Role Description Collections Officer Hyde Park Barracks Museum Renewal

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1 Role Description Collections Officer Hyde Park Barracks Cluster Planning and Environment Agency Sydney Living Museums Division/Branch/Unit Collections & Heritage Division/ Collections & Access Team Location Hyde Park Barracks Museums/The Mint Classification/Grade/Band Assistant Registrar Grade 2 Role Number HC046 ANZSCO Code PCAT Code Date of Approval 12 April 2018 Agency Website Agency overview Sydney Living Museums is a leading government agency in Australia with responsibility for conserving, managing, interpreting and activating places and sites of local, national and international significance. Established in 1980, our collection includes the UNESCO World Heritage listed Hyde Park Barracks, The Mint, Australia s oldest surviving government building through to the twentieth century Rose Seidler House, which marks the arrival of the modernist movement to Australia. The collection is unlike other museums in that the significance of each is in the whole, and not just in the parts. The awareness of place frames each narrative. Our audiences are local, regional, national and international. Sydney Living Museums is a state cultural institution, reporting to the Minister for the Arts. The Heritage & Collections Division brings together a team of professionally and technically specialised capabilities which focuses on the conservation, preservation and presentation of the organisation s collections, sites, buildings and gardens. The activities of the Heritage & Collections Division include conservation management planning, collections and access, conservation, capital works and maintenance, endangered houses projects, and landscaping. Primary purpose of the role Contribute to the management of the Hyde Park Barracks archaeology and social history collections according to professional museum standards and NSW regulatory requirements, including all aspects of collection management, documentation and cataloguing, processing, access, storage, movement and transport of objects. Key accountabilities Provide full registration and documentation support for the Hyde Park Barracks to manage and catalogue of the Hyde Park Barracks Museum archaeological and social history collection. 1

2 Perform core registration tasks to ensure correct identification, dimensions, condition, location, storage, access, and identification photography are recorded. Maintain Hyde Park Barracks Museums archaeology and social history object records within the collection management system (CMS) to ensure catalogue information is recorded accurately. Undertake data clean-up and maintenance of controlled archaeology vocabularies within the system to uphold data integrity, and as a priority, create complete records with cataloguing data with images for objects included in Manage the listing, handling and labelling of objects selected for the to something proper collection management processes are followed. Facilitate professional photography of objects selected for the and archive object images to the Image Management Storage System (IMSS) and CMS to assist with creation of publically accessible records on-line. Participate in the planning and dismantling of current collection storage, displays and associated infrastructure to ensure effective risk management procedures are in place. Establish location hierarchies for new storage areas, assisting with the physical relocation of collection objects to new locations ensuring all movements are accurately documented with in the CMS. Key challenges Ensuring adherence to a high level of collection management practice and procedures and a culture of optimal external and internal customer service. Working collaboratively and effectively with a diverse range of stakeholders within the Hyde Park Barracks Project team to develop productive working relationships as to achieve deadlines and intended outcomes. Maintaining current knowledge of conservation, handling, storage and transportation practices to ensure Sydney Living Museums are following correct and current procedures. Key relationships Who Internal Why Registrar, Documentation Collaborate with to manage and catalogue Hyde Park Barracks Museum s archaeological and social history artefacts. Receive guidance and direction in relation to the development of project planning, scheduling and implementation. Provide regular updates on registration projects, issues and priorities.assist with the planning, identification, set-up and implementation of new collection storage. City Museums Portfolio Curators Collaborate with for museum renewal exhibitions delivery, providing documentation and objects installation support. Collaborate with to manage and catalogue Hyde Park Barracks Museum s archaeological and social history artefacts. Provide regular updates on projects, issues and priorities. Head of Collections Care Cooperate with and assist with planning, identification of re-housing needs, set-up and implementation of new collection storage area for movement of collection onsite and at external locations. Assist with the planning, identification, set-up and implementation of new collection storage. 2

3 Who Why Curatorial & Exhibitions Team Collaborate with for museum renewal exhibitions delivery, providing documentation and objects installation support. Assist with the delivery of new exhibitions for the Hyde Park Barracks through planning, exhibition preparation, movement, transportation and installation of objects and props. Head of Strategic Projects Receive guidance and direction in relation to the development of Museum Renewal project planning, scheduling and implementation. Hyde Park Barracks project Team Provide updates on projects, issues and priorities as required. Liaise with and provide updates as required. Staff across the agency Develop and maintain collaborative working relationships to facilitate the implementation of the project. External Photographers Liaise with in relation to photography of objects. Develop and maintain effective working relationships and opportunities. Role dimensions Decision making This role: Prioritises own workload in order to meet deadlines and manage daily work in consultation with the supervisor. Takes active ownership of own work to a high level of attention to detail and accuracy. Is committed to working in a team to achieve agreed objectives. Maintains efficient lines of communication. Works within set timeframes with resource limitations across a diverse range of projects, relationships and sites. Refers to supervisor for decisions that require change or fall outside standard guidelines and practice. Recognises when to make decisions and ask relevant questions. Works independently and as part of a team. Plans, schedules and manages projects and to meet deadlines. Prepares high quality documentation and reports, and collaborate with team members and key stakeholders on a complex project. Reporting line This role reports to the Registrar, Documentation. This role will also report to other members of the Project Team as required. Direct reports Nil Budget/Expenditure Nil 3

4 Essential requirements Extensive knowledge and experience working in a museum environment with demonstrated practice in collection management and documentation, including exhibition development and management processes. Experience working with collections management databases such as Vernon and other software applications used to maintain and update collection information. Experience and knowledge of appropriate techniques/procedures for handling, display, transportation and storage of museum objects at a professional museum level including understanding of risk management and disaster preparedness. Ability to manage lifting, carrying, standing, kneeling and moving around heritage sites, both internal and external environments is a genuine occupational requirement. Current NSW driver s licence. Capabilities for the role The NSW Public Sector Capability Framework applies to all NSW public sector employees. The Capability Framework is available at Capability summary Below is the full list of capabilities and the level required for this role. The capabilities in bold are the focus capabilities for this role. Refer to the next section for further information about the focus capabilities. NSW Public Sector Capability Framework Capability Group Capability Name Level Display Resilience and Courage Act with Integrity Manage Self Value Diversity Communicate Effectively Commit to Customer Service Work Collaboratively Influence and Negotiate Deliver Results Plan and Prioritise Think and Solve Problems Demonstrate Accountability Finance Technology Procurement and Contract Management Project Management Adept 4

5 Focus capabilities The focus capabilities for the role are the capabilities in which occupants must demonstrate immediate competence. The behavioural indicators provide examples of the types of behaviours that would be expected at that level and should be reviewed in conjunction with the role s key accountabilities. NSW Public Sector Capability Framework Group and Capability Level Behavioural Indicators Personal Attributes Manage Self Relationships Work Collaboratively Results Deliver Results Results Demonstrate Accountability Business Enablers Technology Business Enablers Project Management Adept Adapt existing skills to new situations Show commitment to achieving work goals Show awareness of own strengths and areas for growth and develop and apply new skills Seek feedback from colleagues and stakeholders Maintain own motivation when tasks become difficult Encourage a culture of recognising the value of collaboration Build co-operation and overcome barriers to information sharing and communication across teams/units Share lessons learned across teams/units Identify opportunities to work collaboratively with other teams/units to solve issues and develop better processes and approaches to work Complete work tasks to agreed budgets, timeframes and standards Take the initiative to progress and deliver own and team/unit work Contribute to allocation of responsibilities and resources to ensure achievement of team/unit goals Seek and apply specialist advice when required Take responsibility and be accountable for own actions Understand delegations and act within authority levels Identify and follow safe work practices, and be vigilant about their application by self and others Be alert to risks that might impact the completion of an activity and escalate these when identified Use financial and other resources responsibly Apply computer applications that enable performance of more complex tasks Apply practical skills in the use of relevant technology Make effective use of records, information and knowledge management functions and systems Understand and comply with information and communications security and acceptable use policies Support the implementation of systems improvement initiatives and the introduction and roll-out of new technologies Perform basic research and analysis which others will use to inform project directions Understand project goals, steps to be undertaken and expected outcomes Prepare accurate documentation to support cost or resource 5

6 NSW Public Sector Capability Framework Group and Capability Level Behavioural Indicators estimates Participate and contribute to reviews of progress, outcomes and future improvements Identify and escalate any possible variance from project plans 6