805A-36A-7008 Process Purchase Orders and Contracts Status: Approved

Transcription

1 Report Date: 13 Apr A-36A-7008 Process Purchase Orders and Contracts Status: Approved Distribution Restriction: Approved for public release; distribution is unlimited. Destruction Notice: Foreign Disclosure: FD1 - This training product has been reviewed by the training developers in coordination with the US Army Financial Management School, Fort Jackson, SC foreign disclosure officer. This training product can be used to instruct international military students from all approved countries without restrictions. Page 1

2 Conditions: As a Budget Officer/Brigade S8, you are required to process a contract for a Purchase Requisition, DA Form 3953, that was not manually created. You have access to the Financial Management Tactical Platform, DFAS-IN Regulation 37-1, Finance and Accounting Policy Implementation, DFAS-IN Manual FY, The Army Management Structure, DoD Financial Management Regulation R, Volume 3, Budget Execution - Availability and Use of Budgetary Resources, and DoD Financial Management Regulation R, Volume 11A, Reimbursable Operations, Policy and Procedures. Standards: Input a Purchase Order by completing the following steps without error: 1. Determine the type of funding authority from the GFEBS Reimbursable Cum Status by Fund Center (ZFSC1). 2. Determine the Purchase Requisition the Purchase Order will adopt. 3. Create the manual Purchase Order with TCODE ME21N. 4. Click the Document Overview in the Header section and input the required fields. 5. Input the information on the Item Overview tab, then in the Item Category Field enter D (Service). 6. Click on the Limits tab and input the required fields. 7. Input line of accounting information. 8. Click on Customer Data and then click Item Details to input the Contracts sub tab data. 9. Click on Check button. 10. Click on Save button and record document number. Special Conditions: Safety Risk: Low MOPP 4: Cue: Task Statements DANGER WARNING CAUTION Remarks: Notes: All required references and technical manuals will be provided by the local Command. Page 2

3 Performance Steps 1. Determine the type of funding authority from the GFEBS Reimbursable Cum Status by Fund Center (ZFSC1). a. Funded Direct Authority (Will be identified in the Fund Group designator, i.e D14). b. For a specific purpose, mission activity. c. For a specific dollar amount. 2. Determine the Purchase Requisition the Purchase Order will adopt. a. Verify that the Procurement Instrument Identification Number (PIIN) on the contract is for the Purchase Requisition determined. b. Identify the line of accounting data is correct on the contract by ACRN, CLIN and SLIN. 3. Create the manual Purchase Order with TCODE ME21N, then click on the Expand task to research the Purchase Requisition Number to display the line item to adopt for creation of the Purchase Order. 4. Click the Document Overview in the Header section and input the following: a. Reference: enter pay office DODAAC. b. PIIN: enter PIIN. c. SPIIN: enter Supplemental Procurement Instrument Identification Number. 5. Input the information on the Item Overview tab, then in the Item Category Field enter D (Service). 6. Click on the Limits tab and input the following: a. Overall Limit: enter dollar amounts. b. Expected Value: enter dollar amounts. 7. Input line of accounting information for the following: a. Cost Object (Either Cost Center, Order, or WBS Element). b. Fund: enter the fund. c. Functional Area: enter the functional area. d. Funds Center: enter the fund center. 8. Click on Customer Data and then click Item Details to input the following Contracts sub tab data: a. ACRN: enter Account Classification Reference Number. b. CLIN field: enter Contract Line Item Number. c. SLIN: enter Sub Line Item (If there is no sub-clin leave the SLIN field blank). 9. Click on Check button. 10. Click on Save button and record document number. (Asterisks indicates a leader performance step.) Page 3

4 Evaluation Guidance: Score the Soldier GO if all performance measures are passed (P). Score the Soldier NO GO if any performance measure is failed (F). If the Soldier fails any performance measure, show what was done wrong and how to perform it correctly. Evaluation Preparation: This task can be evaluated by use of the performance measures as listed. This method of evaluation is appropriate if the Soldier performs the task on the job. Allow the Soldier to practice until the Soldier feels qualified and prepared for the evaluation. Then have the Soldier perform the task, using the materials listed in the CONDITIONS statement above. Score the Soldier "PASS" or "FAIL" as determined by the performance. PERFORMANCE MEASURES GO NO-GO N/A 1. Determined the type of funding authority from the GFEBS Reimbursable Cum Status by Fund Center (ZFSC1). 2. Determined the Purchase Requisition the Purchase Order will adopt. a. Verified that the Procurement Instrument Identification Number (PIIN) on the contract is for the Purchase Requisition determined. b. Identified the line of accounting data is correct on the contract by ACRN, CLIN and SLIN. 3. Created the manual Purchase Order with TCODE ME21N, then clicked on the Expand task to research the Purchase Requisition Number to display the line item to adopt for creation of the Purchase Order. 4. Clicked the Document Overview in the Header section and input the following: a. Reference: entered pay office DODAAC. b. PIIN: entered PIIN. c. SPIIN: entered Supplemental Procurement Instrument Identification Number. 5. Input the information on the Item Overview tab, then in the Item Category Field entered D (Service). 6. Clicked on the Limits tab and input the following: a. Overall Limit: entered dollar amounts. b. Expected Value: entered dollar amounts. 7. Input line of accounting information for the following: a. Cost Object (Either Cost Center, Order, or WBS Element). b. Fund: entered the fund. c. Functional Area: entered the functional area. d. Funds Center: entered the fund center. 8. Clicked on Customer Data and then clicked Item Details to input the following Contracts sub tab data: a. ACRN: entered Account Classification Reference Number. b. CLIN field: entered Contract Line Item Number. c. SLIN: entered Sub Line Item (If there is no sub-clin leave the SLIN field blank). 9. Clicked on Check button. 10. Clicked on Save button and record document number. Supporting Reference(s): Step Number Reference ID Reference Name Required Primary DFAS-IN 37-1 Finance and Accounting Policy Implementation. Yes Yes DFAS-IN MANUAL FY DOD R VOL 11A DOD R VOL 3 The Army Management Structure Yes No Department of Defense Financial Management Regulation, Volume 11A, Reimbursable Operations, Policy and Procedures Department of Defense Financial Management Regulation, Volume 3, Budget Execution - Availability and Use of Budgetary Resources Yes Yes No No TADSS : Equipment Items (LIN): Materiel Items (NSN) : Step ID NSN LIN Title Qty S63110 Support System Tactical: AN/TYQ-132(V)2 1 Page 4

5 Environment: Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to the current Environmental Considerations manual and the current GTA Environmental-related Risk Assessment card. Environmental protection is not just the law but the right thing to do. It is a continual process and starts with deliberate planning. Always be alert to ways to protect our environment during training and missions. In doing so, you will contribute to the sustainment of our training resources while protecting people and the environment from harmful effects. Refer to ATP Environmental Considerations and GTA ENVIRONMENTAL-RELATED RISK ASSESSMENT. Safety: In a training environment, leaders must perform a risk assessment in accordance with current Risk Management Doctrine. Leaders will complete the current Deliberate Risk Assessment Worksheet in accordance with the TRADOC Safety Officer during the planning and completion of each task and sub-task by assessing mission, enemy, terrain and weather, troops and support available-time available and civil considerations, (METT-TC). Note: During MOPP training, leaders must ensure personnel are monitored for potential heat injury. Local policies and procedures must be followed during times of increased heat category in order to avoid heat related injury. Consider the MOPP work/rest cycles and water replacement guidelines IAW current CBRN doctrine. Prerequisite Individual Tasks : Supporting Individual Tasks : 805A-36A-7002 Capture Unit Costs 805A - Financial Management (Individual) Approved Supported Individual Tasks : 805A-36A-7010 Process Purchase Requisitions 805A - Financial Management (Individual) Approved Supported Collective Tasks : 14-EAC-8035 Provide Theater Central Funding Support (Financial 14 - Finance (Collective) Approved Management Support Center (FMSC)) Knowledges : Knowledge ID K24664 K25882 Knowledge Name Know the requirements and methods utilized in GFEBS Know how to communicate General Fund Enterprise Business System (GFEBS) Navigation Skills : Skill ID S1721 Skill Name Navigate Government Fund Enterprise Business System (GFEBS) ICTL Data : ICTL Title 36A - Financial Manager - CPT Personnel Type MOS Data Officer AOC: 36A, Rank: CPT, Duty Pos: UFO Page 5