DAIRYNZ POSITION DESCRIPTION

Transcription

1 DAIRYNZ POSITION DESCRIPTION Title and Reporting Relationships Position Title: Reports to: Location: Career Level: Chief Financial Officer (CFO) Chief Executive Hamilton Senior Manager Key Activities for DairyNZ The purpose of DairyNZ is to secure and enhance the profitability, sustainability and competitiveness of New Zealand dairy farming through: Investing for valued outcomes Delivering against commitments Earning the support of dairy farmers Engaging with dairy farmers Developing and maintaining capability Influencing stakeholders Position Purpose A key member of the Senior Leadership Team, the Chief Financial Officer (CFO) provides leadership for the DairyNZ finance, information technology and business management functions. The CFO s role is to direct DairyNZ s financial goals, objectives and budgets. The CFO oversees the investment of funds and manages associated risks, supervises cash management activities, and executes capital expenditure and funding strategies to support DairyNZ s strategic direction. As a member of the Strategy and Investment Team, the role contributes to the development of, and reporting on, the industry strategy; DairyNZ strategy and business plans, and the governance of a range of industry groups. Team Organisation Chart CFO July

2 Key Accountabilities Key deliverables of the role to be reflected in the Performance Agreement and Individual Performance Targets. Key Performance Requirement Key Indicators CFO July

3 Financial Management Leadership of the Financial Function Management of IT Function Management of Legal Function Leadership of Business Managers Leadership of Corporate Services Company Secretariat Take responsibility for managing the finances of the group of DairyNZ companies (nine entities and three joint ventures), including guidance on mitigating financial risk and providing advice on the financial direction of the entities. Provide accurate and regular financial forecasts to the Chief Executive (CE) and Board of DairyNZ entities. Develop and implement company budgeting and forecasting methodologies to ensure optimal results for the DairyNZ Group of companies. Develop reporting methods to ensure the financial health of the DairyNZ Group is monitored and communicated to the CE and Board of Directors in an accurate and timely manner. Deal with any mergers and acquisitions including due diligence. Provide financial input to the DairyNZ investment process. Act as secretariat for the Audit and Risk committee. Be accountable for the accuracy of all company accounting information. Ensure all management, tax and financial reporting requirements are met. Manage the accounting and finance team to ensure timely and accurate provision of information and reports. Be accountable for all financial and management reporting matters and providing all transactional and accounting services to the DairyNZ Group. Take overall responsibility for the company s IT functions including determining the strategic direction of the IT platform. Provide guidance on technology usage and development. Be responsible for overseeing the legal function of the DairyNZ Group. Ensure legal contracts are in place to mitigate risks and ensure the Groups assets are protected. Negotiate appropriate contracts. Ensure DairyNZ complies with the Commodities Levies Act and the Milk-Solids Levy Order which enable the DairyNZ Group to operate. Understand and mitigate the key elements of the company s risk profile. Ensure that the company has sufficient controls and systems to monitor compliance and complies with all significant legal and regulatory requirements. Ensure that record keeping meets the requirements of auditors and government agencies. Manage the team of business managers whose responsibilities include project management, compliance and performance of internal and external providers. Manage staff undertaking services on behalf of DairyNZ including insurance, property and facilities management. Ensure the legal and governance requirements of the DairyNZ Group are in order and the regulations of the Companies Act are adhered to. Advise the Board on requirements and keep Board meeting minutes. CFO July

4 Key Performance Key Indicators Requirement Governance Contribute to the successful governance of a range of industry groups as the DairyNZ representative, as required. Policy and Procedures Ensure the Dairy NZ Group have policies and procedures in place to support best practice governance and management. Provide leadership and guidance to facilitate positive improvements to processes and act as a catalyst for change. Relationship Management Effectively manage relationships with Strategy and Investment Leaders, other members of the Senior Leadership Team and project managers. Effectively manage relationships with external service providers. People, Industry Leadership & Routinely communicate overall and team specific strategy and vision to team members to link activity to overall goals. Development Actively provide industry leadership. Develop, attract and retain the key capability required to enable effective delivery to targets. Apply sound and consistent people management practices to the whole team. Maintain a strong team culture that supports the development and performance of the team and of DairyNZ. Monitor and manage the performance of direct reports to ensure delivery of programmes, projects and agreed industry targets. Provide opportunity and motivate team direct reports and staff to develop capability. Coach and guide staff in problem solving, manage barriers to project delivery. Provide mentoring support for other relevant DairyNZ staff. Reporting Report against targets, milestones, projects and expenditure to CEO and the Board. Senior Leadership As a member of the senior leadership team, contribute to the development and implementation of the strategic direction and the leadership of DairyNZ, through: o Contribution to the development of the strategic plan for DairyNZ o Contribution to the development and implementation of the agreed business plan o Contribution to the leadership of DairyNZ by championing the values and performance standards set by the Chief Executive and the Board. o Ensuring regular reporting to the Chief Executive and Board outlining the performance of the Group against forecasts within the finance area. How we work Support DairyNZ values and principles. Understand and adhere to company policies and guidelines. Actively support and contribute to DairyNZ organisational culture of one team. Assist to align research, development, extension and education culture and strategy. Lead by example, fostering a culture of safety, walking the talk and taking overall responsibility for maintaining a safe working environment. Ensure appropriate H&S procedures are in place for the work being undertaken. Is responsible and proactive in complying with and actively ensuring safe working practices of self and others in accordance with DairyNZ Health and Safety Policies. CFO July

