Small Business Enterprise Application Solutions (SBEAS)

Transcription

1 Headquarters U. S. Air Force I n t e g r i t y - S e r v i c e - E x c e l l e n c e Small Business Enterprise Application Solutions (SBEAS) Industry Day #1 30 Nov 16

2 AGENDA Opening Remarks: Mr. Richard Aldridge, PEO Introduction of SBEAS Program Manager & Contracting Officer Purpose and desired outcomes of this Industry Day AFLCMC/HI Small Business: Ms. Denise Baylor Scope of new ID/IQ contract Discussion: Industry and PMO Questions 2

3 BUSINESS AND ENTERPRISE SYSTEMS (BES) PROGRAM EXECUTIVE OFFICER (PEO) Richard T. Aldridge, SES 3

4 SBEAS LEADERSHIP TEAM Ms. Shaneka Brown, Contracting Officer Ms. Audra Pfannkuche, Program Manager Solicitation No: FA R

5 PURPOSE & DESIRED OUTCOMES Discuss SBEAS requirements and initial schedule timelines Incorporate industry comments into the RFP development process Gain a better understanding of recent industry developments & concerns Establish rapport between the SBEAS PMO and industry representatives Industry & Government Communication is Key to SBEAS Success! 5

6 PRE-DECISIONAL NOT FOR RELEASE Headquarters U.S. Air Force I n t e g r i t y - S e r v i c e - E x c e l l e n c e Small Business Office Director, Ms. Denise Baylor

7 AGENDA North American Industry Classification System (NAICS) Code System for Award Management (SAM) Limitation on Subcontracting Proposal Preparation 7

8 NAICS CODE SBEAS will be a 100% small business set-aside contract NAICS code will be utilized for SBEAS Custom Computer Programming Services Size Standards in Millions of Dollars, $27.5M 8

9 SYSTEM FOR AWARD MANAGEMENT (SAM) Offerors must be registered in SAM Primary source for agencies to learn about prospective vendors Government-maintained database Must register in SAM to participate as a seller in federal space SB should also maintain an updated Dynamic Small Business Search (DSBS) profile as part of SAM Website: 9

10 LIMITATION ON SUBCONTRACTING (New Rule) SBA extended the definition of Similarly situated entity Only to first-tier subcontractor Even if a second (or lower) contractor is similarly situated, work performed by the lower-tier subcontractor will count the same as if subcontracted to a large business The prime contractor percentage of work is calculated by the amount paid to subcontractor not performance percentage of work Ensure compliance of your similarly situated first-tier subcontractors Seek approval from prime contractor on subcontracting any work Permits SB prime contractors to designate a NAICS code specific to the work required by a specific contract This can be the same NAICS code or a different one as long as they are small business 10

11 PROPOSAL PREPARATION The time is now to strategize Do your homework carefully read and reread the solicitation document to clearly understand what is being asked, including clauses and provision If you are not sure about something ask questions! Respond appropriately Align your proposal with the government s needs Articulate what makes you the best solution provider 11

12 PROPOSAL PREPARATION Preparation is key you must be prepared Carefully review the solicitation, including all applicable schedules, clauses and attachments Review and understand the regulations (FAR Parts) that govern the specific type of solicitation you plan to respond to This will be a FAR Part 15 Contracts by Negotiation 12

13 PROPOSAL PREPARATION Responding appropriately follows from reading and understanding the government s request Answer all questions, provide all information and follow all schedules as requested Business that does not comply with all requirements, may be determined to be non-responsive 13

14 WHAT MAKES YOU THE BEST SOLUTION Key is pulling it all together in a proposal package that clearly describes why your company offers the best solution No magic bullet it comes down to doing a lot of things right It s about: Understanding the solicitation and responding appropriately Demonstrating how your firm can best fulfill the government s need Offering pricing that is fair and competitive Making sure your proposal is well-written and error free Showing evidence of success through past performance Interweaving an amazing story throughout all parts of the proposal that makes a compelling case for your firm as the best solution 14

15 WHAT TO AVOID Failure to fully understand the solicitation and government regulations Incomplete or late submission Proposal that is not specific and to the point High on fluff and weak on substance Failure to understand best value consideration Unrealistic proposal pricing Evaluation components are not sufficiently addressed in the proposal Errors in the submission 15

16 Questions for BES Small Business Director Ms. Denise Baylor 16

17 SBEAS SCOPE Comprehensive suite of IT services and solutions to support Air Force 1. ITsystems development & 2. IT systems sustainment in a variety of environments and infrastructures 3. Additional supporting IT services include, but are not limited to, Migration Integration Data and information services Training Fielding Help desk support Testing Business analysis for Air Force IT programs 17

18 Task DRAFT SCHEDULE SUMMARY Projected Completion Date Early Strategy and Issues Sessions 16 Nov 16 Release RFI 29 Nov 16 Industry Day #1 30 Nov 16 Acquisition Strategy Panel Feb 17 Draft RFP Release ~ Apr 17 Industry Day #2 ~ Apr 17 * Award 1QFY18 * PMO will provide at least 30-day notice for vendor participation events 18

19 DISCUSSION TOPICS INDUSTRY & PMO Statement of Objectives (SOO) or Performance Work Statement (PWS) Period of Performance Teaming Arrangements Technical Evaluation Factors Evaluation Strategies Potential Risks Audience Participation is HIGHLY encouraged 19

20 PERFORMANCE WORK STATEMENT (PWS) OR STATEMENT OF OBJECTIVES (SOO) PWS: Used on performance based service contracts. The government tells the contractor what needs to be accomplished, but not necessarily how to do it. SOO: Government-prepared document incorporated into the solicitation that states the overall performance objectives. Industry thoughts for this ID/IQ? 20

21 ID/IQ PERIOD OF PERFORMANCE (POP) Potential 13-year total PoP--10 years of ordering Some of the PMO Thoughts: Base: 5-year SB recert required at 5-year point and every year after Options: Ordering: two 2-year and one 1-year (total of 5 years) Performance after ordering ends: one - 3 year (or 2-year, 1-year) Award Award + 5 Base Ends 2,2,1 or? Award + 10 Ordering Ends 3 or 2,1 Award + 13 ID/IQ Ends Ordering Period Performance Period 21

22 TEAMING ARRANGEMENTS Pros and Cons of Teaming Arrangement Restrictions What have you experienced that was Good or Bad? 22

23 TECHNICAL EVALUATION FACTORS Certifications: items such as CMMI, ISO, ITIL, Cyber Security (Security+, CISSP) Experience/Skills with: Languages Environment / hosting support services Security, performance, test, quality tools Databases Operating Systems Software Dev Methodologies Configuring and deploying COTS solutions Help desk Data migrations and transformations Business Analyst expertise certain AF functional domains Industry thoughts on which are: Most important Most prevalent Hardest to fulfill (more niche) 23

24 EVALUATION STRATEGIES Pros and Cons of Government Evaluation Strategies What have you experienced that was Good or Bad? 24

25 POTENTIAL RISKS Potential Government and Industry Risks 25

26 THANK YOU FOR YOUR PARTICIPATION! Coming Soon! SBEAS Webpage Solicitation No: FA R

27 Questions Raise your hand and wait for the microphone OR Text: