GOVERNMENT OF KARNATAKA KARNATAKA EXAMINATIONS AUTHORITY BANGALORE. No. ED/KEA/Accts/C.R.118/ Date: TENDER NOTIFICATION

Transcription

1 GOVERNMENT OF KARNATAKA KARNATAKA EXAMINATIONS AUTHORITY BANGALORE No. ED/KEA/Accts/C.R.118/ Date: TENDER NOTIFICATION Sealed Tenders are invited under TWO COVER SYSTEM for Printing, Supplying and Scanning of about Five Lakhs copies of Carbon-less Optical Mark Reader (OMR) answer sheets from the competitive firms, having a turn over of not less than 4.00 Crores per year. The Tender forms and details regarding quality, colour, design, size and specifications of the desired carbonless OMR answer sheets may be obtained from to from the undersigned during office hours on all working days. Rates shall be quoted per carbonless OMR answer sheet taking into account all the specifications obtained from this office, inclusive of all taxes, transporting and handling charges. The sealed Tenders should accompany an EMD of Rs. 1,00,000/- in the form of Demand Draft drawn in favour of "The Executive Director, Karnataka Examinations Authority, Bangalore", along with samples of Carbon-less OMR sheet should reach the "Executive Director, Karnataka Examinations Authority, 18 th Cross, Sampige Road, Malleshwaram, Bangalore " on or before , 2.00 p.m. The Technical bids will be opened on the same day at 3.00 p.m., in the presence of the bidders present. The Financial bids of only the qualified technical Tenderers will be opened. The successful tenderer should supply the required number of OMR answer sheets within 10 days from the date of issue of the purchase order. The validity of the Tender shall be for a period of ONE year in all respects. The under signed reserves the right to accept or reject all or any of the Tenders without assigning any reasons. Sd/- Executive Director

2 GOVERNMENT OF KARNATAKA KARNATAKA EXAMINATIONS AUTHORITY BANGALORE TERMS AND CONDITIONS Sub: Printing, scanning and supply of Carbonless OMR answer sheets - reg. Ref: Tender Notification No. ED/KEA/Accts/CR-118/ Must be a holder of current and valid quality management system certificate of ISO 9001 certification for the job as per tender notice. 2. The printing has to be in security press approved by IBA and capable of incorporating the required security features. 3. Must be a profit making company for the last three years ( , and ) and should produce the certificate issued by the competent authority indicating the turn over details of the firm, for the past three years. 4. Should have a turn over of minimum of Rs Crores for each of the years , and The company must be in existence for a minimum period of TEN years of which at least 5 years should have been on recruitment related projects. 6. Should have done similar jobs / projects for a minimum of THREE continuous years with candidate s strength of more than Three lakhs for single examination / Department for three consecutive years and for the last three academic years. 7. Must own minimum of TEN numbers of HYBRID OMR SCANNERS (capture the image and OMR data in a single pass), for which, purchase bill copies should be furnished. 8. Should have a minimum capacity to carry out the following: Colour Scan applications per day, AND Answer sheets per day. 9. The bidder should produce certificates regarding the firm s past experience in handling similar jobs The service provider must not have been black-listed by any Examination Board / Government Department in the State of Karnataka in the last three academic years. 10. The KEA will inspect the infrastructure facilities in the press of the successful bidder. 11. Must submit IT return filed copies for years , and Must declare personal solvency on financial status and criminal offences.

3 13. Must enclose banker s certification on satisfactory banking. 14. Must enclose some satisfactory work completion reports from the Government clients to whom the company did similar jobs in the immediate past 5 years. 15. Must enclose VAT, CST and Service Tax payment challans for the current month. 16. Must enclose the recent payment challans for having remitted PF and ESI contribution to Government. 17. Must enclose copies of audited balance sheets for the years , and Must not sub-contract any of the allotted work and shall have trained technical manpower. 19. Must have a local branch office at Bangalore in case the firm is not from Karnataka to execute the work immediately without any delay. 20. The carbon-less OMR answer sheets should be in duplicate. The Original (Top sheet) should be of 105 GSM coated paper and Duplicate (Bottom sheet Replica) should be of 70 GSM coated paper. Both the sheets should be aligned to 100% accuracy, so that the impression on the duplicate copy should exactly correspond to that of the original. 21. The size of the sheets should be 8 inch X 12 inches and as per the specimen. 22. Horizontal Perforation (1 inch of fastening attachment with perforation) should be provided for both the sheets on the topside, for smooth separation of the original copy. The fastening attachment should have perforation glued together so that the alignment of two sheets is not disturbed. 23. The Printer should have the licensed security print facility. The original OMR answer sheets pertaining to all subjects should be printed in different colours and the second copy should be in blue colour. 24. Subject should be pre-marked at the top portion on both the copies of OMR answer sheet. 25. Unique serial number should be printed on the top portion of the original OMR answer sheet. (The details of which should be accounted center wise and subject wise to the Executive Director). 26. Before printing of the required number of OMR answer sheets, the final layout of the OMR answer sheets of all the subjects should be got approved from the Executive Director, KEA.

