State College of Florida Job Description. Senior Project Manager, Facilities Planning, Design and Construction,

Transcription

1 State College of Florida Job Description Job Title: Senior Project Manager, Facilities Planning, Design and Construction Reports to: Director, Facilities Management & Public Safety FLSA Status: Exempt Level: 214 Job Summary: This position is responsible for managing the college s capital improvement programs. The capital improvement programs will include the planning, design and construction of remodels, renovations, new construction and infrastructure upgrades. This position is also responsible for overseeing Florida Building Code compliance for new construction, remodeling, and renovation and repair of buildings, utility systems, and site features. NOTE: Job descriptions and essential functions are subject to change due to advances in technology, utilization of work force, and other factors which may impact the College s need to modify position requirements. Essential Duties and Responsibilities: The following listing of essential job duties indicates the general nature and level of work required in this job. This is not designed to be a comprehensive listing of all the activities, duties, or responsibilities that may be required in this job. Individuals assigned to this job may be asked to perform other duties as required. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential duties and responsibilities of the job. Applicants may be asked to demonstrate any or all of the following duties: 1. Manages internal staff and external vendors to develop and achieve capital project goals including programming, quality, schedule and budget. 2. Oversees the building code administration program utilizing professional services consultants 3. Ensures plan reviews, permitting and inspections are performed on required capital projects and maintenance work per SREF and Florida Statues. 4. Oversees the College Plans Room and Operations and Maintenance Library. 5. Plans and develops all documents related to the Educational Plant Survey, spot surveys, Campus Master Plans, Capital Improvement Program, SBE Bonds, CO & DS and Project Priority List. 6. Develops and maintains documents for applications for operating costs for new facilities and preparation of educational specifications (ED SPECS) for contracted projects. Assists in the preparation of cost estimates, bid packages and technical documents associated with renovation, remodeling and new construction. 7. Develops capital budget reports and schedules of PECO, local, state and federal projects. 8. Develops and manages facilities project budgets and manages all capital funds. Job Description (2015) Page 1 of 5

2 9. Coordinates the planning and acts as liaison with design firms and users to plan and prepare project programs, initial construction budgets and educational specifications in accordance with state guidelines and the Florida Building Code and State Requirements for Educational Facilities (SREF). 10. Represents College in new construction, remodel and renovation projects and is liaison and coordinator with internal staff and external vendors, architectural and engineering (A/E) professionals, construction firms. 11. Manages the permitting process with public agencies including but not limited to Southwest Florida Water Management District (SWFWMD), Department of Environmental Protection (DEP), and the Department of Education (DOE) and other Government offices. 12. Coordinates facilities projects and acts as liaison with A/E professionals and users to plan and prepare programs, initial construction budgets and educational specifications in accordance with state guidelines and the Florida Building Code. Provides advice on pertinent Florida Building Codes (FBC), State Statutes and State Requirements for Educational Facilities (SREF). Communicates and interprets Board of Trustees policies to staff. 13. Attends bid openings, manages project schedules, assists in coordinating and reviewing cost estimates, bid packages and technical documents associated with renovation, remodeling and new construction. Reviews recommendations on approval of pay requests for contractors, design professionals and others as needed. 14. Reviews and approves shop drawings and submittals. Participates in all tasks involved in the design and development of construction documents. 15. Supervises project coordinators and support staff performing specific planning, development, coordination, procurement, construction field observation and record keeping duties related to planning and construction projects college-wide. 16. Provides guidance to staff on expediting of assignments while maintaining prescribed architectural, construction and DOE standards. 17. Provides assistance in the development of documents related to the facilities aspects of the SACS accreditation process and College s Strategic Plan. 18. Oversees the procurement of capital projects to ensure bid packages, solicitations, advertisements, pre-bid meetings, bid openings and awards are conducted per SREF and Florida Statues. 19. Oversees the procurement of goods, materials and services in support of facilities maintenance and operations. 20. Performs other duties as assigned. Job Qualifications: The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Education/Experience: Bachelor's degree from four-year College or University in Architecture, Engineering or Construction Management and five years related experience is required. Job Description (2015) Page 2 of 5

