Site Supply Chain Manager ROLE PROFILE

Transcription

1 Site Supply Chain Manager ROLE PROFILE GENERAL CHARACTERISTICS Group function/ BU Anglo American Platinum Date June, 2015 Department/ Operation Technical Job band GBF 6/ Location Operations Discipline/ Subdiscipline Technical - Supply Chain CONTEXT PURPOSE OF THE ROLE To ensure adherence to legislation, group policies and procedure of all activities within the various regions To ensure tactical implementation of the supply chain strategy To ensure effective administration systems to support the focus of supply chain management To enable good employee relations within the supply chain team To ensure effective relationships with suppliers and customers to provide the required service delivery WORK OF ROLE (INCLUDING AUTHORITIES AND OUTPUTS) Work of Role Output Work Output Title: Overall business management of a commercial framework for materials control and distribution Direct co-coordinated plans and strategies through the Operations team to improve supply management Plan on with, Business Units and overall plan Determine the need of goods and services in terms of supply planning on an ongoing basis Ensure that stores are set up to achieve optimal efficiencies Ensure that team objectives are translated to KPA's and KPI's Adjudicate contract disputes related to the role Continuously liaise with Operational Supply Chain Manager on business strategy and Supply Chain Management Negotiate and management of service level agreements with Business Units and service suppliers Monitor the quality, quantity and positioning of the material stock holding in the group and take appropriate action for variances to standard Ensure that goods are distributed effectively Promote the achievements of the Regional Supply Management functions 18/08/2015 This role profile acts as a guide to the role only and additional work outcomes may be required to be performed by the incumbent

2 Ensure that the Supply Management team has the resources it requires Business advise to the Operations Division on Supply Management Lead decision making in the Regional Supply Management Team Ensure synergy of operations and resources in the optimization of Supply Management Conform to scheduled and initiate necessary audits of the Supply process. Coordinate support from internal or external specialists Develop contingency pans to ensure that performance targets are achieved even in adverse conditions Ensures security and loss control in the Supply Management process Control Costs of materials and services Obtain input from key role players Contract and monitor performance with relevant supply team leaders Effective order management Ensure stores provide good customer services Maintenance of effective relationships with customers and suppliers Manage via the teams, the warehousing (stores) and distribution systems, including outsourced facilities Set up agreements for materials supply and distribution Work Output Title: Development of a commercial framework to achieve a long term goals Develop strategies and plans to optimize the potential of the Regional Supply Management process, in conjunction with the Group Supply Manager Determine policies and guidelines for order releasing, inbound and outbound distribution as well as materials control: - Determine policy development needs - Develop necessary policy guidelines after consultation with GSM - Obtain approval and implement - Implement a system to monitor relevance to and compliance with policy guidelines Regularly assess strategies to changing stakeholder demands and redirect efforts as necessary Ensure that Regional objectives are aligned with the group supply management strategic and business plan Monitor business best practices internally and externally and motivate the implementation of appropriate practices Motivate and encourage ownership in the Organization initiatives for improvements Asses the appropriateness of and efficiencies that can be achieved through the establishment of contracts and new working practices Initiate and monitor improvement projects that will increase profits or protect against risks Develop a supply infrastructure of transportation, warehousing and

3 outsourced services that optimize cost of the service quality level required for regional operations Ensure store are set up to ensure optimal efficiencies Goods distribution and related transportation Alignment of stock levels to regional requirement and fit to group objectives. Work Output Title: Good Employee Relations Effective two way open communication with employees Develop a trusting and mutual respect relationship with internal and external service suppliers Ensure that employees work in a safe environment and set targets for improvements Ensure the training and development requirements of employees Ensure that the team have clear work expectations and goals Communicate effectively with teams Support the induction of new employees Negotiate agreements with employee representatives Ensure good employee relations through effective community relations Ensure succession plans are in place Hold applicable disciplinary and grievance inquiries Identify potential conflict situations and minimize the implications Encourage co-operation and teamwork Communicate and explain the impact of decisions on the team Control discipline and ensure fair decisions regarding Employee Relations Fairly manage cultural diversity Identify ideas to increase motivation and competencies Ensure that work is fairly allocated Ensure competency of employees for the work required Advise employees on career opportunities and the requirements to achieve personal growth Mentor managers toward personal growth Work Output Title: Administration of necessary systems Compile accurate reports to show an accurate representation of the performance of Regional Supply Management Ensure that systems used and procedures are competitive and understood by employees Prepare ad-hoc reports for management or other information customers Ensure that systems used are aligned to the Organizations overall

