are implemented. The NGO SP should facilitate the implementation of the undermentioned activities: i) Formation or revitalization of Existing Community Based Mechanism Mobilize community members to form CMC/CBO and subcommittees or revitalize existing ones with values and vision that are consistent with UNDP. Conduct training need assessments of CMC/CBO and sub-committee members, identified training needs and provide them with trainings. Provide training in leadership, participatory planning, gender, financial management, organizational development etc. Facilitate the registration of the CMC /CBO as legal entity with the relevant institutions. ii) Preparation and Integration of Community Action Plan into Locality Plan Conduct training needs assessment of leaders and members as well as locality government staff and native administration in project planning, implementation and monitoring. Conduct joint local planning workshops for the preparation of an action plan by all stakeholders including CBO/CMC members, community members, locality authorities and native administration. Ensure active participation of women and in the planning implementation and monitoring of the community plan. Ensure inclusion of local initiatives that promotes reconciliation, social cohesion and community safety, support to victims of GBV, small arms control, partnership with other Government, DDS Projects and organizations etc. Ensure that the CAP is linked and integrated into the Locality Plans and Budgets. Organize regular information sharing meetings between CMC, Community leaders and locality authorities to discuss ongoing project implementation and monitoring activities. Ensure the involvement of Locality Authorities in implementation and monitoring of CAP and capacity development activities in target communities. v). Promote Peace Building, Social Cohesion and Reconciliation Initiatives Organize sensitization workshops on the use and management of conflict resources like water, pastures etc. for local authorities, pastoralists and traditional leaders. Organize events and workshops to promote social cohesion and reconciliation among youth groups through sports and cultural exchanges (with Ministry of Social Welfare). Mobilize youth, former fighters, ex-combatants and wider community members to engage in peace building initiatives like sports, soap operas, theatres etc. Promote the inclusion of vulnerable women and youth in community committees that addresses natural resource management decision-making. 6 It could be in the form of a Community Management Committee (CMC) akin to Community Based Organization (CBO). 18

19 Sensitize and train local communities on sustainable environmental and natural resource management and practices. Facilitate networking and experience sharing with other communities with best practices on community safety and small arms control. 3. Partnerships and Linkages with Government, NGO and other Programmes The NGO SP should facilitate and build linkages with UN DDS and Government funded programmes to ensure more synergies and complementarities. At the same time, partnership must also be established with NGOs and CBOs; Producer Associations, Private Companies etc. that are operating in the locality. More importantly, strategic partnership should be built with the Locality Line Ministries, Native Administration and Microfinance Institutions. These institutions will serve both as entry points and exit strategies for the projects by building strategic linkages while providing them with capacity building support to deliver effective training services, extension and advisory services. 4. EXPECTED DELIVERABLES 4.1 EXPECTED OUTPUTS, DELIVERY SCHEDULES AND REPORTING Reporting Requirements and Documents i) An inception report (maximum 15 pages): The report should contain the following: a) Detail 19

20 vi) information on sensitization and awareness raising activities, managing the expectations of the community members about objectives, results, and duration. b) Findings from the validation and needs assessment workshops c) Community profiling and Baseline studies including individual and community level information and assessments to identify community needs with measurable indicators at the individual and community level 7. c) Project Implementation Plan: which include detailed service delivery design, work plan (including team and staffing plans for implementation of the various activities), d) M&E framework, costing, management cost, and portfolio management targeting all core areas of work. ii) Selection of Projects and Direct Beneficiaries: The report should contain participatory processes and tools, numbers of groups, community infrastructures and income generation projects, business work plans, partnerships and linkages with governmental agencies, international organizations, NGOs etc. iii) Trainings: The report should include types of training courses, number of participants, attendance records, evaluation reports; copies of business plans and training summary. iv) Copies of MOUs and Partnership Arrangements with Line Ministries, micro finance institutions and business development services, UN Agencies and NGOs in the provision of specific activities within the framework of signed MOUs. v) Progress and Financial Reports: including monthly reports on progress against targets, challenge, and recommendation; interim financial Report per Tranche. Final Report. Within a month before the end of the Project timeframe. The NGO SP should prepare a final report on the overall outcome of the project reflecting the effectiveness, relevance, quality and recommendations for the future Implementation Schedule and Timeline It is expected that the implementation of this contract will last for a minimum of eight months subject to no cost extension. 4.2 Project Progress Monitoring The NGO SP will manage and will be responsible for the overall M&E of all components of the projects. The NGO SP will provide monthly reports outlining activities achieved, impact of trainings, community project progress, and challenges. In addition the NGO SP will prepare and present a monthly budget of expenditures to date and funds required as per milestone plan. These reports should be submitted to the UNDP State Offices. 4.3 Establishment of MIS Database The NGO SP should create a baseline MIS database to measure progress of the livelihoods activities. Each submitted business proposal should be entered into the database. At the same time all information related to the trainings, start up and income generating activities, minutes of group meetings etc. should be entered and updated regularly into the MIS database so that each group/association proposal can be easily tracked. 7 Community level information applies only for selected communities with high level of insecurity which have been designated for community based and small arms control interventions. 20

21 4.4 Exit and Sustainability: The recipient NGO SP should design sustainability strategies which also include community participation and contribution to the projects. The contribution could be in the form of labour, in kind or local material. Besides, user fees will be introduced in case of water projects to help recover maintenance and other costs. 5. Duration and Timing: The implementation period will be a total of nine (9) months after the award and signing of the contract. The final report of the Project will be expected after the full completion of activities. There is a provision for no cost extension if activities are delayed due to unavoidable circumstances from either party. 8. GUIDELINES FOR PROPOSAL DEVELOPMENT 1. Guideline for Proposal Development The Proposals prepared by the Recipient and all correspondences and documents relating to the Proposal shall be written in English Language. The Applicant should submit proposal for all sub components outlined in this Call for Proposal. All sub components linkages must be clearly articulated in the proposal. The Applicant must include in their proposal details of how the Recipient will ensure quality control (i.e. ensure the quality of the trainings, workshops, etc. and that the timeline is being met) in the proposal. The proposal must clearly indicate innovative approaches and methodologies/strategies to be utilized in the implementation of peace building including participation, gender sensitive trainings, partnerships with line Ministries and other service providers. The Applicant must demonstrate how to mobilize and develop innovative group initiatives with linkages to group savings and micro credit. The Applicant must also show how to mainstream women and gender-responsiveness as well as conflict and environmental sensitive approaches. The Applicant should demonstrate how these projects will build partnerships with UNAMID funded projects, State Ministries, other UN projects, and/or Recipient s The Applicant must provide detail in their proposal how they will carry out project within required timeframe with a clear exit strategy and sustainability of the results The proposal must be attached with detail budget (financial proposal) and work plan. The proposal should be prepared for seven months of implementation and monitoring period. Attach evidence that shows the Recipient is non-governmental organization/civilian society organization/non for profit organization, legally registered with responsible institutions in Sudan (i.e. provide HAC registration) The attached outline should be utilized to develop the proposal (see Annex 1) Applicants should not copy and paste directly any part of this Call for Proposal (ToR), if found guilty will be disqualified immediately. All proposals must be original with innovative strategies of the applicant organization. 2. Mechanism for the Submission of Proposal 21