SENIOR ACCOUNTING OFFICER (SPECIALIST)

Transcription

1 SENIOR ACCOUNTING OFFICER (SPECIALIST) DEPARTMENTAL PROMOTIONAL KP Department(s): State Compensation Insurance Fund Opening Date: 11/30/2012 8:00:00 AM Closing Date: 12/14/ :59:00 PM Type of Recruitment: Departmental Promotional Salary: MONTHLY-RANGED-SALARY - $4, to $5, Employment Type: Permanent Full-time Permanent Part-time Permanent Intermittent Limited Term Full-time Limited Term Part-Time Limited Term Intermittent Exam Type: Statewide Location(s): Pleasanton and San Francisco INTRODUCTION This is a Departmental Promotional Statewide examination for the State Compensation Insurance Fund. Positions will be filled in Pleasanton and San Francisco. TRANSFER LIST RESTRICTED. The list will be used by the State Compensation Insurance Fund only. No transfers of list eligibility will be authorized. EEO State Compensation Insurance Fund is an equal opportunity employer to all regardless of race, color, creed, national origin, ancestry, sex, marital status, disability, religious or political affiliation, age, or sexual orientation. DRUG FREE STATEMENT It is an objective of the state of California to achieve a drug-free state work place. Any applicant for state employment will be expected to behave in accordance with this objective because the use of illegal drugs is inconsistent with the law of the state, the rules governing civil service and the special trust placed in public servants. WHO SHOULD APPLY? This is a departmental promotional examination for the State Compensation Insurance Fund. Applicants must meet one of the following criteria to participate in this examination: 1. Applicants must have a permanent civil service appointment with the State Compensation Insurance Fund as of December 14, 2012, the final filing date, in order to participate in this examination; or 2. Must be a current or former employee of the Legislature for two or more years as defined in Government Code Section 18990; or 3. Must be a current or former non-elected exempt employee of the Executive Branch for two or more consecutive years as defined in Government Code Section 18992; or 4. Must be a person retired from the United States military, honorably discharged from active duty with a service-wide connected disability, or honorably discharged from active duty as defined in Government Code Section (Note: Veterans must provide a copy of their DD214 for entrance requirement.)

2 FILING INSTRUCTIONS FINAL FILING DATE: December 14, 2012 A Standard State Application (STD 678) is required for this examination and can be submitted via the State Fund Jobs Online feature at Non-current State Compensation Insurance Fund employees must register for a State Fund Jobs Online login and password in order to complete and submit the required Standard State Application (STD 678). Faxed or ed applications will not be accepted. Once you have completed and submitted a State Fund Jobs Online exam application, you will receive an containing your confirmation number. SPECIAL TESTING ARRANGEMENTS If you have a disability and need special testing arrangements, mark yes to Question #2 on the Standard Application (STD 678) form. The Testing and Certification Services Unit will contact you to make special testing arrangements. ELIGIBLE LIST INFORMATION A promotional eligibility list will be established for State Compensation Insurance Fund for the Pleasanton and San Francisco locations. The list will be abolished 12 months after being established, unless the needs of the service and/or conditions of the list warrant a change in this period. REQUIREMENTS FOR ADMITTANCE TO THE EXAMINATION It is your responsibility to make sure you meet the experience requirements stated on this announcement on the date you submit your application. NOTE: All applicants must meet the education and/or experience requirements as stated on this examination announcement by the final filing date, December 14, MINIMUM QUALIFICATIONS EITHER I One year of experience in the California state service performing the duties of a professional accounting class equivalent in level to Accounting Officer (Specialist) or Accounting Officer (Supervisor). OR II Experience: Three years of increasingly responsible professional accounting or auditing experience in a governmental or private setting. For at least one year, this responsibility must have included the reporting and analyses of accounts, records, funds and financial operations of the entity. [Experience in the California state service applied toward this requirement must include at least one year performing the duties of a class at a level of responsibility not less than that of Accounting Officer (Specialist) or Accounting Officer (Supervisor).] AND Education: EITHER I Equivalent to graduation from college, with specialization in accounting. (Registration as a Senior Student in a recognized institution will admit applicants to the examination, but they must produce evidence of successful completion of the curriculum and the prescribed courses before they may be considered eligible for appointment.) OR II Completion of a prescribed professional accounting curriculum given by a residence or correspondence school of accountancy, including courses in elementary and advanced accounting, auditing, cost accounting and business law. OR III Completion of the equivalent of 19 semester hours of course work; 16 hours of which shall be professional accounting courses given by a collegiate-grade residence institution, including courses in elementary and advanced accounting, auditing, and cost accounting; and three semester hours of business law. (Persons who will complete work requirements outlined under II and III above during the current quarter or semester will be admitted to the examination, but they must produce evidence of successful completion of the curriculum and the prescribed courses before they may be considered eligible for appointment.)

