3.2 Create Job Requisitions (WD) HR 24.Sept.2018

Transcription

1 Create Job Requisition From Search: 1. Access the Create Job Requisition task (HR Analyst/HR Partner) 3. Copy Details from Existing Job Requisition (optional) Past and Current Job Requisitions can be used as a base for a requisition. All information will be copied in from the requisition selected. 4. Enter the Supervisory Organization for the requisition 2. Note the Message on the top of the screen: If this employee is an intern use the employee type "Intern Fixed Term". This is crucial for accurate data reporting to downstream processes. Pull in the Supervisory organization first and then choose the requisition you are copying from. If the manager of this job requisition is not currently a manager, please reach out to Workday Support and request that they create a Supervisory Organization for the manager. If you're back filling an existing position that's currently marked as "red circled", it should be back filled at the ACTUAL grade level - do not proceed with requisition at the red circle grade. 5. Select one of the following: Create New Position or For Existing Position. If you are filling an Existing Position due to replacing a leaving employee, it will copy all the details from a current employee including Job Profile and Job Grade and NOT require the same approvals as a new position (i.e. Comp Partner, Manager +1). Therefore, if you are changing the job in terms of Job Profile and Job Grade, you are not in reality replacing the existing position but creating a new position and should select Create New Position. This will ensure all the appropriate approvals have occurred. 6. Select Worker Type (Options are Employee or Contingent 1

2 Worker) 7. Click OK 8. Select the number of openings. Currently Workday has been defined to only show one (1) opening at a time. 9. Select the Reason for the Requisition. Selections are: Create Job Requisition > New Position New Position > Acquisition/Conversion New Position > New Position Create Job Requisition > Replacement Replacement > Replacement 10. If a Replacement, you can identify the employee this position will be replacing Selections are based on the Supervisory Organization you are creating the position in. 11. Recruiting Instructions (Required Field) - This helps the Primary Recruiter, HR Partner or HR Analyst know how the requisition should be posted for on the career page of Ingredion.com. At present, the recommendation is that all jobs be posted internally + externally. Only rare exceptions should a position not be posted internally + externally. Selections include: 12. Recruiting Start Date (Required Field) 2

3 13. Target Hire Date (Required Field) 19. Job Profile (Required Field) IMPORTANT Recruiting Start Date and Target Hire Date should be the same date. This will allow for greater flexibility when performing the Hire Process. Categories include: 14. Target End Date Can be left blank 15. Referral Details select the referral plan or select Not Eligible if not available in your country 20. Job Description Summary prefills when Job Profile / Code is selected (example below) 16. Click NEXT 17. Select the pencil to update the job details 18. Job Posting Title (Required Field) Identifies the title to be used when posting the requisition on external portals. May be different from the Job Title. 21. Job Description - If you, as the HR Analyst/HR Partner will be responsible for posting the job on internal/external sites, you may add the full job description details. However, if the Job Description is not yet available or a Primary Recruiter will be posting on your behalf, you may label this as a placeholder for the Primary Recruiter. 3

4 22. Job Families for Job Profiles - prefills when Job Profile/ Code is selected 25. Select Primary Location 23. Select Worker Sub-Type (Required Field) 26. Select Primary Job Posting Location Select Worker Sub-Type via one of the following: 27. Select Additional Locations if applicable Please note, with Workday Recruit, you may select additional locations to post a requisition to. Example, if the requisition can be in Westchester, Bridgewater or Argo, you can select Westchester as the primary and Argo, Bridgewater as the Additional locations. 24. Select Time Type (Required Field) 4

5 31. Questionnaires will be pre-populated based on Location but the Primary Recruiter will be reviewing prior to posting to make sure all is correct. 28. Scheduled Weekly Hours will be prefilled based on Primary Location 29. Link to Evergreen Requisition Used solely for Corporate TA for unique situations. For the most part, you will ignore. 30. Compensation Grade will pre-populate based on Job Profile. Is this the Job Grade you are expecting? If not, you many need to edit the Job Profile (above) and/or the Compensation Grade and Grade Profile (next page). 32. Click Next 33. Organizations The company details automatically populate based on the supervisory org entered 5

6 35. Compensation: The following screen is a summary of all of the information that has been entered. Please note that based on Job Profile / Code, Default Compensation Details are prefilled. 34. Select the appropriate Region For Region, please not that as of September 1st, Region has been redefined as follows: APAC Corporate Commercial Corporate Finance Corporate HR Corporate Legal Corporate OE, EHSS, & Procurement Corporate Strategy ELT Members EMEA GIG North America South America 36. If the position is Salary enter the midpoint for salary (it will not auto populate) 6

7 38. Period Salary is for those regions that participate in Period Salary (13+ month). Select as needed. 37. OR if the role is hourly, please select the compensation plan 39. Allowance - If an Allowance will be provided for this role, please select the appropriate Compensation plan (if this is area is not relevant to your role, please skip) 7

8 Example: 40. Merit please select the appropriate merit plan for the role (Required) After the Merit Plan has been selected, click the check mark on the right-hand side and the assignment details and effective date will automatically populate for your country. 41. Bonus Add the bonus plan details for this requisition/position. This can be a STIP or Local Bonus Plan. Filling this out while creating the requisition/position saves time at year end cleaning up missing information. SAVE TIME! 8

9 44. Up Next Edit Additional Data 45. Click on Edit Additional Data 46. Identify Relocation 42. Click NEXT 43. Review the information. If you are satisfied with the data entry, Enter comments and Click Submit 47. Up Next Edit Organizational Assignments 9

10 52. Up Next Approval by Manager, who can only approve or send back 53. Up Next Approval by HR Executive, who can only approve or send back Click Open - Review all of the data entered for accuracy, you must enter Region appropriate for this role 54. Up Next Role Assignment by the Recruiter 48. Enter Shift Team/Crew needed for Brazil, Bupyeona, Goole, Hamburg, Icheon, North America, Pakistan and Thailand; all others N/A 55. Assign Role for the Primary Recruiter this is MANDATORY. Even if the HR Analyst is the Primary Recruiter, you can assign yourself as the Primary Recruiter Role. 49. Click Submit 50. Up Next Approval by Compensation Partner who can approve, edit or send back 56. Click SUBMIT 57. Up Next Primary Recruiter should access the Inbox, there will be an Action Item (Complete to Do Add Job Description and Post) 51. Up Next Approval by HR Partner, who can only approve or send back 10

11 61. Up Next Post Job. Select Open Select Edit Job Description Proceed with Editing the Job Details 62. Update the Job Posting Site 58. Update the Questionnaire for Internal Career Site Primary & External Career Sites Primary Internal/External Career Site Options 63. Select External site 59. Click NEXT 60. Review the information and add your comments 11

12 64. Next select Internal site 67. Enter Comments 65. Click OK 66. Post Job Page add the Job Posting End Date 68. Click Submit To make certain Ingredion receives referral candidates you must select the check box under Primary Posting for the Ingredion Careers 12