Ad Hoc Governance Committee Meeting Agenda

Transcription

1 Our Mission: The Workforce Development Board of Contra Costa County exists to promote a workforce development system that meets the needs of businesses, job seekers, and workers in order to ensure a strong, vibrant economy in Contra Costa County. Ad Hoc Governance Committee Meeting Agenda June 7, :00 p.m. 2:30 p.m. 300 Ellinwood Way, Carquinez Room (3 rd Floor), Pleasant Hill, CA :30 PM CALL TO ORDER AND REMINDER OF POTENTIAL CONFLICT OF INTEREST PUBLIC COMMENT 1:35 PM DISCUSSION ITEMS D1 D2 WDB Bylaws Ad Hoc Governance Committee Scope & Opportunities 2:30 PM SET NEXT MEETING DATE AND ADJOURN Other Upcoming WDB Meeting Dates: Board Orientation: June 2016 (specific date TBD) Full WDB meetings: Tuesday, August 2, 3:00 p.m. Tuesday, November 1, 3:00 p.m. Any appropriate public records related to an open session item on a regular meeting agenda and distributed by the Workforce Development Board and any of its committees to a majority of members of the Workforce Development and/or its committees, less than 72 hours prior to that meeting are available and for public inspection at 300 Ellinwood Way, 3 rd Floor, Pleasant Hill during normal business hours. The Workforce Development Board will provide reasonable accommodations for individuals with disabilities planning to attend Board meetings. Arrangements can be made by contacting the Workforce Development Board at

2 D1 DATE: June 7, 2016 TO: Workforce Development Board FROM: RE: Workforce Development Board Staff WDB Bylaws This item brings forward a discussion of the Workforce Development Board s bylaws, a critical component of that impacts organizational structure and governance, including related requirements to be in compliance with the Workforce Innovation & Opportunity Act (WIOA). This work supports the following elements within the WDB s high-performing Strategic Workforce Development Plan as submitted to the California Workforce Investment Board (CWIB) on July 1, 2013: Accountability, Administration, and System Alignment Objective 6.1: Support and strengthen administration, management, and oversight roles and responsibilities. o Strategy 6.1.1: Refine and update policies, procedures, and tools used to support needs and requirements as a Local Workforce Investment Area (LWIA). A. BACKGROUND The Workforce Development Board (WDB) adopted bylaws by which to govern and operate at its inception in 2000, when the Workforce Investment Act (WIA) was enacted. Since that time, they have been periodically reviewed and modified as conditions required. Prior changes have usually reflected either legislative mandates or changes anticipated to better meet the needs of an effective and informed board membership. Any recommended changes to the bylaws must be approved by a vote of the full board. Should such a recommendation be passed, the Contra Costa County Board of Supervisors may then take a vote to ratify or deny these proposed recommended changes. B. CURRENT SITUATION The WDB s bylaws were most recently modified in May 2015, and the WDB effectively needs a new set of bylaws to bring itself into compliance with the applicable provisions of WIOA and generally enhance its governance. C. SCHEDULE & ATTACHMENT Ratification of the WDB bylaws by the full board should be completed at the August 2016 board meeting, as this will enable the WDB s business to continue uninterrupted as the WDB continues its work to transition its governance to under WIOA. Additionally, the ad hoc committee may wish to consider issues around timing and process for recommending officers and other leadership appointments. D1a: WDB Bylaws (2015 version from predecessor board) WORKFORCE DEVELOPMENT BOARD AD HOC GOVERNANCE COMMITTEE PAGE 1 OF 1 AGENDA ITEM D1 JUNE 7, 2016 WDB BYLAWS

