CIVIL DEPARTMENT. Name of the Work-RW: - GI Chainlink fencing. Name of the Bidder: - Address: - Phone No.: - Mobile: - -

Transcription

1 Rs /- CIVIL DEPARTMENT Name of the Work-RW: - GI Chainlink fencing Name of the Bidder: - Address: - Phone No.: - Mobile: (Employer)

2 Invitation of tenders for GI Chainlink fencing Ref. No.: - WCE/CIVIL/SEPT/CHAINLINK/2523 Date: - 24/09/2008 To Dear Sirs, Sub: Invitation for tender of GI Chainlink fencing 1. You are invited to submit your most competitive tender for the following works:- Brief Description of the Works GI Chainlink fencing Period of Completion 21 days from the Date of letter of acceptance cum notice to proceed with work 2. To assist you in the preparation of your tender, we are enclosing the following: i. Layout Drawings of the works; wherever necessary ii. Detailed Bill of Quantities, with estimated rates; iii. Instructions to Bidders (in two sections as Section-A & Section-B). iv. Draft Contract Agreement format, which will be used for finalizing the agreement for this Contract. 3. Tenders will be available at the office of the Director between 10:30 am to 5:30 pm on working days by paying Rs. 500/- towards cost of tender form, which is Nonrefundable. 4. You are requested to provide your offer latest by 5.30 p.m. on Monday, 06 th October Page 1

3 5. Tenders will be opened (in the presence of Bidders or their representatives who choose to attend) at 03:30 pm on Tuesday, 07 th October 2008 in the office of the Director Walchand College of engineering, Sangli 6. We look forward to receiving your tenders and thank you for your interest in this work. Employer: Director Walchand College of engineering, Vishrambag, Sangli Tel. No.: (0233) Fax No.: Page 2

4 Instructions to Bidders SECTION - A 1. Scope of Works The Director Walchand College of engineering, Sangli (Employer) invites tenders for the construction of works as detailed in the table given below Brief Description of the Works GI Chainlink fencing Period of Completion 21 days from the Date of letter of acceptance cum notice to proceed with work The successful bidder will be expected to complete the works by the intended completion period specified above. 2. Qualification of the bidder: The bidder shall provide qualification information, which shall include: - (a) (b) (c) (d) Total monetary value of construction works performed for each year of the last 3 years, which exceed estimated cost of present work. Income tax clearance certificate from the concerned IT circle; Report on his financial standing; and Details of any litigation, current or during the last 3 years in which the bidder is involved, the parties concerned and disputed amount in each case. 3. To qualify for award of the contract the bidder: - (a) Should have satisfactorily completed as a prime Bidder at least one work of value not less than Rs. 2,00,000/- in the last three years;(xerox copy of the certificate from the concerned about satisfactory completion of work to be attached) Page 3

5 4. Bid Price a) The contract shall be for the whole works as described in the Bill of quantities, drawings and technical specifications. Corrections, if any, shall be made by crossing out, initialing, dating and rewriting. b) All duties, taxes and other levies payable by the Bidder under the contract shall be including in the total price. c) The rates quoted by the bidder shall be fixed for the duration of the contract and shall not be subject to adjustment on any account. d) The rates should be quoted in Indian Rupees only. 5. Submission of Tenders 5.1 The bidder is advised to visit the site of works at his own expense and obtain all information that may be necessary for preparing the tender. 5.2 Each bidder shall submit only one tender. Submission of more than one tender for the same work by the same bidder shall automatically lead to disqualification for the bid. 5.3 The tender submitted by the bidder shall comprise, completed tender bid (pages 1 to 24 and covering page) duly signed by the bidder, which includes mainly (a) Qualification information form given in Section B duly completed. (b) Tender in the format given in section B (c) Signed Bill of Quantities (d) Earnest money deposit of Rs (In words Rs. Two thousand only) in the form of bank D.D. favoring Director, Walchand College of engineering, Sangli payable at Sangli. 5.4 The bidder shall seal the tender in an envelope addressed to the Director Walchand College of engineering, Sangli (Employer). The envelope will also bear the following identification: - (a) Tender for " GI Chainlink fencing (b) Put this number on RHS corner of the Tender Envelope" WCE/CIVIL/SEPT 2008/CHAINLINK (c) Do not open before 3:30 pm on Tuesday, 07 th October Page 4

6 5.5 Tenders must be received in the office of the Director Walchand College of engineering, Sangli (Employer) not later than the time and date given in the letter of invitation. If the specified date is declared a holiday, tenders shall be received upto the appointed time on the next working day. 5.6 Any tender received by the Director, Walchand College of engineering, Sangli (Employer) after the deadline for submission of tenders will be rejected and returned unopened to the bidder. 6. Validity of Tender Tender shall remain valid for a period not less than 21 days after the deadline date specified for submission. 7. Opening of Tenders Tenders will be opened in the presence of bidders or their representatives who choose to attend on the date and time and at the place specified in the letter of invitation. 8. Information relating to evaluation of tenders and recommendations for the award of contract shall not be disclosed to bidders or any other persons not officially concerned with the process until the award to the successful bidder is announced. 9. Evaluation of Tenders The Employer will evaluate and compare the tenders determined to be substantially responsive i.e. which (a) (b) (c) Meet the qualification criteria specified in clause 2 & 3 above; Are properly signed; and Conform to the terms and conditions, specifications and drawings without material deviations. Page 5

7 10. Award of contract The Employer will award the contract to the bidder whose tender has been determined to be substantially responsive and who has offered the lowest evaluated tender price and who meets the specified qualification criteria and relevant clauses in section A & B Notwithstanding the above, the Employer reserves the right to accept or reject any tenders and to cancel the bidding process and reject all tenders at any time prior to the award of contract Notwithstanding the above, the Employer reserves the right to omit any item/work from any tenders at any time without giving any reasons The bidder whose bid is accepted will be notified of the award of contract by the Employer prior to expiration of the tender validity period. 11. Performance Security Within 5 days of receiving letter of acceptance, the successful bidder shall deliver to the Director Walchand College of engineering, Sangli (Employer) the performance security (either a bank guarantee or a bank draft in favor of the Employer) for an amount equivalent of 5 % of the contract price. The Performance Security shall be valid till the expiry of the period of maintenance of the work, specified in clause Period of Maintenance: The Period of Maintenance for the work is 12 months from the date of taking over possession or one full mansoon season whichever is more during the period of maintenance, the Bidder will be responsible for rectifying any defects in work for free of cost to the Employer. 13. Purchase of all construction materials as grit, aggregate of all sizes etc. as per the specifications (ISI certification marked goods wherever available) shall be the responsibility of the Bidder. The Bidder shall get the material tested by paying appropriate testing fees in Walchand College of engineering, Sangli, Civil department and shall submit the test results to the employer. Page 6

8 Instructions to Bidders SECTION - B 1. Format for Qualification Information. 2. Format for Submission of Tender. 3. Format of Letter of Acceptance. Page 7

9 1 For Individual Bidders QUALIFICATION INFORMATION (to be supplied by the bidder along with bid document) 1.1 Director place of business: Power of attorney of signatory of Tender. (Attach Attested Xerox Copy) 1.2 Total value of Civil Engineering Construction work performed in the last Three years (in Rs. Lakhs) Work performed as prime Bidder (in the same name) on works of a similar nature over the last three years. Project Name Name of Employer Descript ion of work Contract No. Value of contract (Rs. Lakhs) Date of issue of work order Stipulated period of completion Actual date of compl etion Remarks explaining reasons for delay and work completed Page 8

10 Information about Existing commitments and on-going works: Description of Work (1) Place & State (2) Contract No. & Date (3) Value of Contract (Rs. Lakh) (4) Stipulated period of completion (5) Value of works remaining to be completed (Rs. Lakhs) (6) Anticipated date of completion (7) Enclose a certificate from Engineer concerned. 1.4 Proposed subcontracts and firms involved in the present work. Sections of the works Value of Subcontract Sub-Bidder (name & address) Experience in similar work 1.5 Evidence of access to financial resources to meet the requirements of working capital: cash in hand, lines of credit, etc. List them below and attach copies of support documents. Page 9

11 1.6 Name, address, and telephone, telex, and fax numbers of the Bidders bankers who may provide references if contacted by the Employer. 1.7 Information on litigation history in which the Bidder is involved. Other parties) Employer Cause of dispute Amount involved Remarks showing present status Page 10

12 TENDER (To be completed by the bidder) Description of the Works: GI Chainlink fencing To: Subject The Director, Walchand College of Engineering, Vishrambag, Sangli : Tender for GI Chainlink fencing Reference :- Letter No WCE/CIVIL/SEPT/CHAINLINK/2523 dated 24/09/2008 from Director W.C.E., Sangli. Sir, We offer to execute the Works described in your letter referred to above in accordance with the Conditions of Contract enclosed there with at Rs.... i.e., for a total Contract Price of - Rs. [ in figures ] Rs. [ in words ]. This tender and your written acceptance of it shall constitute a binding contract between us. We understand that you are not bound to accept the lowest or any tender you receive. We hereby confirm that this tender is valid for 15 days as required in Clause 6 of the Instructions to Bidders. Yours faithfully, Authorized Signature : Date: Name of Signatory Name of Bidder/Firm Address : : : Page 11

13 DRAFT LETTER OF ACCEPTANCE CUM NOTICE TO PROCEED WITH THE WORK (LETTERHEAD OF THE EMPLOYER) Dated: To : [Name and address of the Bidder] Dear Sirs, This is to notify you that your Tender dated for execution of the for the contract price of Rupees [amount in words and figures], is hereby accepted by us. You are hereby requested to furnish performance security for an amount of 5% within 30 days of the receipt of this letter. The Performance Security in the form of Bank draft in favor of Director W.C.E., Sangli (Employer) shall be valid till the expiry of the period of maintenance. Failure to furnish the Performance Security will entail cancellation of the award of contract and forfeitation of earnest money. You are also requested to sign the agreement form on the day of furnishing performance security and proceed with the work not later than 2 (two) days from signing the agreement under the instructions of the Engineer/I/C work, and ensure its completion within the contract period. With the issuance of this acceptance letter and your furnishing the Performance Security, contract for the above said work stands concluded. Yours faithfully, Director Walchand College of Engineering, Sangli Page 12

14 Walchand College Of Engineering, Sangli Civil Engineering Department Annexure 1 NAME OF WORK: - GI Chainlink fencing BILL OF QUANTITIES Sr. No. Description of Item Quantity Rate Per Amount Rs. 1 Providing necessary Labour for removing Nos grass, thorny shrubs, tree branches etc complete as directed by engineer incharge. 2 Providing and erecting chainlink fencing m 1.5 meter above road surface with GI chain link of size 50 X 50 mm 10 gauge thick and fixed 75 mm above ground level, bolting link to existing concrete pole at 40 cm c/c with nuts bolts (and straps wherever necessary) with vertical MS flat/rod 8mm/ 20 X 5mm including two coats of oil paint and one coat of anticorrosive paint including making necessary repairs to tilted poles, and removing existing barbed wires and submitting the same to department old barbed wire wherever necessary etc complete as directed by engineer incharge. 3 Providing and fixing RCC Compound poles by replacing broken poles from college compound including fixing the poles with necessary excavation and PCC 0.45 X 0.45 X Nos We agree to execute the works in accordance with the approved drawings and technical Specifications at Rs.../- to the estimated costs, i.e., for a total contract (Rs....amount in words). Signature & Stamp of Bidder Page 13