Two-Person Segregation. Post accounts Post G/L. Complete check register. Authorize check requests Mail checks. Sign employee contracts

Transcription

1 Two-Person Segregation Bookkeeper Business Administrator (Accounting and Authorization) (Access and Authorization) PETTY CASH: Disburse petty cash RECEIPTS: Open mail/count offering*/make listing PETTY CASH: RECEIPTS: Prepare deposit slips Post accounts DISBURSEMENTS: Write checks Authorize purchase orders Approve invoices for payment DISBURSEMENTS: Complete check register Prepare invoices Sign checks** Approve expense reports Authorize check requests Mail checks PAYROLL: Write checks Approve payroll PAYROLL: Sign employee contracts Sign checks** Approve time sheets Distribute payroll Two-Person Segregation Page 1 of 2

2 Two-Person Segregation Bookkeeper Business Administrator (Accounting and Authorization) (Access and Authorization) RECONCILIATION: Reconcile bank statements RECONCILIATION: Review and approve bank reconciliations OTHER: Authorize credits and discounts OTHER: Record pledges Review G/L and F/S monthly Perform interfund transfers Custody of cash and investments * Dual counting, with a volunteer or other employee **Dual signature, which includes a member of the Board Two-Person Segregation Page 2 of 2

3 Bookkeeper Business Administrator Treasurer (Accounting and Authorization) (Access and Authorization) (Access) PETTY CASH: PETTY CASH: PETTY CASH: Disburse petty cash RECEIPTS: RECEIPTS: RECEIPTS: Post accounts Open mail/count offering*/make listing Prepare deposit slips DISBURSEMENTS: DISBURSEMENTS: DISBURSEMENTS: Authorize purchase orders Sign checks** Write checks Prepare invoices Approve BA's expense reports Approve invoices for payment Approve BA's credit card statements Complete check registers Mail checks Authorize check requests Approve expense reports PAYROLL: PAYROLL: PAYROLL: Approve payroll Sign employee contracts Write checks Distribute payroll Approve time sheets RECONCILIATIONS: RECONCILIATIONS: RECONCILIATIONS: Reconcile bank statements Review and approve bank reconciliations Page 1 of 2

4 Bookkeeper Business Administrator Treasurer (Accounting and Authorization) (Access and Authorization) (Access) OTHER: OTHER: OTHER: Authorize credits and discounts Record pledges Perform interfund transfers *Dual Counting, with a volunteer or other employee **Dual signature, which includes a member of the Board Staff Positions VP Finance Controller Cash Receipts Accounts Payable Other Review G/L and F/S monthly Custody of cash and investments Page 2 of 2

5 Bookkeeper Clerk Business Administrator Treasurer (Accounting) (Access) (Access and Authorization) (Access) PETTY CASH: PETTY CASH: PETTY CASH: PETTY CASH: Disburse petty cash RECEIPTS: RECEIPTS: RECEIPTS: RECEIPTS: Post accounts Open mail/count offering*/make listi Prepare deposit slips DISBURSEMENTS: DISBURSEMENTS: DISBURSEMENTS: DISBURSEMENTS: Complete check registers Authorize purchase orders Sign checks** Write checks Mail checks Prepare invoices Approve BA's expense reports Approve invoices for payment Approve BA's credit card statements Authorize check requests Approve expense reports PAYROLL: PAYROLL: PAYROLL: PAYROLL: Distribute payroll Approve payroll Sign checks** Write checks Sign employee contracts Approve time sheets RECONCILIATIONS: RECONCILIATIONS: RECONCILIATIONS: Review & approve bank RECONCILIATIONS: Reconcile bank statements reconciliations OTHER: OTHER: OTHER: OTHER: Record pledges Authorize credits and discounts Perform interfund transfers Review G/L and F/S monthly Custody of cash and investments Review G/L and F/S monthly *Dual counting, with a volunteer or other employee **Dual signature, which includes and member of the Board of Directors Staff Positions VP Finance Controller Four-Person Segregation Four-Person Segregation Page 1 of 1