3 Workforce Development Board Of Contra Costa County Organization Bylaws (2015 version under the Workforce Investment Act) D1a ARTICLE I - NAME The name of this organization shall be the Workforce Development Board (WDB) of Contra Costa County. ARTICLE II - SCOPE AND RESPONSIBILITIES As set forth in the Workforce Investment Act of 1998 and subsequent actions by the Contra Costa County Board of Supervisors, the responsibilities of the WDB are: A. Develop and submit a local workforce investment plan to the Governor, in partnership with the County Board of Supervisors, for the Contra Costa County Local Workforce Investment Area (LWIA), whose boundaries include the entirety of Contra Costa County, exclusive of the City of Richmond. B. With the agreement of the Contra Costa County Board of Supervisors, designate one-stop operator(s) and terminate the eligibility of such operator(s) for cause; identify eligible provider(s) of youth activities in the Contra Costa County LWIA by awarding grants or contracts on a competitive basis, based on recommendations of the Youth Council; identify eligible providers of training services for adults and dislocated workers; and identify eligible providers of intensive services by awarding contracts which may be on a competitive basis if the one-stop operator does not provide such intensive services in the LWIA. C. Develop a budget for purposes of carrying out the duties of the WDB subject to the approval of the Contra Costa County Board of Supervisors. The WDB may solicit and accept grants and donations from sources other than federal funds. D. In partnership with the Contra Costa County Board of Supervisors, conduct oversight with respect to local programs of youth activities and local employment and training activities for employers, adults, and youth at the one-stop centers in the LWIA. E. Negotiate and reach agreement on Workforce Investment Act local performance measures with the Contra Costa County Board of Supervisors and the Governor, and certify comprehensive One Stop Center(s). F. Assist the Governor in the development of a statewide employment statistics system (e.g., labor market information system pursuant to the Wagner-Peyser Act). G. Coordinate workforce development activities carried out in the LWIA with economic development strategies and develop other employer linkages. H. Promote the active participation of the private sector in the local workforce investment system. ARTICLE III - MEMBERSHIP A. Members of the WDB shall be appointed by the Contra Costa County Board of Supervisors in accordance with federal and state law, and as further described below in Article II, Paragraphs B, C, and D. WDB Bylaws Adopted December8, 2015 Page 1 of 7

4 Workforce Development Board Of Contra Costa County Organization Bylaws (2015 version under the Workforce Investment Act) D1a B. Seat terms shall be staggered and of four years duration. The term of each seat will commence on July 1 st and terminate on June 30 th four calendar years later. C. The WDB will be comprised of at least 50% plus one of business members. The majority of these members shall 1) be owners of businesses, chief executives or operating officers of businesses, and other business executives or employers with optimum policy-making or hiring authority, and 2) represent businesses with employment opportunities that reflect the employment opportunities of the local area. WDB membership shall include small businesses and minority-owned and women-owned businesses. D. The non-business membership shall include members who are representative of categories set forth in Workforce Investment Act and related federal, state or local law. Representatives shall be individuals with optimum policymaking authority within the organizations, agencies, or entities they represent. E. Members of the WDB shall either reside in or be representatives of businesses, organizations or agencies located within the LWIA. F. The WDB may recommend to the Contra Costa County Board of Supervisors changes to the size and composition of its membership, provided that two-thirds of its members have voted to recommend the change. Recommended changes to size and composition of the WDB membership must be approved by the Contra Costa County Board of Supervisors. G. The members of the WDB shall be reimbursed for mileage for their attendance at meetings in accordance with Contra Costa County travel reimbursement policies, if not otherwise reimbursed by their employer or by another source. A member shall make a request for reimbursement to the WDB Executive Director. H. Members attending pre-arranged outside special functions on behalf of the WDB shall be reimbursed for expenses in accordance with Contra Costa County travel reimbursement policies, if not otherwise reimbursed by virtue of their job or by another source. ARTICLE IV - STANDARD OF CONDUCT Members of the Workforce Development Board will: A. Avoid situations which give rise to a suggestion that any decision was influenced by prejudice, bias, special interest, or personal gain by recusing themselves from the discussion and action taken. B. Exercise due diligence to avoid situations which may give rise to an assertion that favorable treatment is being granted to friends and associates. C. Disclose potential financial conflict of interest by filing Form 700 and all other necessary and required documents D. Not solicit or accept money or any other consideration from any person for the performance of an act reimbursed in whole or part with Workforce Investment Act funds. WDB Bylaws Adopted December8, 2015 Page 2 of 7

