Job Description. Assistant Retail Operations Manager. Job Title. Barbican Retail, Commercial Development. Department. Grade. Barbican Centre.

Transcription

1 Job Description Job Title Department Grade Location Responsible to Assistant Retail Operations Manager Barbican Retail, Commercial Development B Barbican Centre Retail Operations Manager Purpose of Post Support the Retail Operations Manager in the day to day running of the Barbican Retail spaces, including being responsible for end of day banking and ensuring that the Barbican s financial and cash handling procedures are maintained in relation to audit and security requirements Supervise and motivate the casual team on duty to deliver excellent customer service, and ensuring efficient retail operations. Main Duties & Responsibilities 1. Support the Retail department in achieving set sales targets by effectively managing the day to day, operational aspects of the main Barbican retail space, ensuring an excellent visitor experience and providing excellent customer service. 2. Produce monthly shift rotas for the pool of casual Retail workers, ensuring adequate staffing for the retail spaces, as overseen by the Retail Operations Manager. 3. Ensure that the casual Retail team on duty are well-informed and prepared to carry out their duties to the required standards as set by the Retail Operations Manager, including being able to communicate key information about new product ranges and Barbican arts programming. Lead by positive example, ensuring the team on duty are well presented, welcoming, friendly and proactive in their duties. 4. With the guidance of the Retail Operations Manager, deliver specific retail training on shop based areas, including gift wrapping, visual merchandising and customer service. 5. Working closely with the Retail Merchandiser, ensure that visual merchandising standards are maintained to the highest level, including specific exhibition shops, vitrines and displays of new ranges.

2 6. Create and maintain all signage for the Retail spaces, ensuring it is correct and updated on a regular basis in accordance with Marketing guidelines, shop ranges and events. 7. Process all refunds and exchanges when on duty, and provide training to casual Retail Supervisors, ensuring all set procedures are adhered to correctly. 8. Responsible for end of day banking for all retail locations, and ensuring the keys, cash floats and takings are handled securely and in line with existing processes. 9. Liaise with the Retail Stock Controller to ensure all stock in retail spaces are fully replenished. 10. Assist the Retail Operations Manager with recruitment, training, induction and maintaining standards of Retail's casual worker team. 11. Handle customer enquiries in store and via , and deal with all customer complaints in a calm and professional manner, escalating where necessary to the Retail Operations Manager. 12. Communicate regularly with the Retail management team to ensure issues that arise on the shop floor are solved effectively and any relevant information is passed on or escalated appropriately. Liaise directly with relevant Barbican departments to find solutions to urgent problems in the absence of the Retail management team, which may include referring or escalating issues to the Centre Manager on duty. 13. Have an excellent knowledge of the Barbican's arts programming and facilities in order to provide accurate and effective responses to customer queries, as well as ensuring the Barbican has an informed casual Retail team so they may also respond appropriately to customers. This includes producing briefing notes on shift and any relevant training. 14. Proactively seek customer feedback and pass on information directly to the Retail Operations Manager. Continually look for ways to improve our service and actively feedback constructive ideas to the Retail management team. General 15. Actively seek to implement the City of London s Occupational Health and Safety Policy in relation to the duties of the post, and at all times give due regard to the health and safety of both themselves and others when carrying out their duties. 16. Actively seek to implement the City of London s Equal Opportunity Policy and the objective to promote equality of opportunity in relation to the duties of the post. 17. To undertake any other duties that may reasonably be requested appropriate to the grade

3 Person Specification Job Title Department Assistant Retail Operations Manager Barbican Retail, Commercial Development Grade & Level B Level: 1 Trent Position Number Please find below the key skills, experience and core behaviours required to undertake this post. Technical Skills / Professional Qualifications / Relevant Education & Training Strong verbal communication skills in order to interact effectively with customers and colleagues, leading the team in providing excellent customer service and delivering regular staff briefings. Ability to work effectively with people at all levels. Team player with ability to work on own initiative and able to make day to day operational decisions. Strong organisational skills and attention to detail with numerical ability and financial awareness in order to cash up retail takings and reconcile differences, prepare the staffing rotas on a regular basis, and provide support with stock control. Ability to work under pressure in a customer service or sales environment whilst maintaining a calm, positive and flexible approach. Experience of using retail systems and using an EPOS system ideally within a retail environment. Good IT skills, ideally having experience of using Microsoft Office, which includes with an intermediate knowledge of MS Excel.

4 Experience Required Previous experience of supervising and overseeing a team on a day to day basis within a retail or customer service environment. Experience of working as part of a team and on own initiative, preferably within a customer service or retail environment. Good experience of working in a retail environment Good experience of customer services with the ability to handle customer complaints and resolve customer enquiries; a diplomat who can diffuse difficult situations with customers with a calm and positive approach. Experience of delivering team training in a retail or customer service environment. Experience or exposure to visual merchandising and able to maintain housekeeping standards. Good problem solving skills and ability to persuade and influence. Self-motivated, hardworking and flexible with an open and friendly manner. Good interest in the arts and awareness of retail trends is an advantage. Other Relevant Information This role requires weekend and evening work. CORE BEHAVIOURS Thinking Planning and Organising Managing time, competing priorities and resources in a structured way. Maintains a tidy and professional work area appropriate to local work context Lets manager know when under time pressure or work accuracy is in danger Is aware of timescales for elements of work and meets them Manages routine day-to-day and week-to-week tasks effectively Building Relationships Communication and Influence Presenting information and arguments verbally or in writing to improve understanding, influence outcomes and foster engagement and support. Selects the right method for communicating Stays focused on the audience when speaking or listening Listens carefully to instructions or messages, and asks questions to clarify understanding Conveys information accurately and concisely

5 Team Working Using appropriate interpersonal skills and working cooperatively to contribute to the development and management of positive and cohesive teams and partnerships within CoL and beyond. Encourages and supports the ideas/suggestions from others Recognises the value of diversity and individual strengths and contributes to a positive, friendly working environment Understands that own behaviour has an impact on others, adapts approach accordingly - showing respect to colleagues Is personable and polite, making others feel welcome in the team environment Self-Managing Accountability Being responsible for one s own actions, seeing things through, doing what we say we will. Is punctual and reliable Completes routine and/or repetitive tasks Asks for guidance from line manager when unclear what is expected Follows routine oral and written instructions Change Orientation Being open to new ways of doing things; adapting behaviour and work methods in response to new information, changing conditions, or unexpected obstacles. Is open to and offers new ideas and different ways of doing things Adapts to minor and/or routine workplace changes Makes use of new technology Demonstrates through words and actions that ongoing organisational change is an inherent part of working life at CoL Achieving Customer Focus Understanding and responding to customer needs (either internal or external customers), demonstrating a passion for high quality customer service, and placing the customer at the very heart of what we do at the CoL. Understands who his/her customers are providing a polite, courteous, friendly and respectful service at all times Follow up on promises made to customers Quickly resolves problems or customer complaints Retains emotional control when dealing with difficult or challenging customers

6 Recruitment Note to Applicants These key skills and core behaviours will be used in the decision making process for recruitment. Please give examples of how you have exhibited these behaviours in your previous role(s). It is essential you address each of these on the application form on the section for supporting information. Be as specific as possible, we cannot guess or make assumptions, but will assess your application solely on the information provided. Try to provide evidence, by examples, where possible, of skills, knowledge and experience contained in this person specification.

7 Summary of Terms and Conditions of Employment This summary is given as a guide and is not intended to form part of an individual s contract of employment. Salary The salary for this job is 24,360-27,390 per annum inclusive of all allowances. This figure will be reviewed annually from 1 July in line with the pay award for other salaried staff within the City of London Corporation. Contract The job is offered on a permanent basis. Hours of Work Normal office hours are 40 hours per week over seven days inclusive but the post holder shall be expected to work the hours necessary to carry out the duties of the position. Frequency and Method of Payment This is a monthly paid appointment and salaries are credited to a Bank or Building Society Account on the 11th of each month. Annual Leave There is an entitlement of 24 days annual holiday plus Bank Holidays. There are subsequent increases to entitlement to annual holiday according to length of service. Sickness Absence and Pay The City of London Corporation has a comprehensive Occupational Sick Pay scheme, details of which can be found in the Employee Handbook which will be made available to you upon commencement.

8 Pension You will automatically be admitted to the City of London Corporation s Pension Scheme. Employees contribute between 5.5% and 12.5% of their pensionable pay to the scheme, depending on salary. If you do not wish to join the Scheme you must make a formal declaration stating you wish to opt out. You may contact the Pensions Office directly should you have any queries relating to the Local Government Pension scheme and your entitlements under this scheme. Continuous Service If you join the City of London Corporation without a break in service (subject to certain exceptions) from another body covered by the Redundancy Payments (Local Government) (Modification) Order 1999, your service with that institution will count for the purpose of continuous service. The amount of continuous service which you have will affect your entitlement to certain contractual benefits; for example, annual leave, sick leave and maternity leave. A full explanation of Continuous Service is contained within the Employee Handbook. Probationary Period You will be employed initially on a six month probationary period. Should either party wish to terminate the employment during this period, then one week s notice will be required on either side, except for summary termination for gross misconduct. Notice Period One month by either party after satisfactory completion of probationary period. Learning and Employee Development The City of London provides for financial support and time off for staff to study for appropriate qualifications which relate to their duties or undertaking professional skills update training. There is also an in house programme covering more general training needs. Employee Volunteering Programme Through its partnership and regeneration work, the City of London aims to contribute to the social and economic regeneration of the seven boroughs bordering the City: Camden, Hackney, Islington, Lambeth, Tower Hamlets and Westminster. These boroughs contain some of the most deprived neighbourhoods in the country. The Employee Volunteering Programme, established in 2002 allows staff to volunteer their time, skills, knowledge and expertise to benefit local residents whilst developing their own professional skills. All staff are given the opportunity, subject to line management agreement, to take 2 days of volunteering leave per year to enable them to do this.