When you are switching roles you will need to refresh each time by clicking the Refresh Arrow

Transcription

1 POSITION MANAGEMENT Psitin Actins in Mdule Create New Psitin Psitin Reclassificatin Update Psitin Descriptin PIN Update Replacement f Supervisr Lg in T access TAME Jbs yu will lg int SSO. Once lgged in the PepleAdmin hme page will be displayed. NOTE: Check t make sure yu are lgged int the crrect rle; ie: Staff Department Designee and yu are in the crrect mdule; ie: Psitin Management (range) When yu are switching rles yu will need t refresh each time by clicking the Refresh Arrw Table f Cntents Psitin Actins in Mdule... 1 Lg in... 1 Psitin Descriptins... 2 Titles... 2 Create a NEW Psitin... 2 Psitin Reclassificatin/Update PD/PIN Update/Replace Supervisr... 5 Apprval... 6 Printing a Psitin Descriptin... 7

2 Psitin Descriptins Under the Psitin Descriptin tab yu have tw ptins: 1) Staff lists all the PD s in yur ADLOC 2) Staff Psitin Requests allws yu t review all request fr yu divisin (current and previus) Titles This tab will list all f ur titles with title details. Yu have the capability t srt this infrmatin accrding t yur viewing preference. Create a NEW Psitin Click n the Psitins Descriptin Tab and the click n Staff. Next click the range buttn Create New Psitin Descriptin A bx will appear that says Chse the psitin request yu wuld like t start. Yur nly ptin t click shuld be New Psitin Descriptin Psitin Title Enter the title f the psitin. Wrking titles can be indicated here; ie: Directr f Human Resurces. The PD title will be Directr nly. Agency Click Cllege f Engineering r TEES Department/Divisin - Click n yur department this psitin will be adlced t Click n the range buttn Start Psitin Request (tp right) Classificatin Select the title yu are using t create yur new psitin. There is als a filter feature t search title ptins Psitin Justificatin Enter the justificatin fr the psitin Psitins Details Psitin Title: Will be the title yu entered Title Cde: Will be the title f the psitin PIN: Yu will need t create an EPA and input a PIN here- Required field Adlc: Select the Adlc the psitin will be in Lcatin/Headquaters: Enter Cllege Statin, TX r the city, state the psitin will be based Jb Descriptin: Enter a summary f the psitin Required Educatin: will be aut ppulated Preferred Educatin: enter preferred Required Experience: will be aut ppulated Preferred Experience: enter preferred Preferred Licenses, Certificates, Registratins: enter preferred Preferred Knwledge, Skills, Abilities: enter preferred Physical Demands: enter infrmatin if needed, therwise leave blank Pay Type: select ptin Pay Rate: enter pay rate based n yur pay type yu selected (hurly vs mnthly) Des emplyee custmarily..?: select YES r NO If Yes, indicate percentage: enter percentage

3 Emplyee Supervised: enter the title and number f emplyees this psitin will supervise. IE: 4- student wrker, 2- GARs, 1 Office Assistant Is this a Security Sensitive Psitin?: enter YES. All psitins are cnsidered security sensitive. Please indicate machines r equipment : enter infrmatin, IE: cmputer/lab 30 Psitin Request Number: will aut ppulate Jb Duties: Click Add Jb Duties Entry t add each duty fr the psitin (see image belw). Enter the duty, select primary/secndary, and enter percentage. T add mre duties, click Add Jb Duties Entry buttn. Psitin Budget Infrmatin This sectin yu will enter the accunt infrmatin (name and number). Click Add Budget Summary Entry Enter Accunt Name, Number and Percentage. T add mre accunt infrmatin, click Add Budget Summary Entry

4 Supervisry Psitins In this sectin yu will select the psitin that will supervise the new psitin yu are creating. IE: New psitin being created is Business Crdinatr II Supervisr will be Academic Business Administratr Psitin Dcuments In this sectin yu can add an Org Chart, Justificatin Mem, Resume r any ther dcument yu need t submit t HR. T add a dcument yu will click n Actins (circle belw). Under Actins yu have 3 ptins Uplad New brwse fr new dcument t attach Create New will bring up a text bx t fill in Chse Existing will brwse previus attachments yu have submitted New Psitin Descriptin: TITLE This sectin will allw yu t review and edit sectins befre submitting t HR Once yu have cmpleted yur request click the range buttn Take Actin n Psitin Request Yu will have 2 ptins: Keep wrking n this Psitin Request Submit (mve t Engineering HR) Once yu have submitted yur request t HR yu are cmplete. T check the status f the request g the Hme page and lk under Watch List. The Inbx will shw when items are apprved

5 Psitin Reclassificatin/Update PD/PIN Update/Replace Supervisr T prcess ne f the abve actins, click n Psitin Descriptins tab and select Staff Select the psitin yu want t reclassify by clicking n the title r in the Search field, search fr the psitin yu want t reclassify. Next select Mdify Psitin Descriptin Next yu will see the fllwing screen and click n Start Psitin Justificatin Select the Reasn fr Mdificatin and enter the justificatin infrmatin

6 Psitin Details Update any details as needed n this tab Psitin Budget Infrmatin Enter updated budget infrmatin if needed Supervisry Psitin Select r update the supervisr Psitin Dcuments Add dcuments if needed DOCUMENTS NEEDED FOR EACH ACTION TYPE Reclassificatin: Resume, Justificatin mem with Dept/Div Head apprval, rg chart Update Psitin Descriptin: N dcuments needed PIN Update: N dcuments needed Replacement f Supervisr: N dcuments needed Psitin Request Summary Review infrmatin befre submitting. Yu will have 2 ptins at this pint: Keep wrking n this Psitin Request Submit (mve t Engineering HR) Apprval Where t check if request is apprved Click n Psitin Descriptin tab and select Staff Psitin Requests Search by PIN r Title (Search by PIN is preferred) The Status clumn will indicate where the request is in the prcess Will NOT be required t attach any apprval t yur EPA

7 Printing a Psitin Descriptin Click n Psitin Descriptins Tab and select Staff Search the PD yu want t view by typing Name r PIN in Search field, click Search Select the PD by checking the bx t far left r clicking n the Psitin Title (in blue) Tw ptins t view: Print Preview (Emplyee View) DO NOT have Classificatin Infrmatin Print Preview DOES have Classificatin infrmatin