4 requirements Negotiation of contracts needed to support the process of Supply Management, in conjunction with Operational Supply Chain Manager Ensure that the appropriate systems and controls are in place to manage resources and assets Ensure the preservation of the Departments records Implement systems for monitoring and ensuring the relevance of contracts and policies and taking corrective action where appropriate Facilitate establishment of a system for adjudication and engagement of preferred suppliers of services Continued updating of information database in respect of area responsibility Storage of material complies with requirements for safety, accessibility and legality Work Output Title: Support the overall focus of Supply Management Input of ideas for business direction and decision making Identify opportunities to improve the Supply Management processes Representing the Department when necessary Monitor the Regional Supply Chains performance and motivate action plans for variances Communicate improvement projects developed for Supply Management which could have benefits for the whole Supply Management and Supply Chain Assist in the allocation of resources within the Supply Management Identify risks and threats to the Supply Management proactively Continued updating of information database in respect of area of responsibility Ongoing identification of potential problems and / or opportunities ROLE RELATIONSHIPS Managerially accountable to Direct reports Key internal role relationships Ops SC Manager - Mining Senior SC Administrator SC Resource Coordinator Procurement Specialist SC Officer Senior Logistics Specialist Procurement Specialists SC Supervisor Operations Supply Chain Manager Finance Manager Regional Supply Management Team Internal Customers External relationships External Consultants Competitors and other businesses Contractors/suppliers

5 Government QUALIFICATIONS, EXPERIENCE, KNOWLEDGE AND SKILLS QUALIFICATIONS 3 years tertiary qualification in Logistics / Material Management or equivalent EXPERIENCE Management experience in an industry with high stock velocities, warehousing and distribution At least ten years experience in one of the following disciplines: Supply Management Materials Management Logistics/Distribution At least five years in a related management position KNOWLEDGE AND SKILLS Computer skills for the role including MIS BEHAVIOURS The People Development Way and Behavioural Framework Level 2 A1 - Broad scanning Seeking and using the broadest internal and external view, beyond current issues and constraints A2 - Setting direction Setting clear direction and priorities and gaining support of others A3 - Leading change Alerting and engaging people in the need for specific transformational changes in the way things are done in Anglo American B1 - Inspiring others Energising, developing and enabling colleagues to succeed B2 - Collaboration Building relationships and fostering cross boundary collaboration B3 - Impact and Influence Deepening self-awareness and applying influencing techniques that gain commitment and support C1 - Decision making Evaluating information to make sound decisions to manage risk and to drive safe, reliable and sustainable operations and protect the licence to operate C2 - Driving performance Driving plan delivery, holding people and self to account C3 - Business acumen Applying rigorous commercial and business thinking to decision making in order to generate value Pays attention to the broader mining business Brings the strategy to life through aligned plans Fosters a culture that is open to change Motivates and aligns people around the goal Initiates cross boundary collaboration Adapts influencing style to different situations Balances data and information with timely decisions Drives the delivery of plan commitments Understands how strategies and tactics work in the marke ORGANISATION CHART

6 Ops SC Manager - Mining Site Supply Chain Manager Senior SC Administrator SC Resource Coordinator Senior Logistics Specialist Procurement Specialist SC Officer SC Supervisor