fast, and transparent Closing Processes in FI/CO.

Transcription

1 SAP ERP Solution R-Tool = Monitoring Cockpit for fast, and transparent Closing Processes in FI/CO. R-Tool is Platform and Engine to run 1. DR (Data Reconciliation) 2. DC (De Capitalization posting) 3. RR (Revenue Recognition) (Add-on s based on SAP ICR) R-Tool 1

2 Definition of Terms in the R-Tool Nr DC (De Capitaliation Posting Solution) 1. Best Practice 2. Functional description 3. General Information 4. Presentation (examples) 5. Technical characteristics R-Tool, DC DE Capitalization 2

3 1/1: Best Practice for DC Best Practice to run CO-PA in SAP ERP Activate only the Costing Based COPA Companies running Material ledger need Costing Based CO-PA Best source to Report in BI/BW as all date are landing in CO-PA Run the R-Tool to capture the lack of processes The R-Tool covers the missing functionality De Capitalization posting CO-PA to FI-GL on level CCS* Standard Cost Goods Issue / SD-Invoice Actual Cost Material Ledger periodic Run Actual Cost (delta Posting) Material Ledger cum. Run Monitoring and executing processes from the R-Tool Cockpit Several security in place to avoid double posting in FIGL More details as followed * CCS = Cost Component Split with this DE Capitalization solution, no Reconcile problem occurs between Goods Issue and SD-Invoice R-Tool, DC DE Capitalization Posting 3

4 1/1: Best Practice for DC (DE Capitalization Posting) Meaning of Capitalization Companies can post Goods Issue on level Balance Sheet Standard Cost in MM-Account determination for GI, key: BSX BS-Account key: GBB, VAX same BS-Account as in key BSX Actual Cost in MM-Account determination for ML-Run key: COC BS-Account key: UMB same BS-Account as in COC Meaning of De Capitalization Standard Cost ( mainly for Production Companies with Cost Comp. Split, CCS) After the SD-Invoice is posted in CO-PA the De Capitalization Report does post key: BSX, BS-Account to P&L-Account s on level CCS according to the Account determination in table ZRT_COPA_DC_AD - Account determination DE Capitalization Actual Cost after running ML-Closing and Periodic Valuation in CO-PA, KE27 the De Capitalization Report does post key: COC, BS-Account to P&L-Account s on level Cost Component Split Advantages: no Accrual posting needed at (PEC) Period End Closing no Reconciliation problems at (PEC) Period End Closing R-Tool, DC DE Capitalization Posting 4

5 2/2: Functional description: data flow overview DC (De Capitalization Postings) DeCap. Posting to FIGL and or COPA (6) Matching TC:FBICA2 (automatic) (7) Monitoring TC: FBICR2 (5) SD/ML real time Posting (1) I2- ledger Matching TC: FBICA2 (automatic) (4) COPA: ML-Closing and TC: KE27 (2) COPA: extracting data by TC: FBICS2 (BAdI) (3) R-Tool, DC DE Capitalization Posting 5

6 2/3: Functional description: data flow overview (DC) R-Tool, DC DE Capitalization Posting 6

7 2/4: Functional description: supported Business Processes in DC (DeCapitalization Postings) De Capitalization program covers DE Capitalization Standard Cost DE Capitalization Actual Cost (Periodic ML-Run) DE Capitalization Actual Cost (Cumulated ML-Run) The De Capitalization report can be called either from the R-Tool Cockpit TC: FBICR2 directly by transaction or the Report name can also run in Background there is a BAPI posting in place with a clear Log Reversal document must be executed with this report as well CO-PA line items are extracted, converted, calculated and stored into Ledger I2 in order to Monitor the result before posting posting to FIGL and Ledger I2 matching Ledger I2 Result: all items must be in the assigned area, Balance 0. R-Tool, DC DE Capitalization Posting 7

8 2/5: Functional description: data flow overview DC, data Structure between FI-GL and CO-PA COGM (Cost of Goods Manufacturing) i.e. Account Goods Issue -> one amount in FIGL CO-PA Value field 1 CO-PA Value field 2 CO-PA Value field 3 R-Tool, DC DE Capitalization Posting 8

9 2/6: Functional description: data flow overview In FIGL missing the detail posting/de Cap. capital. FI-GL: Standard Cost: level Balance Sheet Account, one amount CO-PA: value field 1 value field 2 value field 3 FI-GL: Actual Cost: level BS-Account, ML-Periodic-Run, one amount CO-PA: value field 4 value field 5 value field 6 FI-GL: Actual Cost: level BS-Account, ML-Delta-Run, one amount CO-PA: Value field 7 Value field 8 Value field 9 R-Tool, DC DE Capitalization Posting 9

10 2/7:Functional description: data flow overview, DC (Posting: In FIGL missing the detail posting/de Cap. GL-Acc VVS05 (S: SVC LEAF) FI- GL CO- PA GL-Acc FI- GL CO- PA VVS06 (S: SVC DIR. MATER) R-Tool, DC DE Capitalization Posting 10

11 2/8: Functional description: supported Business Processes in DC (DeCapitalization Posting Solution) Daily Run for De Capitalization Standard cost into CCS (Cost Component Split) into P&L-Accounts Batch-job for Selection and DeCap.Posting program must be put in place Monthly: Period End Closing (PEC) Material Ledger for Periodic ML-Run and or Cumulated ML-Run (Delta Posting) Run Periodic Valuation in CO-PA (KE27) to allocate the Actual Cost to Sales Order Run FBICS2 - GL Accounts: Select Documents from CO-PA line items Convert, Calculate and transfer the items from KE27 into the Leger I2 Run FBICR2 - GL Account: Reconcile Documents Check and monitor the converted items for DeCap. Posting Actual cost Run TC: ZRT_FIGL_POSTING - DC: DeCapitalization Postings Check if Balance is 0 after restart TC: FBICR2 Reversal: find the relevant documents to be reversed with FB03 Start ZRT_FIGL_POSTING and store these document numbers in the defined select-options execute the Program Note: FB08 or F.80 is not working for Reversal with BAPI and Reference document number in the FI-Document header (bkpf-awkey). R-Tool, DC DE Capitalization Posting 11

12 3/2: General Information: Customer benefits with DC Requirements are known, draft and Solution available Proven solution available and running in International Group, see on my website -> -> References All development has been done within SAP Standard with BAdI s, U-Exit It is based on the SAP ICR_002 (Intercompany Reconciliation) DE Capitalization Program is developed with BAPI-Posting Customizing and technical documentation in English available New Operation Concern / Companies can be customized Few ABAP coding and all is dynamically solved low maintenance cost Experts designed and developed the R-Tool, DC-Solution Instead of reading CO-PA line items, any external file could be read and converted accordingly into Ledger I2 and processed in same way Timely implementation is possible, UT within 2-3 days Project times is depending on your Bus.-Processes and Project Team The shorter the better Solution Time After your System check, and requirements, cost estimate can be done. Cost R-Tool, DC DE Capitalization Posting 12

13 5/1 Presentation in the System: User Interface R-Tool, DC DE Capitalization Posting 13

14 5/2 Presentation in the System: User Interface (DC) Below you can see an example of De Capitalization items in TC FBICR2 R-Tool, DC DE Capitalization Posting 14

15 5/3 Presentation in the System: User Interface (DC) DR- and DC-Activation PFK = Process Functional Key) R-Tool, DC DE Capitalization Posting 15

16 5/4 Presentation in the System: User Interface, DC ZRT_FIGL_POSTING ( DeCapitalization Postings ) R-Tool, DC DeCapitalization Posting 16

17 6/1:Technical Characteristics: Customizing for DC Customizing R-Tool, TC: FBICIMG Reconciliation, Matching rules between postings in FI-GL and CO-PA: Sales Order and Sales Item identically within the tolerance Purchase Order and item identically within the tolerance Material number identically within the tolerance other rules can be defined and implemented Customer tables to be configured/transaction: ZRT_COPA ( DR- and DC-Activation ) ZRT_COPA_DC ( Converting value f.decapitalization ) ZRT_COPA_DC_AD ( Account determination DeCapitalization ) FI-GL and CO-PA FI-GL and CO-PA FI-GL and CO-PA FI-GL and CO-PA R-Tool R-Tool R-Tool R-Tool, DC DE Capitalization Posting 17

18 6/2: Technical Characteristics FI-SL: Special Global Ledger must be implemented ICR-002: Process must be implemented i.e. customized BAdI s, User-exit are delivered and normally don t need to be changed on customer side Real-time posting into the Ledger from FI-GL will be filtered BAdI reading data from CO-PA Line items and writing into FI-SL Ledger Data can be reorganized or deleted Reporting with Recherche, BW can be activated several standard transaction for line item reporting in place The Ledger data base can be actualized daily (Real-time posting and batch) System runtime for: parallel processing in R-Tool is SAP Standard in place Authorization problem is solved in (Reconcile + DeCap. Posting) all structures in the BAdI are dynamically allocated, this has significant advantages New Companies or Operation Concern can be implemented only by Customizing SAPGUI for Windows, SAPGUI for HTML BAdI = Business Add-Ins Business Add-Ins Most Companies already use the Intercompany Reconciliation for Customer/Vendor the R-Tool use the same User Interface DeCap.Posting Solution available with (BAPI-Technology) R-Tool, DC DE Capitalization Posting 18

19 Contact Thank you! Any questions? Nick Scherer SAP Sr Solution Architect SPC SCHERER & PARTNER GMBH Raebeweg 8 CH-6402 Merlischachen / SZ M T E info@spc4erp.com I R-Tool, DC DE Capitalization Posting 19