3 POSITION DESCRIPTION The Senior Accounting Officer (Specialist), under general direction of an Accounting Administrator, independently perform the more difficult accounting duties which require an understanding of the entire accounting process, such as coordinate implementation of accounting for new programs/functions; review proposals to change accounting procedures; prepare cash analysis reports for management; coordinate completion of year-end reports. Assignments at this level may involve responsibilities which impact the entire accounting operation and may be given broad discretion in the solution of problems. May also have considerable contact with the accounting administrators for the department, departmental management, budge, and state control agencies. The Senior Accounting Officer (Specialist) have no supervisory responsibilities, but may serve as a lead for lower level accounting personnel. EXAMINATION INFORMATION The examination will consist of a supplemental application that is weighted 100%. Applicants are required to respond to the supplemental questions provided on this announcement. These supplemental questions are designed to identify job achievement in specific areas that demonstrate ability to successfully perform at the Senior Accounting Officer (Specialist) level. Responses to the supplemental questions will be assessed based on predetermined job-related rating criteria. In appraising the relative qualifications of candidates, consideration will be given to the extent and type of pertinent experience and education over and above that required under the minimum qualifications. State Compensation Insurance Fund reserves the right to revise the examination plan to better meet the needs of the service if there is a change in the circumstances under which this examination was planned. Such revision will be accordance with civil service law and rules, and all competitors will be notified. Supplemental Application Questions: Each applicant for this examination must complete and submit his/her responses to all of the supplemental questions that follow. Supplemental question responses must be postmarked, personally received, or received via interoffice mail by DECEMBER 14, 2012, the final filing date. APPLICATIONS RECEIVED WITHOUT RESPONSES TO THE SUPPLEMENTAL QUESTIONS WILL BE REJECTED. INSTRUCTIONS: When responding to the supplemental questions, please follow these guidelines, otherwise your responses will not be scored: Your responses must be typewritten or generated by word processing on 8 1/2 X 11" paper with one inch margins and font must be 12 point Arial. Total document must not exceed 6 pages. Identify each page with your full name and the classification for which you are applying. Make sure your responses are complete, specific, clear, and concise. Answer each numbered question separately indicating the corresponding question number for each response. You may include multiple responses on a single page. In the event that one particular job contained responsibilities applicable to several questions, separate the different functions of the job in order to respond to all questions completely. Submit two copies of your responses. Please note this list will only be used by State Compensation Insurance Fund. No transfers of list eligibility will be authorized. 1. Project management is essential for an organization to achieve its objectives. Describe your experience in project management that demonstrates your ability to perform a project from start to finish as either a lead or team member. Include communication, time management, leadership, decision making skills and tools and resources. 2. This position requires experience in financial reporting and analysis. Give three examples of difficult and/or complex reports and analysis that you have prepared. Include in your response the purpose of each report/analysis, the financial application and software you used, and the steps you undertook in preparing the reports and or/analysis. 3. Give one example of an experience you had solving a complex financial situation and its possible financial impact. Identify the steps you took in order to solve the issue. 4. Describe an experience in developing or updating guidelines, policies or procedures to enhance the financial operations and to improve internal controls. SUPPLEMENTAL APPLICATION - WEIGHTED %

4 KNOWLEDGE AND ABILITIES Knowledge of: 1. Accounting principles and procedures. 2. Governmental accounting and budgeting. 3. The uniform accounting system, financial organization, procedures of the State of California and related laws, rules and regulations. 4. Principles of business management, including office methods and procedures. 5. Principles of public finance. 6. Business Law 7. Principles and techniques of personnel management and supervision. Ability to: 1. Apply accounting principles and procedures. 2. Analyze data and draw sound conclusions. 3. Analyze situations accurately and adopt an effective course of action.. 4. Prepare clear, complete and concise reports. 5. Make sound decisions and recommendations in regard to the professional accounting problems in maintaining control of a departmental budget. 6. Establish and maintain cooperative relations with those contacted in work. 7. Communicate effectively. VETERANS PREFERENCE Veterans' Preference credits will not be granted in this examination since it does not qualify as an entrance exam under the law. CAREER CREDITS Career credits will not be added to the final score of this examination. DISTINGUISHING CHARACTERISTICS A. Positions which have as their primary responsibility the making of analytical studies of accounting systems and the formulation of new or revised systems to meet accounting needs should be allocated to the Administrative Analyst (Accounting Systems) series. B. Positions which involve performance, on a regular basis, of analytical, forecasting, planning and/or advisory duties in the area of accounting should be allocated to the classes of Accounting Analyst or Associate Accounting Analyst. C. Positions which function as the highest administrative position within an accounting office, and serve as part of the management structure of a department in either a direct or supporting role, responsible for providing the accounting and fiscal data needed to meet a department's program objectives should be allocated to the Accounting Administrator series. SPECIAL PERSONAL CHARACTERISTICS Ability to qualify for a fidelity bond.