5 Workforce Development Board Of Contra Costa County Organization Bylaws (2015 version under the Workforce Investment Act) D1a E. Not participate nor vote on contracts or grants relating to services provided by that member or the entity he or she represents, if the member or the entity financially benefits from the decision. F. Abide by all conflict of interest codes and attend requisite training. ARTICLE V - TERMINATIONS Any member may be terminated from membership on the WDB by one of the following actions: A. Resignation. B. Failure to attend three consecutive regularly scheduled full WDB and/or committee meetings, excessive excused absences from regularly scheduled WDB and/or committee meetings, or failure to resign when he/she ceases to be a representative of the group from which he/she was selected. Said conduct shall automatically be reviewed by the WDB Executive Committee, which in turn shall present a recommendation to the WDB. A majority vote of the WDB membership is needed to affirm the recommendation. C. For conduct, activities, or interest detrimental to the purpose of the WDB. Said conduct is subject to review by the Executive Committee, which in turn shall present a recommendation to the WDB. An affirmative vote of fifty percent (50%) rounded-up, plus one (1) of the full membership is needed to ratify the recommendation. ARTICLE VI - OFFICERS AND DUTIES A. The number of officers shall be determined by the WDB. At a minimum, there shall be a Chairperson and Vice-Chairperson. Any two officer positions, except those of the Chairperson and Vice- Chairperson, may be held by the same person. Whenever possible, the outgoing Chair will continue to serve as an active board member as the Past Chair for at least one year. B. Officers terms will commence on July 1 and end on June 30 of the following calendar year. C. The Chairperson shall preside at all WDB meetings, represent the WDB whenever the occasion demands, appoint members to committees, and call special meetings at any time necessary. D. The Vice-Chairperson(s) shall assist the Chairperson and assume all the obligations and authority of the Chairperson in his/her absence, and shall chair the Executive Committee. In the event that the Vice-Chairperson(s) are not available, the Past Chair shall serve in this capacity. E. The Chairperson and Vice-Chairperson(s) of the WDB will be selected from among members of the WDB who are representative of the business sector. In the event that there is not at least one WDB member currently sitting as Vice Chairperson, the Chair shall appoint a Vice Chairperson on a quarterly rotating basis. In making such appointments, the Chair will give preference to eligible Committee Co-Chairs. F. A WDB member may serve as Chairperson for a period of no longer than three (3) years and as a Vice-Chairperson for no longer than three (3) years. WDB Bylaws Adopted December8, 2015 Page 3 of 7

6 Workforce Development Board Of Contra Costa County Organization Bylaws (2015 version under the Workforce Investment Act) D1a G. Any officer may be removed from office by the affirmative vote of fifty percent (50%) rounded-up, plus one (1) of the full membership for conduct, activities or interest detrimental to the interest of the WDB, in accordance with Article V, section C. ARTICLE VII - ELECTIONS A. A Nominating Committee shall be convened each fiscal year to designate a new slate of officers for the following fiscal year. The Nominating Committee shall be chaired by the Immediate Past Chairperson who shall appoint at least two (2) other Board members, a majority of whom shall represent the business community. In the event the position of Immediate Past Chairperson is vacant, the Chairperson shall appoint the Chair of the Nominating Committee. B. The period for officer nominations shall commence upon the establishment of the Nominating Committee and will close 30 days prior to the final regularly scheduled full board meeting of the fiscal year. C. A report from the Nominating Committee on selection of officers shall be provided to the members in advance of officer elections and made available to the public. D. An election of officers shall be held no later than the final regularly scheduled full WDB meeting of the fiscal year. Officers shall be elected by a majority vote of the members present. Terms of office shall begin at the beginning of each fiscal year. ARTICLE VIII - VACANCIES A. The WDB or its Executive Committee shall review scheduled and unscheduled membership vacancies as they occur and assess associated needs with appointing a replacement. The WDB and Executive Committee shall consider applicable federal and state membership guidelines in formulating a recommendation for review. A majority vote of members present at a WDB or WDB Executive Committee meeting is needed to affirm the recommendation. B. The WDB Chairperson shall immediately report to the Contra Costa County Board of Supervisors any unscheduled vacancy. The WDB may recommend a replacement for each unscheduled vacancy to the Board of Supervisors no sooner than ten working days after the Clerk of the Board posts the special notice announcing the unscheduled vacancy. C. A vacancy in any officer position may be filled by the WDB for the unexpired term of the position by a majority vote of the members attending a called meeting of the full board or the Executive Committee. D. Nominations for appointment to the WDB shall be made in accordance with the Workforce Investment Act. Nominees will be presented by the WDB to the appropriate committee of the Contra Costa County Board of Supervisors for review and advancement to the Board of Supervisors for final appointment to the WDB. ARTICLE IX QUORUM REQUIREMENTS WDB Bylaws Adopted December8, 2015 Page 4 of 7

