Fairsail. Bitesize Guide. Salary Planning for Your Team: What you need to know. Version 1.0 FS-HCM-SP-BG R001.00

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1 Fairsail Bitesize Guide What you need to know Version 1.0 FS-HCM-SP-BG R001.00

2 Fairsail All rights reserved. This document contains information proprietary to Fairsail and may not be reproduced, disclosed, or used in whole or in part without the written permission of Fairsail. Software, including but not limited to the code, user interface, structure, sequence, and organization, and documentation are protected by national copyright laws and international treaty provisions. This document is subject to U.S. and other national export regulations. Fairsail takes care to ensure that the information in this document is accurate, but Fairsail does not guarantee the accuracy of the information or that use of the information will ensure correct and faultless operation of the service to which it relates. Fairsail, its agents and employees, shall not be held liable to or through any user for any loss or damage whatsoever resulting from reliance on the information contained in this document. Nothing in this document alters the legal obligations, responsibilities or relationship between you and Fairsail as set out in the contract existing between us. This document may contain screenshots captured from a standard Fairsail system populated with fictional characters and using licensed personal images. Any resemblance to real people is coincidental and unintended. All trademarks and service marks mentioned in this document belong to their corresponding owners. FS-HCM-SP-BG R What you need to know Fairsail

3 Salary Planning? Most companies have a regular process in place to review pay for all employees. Typically, the process works like this: Senior management, HR and Finance work together to decide how much money is available for salary increases. This is the salary budget. The salary budget is divided between the teams in the company - say, so much for Development, so much for Marketing, so much for Sales and so on. You - as the manager of a team - divide the budget for your team between your team members, following company guidelines to achieve a balanced budget. o Variance from recommended amounts for individuals may be permitted as long as your overall team budget is met. o Variance from the team budget requires discussion and agreement with your manager. When you - and your colleagues have finished - your manager checks all the submissions he has received and so on up the management levels until your CEO has them all for approval. When finally approved and implemented through HR and Finance, your Team Members are told what their new salaries will be. Using Fairsail makes this whole process simple - no more spreadsheets, no more complex collation of information - everything you need to work through the salary award process is presented to you in the Collaboration Portal. This guide takes you through the process in five steps. Login to Fairsail and get started! What you need to know Fairsail

4 Using Salary Planning 1. In the Collaboration Portal click Team Members and select Salary Plan: Fairsail displays the Salary Plan page for your immediate team. This page brings together all the information for your direct reports: What you need to know Fairsail

5 Before you enter any information, fields for your direct reports are colored to show how you stand in relation to the HR suggested or recommended figures: o Green for on or under recommendation. o Red for over recommendation. As you enter values the colors change to reflect the current position. 2. Enter proposed increases for each of your direct reports. Take care when comparing Team Members who are paid in different currencies with different salary base periods. Team Member values are displayed In their local currency - the currency in which they are paid. For their salary period - Year, Month, or Week. You can enter currency amounts or percentages: o Enter amounts in local currency - the currency in which your direct report is paid. Fairsail automatically converts local currency amounts into your company's reporting currency for the running total. o If you enter an amount, Fairsail automatically calculates and displays the percentage increase. o If you enter a percentage, Fairsail automatically calculates and displays the amount. As you enter values, Fairsail updates the running total towards the top of the page, converting local currencies to your company's reporting currency, and monthly and weekly salary period amounts to annual values: If the total of your proposed increases exceeds the suggested value, this field displays red. 3. Effective Date displays the date from which the proposed increase takes effect: This date defaults to a value set by your HR team. If you want the award to apply from a different date, enter the new date here by clicking the field and selecting a date from the calendar. 4. In Rationale, enter a justification for the increase. This is particularly important for increases that exceed, or are significantly below the HR suggested figures. 5. Click Save. What you need to know Fairsail

6 Salary Plans for Your Sub-Teams To display the detailed salary plan pages for a team run by your direct reports, click a picture in the left navigation panel: Salary Plan Summary Table To display a summary table of salary planning information for your team, click Team towards the top of the page: Fairsail displays a summary for your team: You can use this view at any stage of the salary planning process to track your progress....for Your Sub-Teams To display salary planning information for a subsidiary team, click the expand arrow next to any Team Member with a team of direct reports: What you need to know Fairsail

7 Fairsail displays the color coded information for that team: Senior managers can use this view to get a picture of all proposed salary awards for their areas, and a CEO can get a complete picture for the whole company. Color coding makes it easy to focus in on teams and individuals with proposed increases that exceed suggested values. To display the detailed salary plan pages for a team run by your direct reports, click the direct report name in the Salary Plan team table. What you need to know Fairsail