5 CONTACT INFORMATION State Compensation Insurance Fund Human Resources 5890 Owens Drive, 3 rd Floor Pleasanton, CA (925) (925) TDD HRTesting@scif.com For more information regarding this examination, please contact State Compensation Insurance Fund by phone, , or apply online via DISCLAIMER Please click on the link below to review the official California Department of Human Resources class specification: GENERAL INFORMATION It is the candidate's responsibility to contact the State Compensation Insurance Fund, Human Resources at (925) , three days prior to the written test date if he/she has not received a notice. For an examination without a written feature, it is the candidate's responsibility to contact State Compensation Insurance Fund, Human Resources at (925) , three weeks after the final filing date if he/she has not received a progress notice. If a candidate's notice of oral interview, EDA, PRE, or performance test fails to reach him/her 3 days prior to their scheduled appointment due to a verified postal error, he/she will be rescheduled upon written request. Examination Locations: When a written test is part of the examination, it will be given in such places in California as the number of candidates and conditions warrant. However, locations of interviews or performance evaluations may be limited or extended as conditions warrant. Applications are available at California Department of Human Resources, local offices of the Employment Development Department and the State Compensation Insurance Fund. If you meet the requirements stated on this bulletin, you may take this examination, which is competitive. Possession of the entrance requirement does not assure a place on the eligible list. Your performance in the examination will be compared with the performance of the others who take this test, and all candidates who pass will be ranked according to their scores. State Compensation Insurance Fund reserves the right to revise the examination plan to better meet the needs of the service, if the circumstances under which this examination was planned change. Such revision will be in accordance with civil service laws and rules and all competitors will be notified. Examination Locations: When a written test is part of the examination, it will be given in such places in California as the number of candidates and conditions warrant. Locations of interviews may be limited or extended as conditions warrant. General Qualifications: Candidates must possess essential personal qualifications including integrity, initiative, dependability, good judgment, and ability to work cooperatively with others; and a state of health consistent with the ability to perform the assigned duties of the class. A medical examination may be required. In open examinations, investigation may be made of employment records and personal history and fingerprinting may be required. Eligible Lists: Eligible lists established by competitive examination, regardless of date, must be used in the following order: 1) sub-divisional promotional, 2) departmental promotional, 3) multi-departmental promotional, 4) service-wide promotional, 5) departmental open, 6) open. When there are two lists of the same kind, the older must be used first. Eligible lists will expire in one to four years unless otherwise stated on the bulletin. High School Equivalence: Equivalence to completion of the 12th grade may be demonstrated in any one of the following ways:1) passing the General Educational Development (GED) Test; 2) completion of 12 semester units of college work; 3) certification from the State Department of Education, a local school board, or high school authorities that the candidate is considered to have education equivalent to graduation from high school; 4) for clerical and accounting classes, substitution of business college work in place of high school on a year-for-year basis.

6 STATE COMPENSATION INSURANCE FUND OFFICES Bakersfield 9801 Camino Media Bakersfield, CA Fresno 10 River Park Place East Fresno, CA Redding 2175 Shasta View Drive Redding, CA Sacramento 2450 Venture Oaks Drive, Suite 500 Sacramento, CA Santa Ana 1750 East Fourth Street Santa Ana, CA Chatsworth 9419 Mason Avenue Chatsworth, CA Greater Bay Area/Pleasanton 5880 Owens Drive Pleasanton, CA Riverside 6301 Day Street Riverside, CA Sacramento Regional Office 2275 Gateway Oaks Drive Sacramento, CA Stockton 3247 West March Lane Stockton CA Eureka 2440 Sixth Street Eureka CA Monterey Park 900 Corporate Center Drive Monterey Park, CA Rohnert Park 5900 State Farm Drive, Suite 200 Rohnert Park, CA San Francisco 333 Bush Street San Francisco CA Vacaville 1020 Vaquero Circle Vacaville, CA Contact Information for California Department of Human Resources 1515 S Street, North Bldg, Sacramento, CA (866) TDD is Telecommunications Device for the Deaf and is reachable only from phones equipped with a TDD device California Relay Telephone Service for the Deaf or Hearing-Impaired From TDD phones: From Voice phones: