Department / Industry: About YMCA Victoria

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1 Position Title: Department / Industry: Location / Centre: Payroll Officer Finance State Office Box Hill About YMCA Victoria With the Y, everyone can.be healthier, happier and connected to their community; and help those who are not. YMCA Victoria Vision 2020 YMCA Victoria is a charitable, not-for-profit community organisation that has served the Victorian community for more than 160 years. Together with our partners, we address community needs whilst building strong people, strong families and strong communities. With over 5,000 employees, we deliver programs and services at more than 150 locations every day in settings including camps, student accommodation, community recreation and sporting facilities, swimming pools, early education, schools and kindergartens, youth services and youth justice facilities. We have millions of participations in our programs and services each year. Importantly, we also raise funds to enable free or subsidised access to our programs and services for members of our community doing it tough. This role is instrumental in our ability to deliver on our charitable activities For further information regarding YMCA Victoria, please visit Departmental Overview The YMCA Victoria Finance Department currently looks after an organisation wide turnover of over $190m. Its strategic goals are aligned with goal 4 of the organisations overall Vision 2020 which is to Build a thriving, prosperous, safe and sustainable Y. The vision of YMCA Victoria Finance is to become a trusted and respected strategic business advisor and their purpose is through leadership and expertise to build a financially sustainable and independent YMCA Victoria. Description Payroll is a component of the transaction processing finance function. This process looks after over 6000 employees and is responsible for ensuring employees are paid on time and in an accurate manner. It is also responsible for ensuring organisation wide policies with regard to safeguarding of children etc. are followed through.

2 Position Summary Classification / Grade: SS 6 Employment Status: Full Time 12 month contract Minimum Qualifications: Minimum of 3 years payroll experience in a similar role Main purpose of this role is to ensure employees are paid accurately every fortnight and to assist in the development of sound payroll processes. Key Relationships Position reports to: Payroll Supervisor Key internal relationships: Liaising with payroll directors/administrators within the centres Working with the rest of the payroll team Liaising with Chief Finance Officer, Treasurer, Financial Controller, Finance Services Manager and their respective teams Liaising with the People and Culture team Liaising when the need arises with other areas of the organisation including Marketing, OH&S, Learning and Development and Governance Key external relationships: Liaising with super funds (Host plus superannuation and quick super clearing house) Liaising with salary packaging providers Liaising with legislative authorities, NCHRC, ATO and other government agencies Liaising with payroll software providers

3 Key Deliverables and Accountabilities 1. Ability to understand and correctly interpret awards that govern YMCA Victoria employees within the different industries that we operate in 2. Keep abreast of relevant legislation changes e.g.; employee vs contractor, superannuation, tax legislations 3. Assist in the development and maintenance of policies and procedures and ensure its adherence on a consistent basis 4. Provide leadership and guidance to centres filling in payment summaries and letter of offer to ensure that information entered is accurate and in a timely manner 5. Ensure accuracy and complete attention to detail in the entry of the fortnightly payroll process 6. Accuracy in calculating and reconciling all leave and termination payments 7. Assist and co-ordinate the end to end payroll process of all the YMCA entities including generating reports, audit check, workers compensation payments and end of month superannuation submission 8. Management of rejected wages and retransmission including log administration 9. Ensure accurate transmission of payroll through EFT, pay as you go tax through EPS, superannuation through the relevant funds. This should be carried out accurately and in a timely manner 10. Maintain administration of ADP and ensure records are kept up to date 11. Co-ordinate and maintain manager package calculators and implement changes to the remuneration packages accurately 12. Processing of fortnightly, monthly and ad hoc reports 13. Dealing with queries from staff and managers in a timely and professional manner. This should be within 24 hours. If unable to do so in 24 hours communicate the more applicable time frame 14. All filing relating to monthly and fortnightly reports including maintenance of all report folders for administration 15. Conduct national criminal history record checks in accordance to the guidelines in the YMCA Human resources manual 16. Complete other duties as required

4 Key Challenges This will be to ensure all employees in YMCA Victoria receive their remuneration on time and in an accurate manner in line with the award they are employed under with either no or minimum missed pays and overpayments. Safeguarding Children and Young People You will be required to: Understand and work in accordance with the YMCA Safeguarding Children and Young People Policy at all times Health, Safety and Environment You will be required to: Promote a positive safety culture by contributing to health and safety consultation and communication, and through active participation in the reporting of hazards, incidents and near misses. Take reasonable care for your own health and safety, and for the health and safety of others. Cooperate with the YMCA by adhering to the organisations various policies, procedures, work practices and standard operating procedures. Perform your role in accordance with the specific responsibilities as outlined in the YMCA Victoria Health and Safety Responsibilities Procedure. Perform your role in accordance with the YMCA Victoria Fit for Work requirements. Cooperate with the YMCA with regard to caring for the environment, by acting in a sustainable way and minimising YMCA s environmental impact by adhering to the organisations policies, procedures and work practices. To enable the YMCA to meet its obligations for providing a healthy and safe working environment for you, you must inform your Manager of any issues which may impact your ability to safely perform your role. Position Requirements / Selection Criteria Capabilities and Behaviours YMCA Victoria Finance would like all members of the team to have the following capabilities and behaviours Have integrity in all their dealings Be passionate in what they do Courage to speak up when the need arises Display professionalism in the way the work is carried out at all times A customer centric approach Support for members of the wider finance team Willing to try and initiate new ideas that would improve efficiencies within the team

5 Knowledge and Experience Strong communication skills Strong knowledge of ADP payroll software Excellent knowledge of MS Excel Minimum of 3 years payroll experience Conditions of Employment The successful applicant will be subject to a Police Records Check. The successful applicant will hold a current Working with Children Check (if applicable) The position holds a full time 12 month contract employment status and is employed as a SS 6 grade The position is in accordance with the terms and conditions of the YMCA Staff Collective Agreement 2015 Approval and Acknowledgement PD approved by: Danielle Shannon Date of approval: Acknowledgement of Position Incumbent I acknowledge that I have read and understood the requirements of this position. Name: Signature: Date: