Istockphoto.com / WWF-Canada

Transcription

1 Istockphoto.com / WWF-Canada

2 The green team development process Examples from WWF-Canada s own green team process The process of goal setting Important considerations at each stage of the process

3 Green teams play an integral role in driving change and sustainability within an organization Green teams connect with employees in a meaningful and engaging way on an area of shared value with the organization Successful teams evolve in order to adapt to new opportunities and demands as the organization advances the sustainability journey

4 1. Determine priorities Define your scope Establish a criteria to identify priorities Select priority areas 2. Establish team structure Understand what an ideal team structure will help achieve Understand key areas of work Define roles 3. Outline operating principles 4. Determine committee membership

5 a) Analyze the potential scope of work to select priority areas Sustainable Travel Consider all the elements of your organization s footprint. Carbon Footprint Waste Sustainable Materials Local Materials Sustainable Water Local Food

6 Using a criteria ensures that your priority areas are strategically chosen Here are some suggested criteria for you to consider: Biggest environmental impact Ability to engage employees at multiple levels and across teams Public demonstration of company leadership Integrates into existing organizational efforts Builds workplace capability in a strategic area

7 Example: At WWF-Canada, the green team s analysis led to the selection of three priority areas. Travel Because our conservation experts often commute and travel across the country to do their work. Because most of the day-today activity is office-related, and the most common office impacts are office supplies like paper and computer / IT systems. Procurement Waste Because we organize public events and regular direct mail campaigns which can result in unnecessary paper and packaging waste if not managed with the environment in mind.

8 An ideal structure will: Enable leadership and ownership over key areas of work and key infrastructure elements Provide expertise from staff already doing work in priority areas as part of their jobs Reflect an ideal team size sufficient to accomplish goals but not exceed an effective team size (usually 5 10 members) Encourage alignment with and integration across the workplace

9 Area of Work Sample Role Description Leadership Leads development of team strategy Ensures integration into workplace priorities Provides support to and motivates team members Reports to management and breaks down barriers Administration Leads efforts to ensure team is on track to achieve goals Ensures team meeting minutes & decisions are noted Accountability Leads tracking and reporting of team efforts and progress towards goals Ensures accountability for the team

10 Area of Work Sample Role Description Communications Leads development of employee communications, Engages staff in green team activities and events Organizational integration & departmental expertise Ensures representation across the organization Provides input based on experience with previous related initiatives Connects with and coordinates initiatives across teams Priority areas Plans, develops and executes initiatives to reduce the environmental impact specific to priority area Educates and engages the organization to adopt lower impact solutions wherever possible

11 Identify roles that: Are required as part of team foundation Are required to execute work required for priority areas Provide additional support or expertise

12 Role Description Responsibility Chair Chairs meetings and leads the team Develops team strategy Reports to management Foundation Communications Leads regular communications with all staff Finance & Administration Tracks budget and financial reporting Priority areas Travel lead Waste lead Procurement lead Develops policies Creates green criteria for consultants/suppliers; Educates and engages staff on initiatives specific to respective key priority area Advisor Specific to priority area Supports priority leads according to expertise Breaks down barriers to implementation as needed

13 Core team members Finance & Office Administration Representative (1 person) Communications Lead (1 person) Chair (1 person) Waste Co-Leads (2 people) Waste Advisors (3 people) Travel Co-Leads (2 people) Travel Advisors (2 people) Procurement Co-Leads (2 people) Procurement Advisors (3 people)

14 It is important to think about and outline in advance what your green team members can expect once they join, such as: Frequency of and attendance at meetings Membership duration Time requirement Recruitment mechanisms Accountability mechanisms e.g. managerial approval

15 Suggested criteria for selection: Interest in sustainability Demonstrated leadership in the workplace or community Manager s support for committee participation Engaged in a function / department that will have high overlap with team work e.g. HR, Finance, IT Suggested selection process Submission from interested candidates Short entry stating position they were interested and why they felt they were an ideal candidate

16 Determine elements of your workplace footprint Select key priority areas Determine key areas of work Determine team structure & membership Apply Criteria