3 Supervisory Experience: Minimum 2 years of supervisory experience, including formal training in supervision is required. Four or more years of supervisory experience is preferred. Language Ability: Ability to read, analyze, and interpret scientific and technical journals, financial reports, and legal documents. Ability to respond to technical questions and/or complaints from college leadership, customers, regulatory agencies, or members of the community. Math Ability: Ability to work with mathematical concepts such as probability and statistical inference, and fundamentals of plane and solid geometry and trigonometry. Ability to apply concepts such as fractions, percentages, ratios, and proportions to practical situations. Reasoning Ability: Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables. Ability to work with formulas, scientific equations, graphs, etc. Computer Skills: Working knowledge of AutoCAD, word processing, database, spreadsheet, and Internet software. Certificates and Licenses: Valid Florida Driver s License is required. Prefer certification/registration/licenses in any of the following: Professional Engineer, Registered Architect, Certified Contractor, LEED Accredited Professional. Responsibility for People and Property: Develops planning, budgets reports and schedule for local, state and federal funding. Responsibility for Communication: Internal Contacts: This position has routine contact with SCF staff. External Contacts: This position has routine contact with construction and design firms, state D.O.E., fire department officials and vendors. Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Occasionally exposed to wet or humid conditions (non-weather), work near moving mechanical parts, work in high, precarious places, fumes or airborne particles, toxic or caustic chemicals and outdoor weather conditions. The noise level in the work environment is moderate. Job Description (2015) Page 3 of 5

4 Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit, use manual dexterity, reach with hands and arms, talk or hear, and lift up to 10 pounds. The employee is occasionally required to stand, walk, climb or balance, stoop, kneel, crouch, or crawl, taste or smell, and lift up to 25 pounds. Special vision requirements include close, distance, color and peripheral vision, depth perception and ability to adjust focus. General Performance Standards and Expectations: In addition to satisfactory performance on all of the essential job duties and responsibilities for this job, all SCF employees must fulfill the following basic performance expectations: 1. Mission and Goals: Each SCF employee is expected to know the College s mission and goals. 2. Service Excellence: ALL SCF will strive to provide outstanding service excellence to everyone they serve including students, the community, and fellow employees in accordance with Pride in Excellence standards as listed: RESPECTFUL Act in a courteous manner Actively listen to gain full understanding Demonstrate awareness of everything speaks Show empathy and caring RESPONSIVE Approach people in an inviting and pleasing manner Take ownership of actions and decisions Plan, anticipate, and be forward thinking Answer and return phone calls and s Use proper communication etiquette Banish the phrase not my job Provide assistance to all inquiries and follow through ACCURATE Do it right the first time Be knowledgeable of product and how it interfaces with others Ask probing questions Use resources effectively and efficiently COLLABORATIVE Participate in teams Develop team skill sets Learn available resources to be responsive to your constituents Develop internal and/or external connections 3. Grooming and Appearance: SCF employees are expected to maintain a neat and professional image at all times. When issued, College personnel must wear uniforms, and maintain a neat, clean, and well-groomed appearance. 4. Safety Awareness: SCF employees are expected to work diligently to maintain safe and healthful working conditions, and to adhere to proper operating practices and procedures designed to prevent injuries. Employees are required to wear personal protective equipment as provided. Job Description (2015) Page 4 of 5

5 5. Attendance Standards: SCF employees are expected to attend their work assignments and schedules at all times, in accordance with College Rules and Procedures. 6. Training: SCF employees are expected to attend College-provided training sessions and meetings when deemed necessary. 7. Continuous Improvement: SCF employees are expected to give attention to continuous assessment and improvement of the position s assigned set of duties and responsibilities. Approvals: This job description has been reviewed and approved by the leaders whose signatures appear below. Title Signature Date Preparing Manager Department Budget Manager Area Vice President Director, Human Resources Job Description (2015) Page 5 of 5