NJC Job Description. Job Purpose (a brief statement summarising the overall responsibility of the post)

Transcription

1 Job Title Department Grade Finance & Business Manager Central Management M1 Date Prepared July 2018 Reports to Chief Executive Job Purpose (a brief statement summarising the overall responsibility of the post) The Finance & Business Manager will be a member of the Senior Team and provide support and leadership of the following areas; HR & Payroll Health & Safety Data Protection Financial Management Buildings and Maintenance General Administration A significant proportion of the post holder s time will be working with and supporting the Trustees and Chief Executive in the financial management reporting of the charity. This includes monthly management reports, forecasts and budget setting in partnership with all senior staff. Main Duties and Responsibilities (what are the main responsibilities of the job? This is NOT to be an exhaustive list of tasks, it should be the key accountabilities only and should only be around 8 10 points long.) 1. Take responsibility for the effective management and maintenance of all financial systems and administration and ensure compliance with financial regulations. 2. To prepare monthly financial management reports for senior staff and Trustees and attend quarterly board meetings to present financial performance against agreed budgets. 3. To assist with the planning, monitoring and evaluation of the budget in accordance with best value principles. To be responsible for the selection and management of resources, including management of a budget and regular audit of resources. 4. To quality assure the work of the Central Management team and provide regular line management and support to staff under your leadership. % 15% 20% 10% 15% Page 1 of 7

2 Main Duties and Responsibilities (what are the main responsibilities of the job? This is NOT to be an exhaustive list of tasks, it should be the key accountabilities only and should only be around 8 10 points long.) 5. To work with the Central Management team on the day to day and strategic aspects of health and safety, HR procedures, data protection and buildings maintenance. 6. To compile regular reports to the board outlining the performance of the Central Managements against agreed KPI s and compliance against all statutory accountabilities under your remit. 7. To ensure all records are maintained, stored securely and up to date highlighting any issues to other senior staff. 8. To be responsible for all contracts held by the charity and renewal processes in partnership with the Central Management Team. 9. To be the main contact for the Charity s annual audit of accounts and be the lead officer in the preparation of all statutory returns % 10% 10% 5% 5% 5% 10. To adhere to FfB s policies and procedures at all times 5% Page 2 of 7

3 Organisation Chart FfB Trustees FfB Chief Executive FfB Deputy Chief Executive Children's Centre Manager Nursery Manager QPCN Nursery Manager GCN Nursery Manager WCN Finance & Business Manager Specialist Services Team Children's Centre Team Nursery Team Nursery Team Nursery Team HR Administrator Finance Administrator Housekeeper Page 3 of 7

4 Context Families First Bedfordshire (FfB) is a registered local charity spanning over 30 years with a proven record of supporting families. We provide Specialist Services programmes, Children s Centre services and activities for families within Bedford, and 3 Community Nurseries in Goldington, Wootton and Queens Park. Our staff team are required to have an equal passion for the early years and are expected to work according to our Charity s values; Honesty A shared belief when working with families, partners and staff Trust Vital in order to achieve success in our work Responsive The right action at the right time Understanding A non-judgemental disposition held by all Visionary Striving to be the best, in practice and in reality The Central Management Team provides all back office support for staff and trustees in order for them to fulfil their roles effectively. Additional Information Physical Effort and/or Working Environment (insert details if these conditions exceed those normally incurred in a day to day office environment.) Physical Effort: Normal physical effort Working Environment: Normal office environment This post is classed as having a high degree of contact with children or vulnerable adults and is exempt from the Rehabilitation of Offenders Act An enhanced disclosure will be sought through the Disclosure and Barring Service as part of FfB s employment checks and Personal Interviews will be required as part of the employment process. Dimensions Supervisory Management: Central Management Team Financial Resources: As delegated by the CEO Physical Resources: Computer Other: Health & Safety Risk Assessment (please indicate which are applicable) Manual Handling activities Regular exposure to mental pressures and demands Visual display equipment regular use Exposure to substances hazard to health Page 4 of 7

5 Health & Safety Risk Assessment (please indicate which are applicable) Exposure to infection Risk of verbal abuse Risk of physical assault Working alone Adverse environmental conditions Use of dangerous machinery Driving PSV/HGV vehicles Page 5 of 7

6 Person Specification NJC Job Description Experience This acts as a selection criteria and gives an outline of the types of person and the characteristics to do the job. Essential (E): without which candidate would be rejected Desirable (D): useful for choosing between two good candidates Please make sure, when completing your application form, you give clear examples of how you meet the essential and desirable criteria. Attributes Essential Desirable Experience of managing Experience of QuickBooks administration functions Experience of accounting and financial administration within the voluntary sector Experience of financial management reporting within the voluntary/statutory sector, 5 Experience of the preparation of board reports to Trustees Experience of leading a team through high quality performance management Excellent communication skills, both oral and written, appropriate to the need of the audience, 5 Skills/Abilities Hi levels of diplomacy and discretion High levels of competency in IT including Microsoft Office particularly Excel and finance software packages, 5 Equality Ability to assimilate information quickly Able to recognise and appropriately challenge discrimination and to follow the policies and procedures of the organisation. Specialist Knowledge Substantial specialist knowledge of financial administration processes within the voluntary or statutory sector Detailed knowledge of data protection processes Detailed knowledge of health and safety law Page 6 of 7

7 Please make sure, when completing your application form, you give clear examples of how you meet the essential and desirable criteria. Attributes Essential Desirable Knowledge of relevant financial regulations to carry our financial transactions, contract management and bid/grant processes Detailed knowledge of HR law and associated processes Knowledge of nursery education funding processes and practices Education & Training Other Requirements Relevant finance qualification at level 3 or above such as AAT Level 3 in English and Maths The ability to work flexibly according to the demands of the role including occasional weekend and evenings, 4 A degree qualification or equivalent in accountancy, business management or related discipline, 4 Membership of appropriate body Full UK Driving licence and access to a vehicle for work purposes, 4, 4 1 Application Form, 2 Interview, 3 Test, 4 Proof of qualification, 5 Practical Exercise We will consider any reasonable adjustments under the terms of the Disability Discrimination Act (1995 & 2005), to enable an applicant with a disability (as defined under the Act) to meet the requirements of the post. The Job-holder will ensure that Families First Bedfordshire s policies are reflected in all aspects of his/her work, in particular those relating to; (i) Equal Opportunities (ii) Health and Safety (iii) Data Protection Act (1984 & 1998). Page 7 of 7