4 27. The printed carbon-less OMR answer sheets should be kept in HDP plastic pouches (each pouch containing SIXTEEN sheets) with continuous serial number and required to be packed centre wise and subject wise in cardboard cartons, as per the centre wise answer sheet requirements given by this office for about 300 exam centres and they have to submit the total number of OMR answer sheet packed (subject wise) to each exam center indicating the starting and ending serial number. 28. The successful bidder should deliver `the required number of carbonless OMR answer sheets to this office within TEN days from the date of the supply order issued by the Executive Director, KEA. 29. Scanning of OMR answer sheets should be done accurately. 30. The firm should provide an Engineer with adequate manpower along with the required software and other relevant hardware items pertaining to scanner, during the entire scanning schedule. 31. After the scanning process, the candidate s data pertaining to all the fields such as Name of the candidate, CET Number, Question booklet Version Code and Question booklet serial number, should be validated by the firm, without touching the answers part either on the OMR answer sheets or in the system. 32. The scanned and validated data should be transferred to KEA server in the text format (.dat) or in the format required by the NIC and all the scanned OMR answer sheets should be hosted on our website, on or before Ten days from the date of completion of the test. 33. The quotation will not be accepted without EMD and required samples. 34. The Executive Director will place the order to the successful bidder, after ascertaining the desired infrastructural facilities of the firm. 35. Payment will be made for the total number of answer sheets mentioned in the supply order. 36. If any filled item (field) in ICR / OMR is un-scanned /un-validated, for such mistake, the KEA will deduct 0.5% of amount from the total payable for each mistake. 37. This tender is valid for ONE year from the date of issue of supply order. 38. The successful bidder should supply the OMR answer sheets as and when required by this office with the same terms and conditions and for the same rate.

5 39. 5% of the tender value should be submitted by the successful tenderer in the form of demand draft as a security deposit for period of one year from the date of issue of supply order. 40. The successful tenderer should enter in to an agreement with KEA that the tenderer has agreed all the above terms and conditions and other conditions as KEA may stipulate in future and this agreement will be valid for a further period of three years from the date of agreement. The companies who apply are deemed to have understood these clauses and only those companies who satisfy all the conditions and submit proofs wherever necessary or asked for can apply for this tender. Tenderers not complying with any of the above will not be considered and summarily rejected.

6 TENDER APPLICATION FOR SUPPLY OF Carbonless OMR answer sheets in Two-Cover System (No. ED/KEA/Accts/C.R.118/ Date: ) A. Technical Bid 1 Name and Address of the Tenderer 2 Telephone Nos. OFFICE NO. MOBILE NO. 3 Registration Details PAN NO. TIN NO. 4 Eligibility: Should have a turnover of not less than Rs.3.00 Crores/year (furnish photocopies of the audited balance sheet) 5 6 EMD of Rs.1,00,000/- drawn in favor of the Executive Director, KEA, Bangalore, payable at Bangalore. Details of Copies enclosed Demand Draft Number: Demand Draft Date : Bank Name : a. b. c. d. e. DATE : PLACE : SIGNATURE OF THE TENDERER WITH SEAL

7 TENDER APPLICATION FOR SUPPLY OF Carbonless OMR answer sheets In Two-Cover System (No. ED/KEA/Accts./CR-118/ Date: ) B. Financial Bid 1 Name and Address of the Tenderer OFFICE NO. 2 Telephone Nos. MOBILE NO. 3 Registration Details PAN NO. TIN NO. 4. Rate quote per carbonless OMR answer sheet inclusive of all taxes, transporting and handling charges DATE : PLACE : SIGNATURE OF THE TENDERER WITH SEAL