7 Workforce Development Board Of Contra Costa County Organization Bylaws (2015 version under the Workforce Investment Act) D1a A. Fifty percent (50%) rounded-up of the authorized number of seats will constitute a quorum of the full WDB or a WDB committee. In the absence of 50 percent rounded-up in attendance, the meeting shall be cancelled no later than thirty (30) minutes after scheduled meeting time provided that entire WDB has been given proper notice as stated in these bylaws. B. When issues arise that require members to recuse themselves from the voting process, this action will not count against the quorum count. C. When a quorum is present, each regular voting member shall have one (1) vote when present. No proxies or absentee votes shall be permitted. ARTICLE X - COMMITTEES A. The WDB Chairperson may establish Standing Committees, Ad Hoc Committees and Advisory Panels as necessary and shall designate the chairpersons. B. The size and purpose of each Standing or Ad Hoc Committee shall be determined by the WDB Chairperson, in consultation with the designated Committee Chairpersons. Every effort shall be made to ensure that each Standing committee is comprised of five (5) or more members of the WDB, the majority of whom are representative of the business sector. C. Each WDB Standing Committee will have two (2) Co-Chairpersons with responsibility for conducting the regular business of that respective committee. D. Any WDB member may serve as a Committee Chairperson or Co-Chairperson. WDB members may serve as Chairs of a single WDB Standing Committee for a period or no more than four (4) years. E. There shall be an Executive Committee composed of the WDB Chairperson, the Vice-Chairperson(s), and a past WDB Chairperson, one (1) to two (2) voting members-at-large, and the Chairpersons of Standing Committees. In the event a past Chairperson is not available, the Chair may appoint an additional member-at-large. At least fifty percent (50%) plus one of the Executive Committee members shall be representatives of the private sector. F. The Executive Committee shall meet monthly at a regularly scheduled time and is authorized to act on behalf of the Workforce Development Board on those matters delegated to it by the WDB. For those matters not delegated to it by the WDB, the Executive Committee is authorized to meet and act on behalf of the Workforce Development Board at such times as may be determined necessary by the Chairperson, provided that such actions taken by the Executive Committee shall be ratified by the WDB at its next regularly scheduled meeting. The responsibilities of the Executive Committee shall include: Approving annual budgets and forwarding to the WDB for review; Obligating and approving awards of funding related to programmatic and/or operational objectives (requires a 2/3 vote of Executive Committee members present for approval); Hearing all budget related matters and forwarding appropriate items to the WDB Developing legislative/advocacy platforms and position statements Developing operational and policy objectives WDB Bylaws Adopted December8, 2015 Page 5 of 7

8 Workforce Development Board Of Contra Costa County Organization Bylaws (2015 version under the Workforce Investment Act) D1a Recommending membership appointments and resignations from the WDB to the Board of Supervisors as necessary At least once a year the Executive Committee will be charged with examining WDB planning documents and priorities. The Executive Committee will coordinate committee activities, review committee reports and provide recommendations and advice to the WDB on all matters within the jurisdiction of the bylaws. G. There shall be a Youth Council established in accordance with the Workforce Investment Act to plan for a comprehensive year-round youth services system and carry out those duties required under the Act. Appointment: Youth Council members who are not WDB members are appointed to and terminated from the Youth Council by the WDB Executive Committee. These members may vote on matters put forth to the Youth Council, but they are not voting members of the WDB. Membership: Youth Council members shall serve in seats that have terms of four years. Quorum: Quorum requirements for the Youth Council are identical to other WDB committees as outlined in Article IX, Paragraph A. Fifty percent (50%) rounded-up of the authorized number of seats will constitute a quorum of the Youth Council. ARTICLE XI - RULE OF PROCEDURE A. All meetings of the WDB and its committees shall be guided by the current edition of Roberts Rules of Order, Revised. B. The WDB shall be governed in its activities by all applicable laws, regulations and instructions. ARTICLE XII - MEETINGS AND MEETING NOTICES A. Meetings of the WDB may be held anywhere within the Contra Costa County LWIA, as determined by the officers and staff of the WDB, at which reasonable accommodations for the disabled shall be provided. B. Regular meetings of the WDB shall be held at least once each calendar quarter, and shall be conducted in accordance with all applicable federal, state and local laws. C. Notices of regular meetings of the WDB and its committees shall comply with applicable local and State meeting laws and board packets shall be mailed, ed, or faxed to each member. These notices shall include, at a minimum, the agenda for the upcoming meeting and the summary minutes of the past meeting. D. Special or emergency meetings of the WDB may be called at any time by the Chairperson, the Executive Committee, or upon written request of at least a majority of WDB members. Notice of a special or emergency meeting will include the time, date, place, and purpose. The notice, time permitting, shall be not less than one working day before such meeting date. All meetings will be subject to the Ralph M. Brown Act and all other applicable laws and ordinances. WDB Bylaws Adopted December8, 2015 Page 6 of 7