5 KEY COMPETENCIES Strategic Agility Managing Vision and Purpose Building Effective Teams Innovation Management Political Savvy Decision Making Negotiation Sees ahead clearly; can anticipate future consequences and trends accurately; has broad knowledge and perspective; is future oriented; can articulately paint credible pictures and visions of possibilities and likelihoods; can create breakthrough strategies and plans. Communicates a compelling and inspired vision or sense of core purpose; talks beyond today; talks about possibilities; is optimistic; creates mileposts and symbols to rally support behind the vision; makes the vision sharable by everyone; can inspire and motivate entire units or organisations. Blends people into teams when needed; creates strong morale and spirit in his/her team; shares wins and successes; fosters open dialogue; lets people finish and be responsible for their work; defines success in terms of the whole team; creates a feeling of belonging to the team. Is good at bringing the creative ideas of others to fruition; has good judgement about which creative ideas and suggestions will work; has a sense about managing the creative process of others; can facilitate effective brainstorming; can project how potential ideas may play out in practice. Can manoeuvre through complex political situations effectively and quietly; is sensitive to how people and organisations function; anticipates where the land mines are and plans his/her approach accordingly; views corporate politics as a necessary part of organisational life and works to adjust to that reality. Provides innovative, effective and timely solutions to customer and internal needs ensuring well balanced consideration of people and commercial issues; chooses the appropriate course of action; makes excellent and timely decisions. Negotiates skillfully in difficult situations balancing direct and forceful, as well as diplomatic approaches; settles differences with minimum disruption; prepares arguments thoroughly to support position and has clearly established bottom line and points of concession; gains trust quickly, adeptly understands motivation of counterparts, and incorporates knowledge into negotiations. Dimensions Operating Budget Overall Group budget $97 million (operating) and $5 million capital expenditure Revenue $94 million Number of Positions responsible for: Seven direct reports Authorities Management Position Delegated Authority Yes $250,000 plus authority for legal commitments up to two years CFO July

6 Key Relationships Internal Chief Executive Senior Leadership Team HR, Policy, Communications teams Support staff Board and Chair Audit and Risk Committee External Provider partners (e.g AgResearch) Service providers IRD/Companies office Auditors/Lawyers Bankers/Insurers Ministry of Business, Innovation and Employment, and Ministry of Primary Industries QUALIFICATIONS, EXPERIENCE AND SKILLS Solid General Manager Finance or Chief Financial Officer experience. 10+ years relevant finance experience. Ability to operate at the Senior Management Team level and have the credibility and stature to present to the Board. High intellectual capability. Well-developed stakeholder management and relationship building skills, and the ability to influence both in and outside the organisation. Previous experience in a team leadership/strategic role. Strategic thinking with the ability to translate into deliverables. High level of written and oral communication skills. Comfortable thinking and presenting on their feet given the culture of open debate. High degree of initiative, focus and tenacity. Solid levels of business acumen and financial skills. Demonstrated sound commercial judgement. Excellent interpersonal skills. A tertiary qualification in accounting or relevant area. Professional accounting qualification (CA/ACA). An understanding of the dairy industry is preferred but not essential. PERSONAL CHARACTERISTICS Contribute to a positive and innovative team environment across DairyNZ through underpinning DairyNZ Values in work practices. Is comfortable out in front. Says what needs to be said at the right time in the right manner. Aware of impact on other people. Takes time to reflect on behaviour. Is open and encourages feedback. Is an active self-learner. Flexible and adaptable. Able to read situations, connect the dots and creatively solve problems. Acts as a catalyst for change. Prepares for tomorrow s world while respecting today s. Preserves the co-operative principle of winning together. Respects our people, communities and the environment. Builds relationships with our stakeholders that will endure. CFO July

7 Communicates with openness and honesty. Honours commitments. Is accountable for own actions and their impact. Treats all people fairly and with dignity. Always tries to improve. Encourages diversity of people and ideas. Celebrates new and unique ideas. Recognises other s ideas by adopting them and/or bringing them to market. Takes risks and learns from failure. Is a people builder. Accurately assesses development requirements for individuals. Actively coaches and gives timely, specific feedback. Gains support and commitment from others. Establishes and maintains effective internal and external relationships. Patient and adaptable, coupled with a good sense of humour. CFO July