9 Workforce Development Board Of Contra Costa County Organization Bylaws (2015 version under the Workforce Investment Act) D1a ARTICLE XIII - AMENDMENTS These bylaws may be altered, amended or repealed at any regular meeting of the WDB by a vote of twothirds (2/3) of the voting members present where there is a quorum, provided notice of the proposed change shall have been mailed, ed, or faxed to each representative no less than seven (7) days prior to such meeting. Adopted by Workforce Development Board on September 18, 2000 Amendment to Article VIII, Section A on November 18, 2002 Amendment to Article III, Section J; Article IV, Sections B & C; Article V, Section E; Article VI, Sections A, B, C & D; Article VII, Section A; Article VIII, Sections A, C & D; Article IV, Sections A, B, D; Article XIII on September 22, 2003 Amendment to Bylaws on May 29, 2007 Amendment to Bylaws on January 17, 2012 Amendment to Bylaws on December 8, 2015 WDB Bylaws Adopted December8, 2015 Page 7 of 7

10 D2 DATE: June 7, 2016 TO: Workforce Development Board FROM: RE: Workforce Development Board Staff Ad Hoc Governance Committee Scope & Responsibilities This report outlines the scope and key activities/areas of focus the ad hoc committee of the Workforce Development Board of Contra Costa County (WDB) as established at the inaugural meeting of its members on Tuesday, May 3, 2016 A. BACKGROUND AND DISCUSSION With the enactment of the Workforce Innovation & Opportunity Act (WIOA), local workforce development areas were charged with pursuing a twofold process to ensure continuation from the predecessor legislation. As a newly appointed and reconstituted advisory body to the Contra Costa County Board of Supervisors (BOS), the Workforce Development Board of Contra Costa County is charged with recommending governance systems and structures to the BOS so that it can fulfill its mission of overseeing the investment of federal, state, and other resources to help support workforce development in Contra Costa County and the broader East Bay region. Over the past 15 months, the BOS and WDB have undertaken two important steps to help move Contra Costa County into compliance with WIOA. The first of these was Local Area Designation, a process completed in March 2015 confirming Contra Costa County s continued recognition under federal law. In March 2016, Contra Costa County went through the local board recertification process, which validated a commitment to fiscal integrity, performance/accountability, and also established and appointed members to a new board. B. CURRENT SITUATION The WDB membership approved the formation of an Ad-Hoc Governance Committee for the purposes of recommending structural, leadership and oversight functions to the full WDB membership. Areas of focus that were identified included various governance issues, including bylaws, officer seats and appointments, recommendation(s) for committees, and other related issues. C. SCHEDULE & ATTACHMENTS It is expected that most but potentially not all of the governance and structural issues under the purview of the Governance Committee will be completed by August Any remaining and/or unfinished business as designated by the committee may continue through the end of calendar year 2016 as appropriate and recommended by the ad hoc committee. D2a: Draft Annual calendar ( ) D2b-e: WDB Committee charters from predecessor board (Executive Committee, Business & Economic Development Committee, Policy, Program & Performance Committee, Youth Council) WORKFORCE DEVELOPMENT BOARD AD HOC GOVERNANCE COMMITTEE PAGE 1 OF 1 AGENDA ITEM D2 JUNE 7, 2016 AD HOC WDB GOVERNANCE COMMITTEE RESPONSIBILITIES

11 Contra Costa County WDB Fiscal Year Calendar (Priorities, Operations, Administration, Meetings) Month Key Priorities Key Operational Activities Key Administrative Items & Events July WDB Governance (Board & Staff) Board Member Orientation August September Review compliance with administrative and regulatory requirements Launch strategic plan efforts Performance dashboard review Strategic Plan Preparation Committee support (staff, members) (Board) Presentation to Contra Costa County Board of Supervisors (TBD) October Board Retreat (TBD) (Staff) Strategic plan forums November December January February March April May June Strategic Priorities Review budget supported initiatives Identify potential budget revisions Release draft Strategic Plan for public comment Revise budget for FY Review draft budget for FY Review Strategic Plan Progress & Update for Approve final budget (Board) Review year-end results ( ) and affirm priorities for coming year ( ) (Exec) Quarterly budget/expenditure review (Committees) Formulate annual goals & strategies Committees submit major budget changes needed for mid-year revision (Exec) Review attendance and composition (Board) Review strategic plan goals (Board) Performance Dashboard Review (Board) Earn & Learn East Bay 2017 kickoff event (Exec) Review budget updates for (Exec) Develop draft budget for upcoming fiscal year FY (Exec) Present draft budget to full Board (Board) Performance Dashboard Review (Exec) Adoption of budget (Staff) Finalize Memoranda of Understanding (MOUs) Select WDB delegation for CWA Fall conference (Board) Approve budget & operational calendar Review Board Member ethics & COI training compliance (every 2 years) (Board) California Workforce Association (CWA) Fall Conference (Monterey, September 6-8, 2016) New WDB Committee Chairs Governance model(s) adopted Local Workforce Development Board (LWDB) annual goals submitted to California Workforce Development Board (CWDB) WIOA performance results ( ) Select WDB delegation for CWA youth conference & NAWB forum (Board) CWA Youth Conference (January 17-19, 2017 Long Beach, CA) (Board) Appointment of Nominating Committee (Board) Approve release of strategic plan for public comment Select WDB delegation for CWA Spring Conference 2017 (Board) NAWB Forum (March 2017-Washington, D.C.) (Board) Form 700 signed & submitted by all Board members (Board) CWA Spring Conference (TBD) Board seat renewals commencement (Exec) WDB Executive Director performance review (Nominating Committee) Present slate of officers for (Board) WDB Officer elections Board seat renewals finalized by BOS Submit Strategic Plan updates for FY Meeting Dates Board Exec BED Youth Policy Tue 8/2/16 TBD Tue 11/1/16 Tue 2/7/17 Tue 5/2/17 Draft as of 6/3/2016

12 Workforce Development Board (WDB) of Contra Costa County Executive Committee Charter ( ) Charter Element Business Objective Case for Action Charter Agreement Information The primary objective of the WDB Executive Committee is to support system alignment, service integration, and continuous improvement, using data to support evidence-based policymaking. As we advance our work toward realizing our vision for creating shared opportunity and economic prosperity, a number of key factors drive our work: Good jobs in today s economy and labor market require workers to have a growing level of knowledge and skill in order to compete for them; The employment gap is widening between those with higher levels of education and credentials and those who lack them; Jobs are growing at both the high-skill and low-skill end of the labor market, while growth of middle skill jobs has been lagging; however, the retirement of baby boomers from the labor force will create openings in nearly every industry and occupation; The incoming workforce does not have the education and skill-sets needed to perform many of these jobs, as manifested by a continued lag in the educational attainment levels of young people (although beginning to show some signs of improvement, student preparedness for post-secondary education remains very low); and The difference between supply and demand indicates that there is a skills gap between what most workers have to offer and what businesses need, creating the urgency to develop and support new strategies that can better equip and train people for jobs in today s economy. The WDB Executive Committee will: Requirements Boundaries / Guidelines Team Membership Timing Resources Review Process Improve and expand the Workforce Development Board's communications systems and networks Develop and present legislative/advocacy platforms and position statements for consideration by the Contra Costa County Board of Supervisors and other local elected officials Recruit qualified board member candidates who are able to effectively advance the board s strategic priorities and recommend membership appointments to the Board of Supervisors Support and strengthen administrative, fiduciary, management, and oversight roles and responsibilities of the WDB, including monitoring performance of the WDB Executive Director Help secure, leverage, and expand resources that help to support workforce and economic development in Contra Costa County and the greater region The Executive Committee will advise and influence the direction and implementation of the WDB s strategic objectives as outlined the WDB Strategic Plan, particularly with regards to work related to systems alignment, administration, coordination, and overall accountability. The Executive Committee is comprised of the Chair, Vice Chair(s) and Immediate Past Chair of the WDB; the Co-Chairs of each of its subcommittees, and up to three at-large members to provide appropriate representation of the overall membership. The Executive Committee and the WDB work on behalf of the Contra Costa County Board of Supervisors and the businesses and residents of Contra Costa County. The WDB and the Executive committee often draw upon the knowledge and expertise of other individuals and organizations that are not members of the WDB and occasionally form Ad Hoc committees to do work. The work of the Executive Committee is aligned with the timeline of the WDB s Strategic Plan. The WDB and the Executive Committee provide and/or support convening and networking functions that draw together a wide spectrum of stakeholders that contribute to the health of the local economy and prepare residents for effective participation in the workforce. These include local and regional businesses, economic development experts and organizations, public agencies, education, labor, and community-based organizations. The Executive Committee monitors and reports its progress at regular committee meetings and full WDB member meetings as appropriate. Progress against the WDB Strategic Plan is reviewed at regular intervals as determined by the WDB and any of its relevant governing authorities at the local, state, and/or federal levels.

13 Workforce Development Board (WDB) of Contra Costa County Business & Economic Development (BED) Committee Charter ( ) Charter Element Business Objective Case for Action Charter Agreement Information The primary objective of the Business & Economic Development (BED) Committee is to meet the workforce needs of high-demand sectors of the local and regional economies. As we advance our work toward realizing our vision for creating shared opportunity and economic prosperity, a number of key factors drive our work: Good jobs in today s economy and labor market require workers to have a growing level of knowledge and skill in order to compete for them; The employment gap is widening between those with higher levels of education and credentials and those who lack them; Jobs are growing at both the high-skill and low-skill end of the labor market, while growth of middle skill jobs has been lagging; however, the retirement of baby boomers from the labor force will create openings in nearly every industry and occupation; The incoming workforce does not have the education and skill-sets needed to perform many of these jobs, as manifested by a continued lag in the educational attainment levels of young people (although beginning to show some signs of improvement, student preparedness for post-secondary education remains very low); and The difference between supply and demand indicates that there is a skills gap between what most workers have to offer and what businesses need, creating the urgency to develop and support new strategies that can better equip and train people for jobs in today s economy. The BED Committee will: Requirements Boundaries / Guidelines Team Membership Timing Resources Review Process Analyze and understand trends in order to respond to business needs Bring industry and education together to address workforce needs in priority sectors Collaborate with industry and education partners to develop solutions for workers to acquire essential skills in high-growth, high-demand sectors Work with WDB partners to develop an array of innovative workforce services supports Support development and evolution of regional workforce and economic development networks to address workforce education and training priorities The BED Committee advises and influences the direction and implementation of business services strategies as outlined the WDB Strategic Plan, including playing an advisory role to the Contra Costa Small Business Development Center (SBDC). The BED Committee brings together leaders from business, economic development, education, labor, community-based organizations, and the public sector. The BED Committee co-chairs are members of the WDB Executive Committee and all members of the BED Committee hold a seat on the Workforce Development Board. The BED Committee and the WDB work on behalf of the Contra Costa County Board of Supervisors and the businesses and residents of Contra Costa County. The WDB and the BED committee often draw upon the knowledge and expertise of other individuals and organizations that are not members of the WDB and occasionally form Ad Hoc committees to do work. The work of the BED Committee is aligned with the timeline of the WDB s Strategic Plan. The WDB and the BED Committee provide and/or support convening and networking functions that draw together a wide spectrum of stakeholders that contribute to the health of the local economy and prepare residents for effective participation in the workforce. These include local and regional businesses, economic development experts and organizations, public agencies, education, labor, and communitybased organizations. The WDB and the BED Committee provide and/or support convening and networking functions that draw together a wide spectrum of stakeholders that contribute to the health of the local economy and prepare residents for effective participation in the workforce. These include local and regional businesses, economic development experts and organizations, public agencies, education, labor, and communitybased organizations.

14 WORKFORCE DEVELOPMENT BOARD OF CONTRA COSTA COUNTY POLICY, PROGRAM & PERFORMANCE (P3) COMMITTEE CHARTER ( ) Charter Element Business Objective Case for Action Charter Agreement Information The P3 Committee has responsibility for tracking the operations, programs and organizational health of the Workforce Development Board (WDB) and communicating salient information to the Board and its Executive Committee to ensure that programs and services are performing at a level characterized by successful workforce development boards. The P3 Committee will review all policy and program improvements and consider adopting new policies as they are presented. In addition, the committee will review appropriate metrics that can lead our programs and services to serve as best-practice models. The Workforce Development Board has an annual operating budget of several million dollars to support and develop the workforce system in Contra Costa County. This system includes services for businesses and job seekers to help support the economic vitality of our county and region. The aforementioned workforce system includes various programs and services overseen by the WDB, including the local EASTBAY Works One-Stop Career Centers, youth services, services for older workers, Rapid Response services, the Contra Costa Small Business Development Center (SBDC), and various grant-funded programs and initiatives. As the committee responsible for policy review and development, the P3 Committee determines methods to assess and evaluate the impact of policy on operations and programs. This work includes alignment with best practices, system building, resource generation and revenue generation, as well as recommendations for program design. As the committee that is responsible for tracking of WDB programs and performance, the P3 Committee is responsible holding all service providers accountable for meeting performance expectations. Requirements Boundaries/ Guidelines Team Membership Timing Resources Review Process The P3 Committee will establish guidelines for reporting the outcomes of WDB funded programs and help the board with measuring and monitoring progress against the goals and objectives in the WDB 3 year strategic plan for The P3 Committee oversees WDB programs and investments, reviews and analyzes program trends and performance levels, and also looks at the inter-dependency of programs and policies to move the Workforce Development Board towards best practices. The P3 Committee consists of WDB members from a wide array of organizations and interests including business, education, community-based organizations, and government. The P3 Committee meets bi-monthly to monitor the progress toward the above goals. Ad Hoc committees may be established to engage in specific topics. Guidance from Workforce Development Board staff and contributions from community partners is critical to the success of the Committee. The P3 Committee co-chairs are members of, and report to, the Executive Committee and the Workforce Development Board. Members of the P3 Committee hold a seat on the Workforce Development Board. The Committee and the WDB work at the behest of the Contra Costa County Board of Supervisors and the businesses and residents of Contra Costa County.

15 Workforce Development Board (WDB) of Contra Costa County Youth Council Charter ( ) Charter Element Business Objective Case for Action Requirements Boundaries / Guidelines Team Membership Timing Resources Review Process Charter Agreement Information The primary objective of the WDB Youth Council is to increase the number of high school students, with emphasis on at-risk youth and those from low-income communities, who graduate prepared for postsecondary vocational training, further education, and/or a career. As we advance our work toward realizing our vision for creating shared opportunity and economic prosperity, a number of key factors drive our work: Good jobs in today s economy and labor market require workers to have a growing level of knowledge and skill in order to compete for them; The employment gap is widening between those with higher levels of education and credentials and those who lack them; Jobs are growing at both the high-skill and low-skill end of the labor market, while growth of middle skill jobs has been lagging; however, the retirement of baby boomers from the labor force will create openings in nearly every industry and occupation; The incoming workforce does not have the education and skill-sets needed to perform many of these jobs, as manifested by a continued lag in the educational attainment levels of young people (although beginning to show some signs of improvement, student preparedness for post-secondary education remains very low); and The difference between supply and demand indicates that there is a skills gap between what most workers have to offer and what businesses need, creating the urgency to develop and support new strategies that can better equip and train people for jobs in today s economy. The WDB Youth Council will: Work with partners to develop systems that effectively engage employers in career development and work-based learning opportunities for youth and young adults to learn about, explore, and prepare for careers Strengthen collaborations between the local workforce system and other programs and systems that seek to help youth with significant barriers to employment Develop and implement strategies to direct Workforce Investment Act (WIA) and other resources to serve youth and young adults most in need and support their success Collaborate with and support career-focused strategies at high schools and community colleges, particularly those aligned with WDB priority industries Work with partners to increase opportunities for high school graduates and disconnected youth to transition into postsecondary education and careers Work with Community Colleges, Apprenticeship Programs, Trade Schools and others to offer more opportunities for disconnected youth to achieve success The Youth Council advises and influences the direction and implementation of youth services strategies as outlined the WDB Strategic Plan. The Youth Council brings together leaders from business, economic development, education, labor, community-based organizations, and the public sector. The Youth Council co-chairs are members of the WDB Executive Committee and some members of the Youth Council hold a seat on the Workforce Development Board. Other Youth Council members have specified membership on this body in accordance with provisions of the WIA. The Youth Council and the WDB work on behalf of the Contra Costa County Board of Supervisors and the businesses and residents of Contra Costa County. The WDB and the Youth Council also draw upon the knowledge and expertise of other individuals and organizations that are not members of the WDB and occasionally form Ad Hoc committees to do work. The work of the Youth Council is aligned with the timeline for the WDB s Strategic Plan. The WDB and the Youth Council provide and/or support convening and networking functions that draw together a wide spectrum of stakeholders that contribute to the health of the local economy and prepare residents for effective participation in the workforce. These include local and regional businesses, economic development experts and organizations, public agencies, education, labor, and community-based organizations. The Youth Council monitors and reports its progress at regular committee meetings and full WDB member meetings as appropriate. Progress against the WDB Strategic Plan is reviewed at regular intervals as determined by the WDB and any of its relevant governing authorities at the local, state, and/or federal levels.